IT Department Budget TempIate Instructions

The T Department Budget Template is an Excel spreadsheet that can be used to develop your annual T
Department budget. There are four worksheet tabs:
1. Instructions
Read the instructions on this first tab before using this template to develop your budget.

2. MonthIy Worksheet
This is an optional tab that you can use to better estimate the totals for indivual revenue and expense items over the year.
f you use this tab to help calculate the totals for some or all line items, simply transfer the numbers from the 'TOTALS'
Column into the corresponding line on the Department Budget tab. nputting last year's budget is not required, but it
may help to estimate numbers for this year.
3. Department Budget
Use this tab to develop your department budget. nput any numbers from the Monthly Worksheet tab, and then fill in any
other numbers that are appplicable to your department.
4. Budget Summary and Graphs
Once you have completed your Department Budget, you can use this tab to analyze your results. The data for this tab is
automatically generated from the Department Budget tab.
Please note the following:
Only input numbers into cells that have a blue font color
To add or change line items in the Monthly Worksheet or the Department Budget, go to 'Tools' menu in Excel,
select 'Protection', and unprotect the sheet. Be sure to protect the sheet using the same steps once you have made these
changes so that you do not mistakenly input data into an incorrect cell.
IT Department Budget
Last Year's
Budget
Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 TOTALS Comments/Assumptions
MonthIy Worksheet (FuII Year) Jan Feb Mar Apr May Jun JuI Aug Sep Oct Nov Dec
DEPARTMENT REVENUES
Fees T Charges for Services Performed - $
Proceeds from Sales of Assets - $
Other - $
TotaI Department Revenue - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
PERSONNEL
Headcount (PeopIe not DoIIars)
Full-Time
Contract
Other
TotaI Headcount - - - - - - - - - - - - -
DEPARTMENT EXPENSES
PersonneI Expenses (DoIIars not PeopIe)
Full-Time Salaries - $
Temporary Workers - $
Bonuses / Other Compensation - $
Employee Benefits - $
Consultants - $
Outsourcing Contracts - $
Training / Seminars - $
Automobile Expense - $
Travel (e.g. Plane Tickets) - $
Accomodation (e.g. Hotels) - $
Meals - $
Employee Relocation - $
TotaI PersonneI Expenses - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Office SuppIies
General Supplies - $
Media Costs (Diskettes, CDs, Tapes, etc.) - $
Postage / Freight - $
Publication Costs - $
TotaI Office SuppIies - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
TeIecommunications Expenses
Local Telephone - $
Long Distance - $
Cellular - $
Pagers - $
Communications Lines - $
nternet Access - $
Other - $
TotaI TeIecommunications Expenses - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Equipment Costs - CapitaI (on BaIance Sheet)
Servers - $
Network Equipment - $
Other - $
TotaI Equipment Costs - CapitaI - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Equipment Costs - Expenses (on Income Statement)
Desktops - $
Monitors - $
Notebooks - $
Network Equipment - $
Equipment Maintenance - $
Other - $
TotaI Equipment Costs - Expenses - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Equipment - Parts Expense
Hard Drives - $
Mortherboards - $
CD Drives - $
Keyboards - $
Mice - $
Other - $
TotaI Equipment Costs - Parts Expense - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Software Expenses
Server Software - $
Microsoft Servers - $
Other Servers - $
Desktop Software - $
Microsoft Office - $
Other Desktop Software - $
Other Software - $
TotaI Software Expenses - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
GeneraI Administrative Overhead Expenses
Payroll Expense - $
Legal Expenses - $
Utilities - $
nsurance - $
Rent - $
Other - $
TotaI GeneraI Administrative Overhead Expenses - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
TOTAL EXPENSES - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
TOTAL CAPITAL COSTS - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
TOTAL DEPARTMENT SPENDING - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
TOTAL DEPARTMENT BUDGET (NET OF REVENUES) - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
IT Department Budget
Last Year's
Budget
This Year's
Budget
% of Total IT
Spending
% Change From
Last Year
Comments/Assumptions
For Year Ending: (TotaI Year)
DEPARTMENT REVENUES
Fees T Charges for Services Performed - $ - $
Proceeds from Sales of Assets - $ - $
Other - $ - $
TotaI Department Revenue - $ - $ % %
PERSONNEL
Headcount (PeopIe not DoIIars)
Full-Time
Contract
Other
TotaI Headcount - - %
DEPARTMENT EXPENSES
PersonneI Expenses (DoIIars not PeopIe)
Full-Time Salaries - $ - $
Temporary Workers - $ - $
Bonuses / Other Compensation - $ - $
Employee Benefits - $ - $
Consultants - $ - $
Outsourcing Contracts - $ - $
Training / Seminars - $ - $
Automobile Expense - $ - $
Travel (e.g. Plane Tickets) - $ - $
Accomodation (e.g. Hotels) - $ - $
Meals - $ - $
Employee Relocation - $ - $
TotaI PersonneI Expenses - $ - $ % %
Office SuppIies
eneral Supplies - $ - $
Media Costs (Diskettes, CDs, Tapes, etc.) - $ - $
Postage / Freight - $ - $
Publication Costs - $ - $
TotaI Office SuppIies - $ - $ % %
TeIecommunications Expenses
ocal Telephone - $ - $
ong Distance - $ - $
Cellular - $ - $
Pagers - $ - $
Communications ines - $ - $
nternet Access - $ - $
Other - $ - $
TotaI TeIecommunications Expenses - $ - $ % %
Equipment Costs - CapitaI (on BaIance Sheet)
Servers - $ - $
Network Equipment - $ - $
Other - $ - $
TotaI Equipment Costs - CapitaI - $ - $ % %
Equipment Costs - Expenses (on Income Statement)
Desktops - $ - $
Monitors - $ - $
Notebooks - $ - $
Network Equipment - $ - $
Equipment Maintenance - $ - $
Other - $ - $
TotaI Equipment Costs - Expenses - $ - $ % %
Equipment - Parts Expense
Hard Drives - $ - $
Mortherboards - $ - $
CD Drives - $ - $
Keyboards - $ - $
Mice - $ - $
Other - $ - $
TotaI Equipment Costs - Parts Expense - $ - $ % %
Software Expenses
Server Software - $ - $
Microsoft Servers - $ - $
Other Servers - $ - $
Desktop Software - $ - $
Microsoft Office - $ - $
Other Desktop Software - $ - $
Other Software - $ - $
TotaI Software Expenses - $ - $ % %
GeneraI Administrative Overhead Expenses
Payroll Expense - $ - $
egal Expenses - $ - $
Utilities - $ - $
nsurance - $ - $
Rent - $ - $
Other - $ - $
TotaI GeneraI Administrative Overhead Expenses - $ - $ % %
TOTAL EXPENSES - $ - $ % %
TOTAL CAPITAL COSTS - $ - $ % %
TOTAL DEPARTMENT SPENDING - $ - $ % %
TOTAL DEPARTMENT BUDGET (NET OF REVENUES) - $ - $ % %
IT Department Budget Summary
Last Year This Year
Department Revenue - $ - $
Personnel Expenses - $ - $
Office Supplies - $ - $
Telecommunications - $ - $
Equipment Costs (Capital) - $ - $
Equipment Costs (Expense) - $ - $
Equipment - Parts Expense - $ - $
Software - $ - $
General Administrative Overhead - $ - $
TOTAL DEPARTMENT SPENDING - $ - $
TOTAL DEPARTMENT SPENDING (NET OF REV) - $ - $
0%
0% 0%
0%
0% 0% 0%
0%
IT Department Spending Breakdown
Personnel Expenses
Office Supplies
Telecommunications
Equipment Costs (Capital)
Equipment Costs (Expense)
Equipment - Parts Expense
Software
General Administrative
Overhead
$-
$0
$0
$0
$0
$1
$1
$1
$1
$1
$1
IT Department Budget vs. Previous Year
Last Year
This Year