13/10/2022

RHR Policies,
Procedures &
Queries

Types of HR Cases:

 Appointment Cases (Faculty & Non Faculty).

 Transfer Cases.
 Promotion Cases/ Demotion/Change in Designation From.
 Salary Revision Cases.
 Leave Application.
 Separation Form.
 Turnaround Time
 Jubilee Health Insurance Procedure & Requirements

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Turnaround Time:
Turnaround time is a specific time period for processing of each case.

It’s separate for School, Area, RHR & HOHR.

Completion check list:

 This check list will be used for each case related to HR.
 School Principal will mentioned the w.e.f date of each case in the top row of
first dialogue box.
 After that Principal will mentioned “Form Filling” & “case dispatched date” in
2nd & 3rd row. 4th column will use for total days from w.e.f date to dispatch
date.

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Completion Check List

Appointment Case:

 When to use an Appointment Case?

 Do we use a separate Appointment case for
Faculty and Non-Faculty?
 Important Essentials of an Appointment
case.

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Appointment Case (New Format)

Appointment Case (New Format)

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Non Faculty (New Format)

Overview:

 Employee  Designation
Information  Permanent/Contra
 Employee ctual
Qualification  Replacement
 Employee  If no replacement
Signature
 Principal Signature
 Area Name
 AEM Signature
 School ID
 Conveyance
10  School Name

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Transfer Case:

 When do we use transfer case?

 Do we use a separate Transfer case for Faculty
and Non-Faculty?
 Important Essentials of an Transfer case.

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Transfer Case:

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Overview:

 Employee ID  Principal Signature

 Employee Name  AEM Signature
 Designation
 Area Name
 If Position is New
 W.e.f Date
 Replacement details
 SID from:___ SID  Principal Name
to___
 Principal Emp#
 School Name
 W.e.f Date
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Promotion/ Demotion/Change in
Designation From.
 When do we use Promotion/Demotion/Change in
Designation case?
 Do we use a separate Promotion/Demotion/Change in
Designation case for Faculty and Non-Faculty?
 Important Essentials of an Promotion/Demotion/Change
in Designation case

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Promotion/Change in Designation Form

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Promotion & Change in Designation Form

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Overview:

 Employee ID  If Position is New

 Employee Name  Replacement details
 Area Name  Principal Name
 School ID (SID)  Principal Emp#
 Teaching Subject  Principal Signature &
 Current Designation Remarks
 New Designation  AEM Remarks
 W.e.f Date

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Salary Revision Cases

 When do we use Salary Revision Form?

 For Eligibility of any allowance (e.g. Qualification, double shift allowance,
Afternoon Allowance, extra class, extra duty, KG Allowance, Sr. Teacher Allowance
and etc)
 For Withdrawal of any above mentioned allowance (e.g. double shift allowance,
Afternoon Allowance, extra class, extra duty, KG Allowance, Sr. Teacher Allowance
and etc.)

 Important Essentials of an Salary Revision case.

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Salary Revision Cases

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Overview:

 School ID (SID)  Reason

 Employee ID  Allowance Name
 Employee Name  Correct Designation
 Area Name  Principal Signature &
 Grade Remarks
 Salary to be Revised  AEM Remarks
due to:  W.e.f Date
 Educational
Enhancement

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Leave Application:

 When to use Leave Application?

 Leave Application is used for (e.g. Maternity Leave 2
times in carrier, Hajj Leave once in carrier, Iddat Leave
with pay, Medical leave Without pay, Casual Leave
Without pay,, other leave.)
 Important Essentials of an Leave Application.

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Leave Application:

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Overview:

 Employee ID  Leave Status (With pay or

 Employee Name Without Pay
 DOJ
 Leave Applied Days
 Start Date & End Date
 Designation
 Leave Balance
 Area Name
 School ID
 Principal Signature
 AEM Signature
 School Name
 Leave Type

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Separation Form:

 Emp number.
 Emp Name.
 Last working Day.
 Update separation timely.
 Raise IO after 7 days of
resignation.

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Quiz Time

 Why Employee Signature is important?

 Why SID is important?
 Why Designation is Important?
 Why should we give Replacement details?
 Will web based degree acceptable?
 Underage or underqualified?
 Which case will be used when someone is going into a different school?
 Which cases will be used when someone is becoming SELT from PELT?

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Jubilee Health Insurance Procedures &

Requirements:
 Jubilee general claim form
 Original item bill/invoice (breakup of charges) on hospital bill book
 Discharge card, clinical summary & diagnostic reports
 Doctor’s prescription
 Original pharmacy voucher receipts
 Original payment receipts
 Copy of birth certificate (hospital/Municipality for maternity claim)
 Ultrasound report
 Any other relevant documents (e.g blood test reports etc)

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Thank you all, with hope that all our

efforts today will beneficial for all of you
& us.

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