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  • Life+skill+To+meet+or+not+to+meet+ (4.11) Wed +1530-1630

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    Cristina Cojocaru
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    This document provides guidance on improving meeting effectiveness. It discusses common meeting challenges such as lack of agenda and purpose. Meetings often waste time when attendees do not know why they are there or what will be accomplished. The document recommends establishing clear meeting purposes upfront using action verbs. It also suggests keeping meetings short, such as 30-45 minutes, and limiting the number of attendees to 5-8 people for optimal decision making. Key meeting roles like the chair, timekeeper and recorder are defined to help ensure meetings are productive. The overall message is that being proactive and intentional about meeting structure and goals can help address issues like lack of focus and wasted time.

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    This document provides guidance on improving meeting effectiveness. It discusses common meeting challenges such as lack of agenda and purpose. Meetings often waste time when attendees do not know why they are there or what will be accomplished. The document recommends establishing clear meeting purposes upfront using action verbs. It also suggests keeping meetings short, such as 30-45 minutes, and limiting the number of attendees to 5-8 people for optimal decision making. Key meeting roles like the chair, timekeeper and recorder are defined to help ensure meetings are productive. The overall message is that being proactive and intentional about meeting structure and goals can help address issues like lack of focus and wasted time.

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    © All Rights Reserved
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    13 views57 pages

    Life+skill+To+meet+or+not+to+meet+ (4.11) Wed +1530-1630

    Uploaded by

    Cristina Cojocaru
    This document provides guidance on improving meeting effectiveness. It discusses common meeting challenges such as lack of agenda and purpose. Meetings often waste time when attendees do not know why they are there or what will be accomplished. The document recommends establishing clear meeting purposes upfront using action verbs. It also suggests keeping meetings short, such as 30-45 minutes, and limiting the number of attendees to 5-8 people for optimal decision making. Key meeting roles like the chair, timekeeper and recorder are defined to help ensure meetings are productive. The overall message is that being proactive and intentional about meeting structure and goals can help address issues like lack of focus and wasted time.

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    © All Rights Reserved
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    of 57

    Welcome to session <insert session number here>

    To Meet, or not To Meet …?

    Insert location here, date, time


    North?

    www.freepik.com/photos/serious-man'
    Meetings Challenge
    No Agenda!
    Agenda No Attend!
    How many of you have said:
    What a waste of time, why am I here?
    What impact does this have?
    Cost of Meetings
    Who is to blame, who has responsibility?
    It’s not your fault!
    Ass
    Assume
    u me

    It’s not your fault!


    Why this matters?
    Wisdom
    Photo by Mike Tinnion on Unsplash
    Reactive or Proactive
    Is a Meeting really, really, necessary?
    Clear Purpose Statement.
    “By end of meeting we will …”?
    Action Verb?
    “By end of meeting we will have decided
    how to reduce the advertising budget by
    10% over the next six months”

    “By end of meeting we will …”?


    Meetings Challenge

    Agenda
    Where on Agenda?

    Any
    AOB Other Business
    Old Baloney

    No! AOB
    What,1ifstanything,
    item AOB for our next meeting?
    Number of Points

    2-3 4-10 11-20

    2-3 1-2 0

    LESSOFISDIMINISHING
    LAW MORE! Especially
    RETURNS
    on ZOOM!
    Invite Less People

    Less
    is
    More
    Less
    is
    More
    Research has found that the optimal size of a decision-making
    meeting is around five to eight people.
    KEY ROLES

    CHAIR PERSON TIME KEEPER RECORDER PARTICIPANT


    KEY ROLES

    • Plans Agenda and Follows Agenda


    • Plans Meeting Logistics
    • Enforces Ground Rules / Team
    Charter

    CHAIR PERSON
    • Agenda (timed) always in advance
    • Leave your EGO at the door!
    • Start and End on Time
    TEAM •
    •
    ONE Meeting - anyone can call it out!
    Treat others, as you want to be treated
    CHARTER •
    •
    Say it in Meeting ,not in corridor after
    Be Candid and Totally Honest
    • Evaluate meeting

    Do you have them?


    KEY ROLES

    • Monitors Time Spent On


    Each Agenda Item
    • 30 – 45 mins “Break”
    • Monitors ”needs”

    TIME KEEPER
    KEY ROLES
    • Captures idea without editing or
    paraphrasing (Power of Pen)
    • Regularly Clarity checks (15mins)
    • Produces the meeting
    minutes/actions (24 hours)
    • Use “Car Park”
    RECORDER
    Photo by Markus Spiske on Unsplash
    KEY ROLES

    • Prepared and organised


    • Attend meeting on time
    • Open minded
    • Avoid premature judgement
    • Share relevant ideas
    • Support ground rules
    • Be Fully Present!
    Participant
    MAKE YOUR MEETINGS SHORTER.

    I schedule 30- and 45-minute


    On Time?

    Do the meeting you attend always


    Photo by Obi Onyeador on Unsplash
    START on time?
    Timing Start 9:07am
    9:00am

    Start 11:04am
    Start 16:06pm
    Meeting
    Standing
    Up!
    Privy Council
    Photo by Helena Lopes on Unsplash
    Just say NO
    “Self care is not selfish: it’s essential”
    Be Ruthless with Time
    Meeting with Self
    “WORK IS NOT A PLACE”
    Photo by LinkedIn Sales Navigator on Unsplash
    Open Plan Workplace
    More Proactive attention?
    Photo by Mike Tinnion on Unsplash
    Practice makes Permanent
    50% off live or virtual training

    Jim.hetherton@gmail.com
    Free Coaching

    Jim.hetherton@gmail.com
    Thank you!
    September 15, 2022 Slide 56

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