EDUCATION MALAYSIA GLOBAL SERVICES (EMGS)

24th June 2021

NOTIFICATION ON THE UPDATE ON THE ENROLMENT QUOTA FOR INTERNATIONAL

STUDENTS FOR ALL IPS (LANGUAGE CENTRES) REGISTERED UNDER MOE

1. PURPOSE:

1.1. The purpose of this bulletin is to provide updates regarding the following implementation:
a) Update on the system enhancement for quota management for all IPS based on
the circular issued by the Ministry of Education (Bahagian Pendidikan Swasta) [Ref:
KPM 100-3/3/1 Jld.4 (58)] dated 29th June 2018.
b) Restriction for certain nationalities to apply for student pass for New application
based on the circular issued by the Malaysian Immigration Department [Ref:
IM.101/HQ-G/1130/1].
c) Extension of e-Visa Approval Letter (eVAL)

2. IMPLEMENTATION:

2.1. Based on the circular issued by the Ministry of Education (Bahagian Pendidikan
Swasta) [Ref: KPM 100-3/3/1 Jld.4 (58)] dated 29th June 2018, EMGS has made a
system enhancement to introduce the quota system for international students
2.1.1.The permitted quota of international students for an institute must be calculated
based on the approved number of students (international & local) as mentioned
in ‘Lampiran A’ of the institute’s Certificate of Registration (Surat Perakuan
Pendaftaran).
2.1.2.Since there are two class sessions allowed per day, the total number of students
(International and Local) allowed for an institute is multiplied by two (2). For an
example, if the approved number of students stated in ‘Lampiran A’ is 100, the
maximum number of students allowed to be enrolled by an institute is 200
students.
2.1.3.The permitted quota of international students will be 80% from the maximum
number of students allowed to be enrolled by an institute. For an example, if the
total allowed is 200 students, the total number of international students allowed
is 160 (200 x 80%).
2.1.4.The quota allocation per nationality is 20% out of the total number of
international students allowed. For an example, if 160 is the total number of
international students allowed, the maximum number of international students
from any one country is 32 (160 x 20%).
2.1.5.To help institutes have better monitoring and control over the number of
international students allowed, EMGS has introduced a system enhancement that
provides institutes with a detailed view on breakdown of enrolled international
students based on the quota.
2.1.6.Institutes can view the quota system through the EMGS STAR System via ‘My
Account’ > ‘My Quota’. This feature will help institutes to monitor the number of
international students per nationality. Please refer to the screen shot of “My
Quota” feature:

Image 1.0 – View of Quota Breakdown

 2.1.7.The quota of international students for all existing applications will be auto
updated and ready for viewing through the ‘My Quota’ module within the EMGS
STAR System. Kindly note that the quota for any new students recruited by the
institution will be updated in the module once the student pass application is
created in STARS.
2.1.8.Please note all institutions are required to apply for “Check-Out Memo” for their
students who complete their studies or have been terminated from the
institution. EMGS will only remove the quota of an International Student once the
institute submits a copy of the “Check-Out Memo” memo issued for the student.
2.1.9.Institutes may also request to remove international students from ‘My Quota’
module by emailing their request to enquiry@emgs.com.my and providing
reason ( such as student has withdrawn from studies, students goes missing,
etc….). Institutes may be required to provide supporting documents based on the
reason given.

2.2. Restriction for certain nationalities to apply for student pass for New application
based on the circular by the Malaysian Immigration Department.
2.2.1.Based on the circular by the Malaysian Immigration Department [Ref: IM.101/HQ-
G/1130/1], international students from an additional 21 countries from the initial
4 (Afghanistan, Bangladesh, India & Pakistan) are restricted to apply for New
student application at an IPS.

1. Afghanistan 14. Ethiopia

2. Angola 15. Ghana
3. Bangladesh 16. Guinea-Bissau
4. Burkina Faso 17. India
5. Burundi 18. Liberia
6. Cameroon 19. Mali
7. Central African Republic 20. Mozambique
8. Congo (DRC) 21. Niger
9. Congo (Republic) 22. Nigeria
10. Côte d’Ivoire 23. Pakistan
11. Djibouti 24. Rwanda
12. Equatorial Guinea 25. Western Sahara
13. Eritrea
 2.2.2.The above restriction is subject to change based on the decision taken by the
Government of Malaysia.
2.2.3.Institutes will not be able to select any of the countries listed above when
applying for an application through the EMGS STAR System.

2.3. Extension of e-Visa Approval Letter (eVAL)

2.3.1.The Immigration Department of Malaysia will allow institutions to extend eVALs
that have expired during the Movement Control Order (MCO) period.
2.3.2.Institutions must submit the application for eVAL Extension by creating an eVAL
Amendment Form (Extension) through the EMGS STAR System. Documents that
are required for the eVAL Extension are: -
• Cover Letter from the Education Institution
• Offer Letter
• Deferment Letter (if applicable

Education Malaysia Global Services

24th June 2020