KAMPALA INTERNATIONAL UNIVERSITY

PROCUREMENT AND HUMAN RESOURCE DEPARTMENT

SOROTI DISTRICT LOCAL GOVERNMENT PROCUREMENT

AND DISPOSAL UNIT

AKOT ESTHER

REG 1173 - 05084 - 11057

A FIELD ATTACHMENT REPORT TO BE SUBMITTED TO

KAMPALA INTERNATIONAL UNIVERSITY

IN PARTIAL FULFILMENT FOR

THE AWARD OF BACHELOR IN PROCUREMENT

AND SUPPLY CHAIN MANAGEMENT

JUNE - JULY 2019

i
DECLARATION
I AKOT ESTHER declare that to the best of my knowledge that this report has prepared by me and has
never been presented to Uganda College of Commerce Soroti or any other Institution for any award
before.

Name: AKOT ESTHER

Sign: ……………………………………….

Date: ……………………………………….

ii
APPROVAL
We hereby confirm that this report was compiled and written by Akot Esther under our supervision and
we are satisfied that this report is genuine and worthy being submitted in partial fulfilment for the award
of Bachelor in Procurement Supply Chain Management

Approved by:

Academic Supervisor

Signature: ………………………………………………

Name: …………………………………………………..

Date: ……………………………………………………

Site Supervisor

Signature: …………………………………………….

Mr. Ewena Haggai

Date: …………………………………………………

iii
DEDICATION
I dedicate this report to my parents Mr. Okiring Vincent and Mrs. Ajero Norah Okiring plus all my
sisters and brothers who laid a foundation for my Education. May the good Lord bless you.

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ACKNOWLEDGMENT
I glorify God for having given me knowledge, wisdom and health during my internship period.

I sincerely acknowledge the advice and patience of my parents Mr. Okiring Vincent, Mrs. Ajego Joice
Norah Okiring ans Sisters Jennifer, Immaculate, Mary, Brothers John, Emmanuel, James and not
forgetting relatives for their contribution towards my practice stay at SDLG. May the Almighty God
bless you abundantly.

I appreciate Mr. Ewena Haggai the head teacher of procurement and Disposal unit as well as my
academic supervisor ……………………………….. for their guidance and kindness that they showed to
me during my practice.

This opportunity goes to the PDU staff Mss Faith Amoit, Mr. Francis Otebo, thank you for the guidance,
continuous hospitality and being kind to me.

I am sincerely grateful to all of you for the help you granted to me without you I would have not
succeeded in this entire exercise. Thank you very much may the Almighty God reward you abundantly.

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TABLE OF CONTENTS
DECLARATION..................................................................................................................................................ii

APPROVAL........................................................................................................................................................iii

DEDICATION.....................................................................................................................................................iv

ACKNOWLEDGMENT......................................................................................................................................v

LIST OF FIGURES...........................................................................................................................................viii

LIST OF ABBREVIATIONS..............................................................................................................................ix

ABSTRACT.........................................................................................................................................................x

CHAPTER ONE

1.0. Introduction...................................................................................................................................................1

1.1. Objectives of the field attachment.................................................................................................................1

1.2. Location and description of place of attachment...........................................................................................1

1.3. Mission, vision and goals of procurement and disposal unit..........................................................................3

1.4. Soroti District Local Government Organizational Structure.....................................................................4

1.5. Tasks carried out by Soroti District local Government..................................................................................5

CHAPTER TWO

2.0. Introduction...................................................................................................................................................7

2.1. Description of work carried out by the department........................................................................................7

2.1.1. Coverage of the department........................................................................................................................7

2.1.2. The work/duties..........................................................................................................................................7

2.2. Duties and responsibilities assigned to the internee and how they were carried out......................................7

2.3. New knowledge and skills gained by the trainee...........................................................................................8

2.3.1. New skills...................................................................................................................................................8

2.3.2. Knowledge gained......................................................................................................................................9

2.4. Relationship between organization’s departments.........................................................................................9

2.5. Challenges faced by the trainee and how they were handled.......................................................................11

2.5.1. Challenges faced by the trainee................................................................................................................11

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2.5.2. How the trainee handle the challenges......................................................................................................11

2.5.3. The intern challenges................................................................................................................................11

2.6. Challenges to the organization and they were handled................................................................................11

2.6.1 Challenges to the organization...................................................................................................................11

2.6.2. How the challenges were handled.............................................................................................................12

2.6.3. How do intend to utilize what I have learnt for my professional development.........................................12

CHAPTER THREE

3.0. Conclusion and Recommendation...............................................................................................................14

3.1. Conclusion...................................................................................................................................................14

3.2. Recommendations.......................................................................................................................................14

3.2.1. Recommendation for the organization......................................................................................................14

3.2.2. Recommendation for the campus..............................................................................................................14

vii
LIST OF FIGURES
Figure 1.0 shows organizational structure

Figure 2.1 shows the procurement process cycle

Figure 2.2 shows the bidding process cycle

viii
LIST OF ABBREVIATIONS OR ACRONYMS:
CAO - Chief Administration Officer

CBS - Community Based Services

PDU - Procurement and Disposal Unit

PPDA - Public procurement and Disposal of public Assets Authority Act

SDLG - Soroti District Local Government

LCV - Local Council Five

SOW - Scope of Work

TOR -Terms of Reference

LOP - Local Purchase Order

CFO - Chief Financial Officer

AO - Accounting Officer

NGO - Non - Government Organization

DTPC - District Technical Planning Committee

DEO - District Education Officer

DHO - District Health Officer

FY - Financial Year

IFMs – integrated finance management system

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ABSTRACT
I concluded my industrial training from Soroti District Local Government in procurement and disposal
unit. During my training I did the following activities;

Delivery of documents like requisition request forms to different user departments.

I was also involved in office management.

Coordinating procurement and disposal activities with other departments.

Record keeping, I recorded different documents which came to the procurement unit from other
departments.

Attended to clients.

Prepare bid document.

Beside I was faced by some challenges as seen below;

Overcrowding of internees in the small procurement and disposal unit department

Noise pollution along Soroti-Lira highway by heavy trucks, buses, and other small vehicles which
disrupted some discussions like District meetings.

I missed other stages of procurement processes like award of contract to the best bidder.

In conclusion, the internship exercise was a success because some of the activities we did like recording,
requisition, delivering the requisitions to different user departments was successful.

x
 CHAPTER ONE
1.0. Introduction
This chapter contains the objective of the field attachment, location, description, mission, vision and the
goals, field organizational structure and tasks carried out by the place I was attached to.

1.1. Objectives of the field attachment

To develop and improve students attitude towards work and working environment.

To analyze problems and limitations facing organizations.

To obtain firsthand information on the application of theory required in class into real practice in the
employment field.

To fulfill the college obligation as the requirement for the award of Bachelor’s Degree in procurement
and supply chain management at Kampala International University.

To acquire valuable practical skills that I shall use in my future carrier.

To promote transparency and accountability which reduces corruption.

1.2. Location and description of place of attachment.

Soroti District local Government and Dispersal unit is located in Soroti District Administration block on
plot 37 Kennedy square 200m within Soroti municipal council along Lira road near Soroti Regional
Referral Hospital. It is initiated to deal with the reforms against lack of accountability transparency and
absence of money in the procurement and disposal unit.

The PDU which the trainee is attached to in SDLG, works hand with the user departments to ensure that
there requisitions and needs are satisfied at the right time and place. This is done by the PDU informing
other departments to initiate procurement by submitting in their requisitions as the first stage. After then
the PDU goes ahead to invite bidders through the bidding process, bid evaluation and finally contract
management as a way of upholding the bidding process the reputation of the government of Uganda and
promote transparency, fair competition. Therefore PDU section does the following

1
Key outputs

 Procurement records and information on supplies stored.

 Inquiries from bidders and supplies received and effectively attached to
 Bidding documents and notices distributed
 Timely notified on the outcome of the bidding process
 Bidder bidding process facilitate and managed
 Bids received and registered
 Tenders advertised.

Key functions

 Storing procurement records and information on supplies.

 Receiving and attending to inquiries from bidders and supplies.
 Distributing bidding documents and notices.
 Notifying on the outcome of the bidding process.
 Facilitating and managing the bidding process.
 Receiving and registering.
 Advertising tenders

1.2. Scope of the practicum

This describes the exercise in terms of the content scope, geographical and time scope.

1.2.1. Contact scope

The internship was carried out at SDLG under the sector procurement and disposal unit.

This is the unit which manages all the procurement and disposal activities at SDLG.

1.2.2. Geographical scope.

The practicum was done at SDLG under the procurement and disposal unit located on Soroti District
Administration office block, Kennedy square plot 6-8 Gweri road I Soroti municipality Soroti District.

SDLG is found in the eastern part of Uganda formally the mother. Teso District that covered Districts
of, Kaberamaido, Katakwi, Amuria, Bukedea, Ngora, Serere and Kumi.

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1.2.3. Time Scope

The exercise was carried out in the procurement and disposal unit for a period of two months that was
between June to July 2019.

1.3. Mission, vision and goals of procurement and disposal unit

i. Mission.
Soroti District local Government Procurement and disposal unit’s mission is;
“To regulate the public procurement and disposal systems by setting standard building capacity
and monitoring compliance in order to achieve value for money”
ii. Vision
Soroti District local Procurement and disposal unit’s vision is;
“To be accountable, transparent and efficient public procurement and disposal systems that
deliver value for money”.
iii. Goal of the Organization:

Just like any organization, Soroti District Local Government has a number of goals it hopes to attain so
as to execute a number of work related activities in the best way possible and as well attain best results.
These goals include;

To monitor the compliance of procurement and disposal unit so as to weigh their performance as regard
to the required level of participation of each entity that is to say works, services, supplies, among others
concerning the district.

Its other goal is to ensure application of the fair, comprehensive and non-discriminative procurement
method at local government.

To ensure transparency and efficiency in public procurement and disposal system that delivers value for
money.

To ensure the regulation of public procurement and disposal system by setting standards, building
capacity and monitoring compliance so as to achieve value for money and matters concerning public
procurement at the local government.

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 1.4. Soroti District Local Government Organizational Structure

LCV chairperson

Chief Administrative Officer

Finance Education Management Production Works Health Natural Community Council/

and and and and resources based Statutory
planning Marketing marketing technical services bodies
service

Internal Audit Personnel Procurement General Registry

Source: Soroti District Local Government. Figure 1.1

Background of the Organization

Soroti District Local Government is located in Eastern part of Uganda formally the mother, Teso Land
covering Districts of Kumi, Soroti, Kaberamaido, Bukedea, Amuria, Serere, Katakwi and Ngora.

Soroti District Local Government procurement and disposal unit is located on the Soroti District
Administration block on Kennedy square. It was initiated to deal with reforms against backdrop of lack
of accountability, transparency and absence of value for money in the procurement and disposal of
public assets.

The ministry of finance planning and economic development issued the public fiancé regulation of 2000
to initiate and regulate the new systems while government developed a comprehensive law to create an
independent PPDA in Uganda.

4
The government initiated reforms in the public procurement and disposal process sector in 1997
following the enhancement of the 1995 constitution and the introduction of several reforms and structure
adjustment programmes. Prior to this, the procurement was governed by the 1977 public finance tender
board regulations under the public finance act.

The system was centralized and has been in operation for over 30 years. The size of government had
grown considerably and the central procurement system was characterized by several short comings
which included among others; heavy clogging of tender requests and attendant bureaucratic delays,
inefficiency, corruption and lack of accountability and transparency.

The above recommendations were forwarded to the cabinet which approved them and proposed
immediate measures to implement the new system.

Soroti District PDU was established in February 2004 and marked the beginning of office establishment
and reforms were made against lack of accountability, vale for money and transparency. It started with
the sensitization of the District Local Government councils, the technical planning committee which was
followed by identification of head of procurement and disposal unit who is the secretary contracts
committee since the procurement unit has undertaken a number of activities geared towards the
attainment of goals and objectives of PDU.

1.5. Tasks carried out by Soroti District local Government.

Soroti District local Government runs the affairs of the entire District and therefor has various believes
cultures and norms that it cherishes at it gives the organization its required identity.

It provides quality and decentralized services to the community with focus on local priorities for
sustainable development.

It provides employee relationship through employee relatedness, self-exposure, appropriate office and
good communication skills between employee and clients.

It serves the community by availing the structural needs like infrastructure, boreholes, and health centers
among others hence maintaining the standards of living.

SDLG has a task of improving and putting up of District infrastructure like roads, building boreholes,
health centers and others

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Ensure that there is implementation of procurement of the district works, services and supplies is done.

To increase the level of basic education through the education sector.

It values the policy of transparency and efficiency in public procurement and disposal system that
delivers value for money.

The organization also avails job citizen of the community hence curbing on unemployment problem.

The organization’s stakeholders include, employees in user departments, municipal council, Sub-
Counties, suppliers and the general public.

Its clients/stake holders

 Office of the auditor general

 Parastatal body’s
 IGG
 Employees in user departments, municipal council
 Sub - Counties, suppliers and the general public.

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 CHAPTER TWO
2.0. Introduction
This chapter contains the description of work carried out, duties and responsibilities assigned and how
they were executed, new knowledge and skills gained, relationship with other staff and supervisor,
problems experienced and how they were handled.

2.1. Description of work carried out by the department

2.1.1. Coverage of the department
The procurement and disposal unit of Soroti serves a district consisting of seven Counties which
includes; Gweri, Asuret, Arapai, Tubur, Soroti and Kamuda and six parishes, twelve wards, and five
hundred and seventeen villages and the local institutions emerging in the District.

The District makes sure that the service providers are available as may be required by the user
department.

2.1.2. The work/duties

To prepare bid documents

To issue bidding documents

To check and prepare statement of requirement user departments.

To prepare contract documents

To manage all the procurement and disposal activities at Soroti District local government except award
of contacts to issue and approve contract documents.

To plan the procurement and disposal activities.

2.2. Duties and responsibilities assigned to the internee and how they were carried out.
 Office management, arranging the documents.
 Record management for example filling documents as stated in section 31 of the PPDA Act 2003.
 Prepare and check statement of requirements
 Receiving clients and answering queries
 Opening various files of supplies, works, and services for the financial year 2018/2019.
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Distributing files from PDU to other departments for example, the finance, Chief Administrative officer,
health, works and production units

Complying, receiving bids and recording them in the PDU dispatch book.

Minute recording during the meetings.

Witnessing the opening of the bid documents from various supplies by the head of PDU and chairman
contracts committee in the presence of different bidders to ensure transparency and fairness in the
evaluation process.

Ensuring that relevant documents are delivered to the finance and handling any matter delegated by the
staff.

Verifying and recording procurement requisitions of other departments and ensuring that they are signed
an endorsed for storage.

Receiving and issuing bid invitation letters to bidders.

Drafting and advert inviting bidders to bid for the provision of all categories of supplies, works and
services.

Receiving of bid documents which is done using LGPP form 6 and 9.

2.3. New knowledge and skills gained by the trainee.

2.3.1. New skills
I learnt how to draft an advert inviting bid for the provision of all categories of supplies that’s to say,
work/services.

I learnt how procurement records are kept in safe custody for future reference when need arises.

I also learnt how to issue and receive bidding documents which is done using the LGPP form 6 and 9
respectively.

I learnt how contractors are assigned services when is witnessed most of the contracts being signed.

I learnt how bids are opened according to the principles of procurement of non-discrimination,
transparency, and confidentially using the LGPP form 10.

I also learnt how the evaluation process is conducted in the local government since I participated in the
evolution process.

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I also learnt an overview of procurement cycle basing on the explanation that the head of PDU Mr.
Ewena Haggai gave and also from the procurement planning process chart that I read.

2.3.2. Knowledge gained

I gained practical knowledge on interpersonal (communication) skills which were enhanced by the free
interaction that I had with my fellow internees as well as the other staff members of procurement and
disposal unit and other departments.

Communication skills, I learnt how to express myself freely with my supervisors Mr. Ewena Haggai,
Mr. Francis and Miss Faith.

Writing skills, I have learnt how to write reports on lesion, recording documents like requisitions in
procurement and disposal unit.

I gained the spirit of team working since we used to work together as a team.

I gained leadership skills since we used to hold meetings where I was at times delegated to pray and take
minutes.

I also perfected myself in computer skills since I used to typeset office documents for instance the
specification and preparation of bidding documents.

2.4. Relationship between organization’s departments.

a) Human resource.
It recruits employees and internees.
Prepares the pay roll for all the civil servants in the District.
Upgrades employees’ data from time to time.
Trains employees through capacity building programs.
b) Health headed by the District Health Officer Dr. Okadhi Charles
It monitors health units within Soroti District.
It sensitizes the public about the health and sanitation issue.
c) Finance headed by the chief finance officer, Mr. Opolot Justine
Approves payments.
Prepares and approves estimates of procurement plans by different user departments.
Confirms availability of funds.

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d) Natural resources
 Sensitization of communities on issues related to environmental conservation.
 Mobilizing the community on government programs like tree planting.
 Ensuring conservation of the wetland and other water bodies.
e) Education
Carries out the inspection of all government aided government schools
Enforces the use of instructional materials and text books in every lesson taught in the schools.
Enforces education ordination ordinance through putting strategies of raising the enrollment rate.
f) Procurement
It prepares procurement documents like the procurement plan.
Advertises for bids and procurement opportunities. This is done through the writing on public local
notice boards and newspapers.
Request for quotations from bidders who are willing to apply for providing the District with works,
supplies and services.
Evaluate the best bidder.
Awards contracts as well as foreword purchase orders to the finance department.
g) Production and marketing.
Teaching irrigation techniques and practices for farmers.
Coordinating the training and development of extension workers in livestock production techniques.
Controlling livestock diseases and pests.
Monitoring public health and marketing programmes.
h) Community based service
It mobilizes and trains the population on matters concerning community development.
It teaches the demerited grouped vocational skills, literacy and others.
2.4.1 Role of the work supervisor

 To sign and evaluate the internees

 To give guidance and procedures to be followed by the internees.
 To provide relevant information to the internees.
 To give direction and orientation to the internees were necessary

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2.4.2. Role of university supervisor

 Coordinate the field supervisor

 Supervise and evaluate the intern
 Asses and award marks to the intern.

2.5. Challenges faced by the trainee and how they were handled
2.5.1. Challenges faced by the trainee.
Large number of internees (7) seven in the procurement and disposal unit which led to the congestion in
the small office.

Most initial stages of procurement had been completed before the start of my internship for example,
works service supplies house construction, roads, boreholes drilling were already done

Before the start of my internship which then affected me because I did not get the opportunity to
participate in such activities like receipt of bids, opening and closing of bids.

Inadequate computers in the procurement and disposal department.

There was difficulty in locating some procurement document like bidding documents, procurement files.

I was not exposed to some procurements process because of confidentiality reasons.

The bid evaluation is handled by only the members of the contract committee and some other few
members as per the invitation by the PDU and the chairperson contracts committee.

2.5.2. How the trainee handle the challenges

I requested for assistance from one of the officers on how to locate the respective procurement
documents.

I had to go through the procurement files to analyze the early stages that I had been completed before.

The introduction of shifts for internees helped us to overcome the challenges of overcrowding and
computer inadequacy.

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2.5.3. The intern challenges
 The time schedule for the internship was not proper since the time frame at which the internship
scheduled comes at the time when the financial year was ending and the procurement process were
closing.

 Lack of enough equipment’s in terms of computers in the procurement and disposal units as
compared to the number of interns in the unit
 A lot of paper work in the procurement and disposal unit was also a big challenge to me during my
internship.

2.6. Challenges to the organization and they were handled.

2.6.1 Challenges to the organization
Noise pollution, mainly caused by the moving tracks, buses, trailers that travel along Soroti Lira road
that tends to interrupt discussions and meetings going on in the District.

Limited funds, since it depends entirely on government.

2.6.2. How the challenges were handled.

Adopting shifts of working days to solve the challenge of inadequate computers.

Implementing quick and easier ways of accessing cheap facilitation.

Provision of specific guide lines to clients on how to prepare documents that are meant to be handled in
the organization to avoid shoddy work.

Recruitment of extra support staff to help in handling of work overload.

2.6.3. How do intend to utilize what I have learnt for my professional development
I intend to utilize what I have learnt in the following ways.

 Intend to utilize my computer skills for data entry and computer related works.
 Utilization of communication skills in relating information from one individual to another through
creating a good relationship within the organization and the society as a whole.
 Intend to utilize the acquired skills and knowledge for career development whenever an opportunity
arises either at my work place or outside the place of work.

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 I intend to encourage team work among members of the office, clients and all people who come my
way to promote my interpersonal skills

2.6.4. Personal contributions to the organization (My innovation)

 During the practicum exercise I was in position to contribute to the welfare of the members through
offering a voluntary service in cleaning the procurement share and arranging files, recording and
delivering various document to different offices.

 I also helped in receiving, recording, and delivering of local purchase orders to different departments
like finance, production, health among others.

2.6.5. Challenges noticed during the internship (work place)

Below are the challenges I noticed during my internship at SOLG that are affecting the organization, the
workers and intern.

The organization

 Inadequate space for storage of bid documents, no conference room, board room attached to PDU
for evolution and contracts committee meeting.

The workers

 No motivating incentives which discourages workers since they are not rewarded for the good work
well done and as a result of their hard work.
 Low remuneration to workers in terms of salary in comparison to other entities say NGOs and yet
the cost of living is high compared to the salary given to the workers.

The intern

 The time scheduled for the internship was not proper since the time frame at which the internship
scheduled comes at the time when the financial year was ending and the procurement process were
closing.
 Lack of enough equipment’s in terms of computers in the procurement and disposal unit as
compared to the number of interns in the unit.
 A lot of paper work in the procurement and disposal unit was also a big challenge to me during my
internship.

Benefits derived from field attachment

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- I was able to appreciate the theories that I had learnt at school once I was their practical applicability
- I acquired various skills and experience surrounding the procurement and disposal unit
- I was able to establish relationship with PDU staff among others and gain vital communication skills
that I can apply in my everyday life.
- I also benefited from the procurement practices in the PDU for example the bidding process,
evaluation process and contract management process among others

CHAPTER THREE
3.0. Conclusion and Recommendation
3.1. Conclusion.
In summery therefore, considering the merits and demerits of the organization, it has been a refreshing
and learning process that my stay has greatly improved my understanding and knowledge of how the
organization is managed between departments besides, I have learnt how to socialize with other staff
through communication skills.

I have known how to issue bid invitation letters and receive bids following the correct procedures of
using analytical skills.

I obtained firsthand information on the application of theory acquired into real practice, I understood
stages, processes involved in the procurement process, my attitude towards working environment
improved and I came to understand the problems affecting the organization and acquired some skills like
photocopying, typesetting and printing.

I have known how to manage an office through the management skills. Therefore do affirm with
competence that whichever techniques I acquired, I will implement while in service for God and my
Country.

3.2. Recommendations.
3.2.1. Recommendation for the organization.
Soroti District local government should lobby for other sources of funds in order to take care of all their
priorities in the given financial year.

The ministry of finance should avail funds at the right time as a requirement to achieve the District
objectives of service delivery in timely manner.

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I do recommend the organization to put up serious monitoring systems in place to see to it that all the
resources are used effectively.

Enhancement of capacity building for the staff for example training in the procurement related activities.

The organization should attract more development partners.

3.2.2. Recommendation for the campus

The Campus to revise the time frame for internship so that all the procurement circle activities can be
fully completed in the presence of students.

I recommend the Campus to always make an effort to visiting student more than twice during their
training in order to have a fair assessment of students’ performance.

The Campus should allow students to process their introductory letter and field placement break off for
holidays.

The institution should provide students with report writing templates so as to realize uniformity in the
field work report

I also recommend the Campus to continue taking students for these trainings to enable them transfer the
knowledge acquired from the lecture rooms to the field so that they can become competent employees
and job creators.

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Work plan from 05 June – July 2019
Period Time Activity Supervisor
03 /06/2019 – 8:00 am – - Signing of ethical codes
rd
 PHRO
7th/06/2019 5: 00 pm - Orientation  Head PDU
- Maintaining and archiving records on  Ass procurement
procurement and disposal process officer
- Issue and receiving bid documents
- Open bidding process
10 /06/2019 – 8:00 am – - Storing
th
procurement document  Head PDU
14th/06/2019 5: 00 pm records and information  Ass procurement
- Issued local purchase order officer
- Advising user departments on
procurement and disposal methods
and practices.

17th/06/2019 – 8:00 am – - Attending to clients  Head PDU

21st/06/2019 5: 00 pm - Issued local purchase order  Ass procurement
- Carried out evaluation process officer
- Wrote report after evaluation
24 /06/2019 – 8:00 am – -
th
Issued letter of bid acceptance general  Head PDU
28th/06/2019 5: 00 pm - Routine office work  Ass procurement
- Prepared procurement file for officer
financial year 2018/2019

1st/07/2019 – 8:00 am – - Attending to client  Head PDU

2nd
/07/2019 5: 00 pm - Receiving procurement plans for  Ass procurement
financial year 2019/2020 officer
- General routine office work
8 /07/2019 – 8:00 am – -
th
General routine office work  Head PDU
12th/07/2019 5: 00 pm - Receiving and attending to bidders  Ass procurement
officer
15th/07/2019 – 8:00 am – - General routine office work  Head PDU
19th/07/2019 5: 00 pm - Consolidating the procurement  Ass procurement
disposal activities for financial year officer
16
 2019/2020

22nd/07/2019 – 8:00 am – - Procurement plan and budget  Head PDU

26th/07/2019 5: 00 pm - General routine office work  Ass procurement
officer

Reference
Public procurement and disposal of Assets Act 2003.

Procurement trends in Uganda foundation, series in law business studies.

Local Government Act No. 9 of 1997 with amendment at 2001.

Soroti District Local Government approved budget 2015/2016.

Local Government PPDA Regulations 2006.

District development plan

Procurement trends in Uganda (Foundation publishers Kampala Uganda)

Community procurement guide (Northern Uganda social Action fund -2) 2010.

17
 Rules and responsibilities in the procurement cycle PPDA/06
2
Contract management Procurement plan Assessment of
13 1
or contract monitoring and budget market price
delivery

Procurement
3 requisitions
o User department filled with clear
spec/TOR/sow
12
o Procurement and disposal unit
Determination that BEB price o Accounting officer Confirmation
does not exceed price determined of availability
4
at commencement of o Contracts committee of funds
procurement process
Sign contracts o Boards/councils
Reassessment of market Preparation of
o Evaluation committee (ADHOC) biding
price where the BEB price
documents or
is higher o PPDA 5
expression of
o PPDA Tribunal interest

Approval of procurement
methods, bidding documents
11 or shortlisting of bidders
6 where applicable
Administrative review
sec 28 PPDA Act 2003
Accounting officer
PPDA tribunal
PPDA
Advertising
and invitation
7 of bids request
for quotation

10 Receipts and opening

Review of evaluation report Evaluation of bids 8 to bids
(approval or rejection) 9
Award of contract 18
MAP OF SOROTI DISTRICT

19
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