FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

A) Summary

1. Highlight everything
2. Home
2.1 Cut and paste on cell A1

3. Home
3.1 All borders
3.2 Thick box border

4. View
4.1 Page break border
4.2 Click Ok
4.3 Zoom 100%

5. Page layout
5.1 Page setup
5.2 Click on page setup
5.3 Click on Header/Footer
5.4 Custom footer
5.5 Type “Year School Name”
5.6 Click OK

6. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

B) Educator Tables
1. Highlight everything

2. Home:
2.1 Format Cells
2.2 Vertical: Choose Top

3. Borders:
3.1 All borders
3.2 Thick box border

4. View:
4.1 Page break preview
4.2 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Click on page setup
5.3 Choose Header/Footer
5.4 Custom Footer
5.5 School Name

6. Home:
6.1 Format
6.2 Column Width
6.3 Choose 13.5
6.4 Click OK

7. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

C) Class Tables
1. Highlight everything

2. Home:
2.1 Format Cells
2.2 Vertical: Choose Top

3. Borders:
3.1 All borders
3.2 Thick box border

4. View:
4.1 Page break preview
4.2 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Click on page setup
5.3 Choose Header/Footer
5.4 Custom Footer
5.5 School Name

6. Home:
6.1 Format
6.2 Column Width
6.3 Choose 13.5
6.4 Click OK

7. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

D) Room Tables
1. Highlight everything

2. Home:
2.1 Format Cells
2.2 Vertical: Choose Top

3. Borders:
3.1 All borders
3.2 Thick box border

4. View:
4.1 Page break preview
4.2 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Click on page setup
5.3 Choose Header/Footer
5.4 Custom Footer
5.5 School Name

6. Home:
6.1 Format
6.2 Column Width
6.3 Choose 13.5
6.4 Click OK

7. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

E) Educator CTT
1. Highlight everything
2. Home:
2.1 Format Cells
2.1.1 Alignment
2.1.2 Under Text Alignment, below Vertical, choose Top
2.1.3 Under Text Control, click on Wrap Text
3. Home:
3.1 All borders
3.2 Thick box border
4. View:
4.1 Page break preview
4.2 Click Ok
4.3 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Sheet:
5.2.1 Rows to repeat at top
5.3 Page:
5.3.1 Choose Landscape
5.4 Header/Footer:
5.4.1 Custom Footer
5.4.2 School Name
6. Home:
6.1 Format
6.2 Column Width
6.3 Choose a suitable width
6.4 Click OK
7. Font
Adjust the font size until it gives you the same number of pages as on the
number of educators, classes and rooms.
8. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

F) Class CTT
1. Highlight everything
2. Home:
2.1 Format Cells
2.1.1 Alignment
2.1.2 Under Text Alignment, below Vertical, choose Top
2.1.3 Under Text Control, click on Wrap Text
3. Home:
3.1 All borders
3.2 Thick box border
4. View:
4.1 Page break preview
4.2 Click Ok
4.3 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Sheet:
5.2.1 Rows to repeat at top
5.3 Page:
5.3.1 Choose Landscape
5.4 Header/Footer:
5.4.1 Custom Footer
5.4.2 School Name
6. Home:
6.1 Format
6.2 Column Width
6.3 Choose a suitable width
6.4 Click OK
7. Font
Adjust the font size until it gives you the same number of pages as on the
number of educators, classes and rooms.
8. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

G) Room CTT
1. Highlight everything
2. Home:
2.1 Format Cells
2.1.1 Alignment
2.1.2 Under Text Alignment, below Vertical, choose Top
2.1.3 Under Text Control, click on Wrap Text
3. Home:
3.1 All borders
3.2 Thick box border
4. View:
4.1 Page break preview
4.2 Click Ok
4.3 Zoom 100%
5. Page Layout
5.1 Page Setup
5.2 Sheet:
5.2.1 Rows to repeat at top
5.3 Page:
5.3.1 Choose Landscape
5.4 Header/Footer:
5.4.1 Custom Footer
5.4.2 School Name
6. Home:
6.1 Format
6.2 Column Width
6.3 Choose a suitable width
6.4 Click OK
7. Font
Adjust the font size until it gives you the same number of pages as on the
number of educators, classes and rooms.
8. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

H) Statistics (Educators, Class, Room, Subject, Group)

1. Home:
1.1.1 (A1;1) Format Column Width and choose 0
1.1.2 (A1;1) Format Row Height and choose 0

2. Highlight everything
2.1 Borders:
2.2 All borders
2.3 Thick box border

3. View:
3.1 Page break preview
3.2 Zoom 100%

4. Page Layout
4.1 Page Setup
4.2 Header/Footer
4.3 Custom Footer
4.4 School Name

5. If more than 1 page, then:

5.1 Page layout
5.2 Page setup
5.3 Sheet
5.4 Rows to repeat at top

6. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

I) Lists (Educators, Class, Room, Subject, Group)

1. Home:
1.1.1 (A1;1) Format Column Width and choose 0
1.1.2 (A1;1) Format Row Height and choose 0

2. Highlight Columns B, D, F, H, J, L
2.1 Borders
2.2 Thick box border
3. View:
3.1 Page break preview
3.2 Zoom 100%
4. Page Layout
4.1 Page Setup
4.2 Choose Landscape
5. Page Layout
5.1 Page Setup
5.2 Header/Footer
5.3 Custom Footer
5.4 School Name
6. Page Layout
6.1 Page Setup
6.2 Sheet
6.3 Rows to repeat at top
6.4 Adjust dotted lines
7. Save

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FORMATTING (OFFICE 2007) 9/23/2011 4:12:27 PM

J) Delete (Right Click and Delete)

1 1.1 Miscellaneous
1.2 Educator Pooling
1.3 Room Pooling
1.4 Subject Exclusions
1.5 Group Exclusions
2. Save

K) Availability (Educator, Room)

1. Home:
1.1.1 (A1;1) Format Column Width and choose 0
1.1.2 (A1;1) Format Row Height and choose 0
2. Highlight everything
2.1 Borders:
2.1.1 All borders
2.1.2 Thick box border
3. View:
3.1 Page break preview
3.2 Zoom 100%
4. Page Layout
4.1 Page Setup
4.2 Header/Footer
4.3 Custom Footer
4.4 School Name
5. If more than 1 page, then:
5.1 Page layout
5.2 Page setup
5.3 Sheet
5.4 Rows to repeat at top
6. Save

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