BRCGS Certification for Packaging Materials

BRCGS FOR PACKAGING MATERIALS
CLIENT INFORMATION FORM

Document #: F101-1-BRCGS-PM Release Date: 07-07-2022 Page 1 of 13
Document Owner: Global Technical Sector Manager Approver: Technical Global Manager
To be filled in by the applicant
Section 0: Application
Type of audit: Choose an item.
Recertification Due date
From Click or tap to enter a date.
From 1st January 2022, late audits lead to a Major NC except prior BRCGS concession granted. To Click or tap to enter a date.
Expiry date Click or tap to enter a date.
Transfer - In case of early audit, a BRCGS concession needed.
- Provide last BRCGS certificate

- Provide last 3 reports – this is mandatory in case you accept Intertek quotation
- Share with Intertek Certification Limited your BRCGS site profile in the BRCGS Directory https://www.brcgs.com/directory/audit-and-site-sharing/
- In case you cannot access to your account in BRCGS Directory, to register for a new account please complete the following form
https://www.brcgs.com/directory/access-and-logos/
Audit Program Choose an item.

Unannounced program acc. to GFSI rules starting January 2022.
Companies without an unannounced audit before 31th December 2024 will be blocked by BRCGS in D.
Audit Option Choose an item.
 Blended audits: Except if combined with another GFSI standard, remote audit planned first and on-site audit <28 days.
 Blended audits at initial/tranfer audits. BRCGS concession needed.
 Remote audits. BRCGS concession needed.
 In case of concession for a remote audit, the validity of the certificate will depend on the concession (3 – 6 months)
For information only when printed.

GT003-P / Rev. 2
Section 1a: Site Details - to be completed by all applicants

Business name: Sun Industries
BRCGS Site Code (if available): Click or tap here to enter text.
Site address: Khasra No 1717, Jharmajri, Baddi, District- Solan-173205
City: Baddi
Country: India
Postcode: 173205
Main phone number: Click or tap here to enter text.
Company website address: www.sun-industries.in
Section 1b: Organisation Information - to be completed by all applicants
Management representative: Mr. Ajay Beri

Person who has the applicant’s authority in relation to the
certification process and approval of invoices.
E-mail address: ajay@sun-industries.in
E-mail address of Audit owner in Directory: Person with jitendersehgal@sun-industries.in ☐ Tick if same as Management representative
access to the Company in BRCGS Directory User can only have access to one Company in the Directory, which may be assigned many sites.
E-mail address of Site contact in Directory: parveen@sun-industries.in ☐ Tick if same as Management representative
Person with access to this site in BRCGS Directory
Telephone number: Office Number: 8627003104 Mobile Number: 9805049993

Mailing address: Click or tap here to enter text. ☒ Tick if same as above
Invoicing address: Click or tap here to enter text. ☒Tick if same as above
Accounts payable contact person: Name and position: Parveen Kaushal (Director Supply Chain & Logistics
Telephone number: 9805049993
E-mail address: parveen@sun-industries.in
Company registration number: Click or tap here to enter text.
VAT number: Click or tap here to enter text.
Language during the audit English

Language of documents English

GT003-P / Rev. 2
Section 2: Group Applications: to be completed for group applications only N/A ☐

If this information form if for the Head office Choose an item.
If the Head office is located separately from the sites, choose the option to audit common Choose an item.
processes acc. to Appendix 4
Number of sites to be audited in addition to the Head Office Click or tap here to enter text.
A separate client information form is required for each site
Please tick the functions to be audited during the Head Office Audit
Notes: The head office audit takes place before the site audits, it is advisable to leave at Management review ☐
least 1 month between the head office audit and the first site audit to allow for close out of
any non-conformities identified. Head office audits take place every 12 months. No ☐
Product Safety and Quality Management System
certificate is issued to the head office.
Specifications ☐
Internal Audits ☐
Head Office
Supplier Approval and Performance Monitoring ☐
Management of Subcontracted Processes ☐

Site 1 Site 2 Site 3 Site 4
Management of Suppliers of Services ☐
Customer Focus and Contract Review ☐
Complaint Handling ☐
Management of Withdrawals and Incidents and Recalls ☐
Product Development ☐
Other – Please describe below; ☐

Click or tap here to enter text.

GT003-P / Rev. 2
Section 3.1: Multiple Sites Under One Certificate N/A ☐

Typically the audit report and certificate are ‘product’ and ‘site’ specific, however, it is possible to include more than one site under a single certification if ALL of the
criteria below are met:
Are all sites under the same organisation ownership? ☐

site 1
Is the same Quality Management System operated at all sites? ☐
Does the additional site manufacture product which is part of the same manufacturing process? ☐
50 km
Radius
Does the additional site solely supply the other site with no additional customers? ☐
Site 2 Are the sites no more than 30 miles / 50km apart ☐
All sites to be included in the scope must be part of the same audit schedule (i.e. within the same timeframe)
Details for the main site have been provided in section 1 of this Client Information Form, please list below the address of each additional site to be audited, next to each
site please also add a description of the activities carried out at the site.
Adress of secondary sites (to be included in scope)
Section 3.2: Off-site locations N/A ☐

Does the manufacturing site have an additional storage location within 50 km of the manufacturing site owned or ☐
site 1 managed by own personnel?
50 km
Radius
Site 2
Adress of off-site location (to be included in scope)


GT003-P / Rev. 2
Section 4: Audit Duration: Information to be completed by all applicants

Size of Manufacturing facility Including storage facilities on the site provided in m2 Click or tap here to enter text.m2
Number of HARA Plans / Studies: A HARA plan corresponds to a family of products with similar hazards and HARA 1 Click or tap here to enter text.
similar manufacturing technology. HARA 2 Manufacturing of printed sheets and
boxes and finishing of them as primary and
Example 1: secondary food and industrial packages
Manufacturing of digital printed sheets and boxes and finishing of them as HARA 3 Click or tap here to enter text.
primary and secondary food and industrial packages HARA 4 Click or tap here to enter text.
Applicable manufacturing categories are 02 – Papermaking and conversion and HARA 5 Click or tap here to enter text.
07 – Print processes HARA 6 Click or tap here to enter text.
Typical number of HARA Plans = 2 HARA 7 Click or tap here to enter text.
HARA 8 Click or tap here to enter text.
HARA 9 Click or tap here to enter text.
Example 2: HARA 10 Click or tap here to enter text.
Rewinding of rolls in aluminium, PVC, PE and baking paper, packed in case of
cardboard or plastic bag. Thermoforming of trays in cardboard coupled with
PET, packed in plastic bag and cardboard. Cutting of cardboard coupled with
aluminium or PP, packed in plastic bag and cardboard. All food contact. Print process on site: Choose an item.
Applicable manufacturing categories are 02 – Papermaking and conversion; 03-
Metal forming; 04- Rigid Plastics forming and 07 – Print processes
Typical number of HARA Plans = 4- 5
Example 3:
Mixing and blending of liquid and solid plant-based materials, to produce a
range of coatings and adhesives for use with paper-based substrates for use in
the food industry
Applicable manufacturing category is – 08 chemical processes
Typical number of HARA Plans = 1 - 2
Number of employees: FTE-Full Total Employees Total number of employees:
Full time equivalent employees per main shift including seasonal workers. This 140
should be based on the maximum number expected in a shift. FTE-Full Total Employees:
85

GT003-P / Rev. 2
Section 5: Proposed Scope: to be completed by all applicants

Only products in production at the time of the audit can be included in the scope.
Where the primary operation of the factory is the production of consumer products and not the manufacture of packaging materials, the products are audited under the
Global Standard for Consumer Products. Nonetheless P614–Guidance Document -Disposable food contact packaging/consumer items
Single use plastic / paper cups and lids
Single use plastic / paper drinking straws
Single use Paper Napkins PM Materials Standard is acceptable where the purpose of the final product is for use in the food
Single Use plastic, paper, metal food bags, containers, and lids service sector and/or where the factory is predominantly producing packaging materials (at least 70%).
Bin/trash bags
Single use plastic / paper plates
Paper/plastic Tablecloths/tray liners CP Standard is acceptable where the final product is purchased largely for domestic use by a consumer.
Single use Plastic/wooden/bamboo cutlery
Proposed scope of audit Scope content: Manufacturing of Paper and Paper board-
 Food  MAIN PROCESSES based cartons like Mono cartons, liner
 Hygiene-sensitive consumer products  INCLUDING OUTSOURCING cartons by printing (Offset & Gravure),
(including cosmetics)  TYPE OF MATERIAL lamination (PET & MET PET), Hot foil
 Raw materials  INTENDED USE stamping, Varnishing, Embossing, Die
 Other consumer products cutting, Liner pasting/Window patching,
Folding & Gluing and Packing in Corrugated
carton for Food and Non-Food Packaging
applications
Example of scopes
The flexographic printing and slitting of form-fill-seal (FFS) laminate film for fresh produce.
In case of outsourcing/subcontracting: Conversion of corrugated boxes (subcontracted print process) for food contact applications.
In case of a unique certificate with different locations: The manufacture of PET parisons and preforms at the Total Bottle Company, Bottlehampton, and blow-moulding at
the Total Bottle Company, Bottle End, Hamspshire.
In case of multisite: The flexographic printing and… Incorporating the head office audit at Office A street, Italy.
In case of off-site locations: The flexographic printing and…. Including offsite storage facility at block Y, Road Y, Devon
BRCGS product categories:  Global Standard for Packaging Materials – Appendix 2 – 02 - Paper making and conversion
Fields of Audit for guidance on typical packaging
components, materials and articles. 07 - Printing processes
Category
 P607: Guideline for defining wording of scope and use of Category
fields of audit
Category
Category
Category
Category
Exclusions from scope: BRCGS encourages a whole site approach to certification and Choose an item.
exclusions should only be made in exceptional circumstances If yes, indicate excluded products: Click or tap here to
and only where the criteria opposite can be satisfied. enter text.
Any exclusions to scope will be noted on the certificate (where certification is granted) and in the audit report including off-site locations i.e. Exclusion: offsite storage

GT003-P / Rev. 2
Section 5: Proposed Scope: to be completed by all applicants

facility at Block Y, X Road, Devon
LOGO CANNOT BE USED IF EXCLUSIONS EXCEPT FOR TRADED GOODS
BRCGS logo cannot be used for promoting traded products even when they form part of the certificated scope
Traded Goods Goods not manufactured or further processed on site but Choose an item.
bought from an outside supplier, stored at the site and sold on.
If yes, indicate type of products:

Outsourced processing Outsourced processing is a step in the process which is Choose an item.
completed somewhere else. Where an intermediate production
process or step in the manufacture of a product is carried out at
another company or site and returns to the original site for If yes, indicate outsource ☐d processes:
completion e.g. hot foil stamping, printing etc. Click or tap here to enter text.
Subcontracted processing Sub-contracted activity is a process that is carried out at Choose an item.
another site on behalf of the certificated site. In other words,
the material goes off-site to be processed, stays off-site, and is
dispatched to the customer. Examples include over capacity If yes, indicate subcontracted processes:
charges, final product labelling, packer filler, assembly packer Click or tap here to enter text.
Section 6: Additional Voluntary Modules - Customer (AVMs): N/A ☐

Additional Voluntary Modules can only be added to full certification audit options
Environmental Awareness Module (8) ☐
Plastic Pellet Loss Prevention (10) ☐
HAVI Global Quality Standard Module: 11 ☐

GT003-P / Rev. 2
Section 7: Product and Process: Information to be completed by all applicants

Finished products: Click or tap here to enter text.
Number of production lines: Click or tap here to enter text.
Raw materials: Click or tap here to enter text.
Production processes / technologies: Click or tap here to enter text.Are there any sub-contracted processes including packing: ☐Yes ☐ No
Description of subcontracted processes: Click or tap here to enter text.
Production schedules - to allow relevant processes to Click or tap here to enter text.
be audited for example process only takes place at
night or is not carried out each day:
Quantity of finished products: Click or tap here to enter text.
Product distribution (owned vehicles, sub-contract Click or tap here to enter text.
haulier(s)):
Customer types (e.g. manufacturers, retail, Click or tap here to enter text.
foodservice):
Customer type (e.g. manufacturers, retail, foodservice): Click or tap here to enter text.
Product claims made e.g. IP, organic: Click or tap here to enter text.
Has the site had any form of consultancy from Intertek ☐Yes ☐No
during the past 3 years? Detail: Click or tap here to enter text.
Section 8: Declaration: to be completed by all applicants
Confirmation of completeness and truth of the given data in section 1 to 7. We have carefully read and we will accept the Intertek Rules for Certification in current version -
https://www.intertek.com/terms/
In addition, it is confirmed that the certification body will be informed immediately in writing of the following events and issues, but in the case of recalls and withdrawals at
the latest within 3 working days:
 legal proceedings with respect to product safety or legality, or that which significantly affects the operation of the site
 enforcement by authorities related to product safety or legality (e.g., an enforcement notice)
 product recalls since the last BRC Global Standards audit, any significant public food safety incidents, or any significant regulatory food safety non-conformities
 significant damage to the site (e.g., natural disaster such as flood or damage by fire)
• change of ownership (see glossary)
 any significant change to the operation or scope.
Signature: Date:

GT003-P / Rev. 2
Click or tap to enter a date.
Insert electronic signature or sign and scan

Print Name: Position:
Click or tap here to enter text. Click or tap here to enter text.

GT003-P / Rev. 2
To be filled in by Intertek – Local Office
Acc. to P606 Issue 5 as of 06/01/2020
No. of Employees <10,000 sq. m 10,000-25000 sq. m >25000 sq. m

1-50 12 hours 12 hours 14 hours
(completed within 1.5 days) (completed within 1.5 days) (completed within 1.5 - 2 days)
51 – 500 12 hours 16 hours 18 hours
(completed within 1.5 days) (completed within 2 days) (completed within 2 – 2.5 days
500– 1500 16 hours 16 hours 18 hours
(completed within 2 days) (completed within 2 days) (completed within 2 – 2.5 days
>1501 18 hours 20 hours 24 hours
(completed within 2 – 2.5 days) (completed within 2 – 2.5 days) (completed in 2.5 -3 days)
To be added to the audit duration tabulated above:

More than 3 HARA plans 4-8 plans/studies 4 hours
8 and more 8 hours
Traded products minimum 1 hour
Additional Modules (AVMs)

Environmental Awareness Module (AVM 8) 4 - 8 hours
HAVI Global Quality Standard Module: 11 2 - 4 hours
Module 10 – Plastic Pellet Loss Prevention 2 - 4 hours
Audit Team 1- 2 hours to be added for calibrations, opening and & closing meetings
The other factors identified in the Standard which may influence the calculation but are considered to be less significant and shall not influence the audit duration by more
than 30% from the total calculated audit duration.
Factors which may influence the duration of the audit are: • initial audit (i.e. the site’s first ever audit) – it is likely that the auditor will require additional time, for example,
during opening and closing meetings • communication difficulties, e.g. language • the number of non-conformities recorded in the previous audit . Therefore, a large
number of non-conformities at the last audit are likely to require increased time for the auditor to assess • difficulties experienced during the audit requiring further
investigation • the quality of company preparation, e.g. documentation, HARA or HACCP, QMS • if there are a large number of non-conformities with corrective actions to
review following the remote audit for blended audit option, the onsite audit duration may need to be adjusted.
A significant portion of the audit time, minimum 50 % shall be spent in the production area reviewing operations, inspecting vehicles, and interviewing staff.

GT003-P / Rev. 2
Calculated Audit time based on the Basic Time >3 HARA Traded goods Audit team AVM
provided information by the client and Click or tap here Click or tap here Click or tap here Click or tap here Click or tap here
table above to enter text. to enter text. to enter text. to enter text. to enter text.
BRCGS TOTAL TIME ON SITE Click or tap here to enter text.man/day
BRCGS REPORTING TIME Click or tap here to enter text.man/day

HAVI report Click or tap here to enter text.man/day
Justification for increase/decrease of Click or tap here to enter text.

audit time
Auditor(s), qualified for this service.

Auditor Name: BRCGS Auditor No.: Role: Category(ies): Consecutive audits
Click or tap here to enter text. Click or tap here to enter Choose an item. Category Choose an item.
text.
text.
text.
text.
text.
Roles during SIGN-OFF AUDITS (Auditor In Progress-AIP):

Type of audit Ienable Report
1 to 7 audits AIP as Observer Lead auditor as Lead auditor Lead auditor as Lead auditor.
AIP as Observer in “Present at audit” list and signed attendance meeting.
Audits 8&9 - Supervised audits AIP as Auditor Lead auditor as Witness auditor.
Audit 10 - Witness audit acc to Operations Notable 2020-143. AIP as Auditor in “Present at audit” list and signed attendance meeting.
Lead auditor as Witness auditor. Roles: Trainee-supervised OR Trainee-witnessed
Audit schedule Renewal audits shall be planned within the audit window.
Early audits accepted in case of existing clients.
Concession needed? Choose an item.
Early audit in a transfer
Late audit at renewal
Full remote/Blended option of initial audits
Auditor >3 consecutive audits
Filled in by Click or tap here to enter text. Date: Click or tap to enter a date.
Comments by Local Office Click or tap here to enter text.

GT003-P / Rev. 2

GT003-P / Rev. 2
To be filled in by Intertek – CIFA Approver
Scope definition and categories As proposed Corrections if needed:

Approved Scope: ☐ Click or tap here to enter text.
Approved Exclusions from Scope: ☐ Click or tap here to enter text.
Approved Category(ies): ☐ Click or tap here to enter text.
Approved audit duration ☐ Click or tap here to enter text.
Approval of audit team ☐ Click or tap here to enter text.
Initial Audit: verify if company is already certified. Add screenshot https://directory.brcgs.com/
New BRCGS site code Click or tap here to enter text.
Concession number if needed Click or tap here to enter text. Reason Choose an item.
Filled in by Click or tap here to enter text. Date: Click or tap to enter a date.
Comments to Sales/Scheduler Click or tap here to enter text.

GT003-P / Rev. 2

BRCGS Certification for Packaging Materials

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BRCGS FOR PACKAGING MATERIALS

CLIENT INFORMATION FORM

To be filled in by the applicant

- Provide last BRCGS certificate

Audit Program Choose an item.

For information only when printed.

Section 1a: Site Details - to be completed by all applicants

Management representative: Mr. Ajay Beri

Telephone number: Office Number: 8627003104 Mobile Number: 9805049993

Language during the audit English

For information only when printed.

Section 2: Group Applications: to be completed for group applications only N/A ☐

Management of Subcontracted Processes ☐

Customer Focus and Contract Review ☐

Management of Withdrawals and Incidents and Recalls ☐

Other – Please describe below; ☐

For information only when printed.

Section 3.1: Multiple Sites Under One Certificate N/A ☐

Are all sites under the same organisation ownership? ☐

Site 2 Are the sites no more than 30 miles / 50km apart ☐

Section 3.2: Off-site locations N/A ☐

Adress of off-site location (to be included in scope)

For information only when printed.

Section 4: Audit Duration: Information to be completed by all applicants

For information only when printed.

Section 5: Proposed Scope: to be completed by all applicants

For information only when printed.

Section 5: Proposed Scope: to be completed by all applicants

If yes, indicate type of products:

Section 6: Additional Voluntary Modules - Customer (AVMs): N/A ☐

For information only when printed.

Section 7: Product and Process: Information to be completed by all applicants

Section 8: Declaration: to be completed by all applicants

For information only when printed.

Click or tap to enter a date.

Insert electronic signature or sign and scan

For information only when printed.

To be filled in by Intertek – Local Office

Acc. to P606 Issue 5 as of 06/01/2020

No. of Employees <10,000 sq. m 10,000-25000 sq. m >25000 sq. m

To be added to the audit duration tabulated above:

Traded products minimum 1 hour

Additional Modules (AVMs)

For information only when printed.

BRCGS TOTAL TIME ON SITE Click or tap here to enter text.man/day

BRCGS REPORTING TIME Click or tap here to enter text.man/day

Justification for increase/decrease of Click or tap here to enter text.

Auditor(s), qualified for this service.

Roles during SIGN-OFF AUDITS (Auditor In Progress-AIP):

For information only when printed.

For information only when printed.

To be filled in by Intertek – CIFA Approver

Scope definition and categories As proposed Corrections if needed:

Initial Audit: verify if company is already certified. Add screenshot https://directory.brcgs.com/

New BRCGS site code Click or tap here to enter text.

For information only when printed.

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