LARSEN & TOUBRO LIMITED ‘CONSTRUCTION ‘CHENNAI Rof: Fixed Assets / PMV! 202223 418" September 2022 CIRCULAR & Vehicles) In compliance wth the provisions of Companies (Aucitor's Report) Order, 2020, physical vetfication of Fixed Assets (PMVs) avaiable at Project sites, Main Depots, Stock yards, Regional/Cluster Offies, Head Quarters - Manapakkam, Transit / Guest houses, Overseas locations and other areas will have tobe carried out during the nancial year 2022-23, keeping 30” September 2022 as the culo date (in line with recent Corporate ‘Accounts guidelines) ‘The respective Stores In-charge, Accounts In-charge and P&M In-charge shall jointy vetity the PEM assets physically and reconcile with All India Plant Master for the Tespectve locations. Upon Physical Verification, verification status shall be undated in EIP AMS by respective PAM In-charges, Stores In-charges / Authored staff (as the case may be) {wise reconciled statement can be downloaded from EIP AMS in standard formats (28 avaiable in EIP AMS), Duly sighed Physical Veriicaton Report alongwith reconciliation Statement has tobe sent to Divisional Corprato PEM Dept latest by 12" November 2022 For successful implementation of the physical verification, respective unitsdepts. should 48) Ensure that Asset code & Serial number ave displayed clearly in althe capitalized Plant Machinery & Vehicos (PMV) b) Ensure that al assets are updated against the respective location in EIP-AMS Plant master ©) Ensure that Make, Model, Chassis No, Specification, Accessories deta, Registration No., Prime Mover Make / Model / S.No ofall PMVs are updated in Al india Plant Master as fo that of the same physically avalable in respective Pha, 6 Ensure that RTA Registration Details ae verified withthe Orginal RC Bok for all the Registered Vehicles and are updated in All Incia Plant Master. Veriication details to be certiied through the attached Annexure-X! and Motor Vehicle Insurance Policy Renewal FY 2023-2024 willbe done based on this only, ' /ee©) Ensure that details of majo accessories / attachments of PMVs lke No. of Boom inserts, No.of Mast sectons & its dimension, No.of sis etc, atached to the individual PHVs are captured and recorded in Al india Plant Master during ths ‘exorcise. Asset wise list of such accessories attachments, shall be attached with the final PV repor, to be sent to DC P&M. 1) Adhere strictly othe schedule Nate Any change of form or canversinn of PMVs are restited as per our standard operating procedures. For example, conversion ofan engine driven ighting mast into solar powered, fr reduction of capaciy of a gantry crane ec, fall under this category. Physical vericaion exercise should focus on conformity to ths aspect and deviations i any, shal be recorded against every such asset as a onetime exercise, “The Divisional Corporate - P&M Department shall consolidate 28), Reconeiiation statements received from ICs b) Reconcile the PMVs as appearing inthe respective reconciliation statements with EIP AMS ~All India Plant Master and, ©) Prepare the final report for L&T Construction on or before 19.11.2022, AA detailed schedule of activities for physical verification of fied assets (PMV) is enclosed Physical verification of PMV isan important aspect of our aut requirement and hence allconcemed are requested to co-operate to complete this exercise on time success. on ea. V Koxt eee ——(V. Kasi Raja) GM & Head - Piant & Machinery Distribution: RMs VGR CNU CKS NVK IC P&M Heads Sopy to sus DKS MVS SVD TMD RG KAK TK KTV. IC FA&A Heads ‘SM - Request necessary IT supportProgramme for Physical Verification & Reconciliation of Fixed Assots (PMVs) a on. 22 At Sito! Dept/ Depot / Cluster Level Respective in-charges should ensure all Despatches (OC) & 1.__| Reaeipts (RN) in EIP AMS, tl 30.09 2022, 30.08.2022 | Plane Waster az on 20:00.2022 can be downloaded For EI [AMES on 01.10.2022 by respective Unis 01.10.2022 Physical vorcaton of l asso (PMVs) should be done jinly by the Stores In-charge, Accounts In-charge and P&M In- 2, | charge / Authorized eta atthe respective locations, During the above exorso, ‘2 Ifany PMV had undergone a ‘conversion or chango in| 01.10.2022 capacity, it has 10 be recorded against the respective 'o ‘ascot code 8.102022 ', any PHY Is found recaived through ordinary DC, it shoul be folowed up wih sender ste for DCIRN and ‘Asset Receipt has lo be updated immediatly in EP. In ‘case of any issues, same has tobe brought othe notice ‘of Clister/IC Ha PEM Office. I any new PMV Is revolved at site but is due for| 16.10.2022 Capiazation, necessary documents along wih commissioning report shal be sent to DG FABA trough IC PAM H, for immediate captaizaton Tn ease of Dspaich 7 Receipt of PMVs during the Physical \erifeaton Petod, status shal be updated by both sender & ‘recover in EIP AMS Physical Verification Module (PV module) [PMs ying wih any extemal agency / OEM, for repairs, {efurbishment et, i any, have o be recorded in EIP AMS PV | 18.10.2022 Module with Verdor name, DC detals, reason and expected date of return Reconele the stock statement with the downloaded EIP AMS. Pant Master as on 30.08.2022 and update the current status in 4. | EIPAMS PV modu, ‘Make, Model, Chassis No, Speciation, Accessories details, Capaciy, Registration No. Prime Mover Make /Model/ SINo | 19.10.2022 ofall astos are to be verifed wih Al India Plant Master with o the detalis of PMVs physically avallable. In case of any| 24.10.2022 ‘ata, sare has to Be informed to I PEM HO through EIP AMS PV module for stcutiny and updaton of IP AMS. TA Registration Dott, naurance Deas are tobe vee vie ‘te the Original RE. Book for al Registered Vehcios and t0 be Upaated in Aina Par Master Verification etal tobe eoted ‘rough te Anneware tached Rerwth Shortages (if any) should be noted down separately and recorded in he final ecaniation statement Upon completion of updation of all the PVs, same as to be ‘5. _ | endorsed by the respecte Accounts In-charges & Dept Head InEIP AMS. Duly signed original report shoud be sento C| 28.10.2022 PAM HO, for recordssav [omc 1. | Diisional Corporate (00) - Pam generates the Pant Mastor| 30.09.2022 as on 30,09:2022 through EP AMS IC P&M HO monitors the status and interact with all concemed fortimely updaton. IC P&M HO should ensure Make, Model, Specification, Capacity, Chassis No, Accessories Attachment detall RRogistration No., Prime Mever Make ! Model! SLNo of ali _assots are updatod in IP AMS and itis an importantaspect (of Physieal Verifiation. IC P&M Ha should ensure completion of updation of Physical \erication stats for al the asses" as it appoars in “Ania | 24.10.2022 Plan aster from athe locations under thee I, in EIP AMS. IC PAM Ha should collect duly signed & reconciled reports, from every locaton. should be preserved safely at| 31.10.2022 IC P&M Ha, for verticaton by audtors, on demand 1C PM HO eummarizes the weconcilaton salement fom all 3. _ | thelacatons under ther IC and inate acon to locat tho Non Traceable “assets (any) across the ICs. IC PAM HO should verily PVs “intrans” and Iying with fextemal agencies / OEM for repairs. They need o be verted by Ic PEM HO, dct wih Transporter Agences OEM and satus has oe recorded in EIP AMS. Lista such PRS shall be attached with the final report, to be sent to DG PAM. 04.11.2022 4. | IoPaMainoracts with other Is for RNs pending across the | 07.11.2022 Is (any) and updates tho status in EIP AMS Physical vetifieaton module. 5. |1c Pam HO downloads Physical Vericaion Repot &| 10.11.2022 Reconelation statement rom E1P AMS in standard formats (a8 ‘valable in EIP AMS) 6. | Duy signed Physical Verifeation Report along wih | 12.11.2022 econeiation statement has to be sent to DG ~ P&M 7. | DC~ P&M reconciles the Physical Veriication Reper rom ICs wih EIP AMS ~ All Inia Plant Matter, consotdata and to | 16.11.2022 ropare final roport for LAT Construction 1G ~ PAM interacts with DC - FABA Dept. to resolve the Aliscrepancies identified (any) and prepares the inal report of L&T Consiuetion _19:1.2022