Filing is the process of organising the correspondence and records in a proper sequence

so that they can be easily located. The term filing may this be defined as the process of so
arranging and storing original records or copies of them, that they can be readily located
when required. In other words, filing is the process of arranging and storing records so that they
can be easily located. It involves placing of documents and papers in acceptable containers
according to some predetermined arrangement so that any of them when required may be located
quickly and conveniently.
Filing is done with the various purposes as follows:

Proper arrangement of records:

Office deals with different records day by day. Records have their own importance and
categories. Filing makes the proper arrangement of such records by classifying and
analyzing for the proper views as per the requirement.

Careful storing of records:

The importance purpose of filing is to keep the records and documents safely. Collected
records may have their use in the future. So, filing keeps the records safely from insects, fire,
water, theft, misplacement, etc. and makes available for the future use.

Easy availability of records:

Filing not only keeps the record safely but also arranges them in a systematic way which
facilitates on the availability of records in a minimum effort.