Tender For Interior Furnishing Madikai 22 10

TENDER FOR INTERIOR FURNISHING, ELECTRICAL & AIR
CONDITIONING WORKS AT EXISTING PREMISES OF BANK OF

BARODA MADIKAI BRANCH, CALICUT
ENVELOPE -I
(TECHNICAL BID)
LAST DATE OF SUBMISSION :12.01.2023 up to 03.00 PM
TENDERS WILL BE SUBMITTED TO THE FOLLOWING ADDRESS
ZONAL OFFICE,
BANK OF BARODA,
4th FLOOR, M G ROAD METRO STATION COMPLEX,
M G ROAD , ERNAKULAM-682 035,
KERALA, INDIA.
M/S. SHAHID ASSOCIATES AND ENGINEERS

CALICUT
<v_shahidbashir@yahoo.co.in>
Tel: 09447031414
TENDER FOR INTERIOR FURNISHING, ELECTRICAL & AIR CONDITIONING WORKS AT EXISTING
PREMISES OF BANK OF BARODA MADIKAI BRANCH, CALICUT
TENDER FOR INTERIOR FURNISHING,

ELECTRICAL & AIR CONDITIONING
1 NAME OF THE WORK WORKS AT EXISTING PREMISES OF
BANK OF BARODA MADIKAI BRANCH,
CALICUT
2 TIME AND LAST DATE OF SUBMISSION 12.01.2023 UPTO 03.00 P.M
OF TENDER
3 PLACE & ADDRESS FOR SUBMISSION OF Bank of Baroda, Zonal Office, 4 th Floor, M
TENDER G Road Metro Station Complex, M G Road,
Ernakulam – 682 035, Kerala, India.
M/S. SHAHID ASSOCIATES AND

CONTACT PERSON WITH TELEPHONE NO ENGINEERS
CALICUT
Tel: 09447031414
TECHNICAL BID OPENING :
6 DATE, TIME AND PLACE OF OPENING 12.01.2023 AT 03.30 AM.( IN CASE OF
OF TENDERS HOLIDAY TECHNICAL BID WILL BE OPENED ON
NEXT WORKING DAY)
Bank of Baroda, Zonal Office, 4 th floor ,M
G Road Metro Station Complex,
Ernakulum –682 035, Kerala, India.
FINANCIL BID WILL BE OPENED OF

TECHNCIALLY QUALIFIED BIDDERS
ONLY
7 EARNEST MONEY DEPOSIT (EMD) IN RS. 19500.00 DRAWN IN FAVOUR OF
THE FOR OF DD/BC TO BE SUBMITTED BANK OF BARODA
ALONG WITH TECHNICAL BID ONLY ZONAL OFFICE, ERNAKULAM.
7B ( ISD ) INITIAL SECURITY DEPOSIT 2% OF VALUE OF THE TENDER VALUE

(PAYABLE BY L1 BIDDER AFTER INCLUDING EMD PAID BY L-1 BIDDER.
AWARD OF THE WORK)
8 RETENTION MONEY DEDUCTIBLE IN RUNNING BILLS: 8% OF THE
VALUE OF EACH INTERIM BILL AND TOTAL
DEDUCTIBLE AS DETAILED IN THE TENDER
DOCUMENT.
9 TERMS OF PAYMENT OF BILLS, IF ANY. INTERIM BILLS OR PERIODICAL RUNNING BILLS

SPECIFY THE MINIMUM VALUE OF WORK ON SATISFACTORY COMPLETION OF MINIMUM
FOR PAYMENT OF RUNNING ACCOUNT VALUE OF WORK OF RS 5 LAKHS EXCLUDING
BILLS. SECURITY ADVANCE ON MATERIALS. NO
ADVANCE OR MOBILIZATION ADVANCE SHALL
BE PAID IN ANY CIRCUMSTANCES.
10 (PENALTY CLAUSE)LIQUIDATED IN CASE OF DELAY A PENALTY @ THE RATE OF

DAMAGES 1% OF ESTIMATED COST PER WEEK SUBJECT
TO A MAXIMUM OF 10% OF ACCEPTED
CONTRACT SUM BUT NOT EXCEEDING THE
TOTAL SECURITY DEPOSIT. (INITIAL PLUS
RETENTION) WOULD BE STRICTLY IMPOSED.
SEAL WITH SIGNATURE OF THE BIDDER 2

11 STIPULATED TIME FOR COMPLETION OF 45 DAYS ON ACCEPTANCE OF AWARD LETTER

THE WORK/SUPPLY.
12 VALIDITY PERIOD OF THE TENDER. THREE MONTHS FROM DATE OF OPENING OF
FINANCIAL BID
13 TAXES RATES QUOTED SHOULD INCLUDE ALL TAX

(EXCLUDING GST) AND OTHER CHARGES LIKE
TRANSPORTATION ,LOADING/UNLOADING ETC.
HOWEVER I.T AND TDS WILL BE DEDUCTED AT
SOURCE AS APPLICABLE.
14
ELECTRONIC PAYMENT ELECTRONIC PAYMENT SHALL BE PREFERRED.
15 INSURANCE OF THE WORK WITHIN -7-DAYS FROM THE DATE OF

ACCEPTANCE OF THE WORK (CAR POLICY)
DATE OF COMMENCEMENT ONE WEEK FROM THE DATE OF THE

17 ACCEPTANCE OF WORK ORDER
PERIOD FOR CERTIFICATION OF

18 INTERIM BILLS BY THE ARCHITECT 8 DAYS FROM THE DATE OF RECEIPT OF THE
BILL BY THE ARCHITECT
19 PERIOD OF CERTIFICATE OF FINAL 15 DAYS FROM THE DATE OF RECEIPT OF BILL
BILL BY ARCHITECT BY THE ARCHITECT.
DEFECT LIABILITY PERIOD 12 MONTHS

21
23 AFTER SATISFACTORY COMPLETION OF THE
RELEASE OF INITIAL SECURITY WORK AND CERTIFICATION OF FINAL BILL
DEPOSIT
24 RELEASE OF RETENTION MONEY IN 2 50% OF THE RETENTION AMOUNT IS

PARTS REFUNDED ON ISSUE OF COMPLETION
CERTIFICATE BY THE ARCHITECT,
BALANCE 50% WILL BE REFUNDED 14 DAYS
AFTER DEFECT LIABILITY PERIOD PROVIDED ALL
DEFECTS ARE ATTENDED SATISFACTORILY IN
ACCORDANCE WITH CONTRACTOR.

NOTICE INVITING TENDER
TENDER FOR INTERIOR FURNISHING, ELECTRICAL & AIR CONDITIONING

WORKS AT EXISTING PREMISES OF BANK OF BARODA MADIKAI BRANCH,
CALICUT
Sir/Madam,
1. Sealed tenders are invited for the proposed work by the
Zonal office, Bank of Baroda,

4th floor M G Road Metro station
Ernakulum- 682 035,
Kerala, India.
2. Sealed tenders in the prescribed form on two separate envelopes should

be addressed to Zonal Office, Bank Of Baroda, 4th FLOOR, M G ROAD
METRO STATION COMPLEX , M G ROAD, ERNAKULUM – 682 035, KERALA,
INDIA. & super scribed TENDER FOR INTERIOR FURNISHING,
ELECTRICAL & AIR CONDITIONING WORKS AT EXISTING PREMISES
OF BANK OF BARODA MADIKAI BRANCH, CALICUT
a. ENVELOPE NO.1: TO CONTAIN CONTRACTOR’S TERMS AND CONDITIONS,

WORK ORDERS, PERFORMANCE/COMPLETION CERTIFICATES, ALL REQUIRED
PAPERS AS REQUIRED IN BASIC INFORMATION TECHNICAL ASSUMPTIONS
ALONG WITH DEMAND DRAFT/BANKER’S CHEQUE FOR RS. 19500 IN
FAVOR OF BANK OF BARODA, ZONAL OFFICE, ERNAKULAM AS E.M.D
ISSUED DURING TENDER NOTICE PERIOD OF PERIOD FROM 07.08.2021 TO
27.08.2021 WILL ONLY BE ACCEPTED.
b. Envelop No 2: Price Bid - Tender documents along with B.O.Q

Completed in all respect and duly signed and submitted to the above
address up to 3:00 P.M on 12.01.2023 Envelope 1 will be opened
on the 12.01.2023 at 03.30 P.M. in the presence of the Contractors
or their representatives. No separate information will be given in this
regard. Envelop No 2 may be opened on the same day for technically
qualified bidders or if financial bids are scheduled to be opened at
later date, it will be communicated to the tenderers in advance. In
case of holidays/strikes/bands or any reason causing a holiday
exactly on the last date of submission of offers; the last date of
submission will be shifted to immediate next working day. EMD will
strictly not to be kept in Envelope 2 or else the tender will be
considered as rejected.
4. The tenderer/bidder must obtain for himself on his own responsibility

and at his own expenses all the Information which may be necessary for
the purpose of filling this tender and for entering into a Contract for the
execution of the same and must examine the drawings and inspect the
site of the work and acquaint himself with all local conditions and
matters pertaining thereto.
5. Each of the tender document is required to be signed by the person or

persons submitting the tender in token of his / their having acquainted
himself / themselves with the General Conditions etc as laid down. Any
tender with any of the documents not signed will be rejected.
6. The tender documents must be filled in English and all the entries must
be made properly & clearly by the hand and Written in ink. If any of the
documents are missing or un- signed, the tender shall be considered
invalid.
7. All erasures and alterations made while filling the tender must be
attested by initial of the tenderer. Over writing of figures is not permitted.
Failure to comply with either of these conditions will render the tender
void. No advice or any change in rate or conditions after submission of
the tender will be entertained. All the rates should be quoted both in
figures and words. If on check there are differences between the rates
given by the contractor, in words and figure or in amount workout by
the contractor, the following procedure shall be followed.
i) When there is a difference between the rate in figures and in words, the
rate, which corresponds to the amount worked out by the Contractor,
shall be taken as correct.
ii) When the amount of an item is not worked out by the contractor or it
does not correspond with the rate written either in figures or in words,
then the rate quoted by the contractor in words shall be taken as correct.
iii) When the rate quoted by the contractor in figures and words tallies but
the amount is not worked out correctly, the rate quoted by the contractor
shall be taken as correct and not the amount.
9. The intending tenderer/bidder shall deposit EMD by DD / BC drawn in

favour of Bank of Baroda, Zonal Office, Ernakulam of Rs 22000 as the
Earnest Money as guarantee of good faith, which amount shall be
forfeited as liquidated damages in the event of any evasive/ refusal or
delay in signing the contract. The deposit of the unsuccessful tender will
be returned without interest immediately after a decision is taken
regarding the award of the Contract. The Earnest Money of the
successful tender will be adjusted towards Security Deposit. A tender
not accompanied by Earnest Money Deposit will not be considered except
those who have submitted a valid document proof for exemption of
/tender document fee/EMD. No concession will be made to public Sector
companies from Payment of Earnest Money Deposit.
10. The tenderer/bidder claiming exemption of tender document fee/EMD

should submit a valid registration certificate issued by the Government
Organization specified by the Ministry of Micro Small and Medium
Enterprises viz. NSIC/MSME/KVIC/SSI etc. It also should cover the
items tendered to get tender fee/EMD exemptions. The exemptions will
not be applicable for Initial Security Deposit/Security Deposit/Retention
money as it play a vital role in confirming satisfactory execution of
contract over a considerable time period as well as ensuring quality of
work.

10. The successful tender will have to pay as the amount of initial security
deposit which shall be 2% of the accepted value of the tender including
the EMD, by means of D.D in favor of the Bank of Baroda, Zonal Office
Ernakulam payable at Ernakulam. The initial security deposit is to be
paid by the Contractor to Bank within 14 days of intimation to him of
the acceptance of the tender. The initial security deposit will be invested
with the bank for the duration of the contract period i.e. 2 months and
will be refunded to the contractor with out any interest, after issue of the
virtual completion certificate. No interest is allowed on the retention
money.
11. Retention of 8% of the value of the work done from every running bill will
be deducted till total retention including EMD and SD paid earlier, is
becomes 4% of the contract value, and shall be held by the Bank as Total
Retention amount. On the Architect’s certifying to the completion of the
work, 50% of total security deposit shall be released to the contractor
with the final certificate of payment and the balance payment will be
retained for a further period of TWELVE months after the completion
certificate is issued by the Architects and agreed by the Bank.
12. Within one week of the receipt of intimation from Architects of the
acceptance of his / their tender, the successful tenderer shall be bound
to implement the contract by signing an agreement in accordance with
the Agreement and Conditions of Contract attached herewith, but the
work order or the written acceptance by the Employer of a tender will
constitute a binding agreement between the Employer and the person
tendering whether such formal Contract is or not subsequently entered
into.
13. All compensation or other sums of money payable by the Contractor to

our Clients under the terms of this contract may be deducted from the
security Deposit, or from any sum that may be or may become due to
the Contractor on any account whatsoever and in the event of the
Security Deposit being reduced by reasons of any such deductions, the
Contractor shall within 15 days of being asked to do make good in cash
or by cheque any sum which have been deducted from his security
deposit.
14. The contractor shall arrange for the procurement of all the materials at
site as required and directed, and store them in his godown at the site of
construction and also bear all the expenses incurred in therewith
payment of taxes, octroi,loading/unloading of material to the site, any
local tax, cess etc.
15. The rates quoted by the Contractor shall include all eventualities such
as heavy rain, sudden floods etc which cause damage to the executed
work or which may may totally wash out the work. Until the completion
certificate is issued to the Contracts, our Clients will not be responsible
for such damage or wash out of the construction work.
16. Time is the essence of the contract. The work should be completed in 45
days from the date of the acceptance of work order issued to the
contractor to commence the work. The successful Contractor will have
to give CPM/PERT chart of various activities of work to be done so that
the work gets completed within the stipulated time. The chart showing
the item wise/location wise/floor wise progress which he (the contractor)

intends to make to enable him to conveniently and practicably complete
the work in all respects within the agreed time as per contract. The chart
will be scrutinized and approved by the Architects with suitable
modifications, as and if necessary and the approved chart will then form
part of the agreement, being the basis for assessment of progress under
the relevant conditions of contract shall be submitted within 7 days from
the date of acceptance of the tender. The chart may from time to time
during the progress of the work be reviewed and modified with the
approval of the Architects keeping in view the agreed date of completion.
17. If the contractor fails to complete the work by the Scheduled date of
completion or within any sanctioned extended time, he will have to pay
liquidated damages at 1% of estimated amount for each week beyond the
date that the work remains incomplete subject to maximum of 10% of
the contract value (without extra items) as per Clause 17 of the General
Conditions of Contract.
18. The quantities contained in the Schedule are only approximate. The work
as carried out and done will be measured up from time to time, for which
payment will made subject to the terms and conditions of contract.
19. The unit price shall be deemed to be fixed price. In case of extra items, a
record of labor charges paid shall be maintained and shall be presented
regularly to the Architects for checking. The settlement will be made
based on figures arrived at jointly and taking unit price given in the
contract assigned to the successful Tenderer. In case, of extra items
where similar or comparable items are quoted in the tender, extra rates
shall be based on tender rates.
20. Bank of Baroda, Ernakulam do not bind themselves to accept the lowest
or any tender and reserve to themselves the right to accept or reject any
or all tenders either in whole or in part, without assigning any reason for
doing so.
21. No employee of the Bank is allowed to work as a Contractor for a period

of 2 years of his / her retirement from Bank Services without previous
permission of the Bank. This contract is liable to be cancelled, if either
the contractor or any of his employee is found any time to be such a
person who had not obtained the permission of Bank as aforesaid before
submission of the tender or engagement in the contractor’s service.
22. The work Architect or any reference with architect may be read null and
void in the present contract / agreement if architect is not employed in
the project. Premises department, Bank of Baroda, Zonal Office will act
as architect if so specified.

PRE-QUALIFICATION CRITERIA:
CONTRACTOR/AGENCY/FIRM WHO ARE DESIROUS OF TENDERING FOR ABOVE

WORK AND FULFILLS FOLLOWING MINIMUM REQUIREMENTS ONLY NEED TO
APPLY
i. a) The contractors/Firms should have carried out a minimum of 3

works of similar nature successfully completed, each work valued at
not less than Rs 7.80 lakhs during the last 7 years ending as on
31st March 2022
OR
(b) 2 works of similar nature successfully completed valued at an

amount not less than Rs. 9.75 lakhs during the past seven years
ending as on 31st March 2022
OR
(c) One work of similar nature successfully completed of value not less
than Rs 15.60 lakhs during the last seven years ending as on 31st
March 2022.
ii. The average annual turnover of the contractor during the last three year
ending 31st March 2022 should not be less than Rs 5.85 Lakhs
In addition to above, for electrical & Air Conditioning works the Contractor
should hold valid license from the appropriate statutory authority for carrying
electrical works / AC works as per the existing laws of the concerned electricity
board/Municipal Corporation/Panchayat, as the case may be.
*Similar Job: Interior, electrical, air conditioning & allied works of

banks/commercial / administrative / Institutional buildings.
The agency bidding for this job should have full-fledged office preferably in
Kerala and expertise in construction field,
The firm should have sufficient number of experienced personnel, technical

know-how, and other resources for the completion of subject work.
1. APPLICATIONS BY THOSE FIRMS WHO DO NOT SUBMIT PERFORMANCE

CERTIFICATES/COMPLETION CERTIFICATE & WORK ORDERS FROM THEIR
PREVIOUS EMPLOYERS / CLIENTS ARE LIABLE FOR REJECTION .For certificates,
the issuing authority shall not be less than an Executive In charge.

Basic Information
1 Name of the applicant / Organization
Address of the Registered Office
Address of office in preferably in Kerala.
(With Phone Nos Fax Nos & Email ID &

Contact Person)
2 Year of establishment
3 Type of the organization (Whether sole

proprietorship, Partnership, Private Ltd.
or Ltd. Co. etc.)
(Enclose certified copies of documents as

evidence)
4 Name & qualification of the Proprietor /

Partners / Directors of the Organization
/ Firm
a)
b)

c)
enclose certified copies of document as

evidence
5 Whether registered with Government /

Semi – Government / Municipal
Authorities of any other Public
Organization and if so, in which class
and since when? (Enclose certified copies
of document as evidence)
6 No. of years of experience in the field and

details of work in any other field.
Whether ISO certified, furnish the

details.
7 Area of business activities other than

furnishing works, if any, and place of
business.
8 Address of business activities other than

furnishing , if any, and place of business
9 Address of the registered/office through

which the proposed work of the Bank will
be handled and the Name & Designation
of officer in charge.

(ENCLOSE ADDRESS PROOF)
Work Completion Details
a. Three similar completed works

each costing not less than Rs.7.80
Lakhs
OR
b. Two similar completed works each

costing not less than Rs.9.75 Lakhs
OR
c. One similar completed work
costing not less than Rs. 15.60 Lakhs.
(Enclose work completion certificate from

client)
11 [a] Yearly turnover of the organization

during last 3 years (year wise) and
furnish audited balance sheet and Profit
& Loss A/c (Audited) for the last –3-
years.
[b] Committed turnover in
2019 – 2020
2020 – 2021
2021- 2022
13 Enclose copy of latest income tax Yes/No

clearance certificate (last 3 years)

(ENCLOSE COPY)
14 PAN No.
(ENCLOSE COPY PAN CARD)
15 GST No.
(ENCLOSE COPY OF REGISTRATION)
16 Other infrastructural information to be

used/ referred for this project (Proforma-
4)
List of available plants, machineries

equipments etc.
17 Furnish the names of –3- responsible 1.

persons along with their designation,
address, Tel.No., etc., for whose
organization, you have completed the
above mentioned jobs and who will be in
a position to certify about the
performance of your organization. 2.
3.
18 Whether any Civil Suit / litigation arisen Attach a separate sheet if required.
in contracts executed / being executed
during the last 10 years. If yes, please
furnish the name of the project, employer,
Nature of work, Contract value, work
order and brief details of litigation.
(Proforma-5)
Give name of court, place, and status of

pending litigation.
19 Information relating to whether any

litigation is pending before any Arbitrator
for adjudication of any litigation or else
any litigation was disposed off during the
last ten years by an arbitrator. If so, the

details of such litigation are required to be
submitted.
20 No. of supplementary sheets attached for

Part – II
NOTE: Attach extra sheets with Sr. No if the space found less.

LIST OF SIMILAR PROJECTS EXECUTED OF BY THE

CONTRACTOR/FIRM DURING THE LAST 7 YEARS ENDING AS ON 31st
MARCH 2022
Name Name & Contrac Stipulate Actual Any other Enclose clients
of full t d time of time of relevant certificate for
Sl work/ postal Amount completio completio information satisfactory
No project address (Rs.) n (Years) n (years) . completion.
with of the
addres owner. Actual
s. Specify amount of
the Project,
if increased,
give
reasons.
1 2 3 4 5 6 7 8
Notes:
Information has to be filled up specifically in this format.
Date shall be reckoned from the date of advertisement of the notice in news
papers.
For certificates, the issuing authority shall not be less than an Executive In
charge.
Performance/Completion certificates will necessarily be submitted along with

Work Orders.

LIST OF IMPORTANT WORKS OF SIMILAR NATURE ON HAND
Sl no Name Name & full Contract Stipulat Present Any

of postal address Amount (Rs.) ed time status of other
work/ of the owner. (for of the relevant
project Specify construction completi project informati
with whether Govt. work only) on on
addres under taking with copy of (Years)
s along with Work Order &
name, address completion
and contact certificate
nos. of –2- from project
persons in- charge.
(Engineers or
top officials of
the
organization)
1 2 3 4 5 6 7
Note:-
Information has to be filled up specifically in this format

GENERAL INSTUCTIONS / CONDITIONS TO THE TENDERERS
1. THE TENDERS IN TWO ENVELOPS SUPER SCRIBED ON BOTH ENVELOPES

(TECHNICAL BID-ENVELOPE-1 & FINANCIAL BID ENVELPOE-2)WITH TENDER FOR
INTERIOR FURNISHING, ELECTRICAL & AIR CONDITIONING WORKS AT ALTERNATE
PREMISES OF BANK OF BARODA PONNANI(EVB) BRANCH, DIST. MALAPPURAM
WHICH SHOULD ALWAYS BE PLACED IN SEALED COVER, WITH THE NAME OF THE
PROJECT WRITTEN ON THE ENVELOPES WILL BE BANK OF BARODA, ZONAL
OFFICE, 4TH FLOOR, M G ROAD METRO STATION, ERNAKULAM –
682 035 , KERALA, INDIA UP TO 03:00 P.M. OF 12.01.2023
(I)ENVELOPE–I CONTAINING CONTRACTOR’S TERMS AND CONDITIONS, WORK
ORDERS, PERFORMANCE/COMPLETION CERTIFICATES, ALL REQUIRED PAPERS AS
REQUIRED IN BASIC INFORMATION TECHNICAL ASSUMPTIONS ALONG WITH
DEMAND DRAFT (EMD) FOR RS 19500 IN FAVOR OF BANK OF BARODA, ZONAL
OFFICE ERNAKULAM AS E.M.D .TENDER WILL BE OPENED IN ZONAL OFFICE ON
12.01.2023 AT 3.30 P.M.
(II)ENVELOPE–II containing priced bid – To contain Architects tender

documents along with bill of quantities will be opened after evaluation of
technical bid.
3. The contractor should quote in figures as well as in words the rate, and
amount tendered by them. The amount for each item should be worked
out and requisite total given in English Language only.
The EMD of the contractor whose tender is accepted, shall be forfeited in

full in case he does not remit the initial security deposit within the
stipulated period or start the work by the stipulated date mentioned in
the work order
4. The acceptance of the tender will rest with the Bank of Baroda, which
does bind itself to accept the lowest tender, and reserves to itself the
authority to reject any or all of the tenders in which any of the prescribed
conditions are fulfilled or are incomplete in any respect or liable to be
rejected.
5. The bank reserves the right to accept the tender in full or in part and the
tenderer shall have no claim for revision of rates or other conditions if
his tender is accepted in parts.
6. Canvassing in connection with tenders is strictly prohibited and the

tender submitted by the contractors who resort to canvassing will be
liable to rejection
7. All rates shall be quoted on the proper from of the tender along before
quoting the rates the rates the tender shall have to read and understand
the various clauses mentioned in general conditions and special
conditions of this contract along with drawings and specifications.
8. Bills of quantities in in respect of each work and a specification accompany

this tender notice. The tenderers must use only the form issued by the
Architects to fill in the rate. The Bills of quantities are liable to
alternations by omission, deduction or addition at the discretion of the

Bank/Architects. Each tender should contain not only the rates but also
the value of each item of work entered in a separate column and all the
items should be totaled up in order to show the aggregate value of the
entire tender.
9. In the event of the tender submitted by a Partnership firm, it must be

signed separately by each member thereof, or in the event of the absence
of any partner, it must be signed on his behalf by a person holding a
power of attorney authorizing him to do so; such power of attorney shall
be produced with the tender and it must disclose that the firm is
registered under the Indian Partnership Act and a copy of the
Partnership deed should be attached. In the case of Proprietary concern,
the Sole Proprietor should sign.In the case of Limited Co., the Managing
Director or any other Director authorized to sign, with name and
addressed and designations of all Directors and seal of the Company
supported by a resolution of the Company.
10. The tenderer shall also inspect and examine the site and its
surroundings and shall satisfy himself before submitting his tender as
to the nature of the ground and subsoil (so far as practicable) the form
and nature of the site, the quantities and nature of work and materials
necessary for the completion of the works and the means of access to the
site, the accommodation how may require and in general shall himself
obtain all necessary information as to rights contingencies and other
circumstances which may influence or affect his tender and the
Employer makes no assurance or representation to the tenderer in this
behalf.
11. Errors in the bills of quantities shall be dealt with in the following
manner:
a) When there is a difference between the rates in figures and in words,

the rates, which correspond to the amounts worked out by the
contractor, shall be taken as correct.
b) When the amount of an item is not worked out by the contractor or it

does not correspond with the rate written either in figures or in words,
then the rate quoted by the contractors in words shall be taken as
correct.
c) When the rate quoted by the contractor in figures and in words tallies
but the amount is not worked out correctly, the rate quoted by the
contractor shall be taken as correct and not the amount.
d) In case the contractor has not quoted both rate and amount for any
items, then the maximum of the quotes for that item by other bidders
shall be taken for assessing the value of his tender. Further, in case he
is awarded the work, the rate for the said item shall be payable as per
the lowest rate quoted by other bidders.
e) The tenderer/bidder whose tender is accepted shall not be entitled to

make any claim for increase in the rates quoted and accepted excepting
in pursuance of any specific provision in the contract for such and then
only in terms of that specific provision or to make any representation
on the ground that he was supplied with any information or given any
promise or guarantee of any sort, by the employer his agents and
servants, the Architects or their representatives or any other persons,
unless such information, promise or guarantee is furnished to the
tenderer in advance of the date of receipt of tenders and in writing under
proper authority.
f) The work is to be carried out generally in accordance with I.E. Rules

and Regulation the Local P.W.D. or C.P.W.D. specifications as the case
may be and the I.S.S. in addition to the Architects' specifications, if any,
forming part of the tender documents.
12. Electrical Installation shall comply in all respect with the requirements
of the Indian Electricity Act 1916 as amended from time to time and the
Indian Electricity Rules currently in force.
13. The materials to be used in electrical installations shall be of approved

make and shall conform generally to the relevant Indian Standard
Specifications.
14. On completion of the work the contractor shall furnish three sets of
wiring diagrams and of conduit layout as executed in the installation.
He shall also furnish a test certificate and guarantee in the standard
form as prescribed by the Employer.
15. In the case of any class of work for which there is no specification in the
said I.E. Rules and Regulations or Local P.W.D. specifications, the said
Highways Manuals/specifications, the said regulations and rules, CPWD
specifications and the I.S.S. or in the said Architects' specifications
forming part of the tender documents or in case there is a variation, such
work shall be carried out in all respects in accordance with the
instructions and requirements of the Architects.
16. The work shall be carried out under the directions and supervision of
the officials of the Employer and Architects and subject to the approval
in all respects by the Employer and Architects.
17. On acceptance of the tender the Contractor shall in writing and at once
inform the Employer and the Architects the names of his accredited
representative (specifications) who will be responsible to take
instructions from the Architects/Employer. The Contractor will be
required to insure by CAR policy the work and keep it insured until one
month after the date of taking over the works/installations by the
Employer or otherwise in terms of the contract against loss or damage
by fire and other usual risks other than the risks excepted in terms of
the contract with the General Insurance Corporation of India or its
subsidiaries. This CAR policy will be required to submit to bank within -
7days from the date of acceptance of work order.
18. In carrying out the work the contractor shall comply with the provisions
of the safety code, annexed to these papers. The tenderer shall comply
with all provisions of laws including workmen's compensation Act,
contract labour (Regulation & Arbitration) Act etc. If the Employer is
made liable to pay any sum of money or incurany liability as a
consequence of no performance or omission or commission on the part
of the Contractor, the Employer is entitled to recover the same from the
contractor or adjust against any money due to the Contractor.
On acceptance of the tender, the name of the accredited representative

(s) of the Contractor who would be responsible for taking instructions
from the Employer/ Architects shall be communicated to the Employer
GENERAL CONDITIONS OF CONTRACT
Except where provided for in the description of the individual items in the
schedule of quantities and in the specifications and conditions laid down herein
after and the drawings, the work shall be carried out as per standard
specifications and under the direction of the Employer / Architect
1. INTERPRETATIONS
In constructing these conditions and the specifications schedule of quantities

and contract agreement, the following words shall have the meaning herein
assigned to them except where the subject or contract otherwise required.
a. ‘Employer’ shall mean The General Manager, Bank of Baroda, Zonal

office, 4th Floor G Road Metro Station Ernakulum – 682 035, Kerala,
India. And any of its Employer/ Representatives authorized on their behalf.
b. ‘Contractor’ shall mean

And shall include his / their heirs, legal representatives, assignees and
successors.
c. ‘Site’ shall mean the lands and other places as shown bounded red on
the site plan, on which the works are to be provided by the Employer or
Architect for the purpose of the contract.
d. ‘Site Engineer/Supervisor’ shall mean any other engineer/skilled

experienced person appointed from time to time by the Employer and
certified in writing to the Architects and the Contractor, to act as
Engineer for the purpose of the Contract in The place of the said.
e. ‘Employer’s Representatives’ shall mean any site Engineer or any clerk

of works appointed from time to time by the Employer to perform the
duties set forth in Clause 27 hereof whose authority shall be notified in
writing to the Architects and Contractor by the EMPLOYER.
f. ‘Drawings’ shall mean the drawings referred to in the specifications and

any modifications of such drawings approved in writing by the Architect
and such other drawings as any from time to time during the execution

of work be furnished or approved in writing of the Architect and

Employer
The Contractor shall ask in writing for all clarifications on matters occurring
any where in drawings, specifications and schedule of quantities or to
additional instructions at least 10 days ahead from the time when it is required
for implementation. So that Employer / Architect may be able to give decisions
hereon.
h. ‘Works’ shall mean the works to be executed in accordance with the

contract specifications and schedule of quantities.
i. ‘Act of insolvency’ shall mean any Act of Insolvency as defined by the

Presidency Towns Insolvency Act or the Provincial Insolvency Act or any
act amending such original.
j. ‘Contract’ shall mean the Articles of Agreement, the general conditions

special conditions, the appendix, the schedule of quantities,
specifications and drawings attached here to and duly signed.
k. ‘The Schedule of Quantities’ shall mean the schedule of quantities as

specified and forming part of this contract.
l. ‘Priced schedule of Quantities’ shall mean the schedule of quantities

duly priced with the accepted quoted rates of the contractor.
m. ‘Contract Price’ shall mean the sum named in the Tender subject to
such additions thereto or deductions their from as may be made under
the provisions hereafter contained.
n. ‘Notice in Writing’ or written notice shall mean a notice in writing, type
or printed characters sent (unless delivered personally or otherwise
provided to have been received) by registered post to the last known
private or business address or registered office of the addressee and shall
be deemed to have been received when in the ordinary course of post it
would have been delivered.
o. ‘Net Prices’ any arriving at the Contract amount the Contractor shall
have added to or deducted from the total of the items if the Tender any
sum, either as a percentage or otherwise, then the next price of any item
in the tender shall be the sum arrived at by adding to or deducting from
the actual figure appearing in the tender as the price of that item a
similar percentage or proportionate sum. Providing always that in
determining the percentage or proportion of the sum so added or
deducted by the contractor, the total amount of any Prime Cost items
and provisional sums of money shall be deducted from the total amount
of the Tender. The expression ‘net rates’ or ‘net prices’ when used with
reference to the contract or account shall be hold to mean rates or prices
so arrived it.
p. ‘Actual Completion’ shall mean the building is in the opinion of the

Architect and Employer fit for occupation.
q. Words importing persons include firms and corporations. Words
importing the singular only, also include the plural and vice verse where
the Context requires.

2. SCOPE OF CONTRACT:
The scope of work covers supply, manufacture, installation testing and

commissioning of Furnishing work, Electrical Installation work ,Ac work
at alternate premises of Bank of Baroda Zonal Office Ernakulum in
accordance with the drawings, specifications etc. prepared by. Banks
Architects and under the direction and to the satisfaction of Architects
and Banks Engineer. In regard to:
a. The contractor has to make his own arrangement for movement of his
men and materials to the required site/floor of the premises (working
areas) at his own cost. All types of safety measures will be taken by the
contractor.
b. The variations or modifications of the designs, quality of works or the

additions or omission or substitution of any work.
c Any discrepancy in the drawings or between the schedule of quantities

and / or drawings and / or specifications.
d. The removal from the site of any defective material brought thereon by
the Contractor and the substitution of any other material thereof.
e. The demolition removal and / or re-execution of any work executed by

the contractor/s.
f. The dismissal from the works any person employed thereupon.
g. The opening-up for inspection of any work covered –up.
h. The rectification and making good of any defect under clauses

hereinafter mentioned and those arising during the maintenance period
(retention period).
The Contractor shall forthwith comply and fully execute any work
comprised in such Architect’s Inspections provided always that
instructions directions and explanations given to the Contractor or his
representative upon the works by the Architect shall, if involving a
variation, be confirmed in writing by the Contractor within 7 days and if
not dissented from in writing within 7 days by the Architect, shall be
deemed to be the Architect’s instructions within the scope of contract.
If compliance with the Architect’s instructions as aforesaid involved work

and /or expense and /or loss beyond that contemplated by the contract,
then unless the same were issued owing to some branch of his Contract
by the contractor’s, the Employer shall pay to the Contractor on the
Architect’s Certificate, the price if the said work (as on extra to be valued
as herein after provided) and/or expenses and /or loss.
The Contractor shall set up a field laboratory with necessary equipments

for day to day testing of materials like grading of course and fine
aggregates, silt content and bulkage of sand etc.

Regarding all factory made products for which ISI marked products are
available, only products bearing ISI marking shall be used in the work.
2. CONTRACTOR TO VISIT THE SITE:
Each tenderer must before submitting his tender, visit the site of works
so as to examine the physical site conditions and prices, availability and
quality of materials according to specifications, drawing and Schedule of
Conditions of contract, as all clauses therein contained are intended to
be strictly enforced and the tenderer must include in his tender for all
the provisions therein contained and for all contingencies which may
arise. Employer makes no assurance or representation to the tenderer in
this behalf. No extra claim regarding non-availability of materials or
charges in the price will be entertained or extra allowed on that account
at any stage.
TENDERS:
The entire set of tender paper issued to the tenderer should be submitted fully
priced and also signed on the last page together with initials on every page.
Initial / signature will indicate the acceptance of the tender papers by the
tenderer.
The schedule of quantities shall be filled in as follows:
i. The ‘Rate’ column to be legibly filled in ink in English, figures and

English words.
ii. Amount column to be filled in for such item and the amount for each
sub bead and detailed in the Schedule of Quantities.
iii. All corrections are to be initialed.
iv. The ‘Rate column’ for alternative items shall be filled up.
v. The ‘Amount’ column for alternative items of which the quantities
are not mentioned shall not be filled up.
No modifications, writings or corrections can be made in the tender papers by

the tenderer, but may at his option after his comments or modifications in a
separate sheet of paper attached to the original tender papers.
The Employer reserves the right to reject the lowest or any tender and also to
discharge any or all of the tenders for each section or to split up and distribute
any item of work to any specialist firm or firms, without assigning any reason.
The tenderers should note that the tender is strictly on the item rate basis and
their attention is drawn to the fact that the rates for each and every item should
be correct, workable and self-supporting. If called upon by the Employer /
architect detailed analysis of any or all the rates shall be submitted. The
Employer / Architects shall not be bound to recognize the contractor’s analysis.
The works will be paid for as ‘measured work’ on the basis of actual work done
and not as ‘lumpsum ‘contract.
All items of work described in the schedule of quantities are to be designed and
paid as complete works and details including preparatory furnishing works
involved, directly, related to and reasonably detectable from the drawings,
specifications and schedule of quantities and no further extra charges will be
allowed in this connection. In the case of lumpsum charges in the tender in
respect of any item of works, the payment of such items of work will be made
for the actual work done on the basis of lumpsum charges as will be assessed
to be payable by the Employer/Architect.
The employer has power to add to, omit from work as shown in drawings or
described in specifications or included in schedule of quantities and intimate
the same in writing but no addition, omission or variation shall be made by the
Contractor without authorization from the Employer. No variation shall vitiate
the contract.
The tender shall note that the tender shall remain open for consideration for a
period of 90 days from the date of opening of the financial bids.
5. AGREEMENT:
The successful Contractor shall be required to enter into an agreement in

accordance with the Draft Agreement and Schedule of Conditions within 14
days from the date of work order whichever is earlier. The Contractor shall pay
for all stamps and legal expenses incidental thereto. However, the written
acceptance by the Employer, of the tender will constitute as a binding contract
between the Employer and Contractor, whose tender has been accepted,
whether such final agreement is or is not subsequently executed.
6. OPENING UP WORKS:
The Contractor shall notify the Architect in writing immediately, the trenches
or excavation as shown on the drawings are get ready or as soon as any ground
is cut into which, from unexpected causes appears to need immediate attention,
after notifying the Architect, he shall await instructions which shall within
seven days of receipt of such notices, if the Contractor put in any parts of the
foundations before he has so notified the Architect and received instructions,
shall be liable to reinstate all work that may subsequently be, at any time,
damaged on account of any defect or insufficiency of the foundations. The
Contractor shall at the request of the Architect, within such time as the
Architect so desires, open for inspection any other work, and should the
Contractor refuse or neglect, to comply with such request, the Employer,
through the Architect may comply other workmen to open up the same. If the
said work has been covered up in contravention of the Architect’s instructions,
or if, on being opened up, it be found in accordance with the drawings and
specifications, or the instructions of the Architect, the expenses of such other
workmen shall be borne by and recoverable or which may become due to the
contractor. If the works has not been covered up in contravention of such
instructions, then the expenses aforesaid shall be done by the Employer and
be added to or the Contract sum, provided always that in the case of
foundations or of any other urgent work so opened up and requiring immediate
attention, the Architect shall within seven days after receipt of the written notice
from the Contractor that the work has been opened, make or cause the
inspection thereof to be made, and at the expiration of such time if such
inspection shall not have been made, the Contractor may cover the same and
shall not be required to open it up again, except expenses of Employer.
7. AUTHORITIES, NOTICES, PATENT RIGHTS AND ROYALTIES:
The Contractor shall confirm to the provisions of the statutes relating to the
works, and so to the regulation and bylaws of any local authority, and of any
water, lighting and other companies or authorities with whose systems the
structures are proposed to be connected and shall before making any variation
from the drawings or specifications, that may be necessitated by so conforming
given to the Architect’s written notice, specifying the variations proposed to be
made and the reason for making it apply for instruction thereon. In case, the
Contractor shall not within the 10 days receive such instruction, he shall
proceed with the work conforming with the provisions, regulations or bylaws in
questions.
The Contractor shall bring to the attention of the Architect all notices required
by the said acts, regulations or bylaws to be given to any Authority, and pay to
such authority or to any Public Officer all fees that may be properly chargeable
in respect of the works, and lodge the receipts with the Architect / Employer.
The Contractor shall identify the Employer against all claims in respect of
patent rights, designs, trade marks or name or the protected rights in respect
of any constructional plant, machine, work or material used for or in connection
with the works or temporary works and from and against all claims, demands,
proceedings, damages, costs, charges, and expenses whatsoever in respect
thereof or in relation thereto. The Contractor shall defend all actions arising
from such claims, unless he has informed the Architects, before any such
infringement and received their permission to proceed and shall himself pay all
royalties, license fees, damages, coat and charges of all and every sort that may
be legally incurred in respect thereof.
8. TAXES AND DUTIES:
All works shall be measured net as finished and the rates quoted by the
Contractors shall include for all cuttings, waste, breakages, etc. Tenderer must
include in their rates, , any local tax, Excise loading/unloading of material at
site, Octroi and other tax and duty levied by the Central Government or any
State Government or Local Authority, if applicable but excluding GST.GST will
be quoted in financial bid as mentioned. The rates quoted shall be firm till the
completion of the entire work and no variation of rates will be entertained. The
various statutory tax deductions implemented by the state and central
government from time to time shall also be affected in the respective running
bills. Electricity consumption charges as per the K.M.R.L. tariff should be borne
by the contractor based on the actual consumption. No extra claim on this
account will in any case be entertained.
9. NOTICES AND STATUTORY REGULATIONS:
The Contractor shall give all notices and pay all fees and shall comply all Acts
and Regulations for the successful completion of the contract works. The whole
of the work including sanitation and electrical is to be complied with as per the
requirements and bylaws of the relevant statutory authorities including
contract labor (Regulation and Abolition) Act 1970.
10. PRIME COST AND PROVISIONAL SUMS:
a.Where ‘Prime Cost’ (P.C) prices or provisional sums of money are provided for
any goods or works in the specifications or Schedule of Quantities, the same
are exclusive of any trade discount, or allowances, discount for cash, or profit
which the Contractor may require and or carriage and fixing.

b. All goods or work for which prime cost prices or provisional sums of
money are provided may be selected or ordered from any manufactures or firms,
at the discretion of the Architect or the Employer. The Employer reserves to
himself the right of paying directly for any such goods or work and the Architect
may deduct the said prices or sums from the amount of the contract. Should
any goods or works for which prime costs or provisional sums are provided or
portions of some be not required, such prices are sums together with the profits
allow for such additional amount as the Contractor may have allowed for
carriage and fixing will be deducted in full from the amount of the Contract.
Whether the goods be ordered by the Contractor or otherwise the Contractor
shall, at his own cost fix the same, if called upon to do so, and the Contractor
shall also receive and sign for such goods and be responsible for their safe
custody as and from the date of their delivery upon the works.
c. In cases in which provisional quantities of materials are contained in the

contract, the Contractor shall provide such materials to such amounts or to
greater or lesser amounts, as the Architect shall direct in writing at the net
rates at which he shall have priced such items in his Schedule of Quantities.
Should however, any such items be omitted, which omissions shall be at the
Architect’s decretion, no profit on such items shall be allowed to the contractor.
d. No prime cost sum or sums (or any portion thereof) shall be included in
any certificate for payment to the Contractor until the receipted accounts
relating to them have been produced by the Contractor to the Architect. Such
accounts shall show all discounts and any sum or sums in respect of such
discounts shall be treated as a trade discount. Provided always, that should the
Contractor in lieu of producing such receipted accounts, request the Architect
in writing to issue a certificate on the Employer for such sum or sums due
either on account or in settlement to a sub-Contractor direct, the Architect
shall, upon satisfying himself that the sub-contractor, at the settlement of
accounts and any profit or sum to which the Contractors properly entitles, in
respect of such sub-contract, and which is in conformity with the terms of
Contract as through of such certificates, to the sub-Contractor had been
included in a certificate drawn in favour of the Contractor.
e. If the Contractor neither produces the receipt nor gives to the Architect
to issue a Certificate in favour of such sub-Contractor direct, the Architect may
upon giving the contactor ‘SEVEN DAYS NOTICE’ in writing of his intentions to
do so, issue to the sub-Contractor such certificate direct to the Employer and
obtain a receipt from the sub-Contractor which receipt shall be deemed a
discharge for the amount of such certificates as through given by the contract.
In such event, the Contractor shall not be allowed any profit he may have added
in the Schedule of Quantities upon such sub-contract.
f. The exercise of the option before referred to by the Contractor and the
issue of Certificates, as before described to sub-Contractor direct of certificates
by the Architect, shall not however relieve the Contractor from any of the
liabilities in respect of insufficient, faulty or incomplete work of the sub-
Contractor for which he may liable under the terms of the Contract.
11. SCHEDULE OF QUANTITIES & SUFFICIENCY OF SCHDULE OF

QUANTITIES:
The Schedule of Quantities unless otherwise stated shall be deemed to have

been prepared In accordance with the Standard Procedure of the Architects
shall be considered to be approximate and no liability shall attach to the

Architect for any error may be discovered therein. The Employer reserves the
right to execute only a part or the whole or any excess thereof without assigning
any reason therefore.
The Contractor shall be deemed to have satisfied himself before tendering to

the correctness and sufficiency of his tender for the works and of the prices
stated in the Schedule of Quantities and /or the Schedule of Rates and Prices,
which rates and prices shall cover all things necessary for the completion of the
works.
12. OTHER PERSONS ENGAGED BY THE EMPLOYER:
The Employer reserves the right to use the premises and may portions of the
site for the execution of any work not included in the contract which he may
desires to have carried out by other persons, and the contractors is to allow all
reasonable facilities for the execution such work, but is not required to provided
any plant or materials for the execution of such work, except by special
arrangement with the Employer. (Such work shall be carried out in such a
manner as not to impede the progress of the works included in the contract,
and the Contractor shall not be responsible for any damage or delay which may
happen to or be occasioned by such work)
13. EARNEST MONEY DEPOSIT & SECURITY DEPOSIT:
The tenderer will have to deposit an amount of Rs. 19500 In the form of Bank
Demand draft/Banker’s Cheque only drawn in favour of Bank of Baroda ,
Zonal Office, Ernakulam, at the time of submission of tender as an Earnest
Money. The Employer is not liable to pay interest on the Earnest Money. The
earnest money of unsuccessful tenderer will be refunded without any interest
soon after the decision to award the work is taken or after the expiry of the
validity period of the tender.
The successful tenderer to whom the contract is awarded will have to deposit
as initial security deposit a further sum to make up 2% of the value of the
accepted tender including the earnest money. The initial security deposit will
have to make within 7days from the date of acceptance of the tender, failing
which the Employer at his discretion may revoke the letter of acceptance and
forfeit the earnest money deposit furnished along with the tender. The initial
security deposit will be held by the Employer for the duration of the contract
period it shall be refunded to the Contractor without any interest within 14
days after the issue of certificate of work completion.
Apart from the initial security deposit made as above retention money
shall be deducted from progressive running bills @ 8% of the gross value
of each running bill as per the following: till total retention amount will
be 4% of contract value. 50% of the retention money shall be released with
final certificate of payment after removing all his material, equipment,
labour force, temporary sheds/ store from the site.
Balance retention money shall be released 14 days after completion of the

defects liability period of one year from the date of work completion.

14. CONTRACTOR TO PROVIDE EVERYTHING NECESSARY:
The Contractor shall provide everything necessary for the proper execution of
works according to the true intent and meaning of the drawings, specifications
and Schedule of Quantities taken together whether the same may or may not
be particularly shown or described there in provided that the same can be
referred there from and if the Contractor finds any discrepancy in the drawings
or between the drawings, specifications and Schedule of Quantities, he shall
immediately refer the same in writing to the architect, who shall decide which
shall be followed and his decisions shall be final and binding on all parties.
The Contractor shall provide for himself fresh water and electricity for the
carrying out of the work at his own cost. The Employer shall charge the
Contractor for his own unrented ground and shall on no account be responsible
for the expense incurred by the Contractor for hired ground. If water from any
source other than Municipal main is to be used for construction the same shall
be tested at the contractors cost and a report submitted to the Architect for his
approval, before such water is used for the works.
The Contractor shall supply, fix and maintain at his cost, during the execution
of any works, all the necessary centering, scaffolding, staging, timbering,
strutting, shoring, pumping, fencing, hoarding, watching and lighting by night
as well as day required not only for the proper execution and protection for the
said works, but also for the streets, collars, vaults, pavements, walls hoses,
buildings and all their erections matters or things. The Contractor shall take
down and remove any or all such centering, scaffolding, staging, planking,
strutting, shoring etc as fully reinstate at his own cost and make good all the
matters and thins disturbed during the execution of the works to the
satisfaction of the Architects.
14. SITE INSTRUCTION BOOK:
The contractor shall at his own expense keep an site instruction book at the
site in which shall be entered all instructions given by the Architects or public
authorities. A copy of the orders shall be sent to Architects for their
confirmation within 3 days after the orders are given. The book shall not be
removed from the site without the Architects' permission. Contractor will
submit the photograph of work completion at different stages.
15. TIME OF COMPLETION, EXTENSION OF TIME AND PROGRESS CHART:
The Contractor shall be allowed admittance to the site on the ‘Date of

Commencement’ stated in the Appendix, and he shall thereupon and forthwith
begin the works and shall regularly proceed with the complete the same (except
such painting or other decorative work as the Architect may desire to delay).
On or before the ‘Day of Completion’ stated in the Appendix subject nevertheless
the provision for extension of time hereinafter contained.
If in the opinion of the Architect the works be delayed:
a. by force major or
b. by reason of any exceptionally inclement weather or

c. By reason of proceedings taken or threatened by or dispute with

adjoining or neighboring owners of public authorities arising, than
through the Contractor’s won default or
d. By the works or delays of the contractors tradesmen engaged or

nominated by the Employer / Architect and not referred in the
Schedule of Quantities and / or specifications or
e. By reason of civil, commotion, local combination of workmen or strike

or lock-out effecting any of the buildings traders or
f. By reason of the Architect’s instructions as per clause 2, or
g. In consequence of the Contractor not having in due time, necessary

instructions from the architect for which he shall have specifically
applied in writing ahead of time, giving the Architect reasonable time
to prepare such instructions, the Architects shall make a fair and
reasonable extension of time for completion of the Contract
works
In case of such strike or lock-out, the Contractor shall as soon as possible, give
written notice thereof the Architect, but the Contractor shall nevertheless
constantly use his endeavors to prevent delay and shall do all they may
reasonably be required, to the satisfaction of the Architect to proceed with the
work.
The Contractor on starting the works shall furnish to the Employer / Architect
a PERT / CPM Programme for carrying out the work stage in the stipulated time
fore the approval of Architect /Employer and follow strictly the approved time
schedule incorporating charges if any, to ensure the completion of construction
work in stipulated time. A graph or chart on individual work shall be
maintained showing the proportionate progress of work week by week by
Architect a weekly progress report stating the number of skilled and un skilled
laborers employed on the work, working hours done, quality of cement used,
place, type, and quantity of work done during the period.
The Contractor must inform the Architect within 10 days in advance of all
drawings and details required by him from time to time. The Contractor shall
adhere to the approved program and arrange for the materials and labour etc
accordingly.
Despite repeated instructions, of the Contractor fails to show proportionate

progress of the work, the Architect / Employer may take suitable action and
deemed fit without prejudice to any terms and conditions of the contract.
16. CERTIFICATE OF WORK COMPLETION:
The contractors shall intimate in writing to the Architects as and when the
works are completed in all respects in order to enable the architect to intimate
the Employer to take possession of the same. The works shall not be considered
as completed, until the Architect has certified and accepted by the Employer in
writing that the same have been ‘Completed’. The defects liability period shall
commence from the date of such work completion certificate.
17. LIQUIDATED DAMAGES:
Should the work be not completed to the satisfaction of the Architect /

Employer within the stipulated period of 12 month the Contractor shall be
bound to pay to the Employer. A sum calculated as given below by way of
liquidated damages and not as penalty during which the works remain un-
commenced or unfinished after the expiry of the completion date.1% of the
estimated amount shown in the tender per week subject to a ceiling 10 % the
accepted contracted sum.
18. PROTECTIVE MEASURES:
The Contractor from the time of being placed in possession of the site must
make suitable arrangements for watching, lighting and protecting the work, the
site and surrounding property by day, by night, on Sundays and other holidays.
In case of sudden bans, political strikes special care to be taken regrading safety
of work executed on site ,labours and materials. Contractor shall indemnify
the Employer against any possible damage to site i.e. the tile floor, walls, glass,
sanitary/plumbing fittings etc along with member of the public in course of
execution of the work.
19. STORAGE OF MATERIALS:
The Contractor shall provide proper arrangements and maintain proper storage
and adequate protection of materials and other work that may be executed on
the site including the tools and materials of sub-contractors and remove same
on completion.
20. NOTICE AND PATENTS OF APPROPRIATE AUTHORITIES AND

OWNERS:
The Contractor shall indemnify the Employer against all claims in respect of
patent rights, royalties, and damages to building, roads or member of public in
course of execution of work and shall defend all actions arising from such
claims and shall keep the Employer saved harmless and indemnified in all
respects from such actions, costs and expenses.
21. CLEARING SITE AND SETTING OUT WORK:
The site shown on the plan shall be cleared of all waste loose articles, and
materials rubbish of all kinds. All hold or hollows whether originally existing or
produced by removal or loose stone or materials shall be carefully filled-up with
earth well rammed and leveled off as directed at the contractor’s own cost.
The Contractor shall at his own expense, set out the works accurately in
accordance with the plans and to the complete satisfaction of the Architect. The
Contractor shall be solely responsible for the true and perfect setting out of the
same and for the correctness of the positions, levels dimensions and alignment
of all parts thereof. If at any time error shall appear during the progress or on
completion of any part of the work, the Contractor shall at his cost rectify such
error if called upon to the satisfaction of the Architects and Employer. The work
shall from time to time inspected by the Architect and / or his representatives,
but such inspection shall not exonerate the Contractor in any way from his
obligations to remedy defects at his own cost which may be found to exist at
any stage of the work or after the same is completed. The site shall be delivered
in a clean neat condition as required by Architect within a period of one week
after job is completed. In case of failure by the contractor, Employer, under
advice of the Architect have the right to get the site cleared to his satisfaction
at the risk and cost of the Contractor.
23. CONTRACTOR IMMEDIATELY TO REMOVE ALL OFFENSIVE

MATTERS:
All waste loose articles, and materials rubbish of all kinds shall be disposed off
as per the rules and regulations of the Local Authorities concerned at
contractor’s cost. The Contractor shall keep the site clean and works free from
water and shall provide and maintain at his own expenses electrically to the
satisfaction of Architect / Employer for the purpose, until the site/premises is
handover to the Employer completed in all respects. The accumulated to the
satisfaction of the Employer and the local authority and no claims will be
entertained afterwards if he does to include in his rates for the purpose. The
contractor will hand over the site/premises in cleaned condition and completed
in all respects.
24. ACCESS TO WORKS:
The Architect, the Employer and any person authorized by them shall at all
reasonable times have free access to the works and to the workshops factories
or other places where materials are being prepared or constructed for the
Contract and also to any place where the materials are lying or from which they
are being obtained. The Contractor shall give every facility to the Architect and
the Employer and their representatives if inspection and examination and test
of the materials and workmanship. No person unless authorized by the
Architect or the Employer, except the representatives of Public Authorities shall
be allowed on the works at any time. If any work is to be done at a place other
than the site of works, the Contractor shall obtain the written permission of the
Architect / Employer for doing so.
25. MATERIALS, WORKMANSHIP, SAMPLES TESTING OF MATERIALS:
All materials and workmanship shall, so far as procurable be of the respective

kinds specified in the schedule of quantities and / or specifications and in
accordance with the Architect’s instructions and the Contractor shall be on the
request if the Architect’s furnish to them all invoices, accounts receipts and
other vouchers to prove that the materials comply therewith. The Contractor
shall at his own cost arrange for and / or carry any test of any materials which
the Architect and employer may require. Any materials brought on site or
incorporated in the works are found to be defective or unsound or not as per
approved material with required dimensions, the Contractor shall remove the
same and re-erect at his own cost. The Contractor shall as and when directed
by the Architect / Employer arrange to test materials and / or proportions
of the work at site or in any approved laboratory at his own cost in order to
prove their soundness and efficiency. The Contractor shall transport all the
materials from site to the approved laboratory at own cost. The Contractor shall
carryout all the mandatory tests, as required.

26. REMOVAL OF IMPROPER WORK AND MATERIALS:
The Architect / Employer shall, during the progress of the works, have power
to order in writing from time to time the removal from the works, within such
reasonable time as may be specified in order to, of any materials which in the
opinion of the Architect / Employer are not in accordance with the specification
or the instructions of Architect / Employer, and the substitution of proper
materials and the removal and proper re-execution of any work, which has been
executed with materials or workmanship, not in accordance with the drawings
and specifications or instructions, and the Contractor shall forthwith carry out
such orders at his own cost. In case, of default on the part on the Contractor to
carry our such orders, the Employer shall have to employ and pay other persons
to carry out the same and all expenses consequent thereon or incidental thereto
shall be borne by the Contractor, and shall recoverable from on behalf of the
Employer or may deducted by the Architect from any money due or may become
due to the Contractor
In view of correcting work not done in accordance with the contract, the
Architect / Employer may allow such work to remain and in that case may
make allowance for the difference in value together with such further allowance
for damage to the Employer, as in his opinion may be reasonable.
No certificate, which may be given by Architects, shall relieve the Contractor

from his liability in respect of unsound work or bad material.
27. EMPLOYER’S REPRESENTATIVE:
The Employer may appoint a supervisor or clerk of works who shall be

representative of the Employer and also of the Architect. The duties of the
Employer representative are to watch and supervise the works and to test any
materials to be used of workmanship employed in connection with the works.
He shall have no authority either to relieve the Contractor of any of his duties
or obligations under the Contract, or except those expressly provided
hereunder, to order any work involving delay or any extra payment by the
Employer or any variation of or in the works.
The contractor shall afford the Employer’s representative every facility and
assistance for examining the works and materials and checking the measuring
time and materials. Neither the Employer’s representative nor any assistant to
the Architect shall have power to revoke, alter enlarge or relax the requirements
of this Contract, or to Sanction any day-work, additions, alterations, deviations
or omissions unless such an authority may be specially conferred by a written
order of the Architect / Employer.
The Employer‘s Representative shall have to give notice to the Contractor or his
foreman about the non-approval of any work or materials and such works shall
be suspended or the use of such material should be discontinued until the
decision of the Architect is obtained., the work will from time to time be
examined by the Architect or the Employer’s representative but such
examinations shall not in any way exonerate the Contractor from the obligation
to remedy defects which may be found to exist at any stage of the work of after
the same is completed. Subject to the limitations of this cause, the Contractor
shall take instruction from the Architect / Employer.

28.CONTRACTOR’S SUPERINTENDENCE & REPRESENTATIVE ON THE

WORKS:
The Contractor shall give all necessary personal superintendence during the
execution of the work and so long thereafter as the Architect any consider it
necessary until the expiration of the ‘Defects Liability Period’ stated in clause
42. The Contractor shall meet the Architect or his representative whenever
required and so informed by the Architect.
The Contractor shall maintain and be represented on site, at all times while the
work is in progress, by a responsible and efficient Foreman, approved by the
Architect / Employer and who must thoroughly understand all the trades
entitled and be constantly in attendance while the men are at work. Any
directions, explanations, instructions or notices given by the Architect /
Employer to such foreman shall be deemed to the given to the Contractor and
shall be binding as such on the Contractor. The Foreman shall be thoroughly
conversant with the English language and should be able to read, write and
speak English.
29. CONTRACTOR EMPLOYEES:
The Contractor shall employ technically qualified and competent supervisors

for the work who shall be available (by turn) throughout the working hours and
receive and comply with instructions of the Architect / Employer .The
Contractor shall employ in connection with the works persons having the
appropriate skill or ability perform their job efficiently.The Contractor shall
employ local laborers on the work as Indian National shall be employed on the
work.
Any laborer supplied by the Contractor to be engaged on the work on day

work basis either wholly or partly under the direct order or control of the
Employer or his representative shall be deemed to be a person employed
by the Contractor. The contractor shall comply with the provisions of all
labour legislation including the requirements of
a. The payment of Wages Act

b. Employer’s liability Act
c. Workmen’s compensation Act
d. Contractor labor (Regulation & Abolition) Act, 1970 and
central rules 1971
e. Apprentice Act 1961
f. Any other Act or enactment relating thereto and rules framed there
under from time to time.
The Contractor shall keep the Employer saved harmless and indemnified
against claims if any of the workmen and all cost and expenses may be incurred
by the Employer in connection with any claim that may be made by any
workman.
The Contractor shall comply at his own cost with their order of requirement of
any Health Office of the State or any local authority or of the Employer regarding
the maintenance of proper environmental sanitation of the area when the
Contractor’s laborers are housed or accommodated, for the prevention of small
pox, cholera, plague, typhoid, malaria and other contagious diseases. The
Contractor shall provide, maintain and keep in good sanitary condition
adequate sanitary accommodation and provide facilities for pure drinking water
at all times for the use of men engaged on the works and shall remove and clear
away the same on completion of the works. Adequate precautions shall be taken
by the Contractor to prevent nuisance of any kind on the works or the lands
adjoining the same.
The Contractor shall arrange to provide first aid treatment to the laborers
engaged on the work. He shall within 24 hours of to the occurrence of any
accident at or about the site or in the connection with execution of the works,
report such accident to the Employer and also to the competent authority where
such report is required by law.
30. DISMISSAL OF WORKMEN:
The Contractor shall on the request by the Architect / Employer immediately

dismiss from the works any person employed there who may, in the opinion of
the Architect / Employer, be unsuitable or incompetent or who may misconduct
himself and such person shall not again be employed or allowed on the works
without the permission of the Architect / Employer.
32. DAMAGE TO PERSONS AND PROPERTY INSURANCE ETC.,
The Contractor shall be responsible for all injury to persons, animals or things
and for all structural and decorative damage to property which may arise from
operation or neglect of himself or any sub-contractor or of any of his or a sub-
contractor’s employees, whether such injury or damage any arise from
carelessness, accident or any other cause whatever in any way connected with
the carrying out of this Contract. This clause shall be held to include, interalia,
any damage to buildings, whether immediately adjacent or otherwise, any
damage to roads, streets, footpaths, bridges, or ways otherwise any damage
caused to the buildings and works forming the subject of this Contract, by frost
or other inrlement weather. The Contractor shall indemnify the Employer and
hold him harmless in respect of all and any expenses arising from any such
injury or damage to persons or property as aforesaid and also in respect of any
claim made in respect of injury or damage under the acts of Governments or
otherwise, and also in respect of any award of compensation or damages
consequent upon such claim.
The Contractor shall reinstate all damages of every sort mentioned in this
clause, so as to deliver up the whole of the Contract works complete and perfect
in every respect and so as to make good or otherwise satisfy all claims for
damage to the property of third parties.
The Contractor shall indemnify the Employer against all claims which may be
made against the Employer, by any member of the public or other party, in
respect of anything which may arise in respect of the works or in consequence
thereof and shall at his own cost, effect and maintain until the end of defects
liability period of the Contract with an approved office, a policy of Insurance in
the joint names of the Employer and the Contractor against such risks and
deposit such policy or polices with the Employer on the signing of the Contract.
The Contractor shall also indemnify the Employer against all claims which may
be made upon the Employer whether under the Workmen’s compensation Act
or any other statute if force during the currency of this contract or at Common
Law in respect of any employee of the Contractor or of any sub-contract and
shall at his own expense effect and maintain until the end of defects liability
period of the Contract, with an approved office a policy of Insurance in the joint
names of the Employer and the Contractor against such risks and deposit such
policy or polices with the Employer from time to time, during the currency of
the Contract. In default of the Contractor insuring as provided above, the
Architect on behalf of the Employer may so insure and may deduct the premium
paid from money due or which may become due to the Contractor.
The Contractor shall be responsible for anything which may be excluded from
the Insurance Polices above referred to and also for all other damages to any
property arising out of and incidental to the negligent or defective carrying out
of this contract however, such damage shall be caused.
The Contractor shall also indemnify the Employer in respect of any costs,
charges or expenses arising out of any claim or proceedings and also in respect
of any Award of or compensation of damages arising there from.
The Employer with the concurrence of the Architect shall be at liberty and is
hereby empowered to deduct the amount of any damages, compensations, costs
charges and expenses arising or occurring from or in respect of such claims of
damages from any sums due or to become due to the Contractor.
33. CONTRACTOR’S ALL RISK POLICY (INSURANCE):
The Contractor shall within -7- days from the date of acceptance of the work
insure the works at his cost and keep them insured until one month after the
works are taken over by the Employer or three months after the date of
completion whichever is earlier, against loss or damage by fire and usual risks
other than fire against which insures generally provide cover in a
CONTRACTOR’S ALL RISK POLICY, with an insurer to be approved by the
Architects, in the joint names of the Employer and Contractor (the name of the
former being placed first in the policy), progressively for the full amount of the
Contract , in three stages, beginning with 1/3 of the Contract value, and for
any further sum as called upon to do so by the Architect, with the prior written
consent of the Employer, the premium of such further sum being allowed to the
Contractor as an authorized extra such policy shall cover the property of the
Employer only and Architects and Supervisors fees for assessing the claim and
in connection with his services generally in re-instatement and shall not cover
any property of the Contractor or of any sub-contractor or employee. The
Contractor shall deposit the policy and receipts for the premiums paid with the
Architects within twenty-one days of the date of commencement of the work
unless otherwise instructed by the Architects. In default of the Contractor
insuring as provided above, the Employer or the Architect on his behalf may
insure and may deduct the premium paid from any money that may be due or
that may become due to the Contractor. The Contractor shall as soon as the
claim under the policy is settled, or the work reinstated by the insurers should
they elect to do so, proceed owth all diligence with the completion of the works
in the same manner as though the fire or other such risk had not occurred and
in all respects under the same conditions of Contract.
The Contractor in case of rebuilding or reinstatement after fire or other such

usual risk shall be entitled to such extensions of time for completion as
recommended by the Architect.
34. ACCOUNTS RECEIPTS AND VOUCHERS:
The Contractor shall upon from the request of the Architect / Employer furnish
them with all the invoices, accounts receipts and other vouchers that they may
require in connection with the works under this Contract. If the Contractor
shall use materials less than that he is required under this Contract, the value
of the difference in the quantity of the materials he was required to use and
that he actually used shall be deducted from his dues. The decision of the
Architect / Employer shall be final and binding on the Contractor as to the
amount of materials the contractor is required to use for any work under this
Contract.
35. MEASUREMENTS:
The Architect may from time to time intimate the Contractor that he requires
the works measured and the Contractor shall forthwith attend or send a
qualified agent to assist Architect or the Architect’s representative in taking
such measurements and calculations and to furnish all particulars or give all
assistance required by either of them.
Should the Contractor not attend or neglect or omit to send such an agent, then
the measurements taken by the Architect is approved by him shall be taken to
be correct measurements. The measurements shall whenever not mentioned in
the under, be taken in accordance with the Indian Standard Method of
Measurements of Building works (I.S.1200-1958) and its revisions, if any.
The Contractor or his agent may at the time of measurement take such notes
and measurements as he may require.
All authorized extra costs, omissions and all variations made without the
Architect’s knowledge, if subsequently sanctioned by him in writing shall be
included in such measurements.
The Contractor shall take joint measurements with the Architect / Employer’s
representative before covering up or otherwise placing beyond the reach of
measurement any item of work. Should the Contractor neglect to do so, the
same shall be uncovered at the Contractor’s expense or in default thereof. No
payment or allowance shall be made for such work or the materials with which
the same was executed.
36. PAYMENT:
All bills shall be prepared by the Contractor in the form prescribed by Architect
/ Employers. Normally one interim bill shall be prepared subject to minimum
value for work executed of Rs.10 Lakhs as stated in these documents. The
bills in proper formats must be duly accompanied by detailed measurements in
support of the quantities of work done and must show deductions for all
previous payments, retention money etc.The Architect / Employer shall issue a
certificate after due scrutiny of the Contractor’s bill stating the amount due to
the Contractor from the Employer and the Contractor shall be entitled to

payment thereon within the period of honouring certificates named in these

documents.
37. FINAL PAYMENT
The final bill shall be accompanied by a certificate of completion from the

Architect / Employer. Payments of final bill shall be made after deduction of
retention money as specified in the clause 13 of these conditions, which sum
shall be refunded after the completion of defects liability period after receiving
the Architect / Employer certificate that the Contractor has rectified defects to
the satisfaction of the Architect / Employers. The acceptance payment of the
final bill by the contractor would indicate that he will have no further claim in
respect of the work executed.
38. VARIATIONS / DEVIATIONS:

The Contractor shall when directed in writing by the Architect, omit from or
vary works shown upon the drawings or described in the specifications or
included in the priced Schedule of Quantities, but the Contractor shall not
make any alterations or additions to or omissions from the works or any
deviations from the provisions of the Contract without such authorizations or
directions in writing from the Architect / Employer.
No claim for extra shall be allowed unless it shall have been executed by the
Authority of the Architect / employer as herein mentioned. Any such extra is
hereinafter referred to as on authorised extra. No variations i.e. additions,
omissions or substitutions shall vitiate the Contract.
The pries of all such additional items will be worked out on the basis of rates
quoted for similar items in the contract wherever existing or on engineering rate
analysis based on prevalent fair price of labour, material and other components
as required.
39. SUBSTITUTIONS:
Should the Contractor desired to workmanship, he / they must obtain the

approval of the Architect / employer in writing for any such substitutions well
in advance. Materials designated in this specification indefinitely by such term
as ‘Equal’ or ‘Other Approved’ etc.specific approval of the architect / Employers
has been obtained in writing.
40 HANDOVER POSSESSION FOR OCCUPATION AND USE ON

COMPLETION
The contractor shall handover possession to the Employer of the completed

works in stages as and when required and directed by the Architect / Employer.
The work site till the hand over to the Employer with all required furnishing will
be contractor’s responsibility. The Employer will take over the possession of
completed works in stages as directed by the Architect and defect liability period
will commence only from the date of final handling over of all the works
accordingly.

41. CLEARING THE SITE ON COMPLETION.
On completion of the works the Contractor shall clear away and remove from
the site all constructional plant, surplus materials, rubbish and temporary
works of any kind and leave the whole of the site and the works clean and in a
workman like condition to the satisfaction of the Architect / Employers.
42. DEFECTS AFTER COMPLETION:
Any defect, shrinkage, settlement or other faults which may appear with the
‘Defects Liability Period’ stated in the Appendix hereto or if none is stated then
within 45 days after the virtual completion of the works arising in the opinion
of the Architect, from materials or workmanship not in accordance with the
contract, shall upon the directions and writing of the Architect / Employer and
within such reasonable time as shall be specified therein, be extended and
made good by the Contractor at his own cost and the Architect / Employer shall
decide that the ought to be paid for such amending and making good and in
case of defaults, the Employer may employ and pay any other person to amend
make good such defects, shrinkage, settlements or other fault and all damages,
loss and expenses consequent therein or incidental thereto shall be made good
and borne by the Contractor and such damage, loss and expenses shall be
recoverable from by the Employer or may deducted by the Employer upon the
Architect’s certificate in writing from any money due or that may become due
to the Contractor, a sum to be determined by the Architect equivalent to the
cost of amending such works and in the event of the amount retained under
clause 37 (certificate and payment) being insufficient, recover the balance from
the Contractor.
42. CONCEALED WORK:
The Contractor shall give notice to the Architect / Employer whenever any work
is to be buried in the earth, concrete or in the bodies of walls otherwise
becoming inaccessible later on, in order that the work may be inspected and
correct dimensions taken before such burial, in default whereof the same shall,
at the option of the Architect / Employer be either opened up for measurements
at the Contractor’s expenses or no payment may be made for such materials.
Should any dispute or difference arise after the execution of any work as to
measurements etc., or other matters which cannot be conveniently tested or
checked, the notes of the Architect / employer shall be accepted as correct and
binding on the contractor.
45. IDLE LABOUR:
Whatever the reasons may be, no claim for idle labour, additional establishment
cost of hire and labour charges of tools and plants would be entertained under
any circumstances.
46. SUSPENSION OF WORKS:
If the Contractor, except on account of any legal restraint upon the Employer
preventing the continuance of the works, or on account of any of the causes
mentioned in the clause ‘Extension of Time’ or in the case or certificate being
withheld of not paid when due, shall suspend works or in the opinion of the
Architects, shall neglect of fail to proceed with due diligence in the performance
of his part of the contract or if he shall more than once make default in the
respects mentioned in clause ( removal of improper work and materials), the
employer through the architect shall have the power to give notice in writing to
the Contractor requiring that the works be provided within a reasonable
manner, and with reasonable dispatch, such notice shall not be unreasonably
given and must signify that it purports to be a notice under the provisions of
this clause and must specify the acts or defaults on the part of the Contractor
upon which it is based. After such notice shall have given, the Contractor shall
not be liberty to remove from the site of works, or from any ground contiguous
thereto, any plant or materials belonging to the him which shall have been
placed thereon for the purpose of work, and the Employer shall have lien upon
such plants and materials to subsists from date of such notice being given until
the notice shall not under complied with. Provided always that such lie shall
not under any circumstance subsist after the expiration of 30 (thirty) days from
the date of such notice given, unless the Employer shall have entered upon and
taken possession of the works and site as hereinafter provided.
If the Contractor shall fail for seven days after such notice has given, to proceed
with the works as therein prescribed, the Employer may enter upon and take
possession of the works and site, and of all such plants and materials thereon
intended to be used for the works, and the Employer shall retain and held a
lien upon all such plants and materials until the work shall have been
completed under powers hereinafter conferred upon him.
If the Employer shall exercise the above power, he may engage another person
to complete the works and exclude the Contractor, his agents and servants from
entry upon or access to the same, except that the Contractor or any person
appointed in writing may have access at all times during the progress of the
works to inspect, survey and measure the works. Such written appointments
or a copy thereof shall be delivered to the Architects before the person appointed
comes on to the works and the Employer shall take such steps as in the opinion
of the architect may reasonably necessary for completing the works, without
undue delay or expenses using for that purpose the plant and materials above
mention in so far as they are suitable and adopted to such use.
Upon the completion of the works, the architects shall certify the amount of the
expenses properly incurred consequent on and incidental to the default of the
Contractor as aforesaid and in completing the works by other persons.
Should the amount to certified as the expenses properly incurred be less than
amount which should have been due to the Contractor upon the completion of
the works by him, the difference shall be paid to the Contractor by the employer,
should the amount of the former exceed the latter, the difference shall be paid
by the Contractor to the Employer. The Employer shall not be liable to make
any further payments or compensations to the contractor for or on account of
the proper use of the plant for the completion of the works under the provision
herein before mentioned other than such payments as is included in the
contract.
After the works shall have been completed by persons other than the Contractor
under provisions hereinbefore contained, the Architect shall give notice to the
Contractor to remove his plant and all surplus materials as may not have been
used in the completion of the works from the site, if such plant and materials
are not removed within a period of 14 days after the notice shall have been given
the Employer may remove and sell the same, holding the proceeds less the cost
of the removal and sale, to the credit of the Contractor. The Employer shall not
be responsible for any loss sustained by the Contractor from the sale of the
plant in the event of the contractor not removing it after notice.
48. TERMINATION OF CONTRACT BY THE EMPLOYER:
If the Contractor being an individual or a firm, commit any act of insolvency, or

shall be adjudged an insolvent or being on incorporated company shall have an
order for compulsory winding up made against it or pass on effective resolution
for winding up voluntary or subject to the supervision of the court and if the
Official. Assignee of the Liquidator in such acts of insolvency or winding up
shall be unable within seven days after notice to him requiring him to do so, to
show to the reasonable satisfaction of the architect that he is able to carry out
and fulfill the contract, and to give security thereof, if so required by the
Architect.
Or if the Contractor (whether an individual, firm or incorporated Co.) shall

suffer execution to be issued.
Or shall suffer any payment under this Contractor to be attached by or on

behalf of nay of the creditors of the Contractor.
Or shall assign or subject this contract with out the consent in writing of the
Architects / Employer first obtained.
Or shall charge or encumber this Contract or any payments due or which may
be due to the Contract there under.
Or the Architect shall certify in writing to the Employer that the Contractor
a. has abandoned the Contract, or

b. has failed to commence the works, or has without any lawful
excuse under these conditions suspended the progress of the
works for 14 days after receiving from the Architect written
notice to protect, or
c. has failed to proceed with the works with such due
diligence and failed to make such due progress as would
enable the works to be completed within the time agreed upon,
or
d. has failed to remove materials from the site or to pull down
and replace work for 7 days after written notice shall have been
given to the contractor requiring the Contractor to observe or
perform the same, or
e. has neglected persistently to observed and perform all or any

of the acts, matters or things by this contract to be observed
and performed by the Contractor for 7 days after written notice
shall have been requiring him to observe and perform the
same, or
f. has to the determinant of good workman ship or in defiance of

the Architect’s instructions to the contrary sublet any part of
the Contract.

Then and in any of the said cases the Employer with the written consent of the
Architect may not withstanding any previous waiver, after giving 7 days notice
in written to the Contractor, determine the Contract, but without hereby
affecting the powers of the Architect to continue in force as full as if the contract
had been so determined and as if the works subsequently executed have been
executed by or on behalf of the Contractor
And further, the Employer under instructions of the Architect, by his Agents,
or servants may enter upon take possession of the works and all plants, tools,
scaffoldings, sheds, machinery, steam and other power utensils and materials
laying up on the premises or the adjoining lands or roads, and use the same as
his own property or may employ the same by means of his own servants and
workmen in carrying on and completing the works or by employing any other
contractors or other person to complete the works and the Contractors or the
persons to complete the works and the contractor shall not in any way interrupt
or do not act, matter or thin to prevent or hinder such other contractor or other
persons or person employed for completing and finishing or using the materials
and plant for the works. When the works shall be completed of as soon
thereafter as convenient, the Architect shall give a notice in writing to the
Contractor to remove his surplus materials and plant, and should the
Contractor fail to do so, within a period of 14 days after receipt there of by him,
the Employer shall sell the same by publication and shall give credit to the
Contractor for the amount realized. The Architect shall thereafter ascertain and
certify in writing under his hand when (if thing) when shall be due of payable
to or by the Employer for the value of the said plant and materials so taken a
possession of by the expense or loss which the Employer shall been owing to
the Contractor and the amount which shall be so certified shall thereupon the
paid by the Employer to the Contractor or by the Employer as the case may be.
49. ARBITRATION
All disputes or differences of any kind whatsoever which shall at any time arise
between the parties here to touching or concerning the works or the execution
or maintenance there of this contract or the rights touching or concerning the
works or the execution or maintenance thereof this contract or the construction
remaining operation or effect there of or to the rights or liabilities of the parties
or arising out of or in relation thereof whether during or after determination,
foreclosure or breach of the contract (other than those in respect of which the
decision of any person is by the contract expressed to be final and binding) shall
after written notice by either party to the contract to the either of them and to
the appointing Authority who shall be appointed for this purpose by the
employer (SBH) be referred for adjudication to a sole arbitrator to be appointed
as hereinafter provided.
a. For the purpose of appointing the sole arbitrator referred to above,

the Appointing Authority will send within thirty days of receipt by him
of the written notice aforesaid to the contractor a panel of three
names of persons who shall be presently unconnected with the
organization for which the work is executed.
b. The Contractor shall on receipt by him of the names as aforesaid,

select any one of the persons named to the appointed as a sole
arbitrator and communicate his name to be appointed as a sole
arbitrator and communicate his name to the Appointing Authority
with in thirty days of receipt of the names by him. The Appointing
Authority shall there upon with out any delay appoint the said
persons as the sole arbitrator. If the contractor fails to communicate
such selection as provided above within the period specified, the
Appointing Authority should make the selection and appoint the
selected person as the sole arbitrator.
c. If the Appointing Authority fails to send to the Contractor the panel

of three names as aforesaid with in the period specified, the
Contractor shall send to the Appointing Authority a panel of three
months of persons who shall be unconnected with either party. The
Appointing Authority shall on receipt by him of the names as the sole
arbitrator. If the Appointing Authority fails to select the person and
appoint him as the sole arbitrator within thirty days of receipt by him
of the panel and inform the Contractor accordingly, the contractor
shall be entitled to appoint one of the persons from the panel as the
sole arbitrator and communicate his name to the Appointing
Authority.
d. If the Arbitrator so appointed is unable or unwilling to act or resign

from his appointment or vacates his office due to any reasons
whatsoever another sole arbitrator shall be appointed as aforesaid.
e. The work under the Contract, shall how ever, continue during the
arbitration proceedings and no payment due or payable to the
Contractor shall be with held on account of such proceeding.
f. The arbitrator shall be deemed to have entered on the reference on

the date he issues notice to both the parties fixing the date of first
hearing. The arbitrator may from time to time, with the consent of the
parties, enlarge the time making and publishing the award.
g. The arbitrator shall give from time to time, with the consent of the
parties, enlarge the time for making and publishing the award.
h. The arbitrator shall give a separate award in respect of each dispute

or difference referred to him The Arbitrator shall decide each dispute
in accordance with the terms of the contract and give a reasoned
award. The venue of arbitration shall be such place as may be fixed
by the Arbitrator in his sole direction.
i. The fees, if any, of the Arbitrator shall, if required to be paid before

the award is made and published, be paid half and half by each of
the parties. The costs referred and of the award including the fees, if
any, of the Arbitrator who may direct any by whom and in what
manner, such costs or any part there of shall be paid and may fix or
settle the amount of costs to be so paid.
j. The award of the Arbitrator shall be final and binding on both the
parties.Subject aforesaid the provisions of the Arbitration Act 1999
or any statutory modifications of reenactment thereof and the rules
made there under, and for the time being in force, shall apply to the
arbitration processing under this clause.
The place for arbitration shall be in Ernakulam.
50. WORK EXECUTION, DIMENSION & SUPERVISION

The execution of work(timings) has to carried out the work in the site, partly
day time and / or partly night time and / or partly day and partly night time
to the best convenience of the occupant and the building society. More labour
need to deployed during holidays and Sundays with suitable pre planning to
carryout more work to the best convenience of the occupants. The bank will not
pay any idle wages or over time wages or extra charges on any reason what so
ever. Hence contractor may factor these aspects while quoting the rates in the
tender. Figures, dimensions, are in all case to be accepted preferences to scaled
sizes. Large-scale details take precedence over small scale drawings. In case of
discrepancy, the contractor is to ask for a clarification before proceeding with
the work. Accordingly if any work is executed without prior clarification it is
liable to be rejected and shall not be paid for.The contractor shall appoint at
his own cost competent and adequate number of qualified & experienced at
site, for (1) joint measurements and preparations of bills, (2) for testing
materials at site and outside laboratory, (3) for other general supervision. Their
appointment shall be approved by the Employer / Architect.
51 . PROCUREMENT OF MATERIALS
Contractor shall procure all the materials for the work from the open market.
Time is the essence of the contract. Acceptance of the completion date by the
contractor shall mean that he has taken into consideration the availability of
all material of approved make and quality in sufficient quantities at site to
enable him to complete the entire work in the stipulated period.
Contractor will get sample of all materials approved by the Employer / Architect
before placing order / purchase / procurement. They shall conform to I.S. codes
and or tender specification as applicable.
For all materials the contractor shall quote for the best quality of the materials
of best make / source or supply and it will be got approved by Employer /
Architect before procurement.
In case sufficient quantities of approved quality materials from approved source

are not available in time, contractor may have to procure the same for
neighboring area with longer leads as required and directed at no extra cost.
The material will be, however as per relevant I.S code as and wherever
applicable.
52. UNFIXED MATERIALS
When any materials intended for the works shall have been placed at site by
the Contract, such material shall not be removed there from (except for the
purposes of being used on the works) without the written authority of the
Employer / Architect and when the contractor shall have received payment in
respect of any certificate in which the architect shall have stated that he has
taken in to account to value of such unfixed materials on the works such
material shall become the property of the Employer and the contractor shall be
liable for any loss or damage to any such materials.

53. CUSTODY AND SECURITY OF MATERIALS :
The contractors shall be responsible for the

Custody and security of all materials and equipment at site and he will provide
full time watchman / watchmen to lock after his materials, stores equipments
etc.
54. ARCHITECT’S DRAWINGS AND INSTRUCTIONS
A set of major drawings along with the contract documents shall be provided to
the contractor. For any clarifications or further drawings are required by the
contract, during or before the start of work, the Contractor shall inform the
Architects in writing to provide the same. Working details will be given to the
contractor from time to time during the progress of work as and when required.
Incase of other drawing is required by the contractor he will give a minimum
ten days notice to the Employer / Architect.
55. FAILURE BY CONTRACTOR COMPLY WITH ARCHITECT EMPLOYER’S

INSTRUCTIONS
If the contractor after receipt of written notice from the architect requiring
compliance with such further drawings and / or Architects instruction, fails
within seven days to comply with the same, the Employer / Architect may
employ and pay other persons to execute any such work whatsoever as may be
necessary to give effect thereto and all cost incurred in connection there with
shall be recoverable from the contractors by the Employer on a Certificate by
the Architect as a debit or may be deducted by him from any money due or
which become due to the Contractors.
56. INFORMATION TO BE SUPPLIED BY THE CONTRACTOR
The contractor shall furnish the Employer / Architect the following:
a. Detailed industrial statistics regarding the labor employed by him etc.
b. The Power of Attorney, name and signature of his authorized representative

who will be in charges for the execution of work
c. The list of technically qualified persons employed by him for the execution of
this work.
d. The total quantity and quality of materials used for the works.
e. The list of plant and machinery employed for this work.
57. ARCHITECT’S DELAY IN PROGRESS
The Architect may delay the progress of the works in case of rains or otherwise,
without vitiating the contract and grant such extension of time with the
approval of the employer for the completion of the contract as he may think
proper and sufficient in consequences of such delay, and the contractor, shall
not make any claim for compensation or damage in relation there to.

58 . DELAYED PAYMENTS
Any amounts payable by the Employer to the contractor in pursuance of any

Certificate given by the Architect hereunder shall, if not paid within the ‘Period
of honoring of Certificate’ no interest paid by the Employer.
59. FORCE MAJEURE
Neither party shall be held responsible by the other for breach of any condition
of this agreement attributable to any ‘Act of God’ Act of state, lockout of control
or any other reason, beyond the control of the parties and any breach of clauses
arising from much force majeure conditions as aforesaid shall not be regarded
as a breach of the provision of this Agreement.
60. INCOME-TAX ,TDS AND WORKS CONTRACT TAX

Income Tax, TDS and Works Contract Tax (if applicable), GST TDS shall be
deducted at source by the client from the contractor’ interim and final bill
payments as per Statutory Regulations.
61. SITE MEETINGS

A senior representative of the contractor shall attend weekly meetings at works
site and in addition meetings as and when arranged by employer / Architect to
discuss the progress of the work and sort out problems, if any and ensure that
the work is completed in the stipulated time.
62. WORKING HOURS
Since the site is with all Working Departments, the Contractor has to execute
the work judiciously without disturbance to the functioning of the Bank during
the day and after working hours, nights & on holidays. No extra payments will
be made for the work being done during odd hours.
63. ACTION WHERE THERE IS NO SPECIFICATION
In case of any class of work for which is there is no specification mentioned, the
same will be carried out in accordance with the Indian Standards Specifications
subject to the approval of the Employer / Architect.
64. REPORTING OF ACCIDENT TO
The contractor shall be responsible for the safety of persons employed by him
on the works and shall reports serious accidents to any of them whenever and
wherever occurring on the works to employer who shall make every
arrangement to render all possible assistance. This shall be without prejudice
to the responsibility of the contractor under the Insurance Clause of the general
conditions. Contractor shall take all precaution detailed in the safety code
attached separately.
65. TYPOGRAPHICAL CLERICAL ERRORS
The Employer / Architect clarification regarding partially omitted particulars of

typographical or Clericals errors shall be final and binding on the contractors.

66. WORK PERFORMED AT CONTRACTOR’S RISK
The contractor shall take all precautions necessary and shall be responsible for
the safety of the work and shall maintain all lights, goods, signs, temporary
passages or other protection necessary for the purpose. All works shall be done
bye the contractor’s risk and if any loss or damage shall result from fire or from
others cause, the contractor shall promptly repaid or replace such loss or
damage free from all expenses to the employer.
The contractor shall be responsible for any loss or damage to materials, tools
or other articles used held for use in connection with the work. The work shall
be carried on to completion without interferences with the operations of existing
machinery or equipment, if any.

FORM OF AGREEMENT
ARTICLES of AGREEMENT made this _________ day of __________ year 2021

between the Zonal office, Bank of Baroda, 4th Floor M G Road Metro
Station Complex, Ernakulum – 682 035 Kerala, India. (Hereinafter referred
to as the “Employer /Owner” which expression shall, unless excluded by or
repugnant to the context, includes its successors and assigns) of the ONE
PART and ___________ of ___________(Hereinafter referred to as “Contractor”
unless excluded by or repugnant to the context, includes its successors and
assigns) of the OTHER PART.
WHEREAS the Employer intends to carry out of furnishing to BOB Branch

Office (Herein referred to as “Project”).
AND WHEREAS the Employer in order to effectively carry out the said works
has engaged M/s . SHAHID ASSOCIATES AND ENGINEERS, CALICUT
(Hereinafter referred to as “Architects”) to prepare plans, drawings and
specifications describing the works to be executed by the contractors, namely,
interior etc. for the project, to open tenders received at the office of the
Employer, to scrutinize and recommend to the Employer the name(s) of the
Contractor(s) from whom tenders were received and recommended to the
Employer for the issue of work order to the contractor.
AND WHEREAS for the purpose of the said project, the Employer invited sealed
tenders from experienced, resourceful and bonafide contractors vide his Notice
Inviting Tender (NO._______________dated. _____
WHEREAS the contractor submitted his Tender Documents containing General

Notes, General Conditions of the Contract, Technical Specifications and
Schedule of Quantities etc. for the works, prepared with the assistance of
Consultants (Hereinafter collectively referred to as the “said conditions”), duly
signed on each page as a token of his acceptance of the same , along with
requisite Earnest Money Deposit of Rs.19500_______________(Copy enclosed
Vide Annexure-1).
AND WHEREAS out of the Tenders received, the Tender of the contractor was
found to be most suitable for the project.
AND WHEREAS the Employer/Architect has accordingly issued the work order
(NO._____dt.__________) to the contractor subject to his furnishing the requisite
Security Deposit (Copy enclosed Vide Annexure-II).
AND WHEREAS the Contractor has accepted the aforesaid Work Order vide his
letter of acceptance NO.____________dt._______________(Copy enclosed Vide
Annexure III) and has also deposited with the Employer a sum of
Rs._____________ which with the Earnest Money of RS._________ forms the
requisite Security Deposit @ 2 % of the accepted Tender Value of Rs._________.
AND WHEREAS the Employer has caused the plans, drawings, specifications,
schedule of quantities etc. relating to the project at the work site at to be issued
to the Contractor.
NOW, therefore, it is hereby agreed to and between the parties as follows:

Contract documents
The following documents shall constitute the Contract Documents.

a) This Article of Agreement.
b) Tender submitted by the Contractor included the N.I.T and Tender
Documents
c) All correspondence between the Bank/Architects and the Contractor from
the date of issue of N.I.T and the date of issue of work order.
d)Work order No.______________dt.______________with amount of…………………..
1) In consideration of the payments to be made to the Contractor as hereinafter

provided the Contractor shall upon and subject to the said conditions, execute
and complete the contracted works shown upon the said drawings etc. and
such further detailed drawings as may be furnished to the contractor by the
said Owner/Employer through the Architects and described in the said
Specifications and the said Schedule of Quantities.
2) Notwithstanding what are stated in the N.I.T conditions of Tendering,

Conditions of Contract of herein before stated by the Employer through the
Architects, reserves itself the right of altering the drawings and the nature of
the work and addition to or omitting any items of work or of having portions of
same carried out departmentally or otherwise and such alterations or variations
shall be carried out without prejudice to this contract.
3) Any dispute arising under this agreement shall be referred to the Arbitration
in a manner specified in the General Conditions of the Contract and all legal
disputes shall be limited within the territorial jurisdiction of the Ernakulum
thereto. The decision of the arbitration shall be final and binding on both the
parties.
IN WITNESS WHEREOF THE PARTIES to there present have hereunder set and
subscribed their hands, the day, month and year first above written.
Signed and delivered for and on behalf of

Bank of Baroda
Shri._______________
____________________
Its duly authorized official
In the presence of –
1. (Name and Address)
Signed and delivered for and on behalf of

The Contractor _________________by
Shri__________________________his
Duly authorised official
In the presence of –

BANK OF BARODA
ELECTRICAL/AIR CONDITION INSTALLATION WORK SPECIFICATION
1. RULES AND REGULATIONS

The installation shall be carried out in accordance with the Indian Electricity
Rules 1956 /Electrical Inspectorate local Electrical Authorities rules/ National
Electrical Code/National Building Code and other all relevant rules and
regulation.
2. APPROVAL
Necessary approval shall be obtained from the Electrical Authorities before
commissioning. It shall be the responsibility of the successful tenderer to
prepare necessary documentation, apply, follow up and obtain approval from
Electrical Inspectorate, Local Electrical Authorities and any other competent
authorities for all electrical designs, manufacture, erection of materials and
equipments used. The approval shall be obtained both for the drawing stage
and on completion of installation, which shall be obtained within the overall
completion period stipulated in the tender documents. The statutory fees
payable to the Electrical Inspectorate will be paid by the Client.
3. QUOTED RATES
The rates quoted shall be firm till completion of the work. No variation of rates
will be allowed due to increase in cost of materials, labour, transport, taxes,
Octroi, or any other reason whatsoever. The rates shall include all taxes. The
rate shall be indicated net. The rates shall include Excise Duty, Sales tax on
Works Contract etc.
4. CIVIL WORKS
The rates shall all civil works/repairs to civil works/repairs to civil works and
fabrication required for the work required for the work. Nothing extra will be
paid for these works.
5. COMMISSIONING
The rates quoted includes supply, transport, erection and commissioning.
6. MATERIALS
All materials, equipment, fittings, accessories and applications used on the
electrical installation shall be of best quality obtainable and of approved
installation shall conform to the latest Indian Standard Specifications, wherever
these exist. Wherever Indian Standard Specifications are not available, relevant
British Standards shall applicable. The tenderer must submit along with the
tender, the name of manufacturers/catalogues etc., and shall be procured by
the successful tenderer and used on the works unless he has obtained the prior
approval of Consultants in writing.

Note:
Any materials supplied by the Bank like light fittings, ceiling fans, exhaust fans
etc., should be under the safe custody of the contractor after receiving it from
the Bank.
Any damage to such materials while under storage with the contractor is
responsible for such damages and the contractor should replace such damaged
and the contractor should replace such damaged items by new one at no extra
cost to the Bank/Client.
7. WORKMANSHIP
Good workmanship and neat installation are the pre-requisite for compliance
with the various completion sections of these specifications. The work shall be
carried out under the direct and constant supervision of a person, technically
qualified sufficiently experienced, holding certificate of Competency issued by
the Kerala State Government and in accordance with the statutory rules and
regulations in force. The relevant I.S.I. Code of Practice shall be followed
wherever applicable.
8. DRAWINGS
Two copies of wiring diagram and layout plans, the schedule of quantities and
specifications shall be furnished by the Architects to the Contractor for their
own use until the completion of the contract, which shall be accessible at all
reasonable times to the consultants or their representatives. The tender
drawings indicate only the general scheme of requirements. It shall be the
responsibility of the contractor that the location of distribution boards, cable
routings etc., are got approved by Consultants/Banks Engineer well before the
commencement of the work. Wherever required by the Architects, detailed
drawings shall be prepared by the successful tenderer and got approved by
Consultants and Banks Engineer.
On completion of the work, complete drawing and 'as built' shall be prepared
by the successful tenderer and six copies of the same along with the
reproducible print submitted to the employer through CONSULTANTS. The
completion drawings shall indicate clearly the main switch board, the runs if
various mains and sub-mains, position of points and their controls. All circuits
shall be clearly indicated and numbered in the wiring diagram and all points
shall be given the same number as the circuit to which they are electrically
connected.
9. PROVISION OF EARTHING
The buried earth wire/flat lead will be properly protected from mechanical
injury by inserting them in to a suitable G.I. pipe recessed in wall and floor
wherever considered necessary and carried upto the earth electrode. It shall be
fixed over its entire length by clamps, saddles, staples etc. the earthing lead
shall be securely bolted/welded to the earth electrode with bolt and washers of
the base metal. The earthing lead shall be securely connected at the other end

to main board and all items and mountings looped to all other iron clad
switches and distribution boards.
10. GUARANTEE
The installation including the equipments, switchboards, cabling, earthing,
etc., as specified in the Scheduled executed at site shall be guaranteed for a
period of twelve months from the date of satisfactory commissioning after
obtaining necessary approvals from Electrical Authorities.
11. All the switchboards and MCB DB' shall be powder coated. All other
angle iron frame, metal parts shall be neatly painted with one coat of red
oxide paint and two coats of enamel paint as required.
12. Definition and conventional symbols The definition of terms in I.E.E.

wiring regulations shall apply except the definition of a point.
12.1 Point wiring shall include all works necessary in complete wiring of a
tumbler switch circuit of any length from the tapping point on the
distribution board (viz. Sub-mains) to the following, via the switch:-
a) Ceiling rose (in the case of ceiling and exhaust fan points).
b) Ceiling rose or connector (in the case of pendants except stiff pendant
points).
c) Back plate (in case of stiff pendants).
d) Socket outlet (in the case of socket outlet points).
e) Lamp holder (in case of wall brackets, batten points, bulk head
fittings and similar other fittings).
f) The following shall be deemed to be included in the point wiring:
g) Switch and ceiling raws as required.
h) in the case of wall brackets, bulk head fittings and all other light
fittings cable as required upto the lamp holder.
i) Bushed conduit or porcelain tubing or cilica pipe where cables pass

through walls etc.
j) Earth wire from three pin socket point to the common earth station.

k) All wood or metal blocks, boards and boxes sunk or surface type
including those required for mounting fan regulator but excluding
those under the distribution board and main control switch.
l) All fixing accessories such as clips, nails, screws, phil, plugs, rawl
plug, wooden plug etc., as required.
m) Joint for junction boxes and connecting the same as required.
n) Connections to ceiling rose or connector, socket outlet, lamp holder,

switch, fan regulator, etc.
Note – I
In the case of points with more than one light point controlled by the same
switch, the complete item shall be considered as one point and the rate shall
be accordingly quoted.
Note – II
A light point controlled by two nos. of two way switches shall be measured
as one point from the fittings to the switches on either side.
13. JOINTS AND LOOPING BACK

Unless otherwise specified, the wiring shall be done in the 'Looping system'
Phase and live conductors shall be looped at the switch box and neutral
conductor can be looped either from the switch box or from the light, fan or
socket outlet. Where 'Box system' is specified, all joints in the conductors shall
be made of approved mechanical connectors in suitable and approved junction
boxes.
14. WIRING OF DISTRIBUTION BOARDS:
In wring a branch distribution board, the total of the consuming devices

shall be divided as far as possible evenly between the numbers of ways of
the board, leaving the spare circuit for future extension.
All connections pieces of apparatus or between apparatus and terminals

on a board shall be neatly arranged in a definite sequence following the
arrangement of the apparatus mounted thereon, avoiding unnecessary
crossing.
Cable shall be connected to terminal only by soldered lugs, unless the

terminal is of such a form that can be securely clamped without cutting
cable strands.

All bare conductors shall be rigidly fixed in such a manner that a

clearance of at least 2.5cm (1") is maintained between conductors of
opposite polarity or phase and between the conductors and any material
other than insulating material.
In a hinged board, the incoming and outgoing cables s hall be neatly

bunched and shall be fixed in such a way that the door shall be capable
of swinging through an angle not less than 90 degrees.
If required in the Schedule of Quantities a pilot lamp shall be fixed and
connected through an independent single pole switch and fuse to the bus-
bars of the board.
15. CONDUIT WIRING SYSTEM

Surface conduit wiring system:
All conduit pipes shall be conforming to I.S. Specification as per IS 9537
part II. All conduit accessories shall be of threaded type. No conduit less
than 20mm. In diameter shall be used. The capacity of conduits shall be
in accordance with the Table I. The conduits shall bear the ISI mark and
the name or trade mark of the conduit manufacturer on each length.
Table – I
----------------------------------------------------------------------------------------
------------------------------
Cross Sectional area Size of MS conduit mm Of cable
(copper conductor) 20 25 32 38
----------------------------------------------------------------------------------------
------------------------------
1.5 Sq.mm 5 10 14 ---
2.5 Sq.mm 5 8 12 ---
4.0 Sq.mm 3 8 10 ---
6.0 Sq.mm 2 5 8 ---
10.0 Sq.mm - - 3 5 6
16.0 Sq.mm - - 3
6
----------------------------------------------------------------------------------------
------------------------------

19.1 CONDUIT JOINTS
Conduit pipes shall be joined by means of threaded couplers and threaded

accessories only. In long distance straight runs of conduit, inspection
type couplers or running thread with couplers and jam nuts (bare
threaded portion suitably protected with anti-corrosive paint) shall be
provided. Thread in all cases shall be between 11mm to 27mm long
sufficient to accommodate pipes to full threaded portion of couplers of
accessories. Cut end of conduit pipes shall have no sharp edges or any
burrs left to avoid damage to the insulation of conductors while pulling
them through such pipes.
19.2 PROTECTION AGAINST DAMAGES
In order to minimize condensation or sweating inside the tube, all outlets

of conduit system shall be properly drained and ventilated, but in such a
manner as to prevent the entry of insects.
19.3 PROTECTION OF CONDUIT AGAINST RUST
The outer surface of the conduit pipes, including all bends unions, tees,
junction boxes etc., forming part of the conduit system shall be adequately
protected against rust, particularly, when such system is exposed to
weather. In all cases, no bare threaded portion of conduit pipe shall be
allowed unless such bare threaded portion is treated with anti -corrosive
preservative or covered with approved plastic compound.
19.4 FIXING OF CONDUIT
Conduit pipes shall be fixed by heavy gauge saddles, secured to suitable

wood plugs or any other approved plugs with screws in an approved
manner at an interval o f not more than one metre, but on either side of
couplers or bends, or similar fittings, saddles shall be fixed at a distance
of 30 cm. from the centre of such fittings.
19.5 BENDS IN CONDUITS
All necessary bends in the system including diversion shall be done by

bending pipes; or by inserting suitable solid or inspection type normal
bends, elbows or similar fittings; or by fixing cast iron inspection boxed
whichever is more suitable. Conduit fittings shall be avoided as far as
possible on conduit system exposed to weather. Wherever necessary, solid
type fittings shall be used. Radius of such bends in conduits pipes shall
be not less than 7.5 cm. No length of conduit shall have more than three

equivalent 90 bends from outlet to outlet, the bends at the outlets not
being counted.
19.6 OUTLETS
All outlets for fittings, switches, etc. shall be boxes of suitable metal of
either surface mounting or flush mounting system. Wall thickness shall
not be less than 1mm.
19.7 ERECTION AND EARTHING OF CONDUIT
The conduit of each circuit or, section shall be completed before

conductors are drawn in. the entire system of conduit after erection shall
be tested for mechanical and electrical continuity, throughout and
permanently connected to earth conforming to the requirements specified
under section 15 by means of special approved type ea rthing clamp
efficiently fastened to conduit pipe in a workmanlike manner for a perfect
continuity between each wire and conduit. Gas or water pipes shall not
be used as earth medium. If conduit pipes are liable to mechanical
damage they shall be adequately protected.
19.8 RECESSED CONDUIT WIRING SYSTEM
This system of wiring shall comply with all the requirements of surface
conduit wiring system specified in clauses 12.1 to 12.9 in addition to the
following clauses.
19.9 MAKING THE CHASE
The chase in the wall shall be neatly made and be ample dimensions to
permit the conduit to be fixed in the manner desired. In case of buildings
under construction, chases shall be provided in the wall, ceiling, etc. at
the time of their construction and shall be filled up nea tly after erection
of conduit and brought to the original finish of the wall.
19.10 FIXING OF CONDUIT IN CHASE
The conduit pipe shall be fixed by means of staples or by means of saddles

not more than 60 cm. Apart. Fixing of standard bends or elbows shall be
avoided as far as practicable and all curves maintained by bending the
conduit pipe itself with a long radius which will permit easy drawing in of
conductors.
19.11 Inspection boxes

Suitable inspection boxes shall be provided to permit periodical inspection

and to facilitate removal of wires, if necessary. Theses shall be mounted
flush with the wall. Suitable ventilating holes shall be provided in the
inspection box covers.
20. EARTHING
Except for equipment provided with double insulation, all non -current
carrying metal parts of electrical installations are to be earthed properly.
All metal conduits, cable sheaths, switchgear, distribution fuse boards,
etc. shall be bonded together and connected to an efficient earth electrode.
Medium voltage energy consuming plant and equipment shall have two
separate and distinct connections with earth.
20.1 EARTHING CONDUCTOR:
Earthing conductor shall be of high conductivity copper circular or G.I.

wire or any other suitable approved material to give equivalent
conductivity and shall not be less than half the largest current carrying
conductor for poly phase or (2.032 mm) dia copper wire but subject to an
upper limit of 65 sq.mm. For equipment exceeding 750 KVA size shall be
as per IS : 1886 – 1961.
20.2 INSTALLATION
The buried earthing lead will be properly protected from mechanical injury
by a ½" (12 mm.) G>I. Pipe recessed in wall and floor where considered
necessary and carried upto the earth electrode. It shall be fixed over its
entire length by clamps, saddles, staples, etc. The earthing lead shall be
securely bolted and soldered to the earth electrode with bolt and washers
of the base metal. The earthing lead shall be securely connected at the
other end to the main board and all its mountings and at the other iron
clad switches and distribution boards.
20.3 ELECTRODES
a) PIPE:
The C.I. pipe shall not be less than 100 mm. Dia. And 3.0 m. long and
shall be buried vertically into the earth with the top not less than 1.25m.
(4 ft.) below ground level.
b) PLATE:
The G.I. Plate shall be of size not less than 60 completion. X 60 cm. X
6mm. And the copper plate 60 cm. X 60 cm. X 3 mm. And shall be buried
in the earth with their faces vertical and their tops not less than 3m. below
ground level.
The electrodes shall be surrounded by alternative layers of charcoal or

coke and salt. Watering arrangement with 12mm dia G.I. pipe with a
funnel shall be provided, the latter being housed in a chamber 30 cm. X
30 cm. The resistance of earth electrode shall not exceed 5 ohms; that of
earth continuity path from any point with the electrode shall not exceed
1 ohm and that of earthing connection of 1 ohm. The chamber should
also have C.I. cover as specified in the B.O.Q.
UNDERGROUND CABLES
20.4 TRENCH:
Trenches shall not be less than 45cm. Wide and 60 cm. Below ground
level. Whatever necessary, suitable propping and shoring may be done to
avoid caving of the adjoining trench wails. Where the cables cross other
service lines adequate protection should be taken to prevent accidental
exposure and/or damage to the cables.
20.5 SPACING BETWEEN CABLES

Where more than one cable is laid in the same trench the actual space
between the cables should normally be 23 cm. Apart leaving a clear
distance of 15 cm. From the cable and the trench walls.
20.6 LAYING OF CABLES:

Before the cables are laid, a layer of 75mm sand face is to be provided for
purposes of cushioning. The cables after being uncoiled and laid into the
trench from the rollers should be covered with another layer of sand of
about 15 cm. In depth, and the top surface to be suitably leveled to receive
the cable covers. These covers may be of second class bricks or tiles and
laid in a manner to overlap the cables on either sides by at least 5 cm.
Cables markers of aluminum or G.I. shall be provided at ground level afte r
being suitably embedded in concrete blocks of 20 cm. X 20 cm. X 5 cm.
And spaced at a distance of about 30 m. from centre to centre and at every
change in direction. Cables may also be laid in tire formation in the same
trench. In this case also after the first 5 cm. sand cushion, the first tier
of cable is laid and sand filled in the trench to form a bed of 23 cm. above
this tier. After this the second cable is laid and process repeated the top
most tier being at least 45 cm. below the ground level. Th e cable shall be
suitably covered with bricks or tiles.
When laying the cables, care should be taken to see that the paper
insulted cables are bent or straightened slowly and sharp radii avoided.
The minimum safe bending radius for single-core cables is 20 diameters
and for multi-core cables 15 diameters and for armoured cables 12
diameter being the overall diameter of the cable. Where the cables are
required to cross roads this should be normally taken through sleeve pipes
at least 10 cm. in diameter which may be either in stoneware, steel or

spun reinforced concrete. For more than one cable the diameter should
not be less than 15 cm. steel pipe shall be used where it is not possible to
obtain sufficient depth to withstand vibrations due to traffic.
Cables laid inside the building should be properly and be carried either in
ducts with suitable covers with slab or chequered plates or fixed to walls
by clamps, brackets or cable trays.
20.7 TESTING THE CABLES:

High voltage test should be undertaken to ensure that no damage has
occurred during the laying operation and that the joints are in order.
Cables of 1.1 kv. Suitable for low and medium voltage should withstand
for 15 minutes, 3000 volts D.C. current applied between the conductors
and between the conductors and between each conductor and sheath. In
absence of pressure testing arrangement it is sufficient to test for 1 minute
with 1000 volts. If the test results are found to be not satisfactory the
contractors shall arrange for having this set right at their cost, including
removal of rejected materials, re-laying etc.
21 ADDITIONAL SPECIFICATIONS
a) Any damage to walls, floors, etc. during installation and

erection must be repaired by the contractor to match the
original surface for which no extra amount will be paid.
b) Rawl plug and rawl paste can be used for fixing the conduit
etc.
c) For surface (open) conduit system, Conduits shall be painted

with two coats of synthetic enamel paint of approved quality
and shade for protecting against corrosion.
d) For conduits all the junction boxes, bends, etc. should be of

inspection type and there must be electrical continuity
throughout the length.
e) Approved materials and fittings shall only be used. The

Contractor shall replace the unapproved materials and
fittings at his own cost.
f) The contractor shall submit test report in duplicate for

installation and for earth in the form specified by the
concerned Electric Supply Company.

g) As per relevant IEE regulation, all electrical equipment such

as motors, switchgears, etc. should have two separate distinct
earth connections.
h) When aluminum cables are connected to copper bimetallic

bus-bars etc. due care must be taken to prevent effects and
the work must be of high standard ensure that Copper is tin
coated.
i) Always the copper bus-bar chambers of panel should be of tin

coated.
j) Intending tenders are advised to study all the drawings,

specifications, conditions etc. in detail and inspect the site
before submitting tenders so as to ascertain the nature and
scope of the work involved and the methods to be adopted in
executing the work.
k) The rate quoted shall include cost of cutting holes and chase
in walls, floor slabs, repairing the same and restoration of
original surface. Noting extra shall be entertained on this
account.
l) The Contractor will also be required to submit the 'Form of

Completion Certificate' in the required Performa.
m) Any excess materials brought at site shall be taken back

without any extra cost. If any payment is made for the excess
payment shall be deducted in their final bill.
TEST OF INSTALLATION
Insulation resistance
a) The insulation resistance shall be measured by applying between

earth and the whole system of conductors or any section thereof
with all fuses in place and all switches closed and except in earthed
concentric wiring all lamps in position or both poles of the
installation otherwise electrically connected together, a direct
current pressure of not less than twice the working pressure
provided that it need not exceed 500 volts for medium v oltage
circuits. Where the supply is derived from the three wire (A.C. or
D.C. ) or a poly phase system, the neutral pole of which is connected
to earth either direct or through added resistance, the working

pressure shall be deemed to be that which is maintained between

the outer of phase conductor and the neutral.
b) The insulation resistance in meg-ohms of an installation measured

as above shall not be less than the value of fifty divided by the
number of points on the circuit provided in the installation. And
the insulation resistance need not be greater than one megohm.
c) Control rheostats, heating and power appliances and electric signs

may, if required, be disconnected from the circuit during the test,
but in that event the insulation resistance betwee n the case of frame
work and all live parts or each rheostat appliance and sign shall not
be less than that specified in the relevant Indian Standard
Specification or where there is no such specification shall not be
less than half a megohm.
d) The insulation resistance shall also be measured between all

conductors connected to one or phase conductor of the supply and
all the conductors connected to the middle wire or the neutral of to
the other pole or phase conductors of the supply and its value sh all
not be less than that specified in sub clause (b).
e) On completion of an electric installation (or an extension to an

installation) a certificate shall be furnished by the contractor
countersigned by the qualified supervisor under whose direct
supervision the installation was carried out. The certificate shall
be in the prescribed from as required by the local Electric Supply
Authorities. One such recommended form is given in Appendix B.
TESTING EARTH CONTINUITY PATH:

The earth continuity conductor including metal conduits and metallic
envelopes of cables in all cases shall be tested for electric continuity and
the electrical resistance of the same along with the earthing lead but
excluding any added resistance or earth leakage circuit-breaker measured
from the connection with the earth electrode to any point in the earth
continuity conductor in the completed installation shall not exceed one
oh,.
TESTING OF POLARITY OF NON-LINKED SINGLE POLE SWITCHES:
a) In a two wire installation a test shall be mad e to verify that all non-
linked single pole switches have been fitted in the same conductor
throughout and such conductor shall be labeled or marked for

connection to an outer or phase conductor or to the non -earthed

conductor of the supply.
b) In a three wire or a four wire installation, a test shall be made to

verify that every non-linked single pole switch is fitted in a
conductor which is labeled or marked for connection to one of the
outer or phase conductor of the supply.
EXTRACT FROM INDIAN ELECTRICITY RULES, 1956 :
Identification or earthed and earthed neutral conductors and

position of switches and cutouts therein:
Where the conductors include an earthed conductors of two -wire

system or an earthed neutral conductor of a multi - wire system or
a conductor which is to be connected thereto, the following
conditions shall be complied with :-
A indication of a permanent nature shall be provided by the owner

of the earthed or earthed neutral conductor, or the conductor which
is to be connected thereto, the enable such conductor to be
distinguished from any live conductor. Such indication shall b e
provided :-
a) Where the earthed or earthed neutral conductor is the

property of the supplier, at or near the point of
commencement of the supply.
b) Where a conductor forming part of a consumer's system is to

be connected to the supplier's earthed or earthe d neutral
conductor, at the point where such connection is to be made;
and
c) In all other cases, at a point corresponding to the point of

commencement of supply or at such other point as may be
approved by an inspector.
2. No cut-out, link or switch other than a linked-switch arranged to

separate simultaneously on the earthed or earthed neutral
conductor and live conductor shall be inserted or remain inserted
in any earthed or earthed neutral conductor of a two -wire system
or in any earthed or earthed neutral conductor of a multi-wire
system or in any conductor connected thereto with the following
exceptions;
a) A link for testing purposes, or

b) A switch for use in controlling a generator or transformer.
Earthed terminal on consumer's premises:
1. The supplier shall provide and maintain on the consumer's

premised for the consumer's use a suitable earthed terminal in an
accessible position at or near the point of commencement of supply
as defined under Rule No. 58.
Provided that in the case of medium, high or extra high -voltage

installation the consumer shall, in addition to the aforementioned
earthing arrangement, provide his own earthing system with an
independent electrode;
Provided further that the supplier may not provide any earthed
terminal in the case of installations already connected to his
system, on or before the date to be specified by the State
Government in this behalf if he is satisfied that the consumer's
earthing arrangements is efficient.
2. The consumer shall take all reasonable precautions to prevent me

mechanical damage to the earthed terminal and its lead belonging
to the supplier.
3. The supplier may recover from the consumer the cost of installation
of such earthed terminal on the basis laid down in sub-rule(2) of
Rule No. 82.
4. Connection with earth:
The following provisions shall apply to the connection with earth of

systems at low voltage in cases where the voltage normally exceeds 125
volts and of systems at medium voltage:-
The neutral conductor of a three-phase four-wire system and the middle

conductor of a two-phase three-wire system shall be earthed by not less
than two separate and distinct connections with earth both at the
generating station and at the cub-station. It may also be earthed at one
or more points along the distribution system or service -line in addition to
any connection with earth which may be at the consumer's premises.
The frame of every generator, stationary motor and so far as is

practicable, portable motor and the metallic parts (not intended as
conductors) of all transformers and any other apparatus used for
regulating or controlling energy and all medium voltage energy consuming

apparatus shall be earthed by the owner by two separate and distinct

connections with earth.
DISTRIBUTION BOARD:
1.0 It is proposed to install suitable size distribution board for power

and lighting distribution. It shall have adequate rating of incomer
and outgoing isolator/breaker and shall be suitable for indoor
installation. The distribution board shall include all accessories
and shall be complete in all respects and any item not included in
the specification but essential for proper operation of the equipment
and also to meet safety and relevant agencies requirements shall be
deemed to be within the scope of the specification whether it is
specifically mentioned in the tender/document or not.
1.1 The distribution boards shall be made out of (2.032mm) sheet steel
metal clad, totally enclosed, dust, damp and vermin proof suitable
for front operation. The DBs shall be suitable for wall/column
mounting. It shall have bolted type front door. an overall door of
hinged type shall be provided with lock provision.
All distribution boards shall have removable gasketted top and

bottom plates suitable knock-out. Cover plate shall be provided
inside the panels to shroud all the live parts. All live parts or
terminals shall be shrouded with high non-conducting material.
The front door shall have neoprene gaskets to make and DB totally
vermin proof air tight. The inner door shall have projecting handle
or operating knobs.
1.2 All unused outgoing MCBs shall be blanked with PVC plates. The
incoming terminals should be fully shrouded to avoid accidental
contract after opening of the bolted door. ALL phases shall be
suitable shrouded with FRP/hylam plates. All panels shall be
factory wired and assembled. All buzz bars shall have uniformity.
All screws, buzz bars, bolts and nuts shall have uniform size
uniform ratings.
1.3 The top cover shall be provided with identification sheet for DB
number, ratings, circuit identification, load etc. Temporary sheet
shall be fixed till the completion of the job. On completion a sheet
be permanently pasted in the DB after approval from
Owner/Architect. The identification sheet shall laminated to make
it moisture proof before fixing it permanently.
1.4 For DB of triple pole and neutral, 4 pole Isolator/MCB shall be

provided as incoming control and for single pole and neutral and
double pole isolator/MCB shall be provided. All the MCBs provided

in the DB shall have:
a) 9 KA short circuit capacity ( 9 KA RMS symmetrical)

b) It shall have dual crimping mechanism - thermal bimetal for
overload and magnetic coil for short circuit
c) MCB housing shall be of heat resistant material
1.5 The buzz bars shall be air insulated and made out of high
conductivity high strength copper with adequate rating to handle
both short circuit and continuous load circuit currents. The buzz
bars shall be to grade 63401 of IS: 5002. Adequate neutral buzz
bars with adequate entry holes and earth buzz bars shall be
provided in each DB.
1.6 The MCB shall be of high resistance, mounded type and shall be
designed and manufactured as per IS : 8828. The breakers shall
have inverse time tripping characteristics agai nst overload and
instantaneous trip against short circuits. It shall be designed to
operate at 45 degree C ambient temperature. The incoming and
outgoing knobs of the MCBs shall be accessible only after opening
the front door of the DB. All MCBs shall be suitable for 415 V., 3-
Ph-4--wire, 50-Hz. system. It shall have adequate size terminal
screws to terminate cable lugs. The Dp, Tp & 4 -pole MCB/ Isolators
shall have a common handle. All DBs shall be provided with two
numbers brass earthing stud terminals with 2 Nos. nuts and
washers for each connection. The earth bolts shall be marked
suitably.
1.7 All DB locks shall have independent keys and overall common key
(master key) to open any locks in case of emergency.
1.8 Painting shall be carried out as per the latest revision of IS - 5.

The shade of paint shall be as required by the Client. All sheet steel
surfaces shall due chemically cleaned to remove all scales, rust and
foreign materials, rinsed and dried before painting.
All panels shall be painted with anti-corrosive poly urethene rubber

based paints before going in for final painting. The final finish shall
be uniform.
1.9 Along with the offer the vendor shall submit the following:
a) Detailed G.A. drawing showing the total construction
details
b) Mounting details of DBs
c) Size of DBs, weight etc.
d) Buzz bar details, interconnection details etc.
EARTHING:
1.0 it is proposed to earth the low tension, lighting installation etc.,

with suitable size of copper conductor for effective earthing. the
earthing system shall be complete in all respects and any device not
included in the specification but essential for proper operation of
the equipment to meet the statutory requirement shall be deemed
to be with in the scope of the specification whether specifically
mentioned in the technical specification or not.
1.1 The earthing installation shall conform to the latest Indian

Standards and other statutory provisions. It shall generally
conform to:
a) Code of practice for earthing - IS : 3043

b) Indian Electricity Rules – 1956
c) Indian Electricity Act 1910

d) Local FEIG requirement
1.2 The main earth bus shall be 25 x 3mm copper conductor. The
conductors shall be soft and flexible. The main earth bus shall be
clamped with spacer clamp. The spacer clamp shall be of adequate
size. The spacer clamps shall be fixed at the centre with one screws
of cadmium plated, counter shunk. The screw shall have effective
depth inside the wall/RCC, etc. of 37 mm for horizontal conductors
and shall be screwed in such a way that the top surface shall be
plane with the spacer. The top plate shall have two tapped holes of
6 mm.
1.3 The location of horizontal and down conductors shall be decided at

site in consultation with the Owner/Architect. Any changes of
methods, housing shall be subject to approval of the owner. All
joints shall be brazed and shall not be bolted. Bolted joints shall
have cadmium plated bolts and nuts with adequate number of
spring and flat washers.
1.4 Excavation and refilling of earth required for laying underground

earth bus and earth pit shall be the responsibility of the Contractor.
Wherever it is required, mechanical protection shall be given.
1.5 Earth electrode shall be as per the diagram enclosed. All civil
works, soil treating media, pouring water, ramming, brick work,
cover slabs, etc., shall be the responsibility of the contractor. The
civil work shall be carried out neatly to match with the quality of
building general civil work.
1.6 The location of earth electrode shall be decided in consultation with

the Owner/Architect, before excavation.
1.7 Each electrode shall be tested for earth resistance test by earth
megger. The test results shall be within the allowable limit. If
required number of electrodes shall be connected in parallel to bring
down the values within allowable limits.
1.8 All equipment shall be earthed with two separate and distinct
earth connection from main earth bus.
1.9 The earthing conductor size shall be as per the tender.
1.10 The earthing resistance of the total system shall not exceed 2
Ohms.
1.11 All earth bus shall be painted with distinct colour enamel paint.

SPECIFICATION FOR CUBICLE SWITCH BOARDS
SYSTEM :
The CUBICLE Panels shall be suitable for operation of 3 phase 4 wire, 433
Volts, 50 Cycles, system with neutral earthed at transformer and paving
short circuit fault level not less than 35 KA at 415 Volts. Rated normal
voltage shall be 415 Volts.
STANDARDS:
The design, manufacture and testing of the various equipment covered by
this specification shall comply with the latest edition of the relevant Indian
Standards and Indian Electricity Rules and Regulations.
CONSTRUCTION FEATURES:
The switch board shall be made from CFCA sheet steel (1.626mm)
thick and shall be folded and braced as necessary to provide a rigid
support for all components. Joints of any kind in sheet shall be seam
welded, all welding slag grounded off and welding pit wiped smooth with
plumber metal. All panels and covers shall be properly fitted and square
with the frames and holes in the panel correctly positioned. Fixing screws
shall enter into holes tapped into an adequate thickness of metal or
provided with shunk nuts. Self threading screws shall not be used in the
construction of switch boards. The board shall be of totally enclosed
design, completely dust tight and vermin proof. Gaskets between all
adjacent and beneath all covers shall be used to render the joint effectively
dust tight. Soft compressible gasket shall be used between all metal
joints, doors and covers to prevent in deposit of dust.
All similar materials and removable parts of the switch board shall
be interchangeable. The switch boards shall be fixed with the same family
of switches for various ratings with a view to ensure uniformity of design,
maintenance and replacements. A horizontal wire way with screwed cover
shall be provided at the top to take inter-0connecting control wiring
between different vertical sections. Separate and adequate compartments
shall be provided for accommodating instruments, indicating lamps,
control contractors and control fuses etc. These shall be accessible for
testing and maintenance without any danger of accidental contract w ith
live parts of the circuit breaker buzz bar connections.
INSTRUMENT ACCOMMODATION:
Separate and adequate compartments shall be provided for

accommodating instruments, indicating lamps, and control fuses etc.
These shall be accidental contract with live parts of circuit breaker, buzz
bar and connections.Buzz bar and rectangular cross section suitable for
full rated current for phase buzz bars and or neutral buzz buzz bar shall
be extendable on either side. The horizontal buzz bar shall runs the entire
length of the panel.
The buzz bars shall be fully insulated with heat shrinkable PVC
sleeves. The interconnections shall be sleeved with PVC insulation tapes
and color coded. The buzz bars shall be supported on suitable insulation
supports at shorts intervals to withstand the forces arising from short
circuit on the system. Automatically operated safety shutters to screen
the live parts cluster when the breaker is withdrawn from the cubical shall
be provided.
Horizontal buzz bars shall run at the top or at the bottom of the panel in
a separate chamber and the chamber shall be adequately ventilated.
TERMINALS:
The outgoing terminals of the breaker and neutral link shall be brought
out to a terminal block suitably located at the rest side of the panel.
Separate cable compartment shall be provided for incoming and outgoing
cables.
PAINTING:
All steel work shall undergo a process of degreasing, pickling in acid, cold
rinising, phosphating, passivating using sever tank process and then
powder coated or sprayed with two coats of a high corrosion resistant
primer each coat preferably of different colour.
The Primer shall be baked in an oven. The finishing treatment shall be

by application of two coats synthetic enamel parts of approved paint
thickness shall be 100 to 125 microns.
FABRICATION:
The panels shall be fabricated at such work shops where the following
facilities are available.
a) Sand blasting
b) Pretreatment (Seven tank process)
c) Spray booth for painting / Powder coating
d) Heating over for all sizes of panels
e) Heat shrinking of PVC sleeves covered over busbars, etc.

THE LIST OF APPROVED MATERIALS FOR INTERIOR FURNISHING
SL.No. Description Make
Century ply /Green ply / Archid /Asian

1 Plywood /NUWUD
Merino laminate/Green
2 Laminate lam/Formica/Archidlam National
3 Aluminium Sections Hindalco /Jindal/ India Aluminium Co
3 Powder Coatings Berger / Nerocoat / Jenson & Nicholson

Gypsum board false
4 ceiling Saint Gobin / India Gypsum/Asia
5 Glass Saint Gobin /Asahi /Modiguard
6 Screws GKW/Nettle fold
7 Adhesieve Fevicol/Araldite/Anchor
8 Locks Godrej/Haffle/ Hettich/ebco
THE LIST OF APPROVED MATERIALS FOR ELECTRICAL WORK
SL.No DESCRIPTION MAKE

.
1. MCBs & L&T/Legrand/ABB/Siemens/Schneider/Vgu

RCCB,MCCB,DB,HR ard
C fuse, change over
switch,ICTPN,Swith
Fuse Unit
2. Luminaires Philips/Crompton/Luker/Bajaj/ Havells/

Wipro
3 Fans Crompton/Bajaj/Almonard
4 Wires Finolex/polycab/CAP
5 Terminals Elmex/Wago

6 UG cables Universal/Gloster/Polycab
7 Modular Switches ABB/MK/Legrand/Crabtree
8 CAT 6 UTP Cable Finolex/MOLEX /CISCO
9 Telephone Cable Finolex/Polycab
10 Telephone Terminal Krone
11 Data & Voice Outlets Legrand/ MOLEX /CISCO
12
Face Plates for ABB/MK/Legrand/Ellis
outlets
13 PVC Conduit &

Conduit accessories
14 Distribution box Legrand/ABB/ Siemens/Schneider
THE LIST OF APPROVED MATERIALS FOR NETWORKING WORK
SL.No. DESCRIPTION MAKE
1 Switches Brocad/Cisco/Digi-
Link/3com/Nortel/Foundry/D-link
2. Patch panel ,patch cord Digi linkl/Tyco(AMP)/Schneider/D-Link

and I/O
3. Cable Digi
Link,/Clipser/National/polycab/Lapp/fi
nolex
4. Racks ComRack/HCL/valRack/APW president

THE LIST OF APPROVED MATERIALS FOR HVAC WORK
S.No. DESCRIPTION MAKE

1. CASSETTE AND Mitsubishi Heavy /Hitachi/ Daikin/Toshiba /
HI Carrier
WALL UNITS.
2. GI Sheets TATA / HSL / SAIL / Jindal
3. Fire Damper Caryaire / AirMaster / Air Breeze / Ravistar or

approved equivalent.
4. Vibration Resistoflex / Dunlop or approved equivalent.
Isolators /
Flexible Connectors
5. INSULATION / UP Twiga / Kimmco / Owens corning or
Fibre glass. approved equivalent.
6. Power Cables CCI / ICC / Gloster / UCL or approved
equivalent.
7. Control Cables Finolex / Delton or approved equivalent.
8. Aluminum Grilles Caryaire / Air Master / Air Breeze/SRIFABS or
Diffusers /Linear approved equivalent.
Grilles
9. Filters Klenzaids / Airtech / Aerosol / Anfilco or
10. Cooling Coils / Bluestar / Rohini / Ethos / Carrier / Jaypee /
Heating Coil Company / ZECO or approved equivalent.
Coils
11. Nitrile rubber Armaflex / vedoflex /AERO FLEX/ARMACELL or
NOTE:
The contractor shall use only above-mentioned material or equivalent make to
be approved by the Consultant. All other materials shall confirm to the
specifications laid down. The tenderer shall take this into account while
tendering rates / prices.

DECLARATION
I/We have inspected the site of works and have made me / us fully acquainted
with the local conditions in and around the sites of works. I/We hereby declare
that I/We have gone through the conditions laid down in the Notice Inviting
Tender, Conditions of Contract, Technical Specifications and understood the
same and on the basis of the same I/We quoted our rates in the Schedule of
Quantities attached with the tender documents.
I/We shall also uniformly maintain such progress as may be directed by the
Employer / Architect to ensure completion of same within the target date as
mentioned in the tender document.
Witness: ______________________
Signature of Tenderer
Address_________________________________________
___________________________________ Date: __________

Tender For Interior Furnishing Madikai 22 10

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Tender For Interior Furnishing Madikai 22 10

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TENDER FOR INTERIOR FURNISHING, ELECTRICAL & AIR

CONDITIONING WORKS AT EXISTING PREMISES OF BANK OF

LAST DATE OF SUBMISSION :12.01.2023 up to 03.00 PM

TENDERS WILL BE SUBMITTED TO THE FOLLOWING ADDRESS

M/S. SHAHID ASSOCIATES AND ENGINEERS

TENDER FOR INTERIOR FURNISHING,

M/S. SHAHID ASSOCIATES AND

FINANCIL BID WILL BE OPENED OF

7B ( ISD ) INITIAL SECURITY DEPOSIT 2% OF VALUE OF THE TENDER VALUE

9 TERMS OF PAYMENT OF BILLS, IF ANY. INTERIM BILLS OR PERIODICAL RUNNING BILLS

10 (PENALTY CLAUSE)LIQUIDATED IN CASE OF DELAY A PENALTY @ THE RATE OF

SEAL WITH SIGNATURE OF THE BIDDER 2

11 STIPULATED TIME FOR COMPLETION OF 45 DAYS ON ACCEPTANCE OF AWARD LETTER

13 TAXES RATES QUOTED SHOULD INCLUDE ALL TAX

15 INSURANCE OF THE WORK WITHIN -7-DAYS FROM THE DATE OF

DATE OF COMMENCEMENT ONE WEEK FROM THE DATE OF THE

PERIOD FOR CERTIFICATION OF

DEFECT LIABILITY PERIOD 12 MONTHS

24 RELEASE OF RETENTION MONEY IN 2 50% OF THE RETENTION AMOUNT IS

SEAL WITH SIGNATURE OF THE BIDDER 3

NOTICE INVITING TENDER

TENDER FOR INTERIOR FURNISHING, ELECTRICAL & AIR CONDITIONING

1. Sealed tenders are invited for the proposed work by the

Zonal office, Bank of Baroda,

2. Sealed tenders in the prescribed form on two separate envelopes should

a. ENVELOPE NO.1: TO CONTAIN CONTRACTOR’S TERMS AND CONDITIONS,

b. Envelop No 2: Price Bid - Tender documents along with B.O.Q

4. The tenderer/bidder must obtain for himself on his own responsibility

5. Each of the tender document is required to be signed by the person or

9. The intending tenderer/bidder shall deposit EMD by DD / BC drawn in

10. The tenderer/bidder claiming exemption of tender document fee/EMD

SEAL WITH SIGNATURE OF THE BIDDER 5

13. All compensation or other sums of money payable by the Contractor to

the item wise/location wise/floor wise progress which he (the contractor)

21. No employee of the Bank is allowed to work as a Contractor for a period

SEAL WITH SIGNATURE OF THE BIDDER 7

CONTRACTOR/AGENCY/FIRM WHO ARE DESIROUS OF TENDERING FOR ABOVE

i. a) The contractors/Firms should have carried out a minimum of 3

(b) 2 works of similar nature successfully completed valued at an

*Similar Job: Interior, electrical, air conditioning & allied works of

The firm should have sufficient number of experienced personnel, technical

1. APPLICATIONS BY THOSE FIRMS WHO DO NOT SUBMIT PERFORMANCE

SEAL WITH SIGNATURE OF THE BIDDER 8

1 Name of the applicant / Organization

Address of the Registered Office

Address of office in preferably in Kerala.

(With Phone Nos Fax Nos & Email ID &

3 Type of the organization (Whether sole

(Enclose certified copies of documents as

4 Name & qualification of the Proprietor /

SEAL WITH SIGNATURE OF THE BIDDER 9

enclose certified copies of document as

5 Whether registered with Government /

6 No. of years of experience in the field and

Whether ISO certified, furnish the

7 Area of business activities other than

8 Address of business activities other than

9 Address of the registered/office through

SEAL WITH SIGNATURE OF THE BIDDER 10

(ENCLOSE ADDRESS PROOF)

Work Completion Details

a. Three similar completed works