Professional Documents
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We are pleased to award this contract on you for BF-1 ELECTRICAL AND INSTRUMENTATION MAINTENANCE OUTSOURCING as detailed below in accordance
with the terms and conditions stipulated hereunder, the terms and conditions of invitation to tender,
and the terms.
You are requested to comply with all the requirements of SA8000, as mentioned in our RFQ
Additional PO Text: JOB DETAILS FOR GROUP NO.1 ITEM NO.10, 200 &
390
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Additional PO Text: JOB DETAILS FOR GROUP NO.2 ITEM NO.20, 210 &
400
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Additional PO Text: JOB DETAILS FOR GROUP NO.3 ITEM NO.30, 220 &
410
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Additional PO Text: JOB DETAILS FOR GROUP NO.4 ITEM NO.40, 230 &
420
Additional PO Text: JOB DETAILS FOR GROUP NO.5 ITEM NO.50, 240 &
430
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Additional PO Text: JOB DETAILS FOR GROUP NO.6 ITEM NO.60, 250 &
440
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Additional PO Text: JOB DETAILS FOR GROUP NO.7 ITEM NO.70, 260 &
450
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Additional PO Text: JOB DETAILS FOR GROUP NO.8 ITEM NO.80, 270 &
460
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Additional PO Text: JOB DETAILS FOR GROUP NO.9 ITEM NO.90, 280 &
470
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:-1NO
10)REPAIR AND REPLACEMENT OF LIGHT FITTINGS TO MAINTAIN
ILLUMINATION.:-2NO
THE JOB INCLUDES
A)REPLACEMENT OF DEFECTIVE LAMPS, HOLDERS, FITTINGS, CABLE,
CONNECTORS & ANY OTHER COMPONENTS.
B)CHECKING OF CIRCUIT,CONNECTIONS AND RECTIFICATION,IF
REQUIRED.
C)CLEANING OF TRANSPARENT COVERS AND REPLACEMENT OF DAMAGED
COVER, IF REQUIRED.
Additional PO Text: JOB DETAILS FOR GROUP NO.10 ITEM NO.100, 290 &
480
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4)MAINTENANCE OF MOTOR.:-35NO
THE JOBS CONSISTING OF:
A) DEDUSTING AND CLEANING OF MOTOR.
B) CHECKING/TIGHTENING OF MOTOR FOUNDATION BOLTS.
C) CHECKING OF MOTOR TERMINALS, CONNECTIONS AND TERMINAL COVER.
D) CHECKING COOLING FAN AND ITS COVER.
E) CHECKING AND ENSURING OF DOUBLE EARTHING SYSTEM IN THE MOTOR.
F) CHECKING OF IR VALUE OF MOTOR & SUBMIT DATA TO THE PLANNING
SECTION FOR UPDATING RECORD.
G)INFORM TO THE CONCRNED EXECUTIVE IF ANY ABNORMAL SOUND FROM
THE MOTORFOR REMEDIAL.
H)GREASING OF MOTOR ONCE AT EVERY QUARTER.
5)MAINTENANCE OF DC ELECTROMAGNETIC BRAKE.:-4NO
THE JOBS CONSISTING OF
A) DEDUSTING AND CLEANING.
B) CHECKING & TIGHTENING OF CONNECTIONS.
C) CHECKING OF SPRING TENSION.
D) CHECKING OF BRAKE SHOES CLEARANCE & ITS FUNCTIONALITY.
E) ADJUSTMENT OF BRAKE AS PER INSTRUCTION OF ELECTRICAL INCHARGE.
6)MAINTENANCE OF TRAILING CABLE SYSTEM:-6NO
THE JOBS CONSISTING OF:
A) CHECKING OF T SECTION FOR CABLE TROLLEY MOVEMENT.
B) CHECKING OF POWER CONNECTIONS AT JUNCTION BOX.
C) CHECKING OF TROLLEYS AND ITS CHAIN SYSTEM.
D) GREASING OF TROLLEYS AND ENSURE FREE MOVEMENT OF ROLLERS &
REPLACE IN CASE ANY ABNORMALITY COLLECTING THE SAME FROM
DEPARTMENTAL
STORE.
7)MAINTENANCE OF COUNTER WEIGHT LIMIT SWITCH.
THE JOBS CONSISTING OF :
A) DEDUSTING & CLEANING.
B) CHECKING OF CONNECTIONS,CONTACT BLOCKS,COUNTER WEIGHT, ITSROPE
& CLAMP .
C)CHECKING AND ENSURING ITS OPERATION AND SAFETY INTERLOCK.
:-2NO
8)OVERHAULING OF HOIST PANEL AS PER SCOPE(6.1TAKING
Additional PO Text: JOB DETAILS FOR GROUP NO.11 ITEM NO.110, 300 &
490
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Additional PO Text: JOB DETAILS FOR GROUP NO.12 ITEM NO.120, 310 &
500
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Additional PO Text: JOB DETAILS FOR GROUP NO.1 ITEM NO.10, 200 &
390
================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.2 ITEM NO.20, 210 &
400
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Additional PO Text: JOB DETAILS FOR GROUP NO.3 ITEM NO.30, 220 &
410
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Additional PO Text: JOB DETAILS FOR GROUP NO.4 ITEM NO.40, 230 &
420
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Additional PO Text: JOB DETAILS FOR GROUP NO.5 ITEM NO.50, 240 &
430
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Additional PO Text: JOB DETAILS FOR GROUP NO.6 ITEM NO.60, 250 &
440
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Additional PO Text: JOB DETAILS FOR GROUP NO.7 ITEM NO.70, 260 &
450
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Additional PO Text: JOB DETAILS FOR GROUP NO.8 ITEM NO.80, 270 &
460
==================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.9 ITEM NO.90, 280 &
470
================================================
:-1NO
10)REPAIR AND REPLACEMENT OF LIGHT FITTINGS TO MAINTAIN
ILLUMINATION.:-2NO
THE JOB INCLUDES
A)REPLACEMENT OF DEFECTIVE LAMPS, HOLDERS, FITTINGS, CABLE,
CONNECTORS & ANY OTHER COMPONENTS.
B)CHECKING OF CIRCUIT,CONNECTIONS AND RECTIFICATION,IF
REQUIRED.
C)CLEANING OF TRANSPARENT COVERS AND REPLACEMENT OF DAMAGED
COVER, IF REQUIRED.
D)TESTING OF FITTINGS.
E)INSTALLATION OF NEW FITTINGS.
F)TEMPORARY FITTINGS TO BE REPLACED WITH NEW FITTINGS.
G)MODIFICATION OF EXISTING LIGHT FITTINGS AND LIGHTING CIRCUIT.
H)UNWANTED LIGHTING CABLES TO BE REMOVED & HANGING CABLES TO
BE DRESSED.
11)GREASING OF LT MOTORS::-1NO
THE JOB INVOLVES:
A)GREASING OF BOTH DE & NDE SIDE BEARINGS OF THE MOTOR.
B)THE GREASING HAS TO BE DONE WHILE THE MOTOR IS IN RUNNING
CONDITION.
C)THE PARTY HAS TO TAKE NECESSARY CLEARANCES AND INSTRUCTIONS
FROM THE DEPARTMENTAL SUPERVISOR BEFORE STARTING OF THE JOB ON
ANY MOTOR AND GREASING HAVE TO BE DONE IN THE PRESENCE OF
DEPARTMENTAL SUPERVISOR.
D)REQUIRED SAFETY PRECAUTION IS TO BE TAKEN BY THE EMPLOYEES OF
THE PARTY WHILE GREASING THE RUNNING MOTOR.
E)GREASE (SERVO GEM # 3) SHALL BE SUPPLIED BY THE DEPARTMENT.
F)GREASE GUN AND REQUIRED ATTACHMENTS FOR GREASING VARIOUS TYPE
OF MOTORS ARE IN THE SCOPE OF THE PARTY.
G)FEEDBACK OF OBSERVATIONS DURING THE GREASING HAS TO BE
Additional PO Text: JOB DETAILS FOR GROUP NO.10 ITEM NO.100, 290 &
480
=================================================
4)MAINTENANCE OF MOTOR.:-35NO
THE JOBS CONSISTING OF:
A) DEDUSTING AND CLEANING OF MOTOR.
B) CHECKING/TIGHTENING OF MOTOR FOUNDATION BOLTS.
C) CHECKING OF MOTOR TERMINALS, CONNECTIONS AND TERMINAL COVER.
D) CHECKING COOLING FAN AND ITS COVER.
E) CHECKING AND ENSURING OF DOUBLE EARTHING SYSTEM IN THE MOTOR.
F) CHECKING OF IR VALUE OF MOTOR & SUBMIT DATA TO THE PLANNING
SECTION FOR UPDATING RECORD.
G)INFORM TO THE CONCRNED EXECUTIVE IF ANY ABNORMAL SOUND FROM
THE MOTORFOR REMEDIAL.
H)GREASING OF MOTOR ONCE AT EVERY QUARTER.
5)MAINTENANCE OF DC ELECTROMAGNETIC BRAKE.:-4NO
THE JOBS CONSISTING OF
A) DEDUSTING AND CLEANING.
Additional PO Text: JOB DETAILS FOR GROUP NO.11 ITEM NO.110, 300 &
490
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Additional PO Text: JOB DETAILS FOR GROUP NO.12 ITEM NO.120, 310 &
500
=================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.1 ITEM NO.10, 200 &
390
Additional PO Text: JOB DETAILS FOR GROUP NO.2 ITEM NO.20, 210 &
400
==================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.3 ITEM NO.30, 220 &
410
================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.4 ITEM NO.40, 230 &
Additional PO Text: JOB DETAILS FOR GROUP NO.5 ITEM NO.50, 240 &
430
================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.6 ITEM NO.60, 250 &
440
===================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.7 ITEM NO.70, 260 &
450
===================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.8 ITEM NO.80, 270 &
460
==================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.9 ITEM NO.90, 280 &
470
================================================
:-1NO
10)REPAIR AND REPLACEMENT OF LIGHT FITTINGS TO MAINTAIN
ILLUMINATION.:-2NO
THE JOB INCLUDES
A)REPLACEMENT OF DEFECTIVE LAMPS, HOLDERS, FITTINGS, CABLE,
CONNECTORS & ANY OTHER COMPONENTS.
B)CHECKING OF CIRCUIT,CONNECTIONS AND RECTIFICATION,IF
REQUIRED.
C)CLEANING OF TRANSPARENT COVERS AND REPLACEMENT OF DAMAGED
Additional PO Text: JOB DETAILS FOR GROUP NO.10 ITEM NO.100, 290 &
480
=================================================
4)MAINTENANCE OF MOTOR.:-35NO
THE JOBS CONSISTING OF:
A) DEDUSTING AND CLEANING OF MOTOR.
B) CHECKING/TIGHTENING OF MOTOR FOUNDATION BOLTS.
C) CHECKING OF MOTOR TERMINALS, CONNECTIONS AND TERMINAL COVER.
D) CHECKING COOLING FAN AND ITS COVER.
E) CHECKING AND ENSURING OF DOUBLE EARTHING SYSTEM IN THE MOTOR.
F) CHECKING OF IR VALUE OF MOTOR & SUBMIT DATA TO THE PLANNING
SECTION FOR UPDATING RECORD.
G)INFORM TO THE CONCRNED EXECUTIVE IF ANY ABNORMAL SOUND FROM
THE MOTORFOR REMEDIAL.
H)GREASING OF MOTOR ONCE AT EVERY QUARTER.
5)MAINTENANCE OF DC ELECTROMAGNETIC BRAKE.:-4NO
THE JOBS CONSISTING OF
A) DEDUSTING AND CLEANING.
B) CHECKING & TIGHTENING OF CONNECTIONS.
C) CHECKING OF SPRING TENSION.
D) CHECKING OF BRAKE SHOES CLEARANCE & ITS FUNCTIONALITY.
E) ADJUSTMENT OF BRAKE AS PER INSTRUCTION OF ELECTRICAL INCHARGE.
6)MAINTENANCE OF TRAILING CABLE SYSTEM:-6NO
THE JOBS CONSISTING OF:
A) CHECKING OF T SECTION FOR CABLE TROLLEY MOVEMENT.
B) CHECKING OF POWER CONNECTIONS AT JUNCTION BOX.
C) CHECKING OF TROLLEYS AND ITS CHAIN SYSTEM.
D) GREASING OF TROLLEYS AND ENSURE FREE MOVEMENT OF ROLLERS &
REPLACE IN CASE ANY ABNORMALITY COLLECTING THE SAME FROM
DEPARTMENTAL
STORE.
7)MAINTENANCE OF COUNTER WEIGHT LIMIT SWITCH.
THE JOBS CONSISTING OF :
A) DEDUSTING & CLEANING.
B) CHECKING OF CONNECTIONS,CONTACT BLOCKS,COUNTER WEIGHT, ITSROPE
& CLAMP .
C)CHECKING AND ENSURING ITS OPERATION AND SAFETY INTERLOCK.
:-2NO
Additional PO Text: JOB DETAILS FOR GROUP NO.11 ITEM NO.110, 300 &
490
==================================================
Additional PO Text: JOB DETAILS FOR GROUP NO.12 ITEM NO.120, 310 &
500
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: JOB.
: I) JOB TO BE CARRIED ROUND THE CLOCK IN THREE SHIFTS.
:
: RESOURCE DEPLOYMENT:
: THIRTEEN NOS OF GROUPS TO BE CONSTITUTED AS MENTIONED BELOW.
: GROUP-1(WINCH HOUSE & BLT), GROUP-2(STOCK HOUSE & SFD),GROUP-3(STOVE GCP
: & DUST CATCHER), GROUP-4(CLCS SOFT WATER PUMP HOUSE), GROUP-5(CRANE &
: AUX), GROUP-6(CDI & COAL YARD), GROUP-7(COKE BELT SINTER BELT & OB YARD
: CRANE), GROUP-8(BF PROPER & C/H), GROUP-9(DEFUMING & AHU
: SYS)GROUP-10(CAST HOUSE SLAG GRANULATION),GROUP-11(BF SLAG DUMP YARD),
: GROUP-12(LIGHTING), GROUP-13(INSTRUMENTATION)
: THE JOB DETAILS OF GROUP-1 TO GROUP 12 ARE ATTACHED.
: A) THE MINIMUM MANPOWER REQUIRED TO BE DEPLOYED ON NORMAL WORKING DAYS
: IS 36 (SKILLED-2NOS,SEMISKILLED-14NOS,UNSKILLED-20NOS).
: B) THE MINIMUM MANPOWER REQUIRED TO BE DEPLOYED ON SUNDAYS AND PLANT
: HOLIDAYS IS 9(SEMISKILLED-3NOS,UNSKILLED-6NOS).
: C) THE MINIMUM MANPOWER REQUIRED TO BE DEPLOYED ON SHUTDOWN DAYS IS 43
: (SKILLED-2NOS,SEMISKILLED-15NOS,UNSKILLED-26NOS).
:
: SKILLED HAVE TO BE MINIMUM DIPLOMA HOLDER IN ELECTRICAL AND SEMISKILLED
: SHOULD TO BE MINIMUM ITI HOLDER IN ELECTRICIAN.
:
: THREE NOS OF SUPERVISOR (MINIMUM QUALIFICATION DIPLOMA WITH SUPERVISION
: EXPERIENCE) ARE TO BE DEPLOYED FOR SUPERVISION OF ALL GROUP JOBS.
:
:
: PENALTY :
:
: A)JOB START DELAY PENALTY: JOB SHOULD BE STARTED WITHIN 30 DAYS FROM THE
: EQUIPMENT HAVING STANDBY / PARALLEL & MINIMUM 100% FOR SINGLE SERIES
: EQUIPMENT SHALL BE CALCULATED ON MONTHLY AVERAGE. PENALTY SHALL BE
: LEVIED AT THE RATE OF 5.0 % OF THE RESPECTIVE ITEM VALUE FOR EVERY 1%
: REDUCTION OF EQUIPMENT AVAILABILITY FOR THE REASON ATTRIBUTED TO THE
: CONTRACTOR, CALCULATED ON A MONTHLY AVERAGE.
:
: G) NON COMPLIANCE OF PREVENTIVE MAINTENANCE JOBS:
: IF THE FULLFILMENT OF PREVENTIVE MAINTENANCEAND INSPECTION SCHEDULE IS
: LESS THAN 98% IN A MONTH FOR THE REASON ATTRIBUTED TO THE CONTRACTOR,
: PENALTY SHALL BE IMPOSED ON THE TOTAL MONTHLY BILL OF THAT MONTH AS
: FOLLOWS:
: 1. 1% PENALTY SHALL BE IMPOSED IF FULLFILMENT PREVENTIVE MAINTENANCE AND
: INSPECTION SCHEDULE IS BETWEEN 97% TO 95% OF THE RESPECTIVE ITEM VALUE
: 2. 3% PENALTY SHALL BE IMPOSED OF THE PREVENTIVE MAINTENANCE AND
: INSPECTION SCHEDULE IS BELOW 95% OF THE RESPECTIVE ITEM VALUE
:
: H)THE TENDERER MUST HAVE VALID GOVT.LICENSE FOR EXECUTION OF THE
: ELECTRICAL JOB.IF THE LICENSE GETS EXPIRED DURING EXECUTION OF THE
: CONTRACT THE SAME HAS TO BE RENEWED BEFORE HAND TO ENSURE UNINTERRUPTED
: EXECUTION OF THE COTRACT.A PENALTY OF INR 1000 PER DAY WILL BE IMPOSED
: ON THE PARTY FOR HAVING NO LICENSE DURING THAT PERIOD.
:
:
: ALL THE PENALTY CLAUSES ARE INDEPENDENT OF EACH OTHER. PENALTY CLAUSE
: THAT HAS BEEN MENTIONED IN THE STANDARD TERMS AND CONDITION IS NOT
: APPLICABLE IN THIS SUBJECT CASE.
:
: ALL THE PENALTY AMOUNT WILL BE (EXCLUDING GST)
:
: IT IS ALSO POSSIBLE THAT MORE THAN ONE PENALTY CAN BE IMPOSED FOR THE
: SAME DAY BASED ON THE ASSESSMENT OF EXECUTING OFFICER.
:
: KEY PERFORMANCE INDEX :
: A. EQUIPMENT AVAILABILITY: MINIMUM 95% OF SYSTEM AVAILABILITY FOR EACH
: SERIES OF EQUIPMENT FOR OPERATION ON MONTHLY AVERAGE BASIS FOR THE
: SYSTEM HAVING STANDBY / PARALLEL SERIES. FOR SINGLE SERIES EQUIPMENTS,
: EQUIPMENT AVAILABILITY SHALL BE 100% ON ACCOUNT OF ELECTRICAL
: MAINTENANCE. EQUIPMENT AVAILABILITY IS CALCULATED EXCLUDING THE TIME
: CONSUMED DURING PREVENTIVE MAINTENANCE
:
: B. COMPLIANCE OF PREVENTIVE MAINTENANCE JOBS: MINIMUM 98% OF THE
: MUTUALLY PLANNED MAINTENANCE JOBS SHALL BE COMPLETED.
:
:
: C. SAFETY :
:
: 1. ALL SAFETY PRECAUTIONS AS LAID DOWN BY RSP AND STATUTORY REQUIREMENTS
: LAID BY THE GOVT TIME TO TIME TO BE STRICTLY FOLLOWED BY PARTY.
: 2. BEFORE STARTING JOB, PARTY SHOULD OBTAIN CLEARANCE FROM RSP SAFETY
: ENGG.DEPT.
: 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR SAFETY OF HIS STAFF DURING
: MAINTENANCE OF THE PLANT AND SHALL PROCURE, PROVIDE AND MAINTAIN ALL
: SAFETY EQUIPMENT NECESSARY FOR CARRYING OUT SATISFACTORY WORK SUCH AS
: HELMETS, GLOVES, BOOTS, DUST MASK, EYE GOGGLES ETC.
:
: 4. CONTRACTOR SHALL BE RESPONSIBLE FOR THE SAFETY FOR ALL ACTIVITIES ON
: THE SITE AND SHALL BE SOLELY RESPONSIBLE FOR ANY AND ALL KINDS OF
: INJURIES OR DAMAGES TO PERSONS & PROPERTY OF ANY DESCRIPTION, WHATEVER
: 13. THE CONTRACTOR WILL BE HELD FULLY RESPONSIBLE FOR ANY SORT OF UNSAFE
: WORKING CONDITIONS AND UNSAFE WORKING PRACTICE BY THEIR EMPLOYEES /
: WORKMEN.
: 14. CONTRACTOR OR HIS SUPERVISOR SHALL BE PRESENT THROUGHOUT DURATION OF
: EXECUTION OF JOB.
: 15. LIFTING TOOLS AND TACKLES SHALL BE OF GOOD CONDITION WITH
: IDENTIFICATION MARK AND VALID TEST CERTIFICATE ISSUED BY COMPETENT
: AUTHORITY UNDER RULE 55 OF ODISHA FACTORY RULE 1950.
: 16. WELDING MACHINE CONNECTION SHALL BE THROUGH ELCB & WITH DOUBLE
: EARTHING.
: 17. GAS CUTTING SET SHALL HAVE FLASH BACK ARRESTORS ON BOTH AT CUTTING
: TORCH AND CYLINDER SIDE IN ADDITION TO NORMAL REGULATOR & PR.GUAGES.
: 18. SAFETY AUDIT OF CONTRACTOR MAY BE CARRIED OUT BY RSP WITH RESPECT TO
: SAFETY CLEARANCE, VALID PASS,HEALTHY TOOLS & TACKLES, TRAINED &
: AUTHORISED WORKMEN,USAGE OF PPE, PRESENCE OF SUPERVISOR, VALID HEIGHT
: PASS,UNSAFE PRACTICE, SAFETY VIOLATION, ADULT WORKER REGISTER,WAGE SHEET
: ETC.
:
: D. RESOURCE MOBILIZATION:
:
: 1. THE CONTRACTOR SHALL DEPLOY HIS PERSONNEL COMMENSURATION TO THE JOBS
: IN ALL POSITIONS AS PER REQUIREMENT. HOWEVER, THE CONTRACTOR WILL NOT BE
: RELIEVED FROM ANY RESPONSIBILITY & THEY WILL BE RESPONSIBLE FOR
: EXECUTION OF THE CONTRACT THROUGHOUT THE DURATION OF THE JOB EXECUTION
: TO ENSURE UNINTERRUPTED JOB EXECUTION INCLUDING SUNDAYS, HOLIDAYS,
: NATIONAL HOLIDAYS AND BUNDH (STRIKE) DAYS. THE CONTRACTOR SHALL MAINTAIN
: THE CONTINUITY OF JOB AS PER THE JOB DESCRIPTION AND JOB SCHEDULE.
: 2. THE INDICATIVE CONTRACT LABOUR REQUIRED FOR THE MAINTENANCE
: ACTIVITIES ARE EXCLUSIVE OF SUPERVISORS, OTHER STAFF SUCH AS STORES,
:
: (3)GENERAL TERMS & CONDITIONS
:
: A) FOR REPAIR/REPLACEMENT OF ITEMS MENTIONED IN THE SCOPE OF WORK OTHER
: HINDERING PARTS IF REQUIRED TO BE DISMANTLED AND FITTED BACK BY THE
: PARTY WITH NO EXTRA PAYMENT.
: B) ALL TOOLS & TACKLES, WELDING MACHINE, WELDING ELECTRODES INCLUDING LH
: ,SS & HARD FACING, CUTTING SETS INCLUDING OXYGEN / ACETYLENE / ARGON,
: LIFTING TOOLS/ TACKLES/VVVF DRIVE TOOL KITS, CONSUMABLES SUCH AS COTTON
: WASTE /CLOTH/ KEROSENE/PVC TAPES/CABLE LUGS/ ETC TO BE ARRANGED BY THE
: PARTY UNLESS OTHERWISE MENTIONED IN SCOPE.
: C) WAGON, CRANE, COMP. AIR, POWER, WATER, STRUCTURAL, PIPE, SPARES,
: LIGHT FITTINGS, LAMPS, LUBRICANTS, PLATES, FASTENERS ETC WILL BE
: PROVIDED BY RSP ON NON-CHARGEABLE BASIS UNLESS OTHERWISE MENTIONED IN
: SCOPE/TERMS.
: D) CONTRACTOR SHOULD DEPLOY ADEQUATE RESOURCES FOR THROUGH THE DURATION
: OF THE JOB. JOB EXECUTION SIMULTANEOUSLY IN DIFFERENT LOCATIONS FOR
: COMPLETION AS PER SCHEDULED / DIRECTED BY DEPTT.
: E) CONTRACTOR SHALL MAINTAIN CHALLAN ENTRY OF MATERIALS, LIST OF
: MATERIAL ISSUED TO HIM ON NON-CHARGEABLE BASIS AND SUBMIT THE SAME ALONG
: WITH BILL.
: F) ALL SCRAPS & UNUSED MATERIALS TO BE SHIFTED BY PARTY TO LOCATION
: SHOWN BY DEPTT.
: G) SHIFTING OF SPILLED MATERIALS TO AN AREA WITHIN THE ACCESSIBILITY OF
: MECHANIZED MEANS OF CLEARING BY THE DEPTT WILL UNDER THE SCOPE OF THE
: CONTRACTOR.
: H) WHEREVER REQUIRED, FOR TAKING OUT ITEMS ISSUED ON NON-CHARGEABLE
: BASIS OUT OF THE PLANT, PARTY TO SUBMIT IDEMNITY BOND OF AN APPROPRIATE
: AMOUNT.
: I) THE TENDERER MUST SEE THE JOB BEFORE QUOTING TO ASSESS LOCATION,
: NATURE AND SCOPE OF THE JOB.
: J) THE CONTRACTOR SHALL PAY ADDITIONAL WELFARE AMENITY IN THE FORM OF
: ALLOWANCE(NOT LINKED WITH WAGES)@ RS 96.15 PER DAY OF ACTUAL ATTENDANCE,
: SUBJECT TO A MAXIMUM OF RS 2500/- PER MONTH TO THE CONTRACTOR LABOURS
: ENGAGED. ESI CONTRIBUTION SHALL BE PAYABLE ON THIS ALLOWANCE BY THE
: CONTRACTOR. QUOTED RATES SHALL BE CONSIDERED ACCORDINGLY AND NO EXTRA
: PAYMENT SHALL BE MADE TO THE CONTRACTOR ON THIS ACCOUNT.
: K) THE CONTRACTOR SHALL PAY IN THE FORM OF SPECIAL ALLOWANCE @ RS 25.00
: PER DAY OF ACTUAL ATTENDANCE TO THE CONTRACT LABOURS ENGAGED. ESI
: CONTRIBUTION SHALL BE PAYABLE ON THIS ALLOWANCE BY THE CONTRACTOR. VDA
: TO BE PAID AS APPLICABLE. QUOTED RATES SHALL BE CONSIDERED ACCORDINGLY
: AND NO EXTRA PAYMENT SHALL BE MADE TO THE CONTRACTOR ON THIS ACCOUNT.
: L) CONTRACTOR WILL HAVE TO FOLLOW AND OBSERVE THE STATUTORY REQUIREMENTS
: SUCH AS PF, ESI ETC.
: M) IN CASE ROURKELA STEEL PLANT IS NOT ABLE TO AVAIL ITC (INPUT TAX
: CREDIT) DUE TO NON COMPLIANCE OF ANY OF THE PROVISIONS SPECIFIED UNDER
: GST ACT/RULES, THAN THE INTEREST, PENALTY , TAX AND LOSS OF ITC IF ANY,
: PAYABLE BY RSP SHALL BE RECOVERED FROM ANY BILL OF THE VENDOR PENDING
: WITH RSP FOR PAYMENT.
: N) CONTRACTOR SHALL BE REQUIRED TO MAKE PAYMENT OF WAGES TO THE LABOUR/
: WORKMEN THROUGH THEIR BANK ACCOUNT.
: O) BILL SUBMITTED AFTER THREE YEARS FROM THE DATE OF COMPLETION OF THE
: JOB SHALL NOT BE ENTERTAINED FOR PAYMENT.
: P) IN CASE OF REPEATED NON-PERFORMANCE BY THE FIRM WITH RESPECT TO
: INABILITY TO ACHIEVE EQUIPMENT AVAILABILITY OR DEPLOY ADEQUATE RESOURCES
: RSP HAS THE RIGHT TO FORECLOSE THE CONTRACT AND PLACE ORDER ON ALTERNATE
: AGENCY AT PARTY'S RISK AND COST.
: Q) VENDORS HAVE TO PROVIDE FACILITIES FOR INSPECTION/TECHNICAL SUPPORT
COPY TO
=======
INDENTOR : Indentor,(BLAST FCE(E))
PAYING AUTHORITY : MANAGER(F&A) O.B.&A,SAIL,RSP
INSPECTION BY : INDENTOR
STANDARD TERMS & CONDITIONS OF CONTRACTS
========================================
1. Amplification of payment terms : Subject to any deduction which the Purchaser may be authorised to make under the contract, the contractor shall
be entitled to payments generally as follows:
i) Initial payment of 90% as mentioned in the A/T on certification of monthly bills and certificate of progress of work by Supervising Agency.
ii) Balance 10% of the contract value shall be retained towards Security Deposit and shall be released after expiry of guarantee period (as applicable)
from the date of commissioning after deduction of dues,if any, on submission of a NO CLAIM CERTIFICATE from the Supervising Agency
( Clause No 13 & 14 to be referred ) .
2. GST at applicable rate shall be paid extra.
3. Insurance : The Contractor shall cover all the Employees under ESI. The cost of such insurance is covered in the Contract Price.
4. Guarantee : Unless otherwise stated, the contractor shall stand guarantee for the job executed by them/material supplied by them for a period of six (6) months
from the date of overall completion of job. The guarantee shall be for any defects arising due to poor workmanship or using substandard material in the work.
5. Liquidated Damages : Unless indicated otherwise in the A/T,the contractor shall be liable to liquidated damage on the period of delay a sum at the rate of
1.25% of the contract value for every completed week or part thereof subject to overall limit of 7.5% of Contract value. This shall be levied for any delay on the
part of the Contractor. The decision of the supervising agency shall be final with respect to such delay/s.
6. Statutory Rules & Regulations: The Contractor shall abide by the provisions of the Factory Act,Orissa Factory Rules,Workmens' Compensation Act and Contract
Labour Regulation Act & all other statutory rules and regulations in vogue and keep the Principal employer indemnified of
the provisions of the above Acts and Rules.
7. Safety Rules:
The Contractor shall abide by the safety regulation of the Principals. He shall take all safety precautions and provide adequate supervision in
order to do the job safely and without damages to the equipments. The Contractor shall report to the DGM/AGM, Safety Engg Deptt immediately on award of contract
alongwith contract documents and job instructions from the Supervising Agency. DGM/AGM,Safety Engg Deptt
shall brief the Contractor on the safety precautions, handover the safety rules to the Contractor and explain/clarify the points. The Contractor
is not permitted to start the job without reporting to the Safety Engg Department and getting their clearance.
The Contractor shall take safety precautions and provide adequate supervision in order to do the job safely and without damage to the equipments.
He shall engage workers or do the contract job only when he is satisfied that the hazards,if any, of gas/electricity/ moving machinery etc are removed
from the area of work. For this purpose, if shut-down is to be taken,he shall process for obtainingthe same.
The Contractor shall supply required safety appliances like safety boot,ladies safety shoe,helmets,gloves etc depending on the working condition as advised
by the Safety Engg Deptt from time to time and as required for the job. Other safety terms and conditions as intimated to the Contractor vide terms
of this Tender Enquiry shall also be applicable. In addition, in the specific jobs, Departments engaging the Contractor shall supply safety appliances
like gas masks and respirators for working on gas line to the Contractor for due compliance by the Contractor's workers. It shall be the responsiblity of the
Contractor for returning all such safety appliances in good condition,failing which cost recovery will be made from the Contractor's bills.
In case of injury, the contractor shall first take the injured person to the Plant Medical Unit with IOW Form. In no case, the contractors are
allowed to take the injured person directly to their own Factory.
8. Penalty Clause :
A. The contractor shall abide by the provisions of Factories Act. The Supervisory Agency or the Head of Safety Engg.Dept upon his satisfaction
that the Contractor is not conforming to the safety requirement may direct stoppage of work and require the Contractor to remedy the defects
or supply the omission/s as the case may be. The Contractor shall not proceed with the work until his compliance with such directions to the
satisfaction of the supervising agency.
B. The Contractor shall be fully responsible for the accident caused due to his or his Agents or Workmens' negligence or carelessness in regard to
the observance of the safety requirements and be liable to pay compensation for injuries.
C. Without prejudice to the right conferred by the clause(A) above for stoppage of work for voilating safety requirements, the Contractor shall
be liable for a penalty as below:a)for nonuse of safety helmets,safety boots, engagement of labour without safety training - Rs.1000.00 per individual
per violation . b) Rs.3000.00 for minor violation .c) Rs.10000.00 for major violation.For repeated violation he shall be liable to be debarred
from further contracts upto a period of one year. d) Major violation resulting in permanent disability/death of any person,the penalty shall be
banning of business dealing with RSP or deduction of upto 10% of contract value to a minimum of Rs 50000.00 or both.
D. Head of Safety Engg Deptt or the Head of Deptt awarding the contract shall assess the gravity of violation and decide as to the nature of
minor/major violation and impose penalty which shall be final and binding on the contractor.The penalty amount shall be recoverable from any
bill and/or EMD/SD of the contractor.
E. Bill Payment:
No bill will be forwarded to the finance department if a true copy of the safety induction certificate is not enclosed with the bill by the contractor.
The original certificate will be kept by the department and a declaration to this effect will be given by the department in the back side of the bill.
9. LABOUR WAGES:
The Contractor is required to pay to the Workmen, the minimum wages and provident fund notified as per circular issued by the Principals from
time to time and also to comply with the various provisions of the law/circulars applicable to them. In case they default on the payment to the Workmen
the minimum wage/provident fund or other dues or violate any other provisions of the Law, the Principals reserve the right to pay the Workmen
the said amounts on behalf of the Contractor and recover the same from the Contractors bills.
Supply of materials, chattels, etc., or any work under the contract shall, if reasonably possible, continue during the Arbitration proceedings and no payment due
to or payable by Purchaser/contractor shall be withheld on account of such proceedings. The cost of the Arbitration Proceeding shall be equally borne by the
parties to the Agreement.
All sittings of the Arbitrator shall take place at Rourkela. It is a term of this agreement that notwithstanding the manner in which the agreement has been
reached, this agreement shall be deemed to have been formed entirely at Rourkela. All kinds of Legal proceedings under the Indian Arbitration and conciliation Act
and all other laws governing this agreement and matter/disputes arising thereunder, shall be cognizable and triable only in the appropriate Court exercising
territorial jurisdiction over Rourkela Steel Plant.#
11.3: Place for Legal Proceedings:
The Contract shall be deemed to have been entered into by RSP at Rourkela and all cause of action therefore be deemed to have been arisen at Rourkela irrespective
of the location of the Head or Branch Offices of SAIL or the Supplier/Contractor. All kinds of legal proceedings against SAIL, RSP in any matter arising out of
the contract shall be triable only by the appropriate Civil Court of Rourkela.
12.1: The Contractor,before starting the job shall inspect the site and working conditions thereof and satisfy himself after conducting thorough
investigation as to the nature and amount of site work, the responsiblity involved thereof and shall collect any other information
as he may require from the Supervising Agency.
12.2: Consumables and other materials required for execution of Repair & Job Contracts(RJC) - (other than materials issued by RSP on non-chargable basis):
Consumables & other materials,not specifically identified in the Contract for issue on non-charable basis, shall be brought by the Contractor from outside the
Plant,
after due entry & endorsement of the challan at CISF Gate. For all items not specifically identified for issue on non-charable basis by the Deptt. and spelt out
in the
Contract,value shall be recovered from the Contractor's bills if such materials are not brought from outside against proper documents.
Only in exigencies,on case to case basis, loan from other Contractors against prior permission in writing of Head of Deptt,with complete details of such
loans shall be allowed.
12.3: Stores: After dismantling the Equipments, Conctractor shall make his own arrangments to keep the spares or consumables safely to avoid
any loss/damage during fitting.
12.4: Preparatory Work : The Contractor shall plan his own programme for completing the jobs in such a manner that the entire work of
dismantling/installation,fabrication/overhauling etc involved is done within the specified time. For this, the Contractor shall start preparatory work
and make all their site arrangments well ahead of shutdown date and he shall be prepared to take up the job immediately after the shutdown is obtained.
12.5: Testing : Contractors shall complete their jobs well in advance for testing all the equipments in the presence of the Supervising Agency/
his authorised representative. The Contractor shall keep the crew for testing,and rectification,if any, required at the time of testing, till the
Unit is handed over to Operations. The Contractor shall ensure satisfactory running of the Plant by doing a proper job. The Contractor shall follow
the sequence for testing various equipments strictly to avoid any delay in commissioning the main Unit.
12.6: Drawing: All the relevant drawings referred in the technical specifications of the tender can be seen in the Planning Office of the Supervisor
Agency.
12.7: Quality of Materials and Workmanship:The workmanship, quality, nature of work rendered by the Contractor will be subject to approval of the
Supervising Agency,whose decision shall be final and binding on the Contractor.
12.8: Co-operation with Agencies : There will be a number of Agencies working in the vicinity of the work area like Electrical, Refractory,
Mechanical etc and Contractor should be able to adjust to the working and scheduling as per situation.
12.9: Facilities by RSP : Necessary power supply to the welding machine, drinking water connnection, lighting etc will be provided to the
Contractor on non-chargable basis by the Supervising Agency at convenient places near the work site.
12.10: Vacation of site & handing over : All consumables like bolts, nuts,packing plates,pipes and structurals and spares will be provided
to the Contractor unless otherwise stated. However, all the tools and tackles including compressor,if required,and consumables like Oxygen, acetylene,
welding rods and cleaning materials like cotton waste, Kerosine etc will have to be arranged by the Contractor at his own cost.All the scrap
arising during the course of work are to be removed and shifted to a specified place shown by the Supervising Agency.
12.11:Supervision of Work and Co-ordination: The Contractor will station an Authorised Representative at the work site to receive the day to day
communication regarding progress/development of the work from the Supervising Agency and ensure line up of work accordingly.
12.12: Handling & Transportation : Necessary handling/transport facility inside the Plant, like cranes, wagons, winches, truck and scaffolding materials
required for dismantling/erection will be provided to the Contractor on non-charable basis unless otherwise stated in this Contract, read with its Annexures.
However,chain pulley blocks, hand cart etc are to be arranged by the Contractor on his own, unless otherwise stated.For any dispute regarding the
requirement of any of the above,decision of Supervising Agency shall be final and binding on the Contractor.
The Contractor shall submit his claim for labour wage escalation, if any, to the Supervising Agency based on the base date specified in the Contract.
The bills shall be verified and certified by the Supervising Agency and forwarded directly to the Paying Authority. Payment, as admissible as per circulars
issued by RSP from time to time shall be admitted by the Paying Authority. Except escalation in labour wages, the prices in this contract shall be firm.
14. Payment Terms :
Unless otherwise stated, the normal payment terms will be as follows:
a) If the job duration is more than 90 days, party shall be allowed to raise R/A bill after 30 days of commencement of job and subsequently R/A bill shall be
allowed to be raised only 30 days thereafter.
b) If the job duration is 90 days or less, total number of bills including Final Bill, shall not exceed four (04).
c) R/A bills may be admitted up to 90% of the Work Order / A/T value and shall be paid as follows:
i) 1st R/A bill: - 100% of the executed value as certified by the Deptt.
ii) 2nd/subsequent R/A bills :- 100% of the executed value as certified by the Deptt with CLC clearance in original in respect of preceding R/A bill,
complying deposit of ESI and EPF dues by the Contractors (where contract labour are engaged).
d) Final bill: - Balance executed value as certified by the Deptt. with CLC clearance in original, for the total executed value (where contract labour are
engaged).
e) Where R/A bill is not applicable, 100% of executed value shall be released against final bill certified by the Deptt. with CLC clearance in original where
contract labour are engaged.
f) Final Bill shall be submitted by the contractor within six months from the date of expiry of the contract.
g) All payments shall be released against the documents/ certificates issued by executing Deptt. and as per terms of payment stipulated in Work Order / A/T.
h) Since 10% security deposit shall be recovered from each bill including final bill, the party shall be paid 90% only of the executed value as certified by the
executing deptt.
i) In case of orders whose quantity is given in lumpsum or quantity is given in a single unit, R/A bill will be allowed against the provision of billing schedule.
j) Payment will be effected after statutory deductions as applicable.
k) GST, if applicable shall be charged by issue of invoice for recoveries like L.D, Penalty, Hire charges, Testing/Lab charges, Infrastructure facility charges,
cost of material etc.
the job immediately after issue of LOI/ Acceptance of Tender without waiting for the letter to be issued in case of urgency.In such cases ,the letter may
be issued after the job has started.
(ii) The contractor on award of job and starting of job ,shall report everyday's progress to the supervising agency and submit plan of work for next day.
18. Penalty on non-performance in respect of sl no 17 :
(i) If the supervising agency is not satisfied with the progress of job,he will issue a caution letter to the contractor. If there is no improvement ,
a remainder will be issued to the contractor.If there is no improvement even after the remainder,action will be initiated against the defaulting
contractor to get the job executed at their risk and cost.
(ii) The defaulting contractor in terms of sl no (i) above will also be debarred from participation in future tenders upto a period of 12 months.
(iii) keeping in view the time-bound nature of capital repairs,RSP reserves the right to get the job done at the risk and cost of the defaulting contractor
in the shortest possible time without recourse to (i) and with no further reference to a defaulting contractor and the LOI/A/T issued will be deemed
to be the notice to such defaulting contractor in respect of non-performance in such case.
19. Rates quoted :
Rates quoted will be deemed inclusive of all charges like taxes,duties,levies etc.However,wherever Tax benefits are to availed by RSP,
the breakdown of basic price and other charges should be indicated separately.
20. For enabling us to avail GST credit on tendered items, the base rate of GST applicable, is to be indicated against each item. If firm is quoting for
Exemption/Concessional rate of GST, firm to clearly indicate that during execution of contract, if exemption/concession is withdrawn, the impact of additional
Landed cost to RSP will be absorbed by the firm. In case prices quoted are inclusive of GST (eg. price List based items etc) the item wise GST amount with rate of
GST to be clearly indicated with confirmation that necessary documents will be provided for availing GST benefit.
21.Engagement of own persons :
There are certain jobs(referred to as #other operational contracts# lke AMC etc) for which the contractor will have to engage their own skilled
personnel without involvement/engagement of any contract labour. In such cases, the contractor should indemnify RSP against any claim arising out of any
dispute between their employee and themselves. For such cases clearance of Contract Labour Cell,RSP for payment purpose may be dispensed with
clause 9 & 13 of terms & conditions will not be applicable.
22.Instruction to bidders for compliance to the Goods and Service Tax [GST].
I. For the purposes of this Clause the following expressions shall have the following meanings:
(a) GST - means any tax imposed on the supply of goods or services under GST Law.
(b) Cess # means any applicable cess, existing or in future on the supply of Goods and Services.
(c) GST LAW - means IGST Act, GST (Compensation to the States for Loss of Revenue) Act, CGST and SGST Act, 2016 and all related ancillary legislations.
You are required to provide us the HSN and SAC code of the Goods / Services being supplied by you, as applicable. Please furnish any additional place of business,
in any other State / States from where goods may be directly supplied to us. please note that RSP's GSTIN is :21AAACS7062F2ZP.
II. For the purpose of this contract / agreement price is exclusive of taxes and such taxes are payable extra, it is agreed between the parties that taxes as per
GST rules shall be borne and payable by SAIL-RSP to Vendor / Supplier / Contractor in addition to the [contract price without taxes,] at actuals. Vendor /
Supplier / Contractor would pass on the tax benefit/ savings, if any, on account of output taxes to SAIL-RSP.
III. Vendor / Supplier / Contractor agrees to do all things not limited to providing GST invoices or other documentation as per GST law relating to the above
supply, payment of taxes, timely filing of valid statutory returns for the tax period on the Goods and Service Tax Portal etc. that may be necessary to match the
invoice on GSTN common portal and enable SAIL to claim input tax credit in relation to any GST payable under this Agreement or in respect of any supply under this
Agreement.
IV. In case the Input Tax Credit of GST is denied or demand is recovered from SAIL-RSP on account of any non-compliance by the Vendor/Supplier/Contractor,
including non-payment of GST charged and recovered, the Vendor / Supplier / Contractor shall indemnify SAIL-RSP in respect of all claims of tax, penalty and / or
interest, loss, damages, costs, expenses and liability that may arise due to such non-compliance.
V. Vendor/ Supplier/ Contractor shall maintain high GST compliance rating track record at any given point of time.
VI. GST, TDS @1% will be deducted from bills for intra-state purchases by RSP for contract value exceeding Rs.2,50,000/- for which TDS certificate will be issued
Vendor / Supplier / Contractor is required to pass on the benefit arising out of introduction of GST, including seamless flow of Input Tax Credit, reduction in
Tax Rate on inputs as well as final goods by way of reduction of price. Accordingly, for supplies made under GST, the Vendor / Supplier / Contractor should
confirm that benefit of lower costs has been passed on to SAIL-RSP by way of lower prices/ taxes and also provide details of the same # as applicable. SAIL
reserves the right to examine such details about costs of inputs/input services of the Vendor / Supplier / Contractor to ensure that the intended benefits of GST
have been passed on to SAIL.
Vendor / Supplier / Contractor shall avail and pass on the benefits and concessions provided in the transitional provisions of the Goods and Service Tax Law with
respect to the supplies.
Vendor / Supplier / Contractor shall avail the most beneficial notifications, abatements, exemptions etc., if any, as applicable for the supplies under the Goods
and Service Tax.
For the purposes of the above-mentioned requirements, the Vendor / Supplier / Contractor shall provide necessary documents as may be necessary and shall allow
inspection of the same to SAIL-RSP.
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