C B Masoatengenji

Ethanol Company Limited

P O Box 50
DWANGWA
17th January, 2017

The Country Director

Save the Children Malawi
LILONGWE 3

Dear Sir

APPLICATION FOR THE POST OF DIRECTOR- People and Culture ( P&C)

I write to submit my application for the post of Director- People and Culture (P & C) as
advertised in the Daily Times News of 16th January, 2017.

I am a holder of a degree for Bachelor of Arts in Management obtained from Heriot-

Watt University –UK. I also hold a Post Graduate Degree from the Chartered Institute of
Secretaries and Administrators (CIS) ICSA-UK.

Currently I am in the employ of Ethanol Company Limited as Head of Administration

and Company Secretary. I report to directly to the Chief Executive in matters of both
Human Resources and Administration Management. In this job I am responsible for all
Human Capital issues including Company Secretarial Matters where i oversee the
preparation of Board Papers and Board Meetings. I am also responsible for Compliance
with Corporate Governance issues Through this Job I have gathered sufficient
knowledge and experience for Human Resources and Administration Management.

Within my current job additional key elements among other things include: Overseeing
the preparation and implementation of Budget through cost effective resource
searching, and participating in the Company Strategy formulation as a member of
Executive Committee. It is against this background that I feel I have the skills mix and
expertise necessary to competently and effectively carryout the responsibilities of the
job you advertised. I am confident that I will add value to Save the Children operations
in the Country.

Attached to this application is a copy of my curriculum vitae for further details.

Looking forward to hearing from you.

Yours faithfully

CLIFFORD B MASOATENGENJI
 CURRICULUM VITAE

1. BIOGRAPHICAL DATA

First Name : Clifford

Surname : Masoatengenji
Contact Address : Ethanol Company Limited
P O Box 50
DWANGWA
NKHOTAKOTA
E-mail : cmasoatengenji@ethanolmw.com
Phone numbers : +265(0)8888 26546
+265 1 295 210

1.0 CORE COMPETENCES

1.1 EXPERIENCE

Currently, I am in the employ of Ethanol Company Limited as Head

of Administration and Company Secretary. In a nut shell my job
involves taking responsibility for all Company Secretarial Matters
including the preparation and coordination of Board Papers and
Board Meetings, Filing of annual Returns with the Registrar of
Companies, Managing all issues related to Compliance with
Corporate Governance, Co-coordinating the Legal issues with the
Company Lawyers, taking Minutes during Board Meetings Planning
and co-coordinating all Human Resources and Administration
Functions, Overseeing the preparation and implementation of
Budget through cost effective resource searching, and participating
in the Company’s Strategy formulation as a member of Executive
Committee

Prior to my Current job i worked in Press Corporation Limited for a

period of More than Ten years. My last Job As an Administration
Officer involved ensuring adherence to Financial and Management
Policies in the day to day operations through efficient procurement
policies and procedures, preparations of annual departmental
budgets as well as co-ordinating the departmental functions to
ensure concerted delivery of service by employees. Other functions
include Fleet Management, Insurance, Stores Management,
Human Resource Management, Company Secretarial work and
any other Administrative functions.
1.2 TEAM WORK

I am an approachable person who believes in combined and

coordinated efforts and appreciate contributions from fellow
employees. I treat others with the respect that they deserve,
regardless of age and position, while giving due consideration to
their pressures of work. Being the link between Executive
Management and the Board, I try to keep up the spirit of those I
supervise and insist on datelines to those I relate to by praising the
former of their achievements, encouraging them when there are
setbacks, informing them of any changes that affect their work and
by sharing collective responsibility when things go wrong and taking
mistakes as a learning experience

1.3 DELIVERING AND IMPROVING

I do believe in the working philosophy of Managing by Objectives

(MBO). This necessitates delivery of work with minimum
supervision and working towards accomplishment of objectives
within the agreed time frame and parameters. As much as possible
I structure my work according to priorities, seldom allowing back
logs to build up. Much as I encourage my initiative, I recognize
when to involve others with experience and/or authority. I take
responsibility for the quality of my work and acknowledge my errors
while learning from the mistakes made. Above all I strive to exceed
expected standards.

1.4 ANALYTICAL THINKING AND JUDGMENT

My current job requires good analytical thinking and judgment

analyzing and interpreting information accurately both for every day
problems and where appropriate to more strategic issues. I take
decisions based on sound judgment while recognizing the
limitations of data and methods and taking into consideration the
professional expectations of the Board and guidelines while
knowing when to refer upwards. In adopting to radical, logical and
rational approach, I am made to boldly make unpopular, or
controversial decisions where necessary. In the long run though, I
consider the short and long term implications of the decisions,
taking into account the sensitivities and risks of misinterpretations.

1.5 MANAGING KNOWLEDGE AND INFORMATION

Being an Administrator/ Company Secretary who has to work within

the confines of laid down procedures, rules and guidelines, I uphold
the company policies and all procedures, recognizing the need for
transparent communications and knowledge sharing in the interest
of effective team working while ensuring appropriate security in
 information handling. At all times, I make an effort to identify and
meet the information and learning needs when planning my work
and that of the team. Usually I maintain and feed the information
through networks both within and outside the organization.

1.6 ORGANISATION AND FINANCIAL AWARENESS

I understand the aims and objectives of the administration and

Company Secretarial elements of the organization and have the
capability to execute the tasks of the job. Similarly, I understand
the aims and objectives of my own sphere of work and understand
how to contribute to the overall objectives of the organization. I am
aware of the importance of financial control and encourage the
same attitude in others. I comply with applicable laws and
regulations and ensure that financial procedures are followed. In
my sphere of work I ensure that I operate within the limits of my
delegated authority, and that the budgets for which I am
responsible are properly managed. In our endeavours, I lean
towards the most economical and efficient use of resources.

2.0 PROFESSIONAL AND EDUCATIONAL QUALIFICATIONS

MEMBERSHIP

Associate Member : Institute of Chartered Secretaries and

Administrators (ICSA) – UK : August 2005
Graduate Member : Heriot- Watt University- UK : August 2005
Associate Member : Association of Business Executives (ABE) – UK;
December 2003
Associate Member : Institute of People Management – Malawi

2.1 INSTITUTE OF CHARTERED SECRETARIES AND ADMINISTRATORS

(ICSA) – UK

Qualification Obtained : Chartered Secretary (ACIS)

Professional Stage 2

Subjects
Corporate Secretaryship
Corporate Governance
Corporate Administration
Corporate Financial Management

Professional Stage 1- Subjects

 Professional Administration
Management Accounting
Corporate Law
Financial Accounting

Pre-Professional Programme - Subjects

Business Law
Introduction to Accounting
Management Principles
Managing Information Systems

Foundation Programme - Subjects

Organization and Human Resources Management

Information Systems
Business Economics
Introduction to English and EU Law
Quantitative Techniques

2.2 HERIOT-WATT-UNIVERSITY –UK : Bachelor of Arts In Management

Subjects
STAGE 3
Operations Management
Strategic Management
Securities Markets
Business Law

STAGE 2

Intermediate Accounting
Finance Theory and Markets
Human Resource Management
Quantitative Methods
Marketing

STAGE 1
Management
Accounting
Economics
Finance

2.3 ASSOCIATION OF BUSINESS EXECUTIVES (ABE) – UK

Advanced Diploma in Business Administration- June 2003

Subjects
 Corporate Strategy
Corporate Finance
International Business (Case Study)
Strategic Marketing
Management Organisations

Diploma in Business Administration – 2002

Subjects

Human Resource Management

Quantitative Methods
Principles of Business Law
Marketing
Managerial Accounting
Certificate in Business Administration – 1997

Subjects

Accounting
Business Communication
Statistics
Management

2.3 MALAWI SCHOOL CERTIFICATE OF EDUCATION (Mitundu

Secondary School); 1991-1994

Subject Grade

English 6
Biology 3
Mathematics 5
Geography 5
Chichewa 4
Bible Knowledge 6
Physical Science 7

3.0 COURSES ATTENDED

PCL LEADERSHIP DEVELOPMENT PROGRAMME : Conducted by Red

Point Consulting from RSA

Nine Months of intensive Modular and Practical Programme from April –

November 2013
STRATEGIC LEADERSHIP INTERACTION PROGRAMME

Organised by BRITISH COUNCIL: (One week in London Hub and another week
in RSA Hub in the year 2009).

COMPANY SECRETARY SYMPOSIUM : INSTITUTE FOR INTERNATIONAL

RESEARCH – SANDTON CROWN PLAZA – JOHANNESBURG, RSA – 2005

Course Content

Corporate Governance
Duties and Responsibilities of Company Secretary
Voluntary Compliance versus Legislative Compliance
Corporate Legal Compliance and Company Secretary
Directors Insurance Cover
Risk Management
Directors Duties & Responsibilities

PROGRAMME FOR MANAGEMENT DEVELOPMENT (PMD) : UNIVERSITY

OF CAPE TOWN GRADUATE SCHOOL OF BUSINESS – AUGUST TO
SPTEMBER 2011

Course Content

Psychology in Management
Systematic Thinking
Financial Management
Management of Change
Marketing
Innovation
The Economic Environment

NEW MANAGERS PROGRAMME: UNIVERSITY OF CAPE TOWN

GRADUATE SCHOOL OF BUSINESS – 2003

Course Content

Operations Management
Finance and Budgeting
Time Management
Team Management
Communication Management
Self Development
Labour Relations and Industrial Relations : ECAM

Performance Management : Africa Project Development Facility

 SUPERVISORY SKILLS – MPEMBA STAFF DEVELOPMENT INSTITUTE;
1997

Course Content

Meaning, Nature and Scope of Supervision

Effective Delegation
Performance Management
Discipline and Grievance Management
Human Relations in Work Units
Approach to Effective Supervision
Industrial Relations Management
Leadership
Motivating the Work Force
Report Writing and Presentation

CERTIFICATE IN RECORDS MANAGEMENT AND ARCHIVES

ADMINISTRATION (National Archives of Malawi); 1996

Course Content

Records Management
Life Cycle of Records
Registry Organisation and Function
Filing Systems and their Applications
Library Science
Library Catalogue
Paper Conservation
Archives Administration Records Repositories

4.0 WORK EXPERIENCE

Head of Administration/ Company Secretary: Ethanol Company Limited

Administration Officer: Press Corporation Limited April 2000-February 2014

Assistant Administrative Officer: Press Corporation Limited; April 1996-March

2000

5.0 HOBBIES

Watching football and reading Magazines

6.0 REFEREES

Mr C J Evans Mr AG Sesani
 Institute of Directors
Press Corporation Limited P O Box 3028
P O Box 1227 Blantyre
Blantyre Cell : 0888960434
Tel : 0888 960824

Mr B Ndau
Company Secretary/ Compliance Officer
Press Corporation Limited
P O Box 1227
Blantyre
Tel : 0888997007