REVISED ADMISSION POLICY FOR GOVERNMENT COLLEGES

(BOTH MALE & FEMALE) OF KHYBER PAKHTUNKHWA, 2022

This Admission Policy is being implemented in all the Male and Female Colleges
of Government of Khyber Pakhtunkhwa for admission in Intermediate Part-1,2-year
Associate Degree Program(ADP)1st Semester, BS 1st Semester, and BS 5th Semester
with effect from the academic session 2022-23 and onward.

1. Short Titles and Commencement:

(i) This may be called the Admission Policy for Male and Female Colleges of
Khyber Pakhtunkhwa under the jurisdiction of the Higher Education
Department.
(ii) This shall come into force w.e.f. the Academic Session 2022-23 and onward.

2. Definitions

In the Admission Policy, unless the context otherwise requires:

I. “Admission “means regular entry into the college as per the laid down
procedure.
II. “Admission Committee” means the committee/committees appointed by the
Principal of a college for scrutinizing the documents and eligibility of the
candidates and making recommendations for their admission in the
faculty/discipline for which the committee is constituted.
III. “College” means all the male and female colleges under the administrative
control of the Higher Education Department, Government of Khyber
Pakhtunkhwa.
IV. “Principal” means the head of the college whether holding a regular post or
appointed as otherwise.
V. “Director” means Director, DirectorateGeneral of Higher Education, Khyber
Pakhtunkhwa/respective regional directorate.
VI. “Secretary” means Secretary to Government of Khyber Pakhtunkhwa, Higher
Education, Archives& Libraries Department.
VII. “Result” means the gazette notification regarding the assessment of the
candidates after SSC, Intermediate, and undergraduate examinations by the
respective Education Boards and Universities.
VIII. “Level” or “Class” means Intermediate Part-1/1st Year, or ADP 1st Semester/
BS 1st Semester, or BS 5th Semesterundergraduate level of studies,
respectively.
IX. “Faculty” means discipline like Pre-Medical, Pre-Engineering, Computer
Science, Humanities at the intermediate level, and such other groups of
studies/disciplines at BS/ADP level which are available in the college and
allowed by the concerned Education Board or University.
X. “Sports” means games defined by the concerned Education Board or
University and offered by the college.
XI. “Board” means concerned Board of Intermediate & Secondary Education to
which a college is affiliated at the intermediate level.
XII. “University” means concerned University to which a college is affiliated at the
undergraduate level.
XIII. “College Jurisdiction” or “Jurisdictional Area” means the area specified by the
college administration and duly approved by the concerned JMC for
admission against the specified quota.
XIV. “BS” means Bachelor of Studies a 04-year program
XV. “ADP” means Associate Degree Program (02 years) in Arts and Science.

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3. Commencement of Admission

(i) Admission to different classes shall be completed according to the schedule

fixed by the concerned Education Board or University, as the case may be.
Admission forms shall be made available to the candidates just after the
declaration of the result till reasonable opportunity is provided to all the
eligible candidates of different Education Boards and Universities of the
Province, including FBISE (Islamabad).However, O/A or any other
equivalent foreign certificate holder candidatesshall also be
facilitated while keeping in view respective board/university last
registration dates. “O/A” Level/other boards candidates can even
apply without their result declaration on tentative marks mentioning
in the hope certificate from their respective institution’s
heads/principals to the effect by also producing the same at the time
of admission and accordingly may be offered admission provisionally
subject to the condition of fulfilling all codal formalities by not
violating the merit. Furthermore, the result declared and shared,
later on, will be checked with tentative marks, in the case obtained
marks in the original DMC are less than the minimum marks on the
specified quota merit list against which admission was sought, the
admission shall stand canceled.Moreover, the Principal being the
competent authority can announce the admission cycle as and when
deemed appropriate to him/her with justifiable reasons if in any case
as such is requested. The O/A Level or any foreign certificate students
must obtain an equivalency certificate from IBCC/HEC for the correct
determination of their merit marks along with fulfilling the respective
Board/University registration requirements.

(ii)(a) In the case of a manual process, admission forms for admission to each
group shall be entered in a separate register under specified serial
numbers, which shall serve as a reference for any information in respect
of a candidate who has applied for admission. A receipt of admission form
shall also be issued to each candidate who applies for admission.

(b) Where an online admission facility is available, candidates shall apply

online and hardcopies of their application forms along with required
documents shall be submitted to the concerned colleges or as otherwise
described. Its record shall also be maintained as per procedure explained
at 3-(ii) a, above.

(iii) The Principal shall constitute separate Admission Committees for different
faculties/disciplines at various levels. Each committee shall consist of a
Senior Staff Member as Chairperson along with other staff members drawn
from the relevant faculty/discipline. These committees should thoroughly
check/scrutinize the application forms and make their recommendation
regarding the eligibility of the candidates for admission in a particular
group of studies according to the rules/instructions issued by the
government and concerned affiliating Education Board or University.

(iv) The application form shall be supported by the attested photocopies of

thefollowing documents or as required otherwise:

a) SSC Certificate for admission at any level of studies& HSSC

Certificate for Associate Degree/BS Program
b) Detail Marks / Provisional Certificate of the last exam passed

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 c) Character Certificate issued by the learning institution last attended.
Where the candidate has passed the last examination in a private
capacity such certificate shall be signed by a gazetted officer.
d) Domicile Certificate
e) Self / Father CNIC/ Form B
f) Required number of colored photographs as per college policy.
g) Quota eligibility certificate in case a candidate applies for a specified
quota notified by the government, e.g. Sports, Disable or Education
Employees, minority quotas, etc.
h) Original Migration Certificate (Board to Board) of O/A Level or SSC
is passed from the board other than the board to which the college
is affiliated. Original Migration Certificate (Board to University) for
admission in BS/ADP programs.

Note: Affidavit for Non-involvement in Politics on a plain page shall be

obtained from the candidates at the time of admissionwhere online
admission facility is not available whereas, in Online Admission
System, the said provision is already available.

(v) Applications that are not registered within due date, whether online or
manual, shall not be considered for admission. Furthermore, the
applicant must first deposit the processing fee through any mechanism
devised/approved by the Higher Education Department and then apply
for a program/faculty to proceed further into the admission process.

(vi) The principal may keep 10 % of the total number of seats in each faculty for
15 days for meritorious students who may not turn up for admission within
the prescribed time for admission due to unavoidable circumstances. The
minimum marks declaring a candidate as meritorious shall be determined
by the concerned committee of each college. While determining minimum
marks for meritorious quota care should be taken that those marks
should not be below the minimum marks of a candidate who has been
offered admission either on District or Jurisdiction local quotas merit
list.

(vii) if a student applies for admission one or more years late then he/she shall
produce an affidavit to the effect that he/she has not been admitted at any
college previously and he/she is availing the opportunity for admission for
the first time.

(viii) Students passing in a supplementary examination shall not be eligible for

admission in the academic year in which he/she has passed the
examination.

(ix) Students who failed in any class or did not appear in the examination or
discontinued their studies shall not be allowed readmission in the same or
lower class. However, genuine hardship cases such as Death of blood
relatives, a major accident, serious illness and family enmity duly
supported by un-refutable documentary proofs may be considered for
admission with the prior approval of the Director, Directorate General
of Higher Education/respective regional Directorate and the concerned
student must also fulfill all codal formalities of the concerned
Board/University as the case may be.

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 (x) The admission Committee(s), while recommending the candidates for
admission shall pay due consideration to the following:

a) Students who failed in one or more subjects shall not be allowed to take
admission in Intermediate Part-I /1st Semester of Associate Degree or BS
Program.

b) Minimum marks for admission in 1st year will be as per the concerned
BISE policy.
c) Minimum marks for admission in BS/AD 1stSemester and BS
5thsemester will be as per the eligibility criteria of affiliating university.
d) General conditions, as well as conditions specific to particular
faculty/discipline or subject for admission to Associate Degree Program or
BS 1st Semester or BS 5th Semester, shall be per those set by the concerned
Education Board or University for the relevant level, faculty, or discipline.
e) No regular admission in any faculty/discipline shall be allowed to a
candidate who has already passed the equivalent examination in another
faculty/group or discipline.
f) Candidates who passed equivalent exams at the intermediate level may
also be considered for admission to highereducation at the graduate
level as per the eligibility criteria of the affiliating university.

(xi) Candidates who fail to confirm their seat by depositing the required fee
within the specified period shown on any merit list shall lose their right of
admission and his/her seat shall be allotted to the next candidate in order
of merit. However, if such candidate(s) turn for admission at a later stage
and vacant seats are available then such candidates may be given an
opportunity before offering admission to the next candidate(s) having a lower
stage on the merit list.

4. College Jurisdiction and Seats Distribution

A.For Intermediate Part-1/1st Year each college shall offer admission to the following
based on their respective merit:

(i).Eighteen percent (18%) of the total number of seats are reserved for
candidates belonging to the jurisdictional area of the college as
defined by the college administration. However, JMC should call a
meeting at least one month before the admission process to revisit
the Jurisdiction area of the colleges to cope with the changing
scenarios and the same will be uploaded in the online portal of each
college. Furthermore, the candidates who have applied on this quota
shall be automatically considered eligible for District Quota Merit
lists.

A candidate shall be defined as belonging to the jurisdictional area of the

college if he/she:

a) is domiciled of the college jurisdictional area of the district

b) ischild/spouse of an employee of the federal or provincial
government serving in the jurisdictional area of the college.
However, such applicants must produce attested service
certificate and payroll of their parents/spouse from their
respective departments at the time of admission.
c) has passed the last exam from a feeding school situated in the
jurisdictional area of the college

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 ii. Fifty-Eight percent(58%) of the total number of seats are reserved for
candidates of the district in which the college is situated. A candidate
shall be defined as belonging to the district of the college if he/she:

a. is domiciled of the district in which the college is situated.

b. is child/spouse of an employee of the federal or provincial
government serving in the jurisdictional area of the college.
However, such applicants must produce attested service
certificate and payroll of their parents/spouse from their
respective departments at the time of admission.
c. has passed the last exam from a feeding school of the area situated in
the district in which the college is situated.

iii. 10% of seats are reserved for candidates belonging to other districts of the
province.
iv. Five percent (5%) seats for admission to intermediate Part-I are reserved
for the children ofin-service or retired employees of the Higher
Education Department Khyber Pakhtunkhwa (college subsector) on
aprovincial basis.

v. Two percent (2%) seats, for admission to intermediatePart-I are

reserved for disabled candidates on the provincial basis.

vi. Five percent (5%) seatsfor admission to intermediatePart-Iare reserved

for sports quota on the provincial basis. These seats are reserved only
for the games which facilities are available and offered by the college.

vii. Two Percent (02%) seats, for admission to intermediate Part-I are
reserved for minority candidates on the provincial basis(Note: As per
Supreme Court of Pakistan decision and HED notification: SO(Lit)/HED/CPLA-
30/Dr. Shoaib Suddle Commission/1121-57 dated: 29-10-21).

viii. Seats falling vacant under any quota as defined under rule 4:A (ii,
iii, iv, v, vi, vii) except Afghan refugees shall be allocated to quota
as defined under rule 4: A(i).(Jurisdiction Local). However, if
seatsremain vacant after three cycles of admission under any quota
then non-local applicants will be considered as local.

Table 1. Intermediate Seats Distribution

Sr# Quota Name %age
1 Jurisdiction Local 18%
2 District Local 58%
3 Non Local 10%
4 College Employees 05%
5 Disable 02%

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 6 Sports 05%
7 Minority 02%
Afghan Refugees 1 Seat in each faculty Over & Above the
8
allocated seats

B. In case of admission to the AD/BS program, the following seats

distribution (40 or 50) for each discipline shall be observed by each
college and shall offer admission to the following based on their
respective merit:

i. 43%seats are reserved for candidates of the district in which the college
is situated, as defined under rule 4: A(ii)
ii. 44% seats are reserved for open merit
iii. 04% is reserved for the children of the in-service or retired
employees of the Higher Education Department Khyber
Pakhtunkhwa (College sub-sector) on the provincial basis.
iv. 02 % seat is reserved for the disabled candidates of the province.
However, such candidates must produce a disabled certificate from
the concerned department.
v. 05 % seats are reserved for sports quota on the provincial basis. These
seats are reserved only for the games which facilities are available and
offered by the college.
vi. 02 % of seats are reserved for minority candidates on a provincial
basis. (Note: As per Supreme Court of Pakistan decision and HED notification:
SO(Lit)/HED/CPLA-30/Dr. Shoaib Suddle Commission/1121-57 dated: 29-10-21).
vii. Seats falling vacant under any quota as defined under rule 4: B (ii, iii,
iv, v,vi) shall be allocated to quota as defined under rule 4: B(i)(District
Local).However, if seats remain vacant under quota Rule 4.
B(i)(District Local), then these vacant seatsmay be allocated to
quota at 4:B(ii) (Open Merit Quota).

C. In case of admission to the ADP, the seat distribution of each

subject combination offered shall be on the similar analogy of the
BS Program. However, admission to the 5th semester shall be
offered only on those seats which have been leftover due to dropout
students for any reason in the respective BS Program and Open
Merit Quota shall be observed for such new intake. Eligibility
criteria of the respective affiliating university shall be followed for
such candidates.

Table 2. ADP/BS Seats Distribution

S.No Quota Name 40 seats 50 Seats

1. District Local 17 21

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 2. Open Merit 18 22
3. College Employees 01 02
4. Disable 01 01
5. Sports 02 03
6. Minority 01 01
7. Afghan Refugee 1 Seat in each discipline over &above
the allocated seats
Note: For ADP/BS 1st semester, a minimum enrollment must be
at least 50% of the allocated seats

D. One seat for admission to intermediate Part-I, ADP/BS 1st

semester in each faculty/discipline over and above of the allocated
seats is reserved for Afghan refugees. However, such candidates
shall submit their applications through the proper channel. Pre
Medical, Pre Engineering, Computer Science, and Arts each may
be considered as a separate faculty at the intermediate level.

5. Preparation of Merit List

(i) Merit lists for all categories of candidates shall be prepared separately
based ona percentage of obtained marks in the last examination passed
such that candidates with a higher percentage of obtained marks shall
have the exclusive right for admission over those who have a lower
percentage of obtained marks.In case obtained marks percentage is
the same then the applicant older in age should be given priority.
If obtained marks percentage and age bothare same, then who
applied earlier will havepriority.

(ii) For admission to any level of studies, before preparation of merit lists,
twenty extra marks shall be added to the marks obtained by a
candidate in the last examination passed who is Hafiz-e-Quran. Such
candidates shall not only support their claim by the relevant certificate
but they shall also have to pass the recitation test conducted by the
relevant admission committee.

(iii) Five marks per year/session shall be deducted from the obtained marks
of a candidate who has passed the last examination in the previous
year(s)/session(s). However, no such deduction shall be made from a
candidate who has passed the last examination in the supplementary
session of the immediately preceding year. Such procedure shall be
limited for the candidates who failed to get admission during the
previous three consecutive years/sessions. Candidates whose passing
year of the last examination is more than three years back shall not be
put on the merit list. However, if vacant seats exist after absorption of
all the candidates on the merit list then such candidates may be
provided the opportunity of admission on merit.

(iv) Merit List of sports quota for the game(s) the facility for which is available
in a college shall be prepared on the basis of performance of candidates
in sports, which shall be measured as below:

a. Sports Certificate Marks at any Level of Admission Maximum (35)

i.SSC level sports Certificate 10

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 ii.HSSClevel sports Certificate/Inter 15
District/ Zonal Certificate
iii. District Level Certificate 20
iv. Regional / BISE Inter School / Inter 25
Colleges/DHE Regional level certificate
v. Inter-board/Provincial Certificate 30
vi. BISE / Other National Level Certificate 35

Note: Candidates having more than one of the above certificates shall
be awarded marks of only the highest certificate.

b. Trail Marks 65
c. Total Sports Marks (a+b) 100
Sports Merit List shall be prepared based on total sports marks.

(v) Students admitted on a sports basis shall be required to submit an

undertaking that they will actively participate in the college sports
team, failing which their admission shall stand canceled.

(vi) Admission shall not be offered to the candidates in a faculty

/program where the number of applications received is less than
20. However, in special cases, prior approval may be sought out
from the Director, Directorate General of Higher
Education/respective regional Directorate.

(vii) If the Principal/concerned admission committee foresees a

possibility wherein less than 50% students of total allocated seats
turn up for admission in ADP/BS discipline, then students must
be guided by the concerned admission committee regarding their
possible adjustments in other disciplines subject to the condition
of not violating the merit of that very discipline along with the
availability of seats. In case no such adjustment is possible under
the circumstances, then an undertaking on a plain paper at the
time of admission may please be sought to the effect that any
decision in this regard taken by the Principal/concerned
admission committee shall be deemed final.

6. Increase/Decrease of Seats

With the dynamic scenarios for admissions, the Principal concerned

may submit such cases to the Director of respectiveRegional
Directorates for increase/decrease in seats, keeping in view the
availability of the physical and human resources in the college.

At the request of the Principal the Director, Directorate General of

Higher Education, Khyber Pakhtunkhwa/respective Regional
Directorate can increase/decreasethe total number of seats, keeping in
view the availability of the physical and human resources in the
college.

7. Upper Age Limit

(i) The upper age limit of Male Candidates for admission to various levels/classes,
except sports quota, shall be as under and shall be counted with

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 respect to the closing date for receipt of applications for admission
to the concerned level or faculty.

a. Intermediate Part-I 19 years

b. ADP 1st Semester/ BS 1st Semester 22 years

c. BS 5th Semester 25 years

(ii) There shall be no upper age limit for female candidates.

8. Age Relaxation

i. Overage candidates can apply for relaxation in the upper age limits for up to (05)
five years by giving cogent reasons for availing of such relaxation.
Applications for age relaxation must be submitted before the closing
date of submission of application forms, whether online or manual.
The principal of the college is authorized to grant one year's
relaxation in the upper age limits at all levels as defined in rule
7(i)(a, b, c).

ii. The Director, Directorate General of Higher Education/ respective regional

Directorate is authorized to grant age relaxation up to three years.
The principal may submit such genuine hardship cases by giving
cogent reasons to the Director Higher Education after providing
provisional admission to such students, if otherwise eligible. In case
a candidate is overaged by more than 3-yearsmay be referredfor
approval to the Secretary, Higher Education Department through the
Director, Directorate General of Higher Education/respective
regional directorate.

iii. The provisional admission shall stand canceled if the relaxation in the upper age
limit under sections8(i) and 8(ii) is not granted by the competent
authority Within30 days of making such a request.

9. Cancellation of Admission

A. Admission in the college shall stand canceled under the

followingcircumstances.

i. If any information given by the student in his/her Admission Form is

found to be incorrect at any stage.

ii. If a student fails to attend the classes within 10 days of the start of the
session.

iii. If a student is found to be a professional agitator, or has been struck off

from any educational institution on disciplinary grounds.

iv. If a student is practically involved in Politics.

v. Under rule 5(v).

vi. On the request of the student provided the request is made within a specified
time notified by the admission committee.

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 B. In case a newly admitted student cancels his/her admission on
account of getting admission in any other college of his/her choice
or any other reason and applies for fee refund. Such cases will be
dealt with as per the following scenarios.

a) Cancellation request received at a time when the board/university

registration fee has not yet been deposited then a 100% refund
will be made immediately.

b) Cancellation request received at a time when the board/university

registration fee has been deposited, then only private fund along
with refundable security will be reimbursed.

c) In case of a lapse of one month after admission has been offered,

only the security fee shall be refunded. Furthermore, if no such
request is received within 03 months after admission has been
offered, the security shall be forfeited as well.

10. Struck off on Account of Absenteeism

A student who remained absent for six consecutive days without anywritten
application shall be struck off the college roll.

11. Re-Admission

A student whose admission is canceled under rule 9 (ii) or whose name is struck
off based on long absence under rule 10 can apply for re-admission to the Principal
within 15 days of the issue of such notification. The Principal may allow his/her re-
admission on payment of the Re-admission fee / Admission Fee and any other
outstanding dues.

Re-admission for the second time in a current academic session shall not
be generally allowed. However, genuine and deserving cases may be submitted to the
Director, Directorate General of Higher Education/respective regional Directorate
based on valid documentary proof with the condition that the applicant can make up
for his/her shortages and can fulfill the requirement of 75% attendance during the
remaining period of the session. Such students shall pay all the Government fees and
Pupils Fund except security and Board / University charges.

12. Change of Subject

Change of faculty is not allowed. However, change of subject is allowed

subject to the following conditions:

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 i. The student must apply for a change of subject within 21 days of the
start of the classes at each level of studies.

ii. Change of subject is allowed only within a faculty or group of subjectswhilenot

violating the merit.

13. Migration

Migration to or from a college/university may be allowed by the

Principals/Heads of both the colleges/University subject to the conditions:

(i) That the applicant is seeking migration from a college/university situated

beyond 16 kilometers of the college to which he/she wants to migrate

(ii) That the request is based on genuine grounds like parents/spouse transfer,
family shifting, family enmity, or marriage duly supported by
documentary proof

(iii) Marks obtained by the candidates in the last examination passed are not less
than the minimum marks obtained by a regular student of that class.

(iv) The migration is within the prescribed time of the concerned

Education Board / University.

14. Miscellaneous:

Any matter not covered by this policy shall be referred to the Director,
Directorate General of Higher Education, Khyber Pakhtunkhwa, in writing, whose
decision in the matter shall be final.

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