PLEASE INSERT YOUR NAME: ___________________________

date:__________________

RECRUITMENT TEST FOR ADMINISTRATION ASSISTANT AT ENTEBBE OFFICE

Written test

Welcome to the recruitment written test for the position of Administration Assistant at Entebbe
Office.
First, answer all the questions you know and secondly come back on the questions you did not
answer. It is important for us to identify your strengths and your weaknesses so please do not try to
answer all questions if you do not know the answer, better to concentrate on the ones you are
familiar with.
NO CALCULATOR AND MOBILE PHONE AUTHORIZED!
Good luck!

Instructions

Please, read the instructions carefully:

- Insert your name on all pages,
- Answer all questions and write down your answers in the sheets provided,
- You have two hours to answer the following questions and complete the Excel and Word
tests,
- Before starting, please, save a copy of the folder on the desktop adding your surname in the
title,
- You can collect maximum 100 points.

I - General questions (31 points)

1. What are the main responsibilities of an administrator? (3 points)

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2. What is a cost? (2 points)

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3. In which case you would require a contract attached to an invoice? (3 points)

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4. What is an accounting code and a funding line? (3 points)

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5. How would you store the receipts of a month? Please, explain in details (5 points)
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6. What is a bank reconciliation and when you have to draw it? What should be the final result?
(4 points)
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7. What is a budget? (1 points)

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8. What is an audit and how is it conducted? (1 points)

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9. If somebody among the staff you manage does not complete well some of the assignments,
what do you do? (4 points)
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10. What are the end of the month checks to do in order to be sure that the project is compliant
with the law? Explain in details. (5 points)
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II - Safe management (14 points)

Please go to “II.1 Cashbox management”, “II.2 Safe management test” and “II.3 Bank reconciliation”
sheets of the excel file.

III - IT knowledge (15 points)

1. Excel knowledge: please go to sheets “III.1 Excel test”, “III.2 Excel test 2”.

2. Word knowledge: please go to the Word file.

IV – Budget follow up (7 points)

Please go to Sheet “VI. Budget Follow up” of the excel file.

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V - Human Resources (33 points)

1. What kind of tool do you need to issue monthly pay slips? (2 points)
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2. What does the national Labor Law state about the notice period? (3 points)
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3. Where would you post an advertisement for a Logistic Officer? (2 points)

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4. Please, explain recruitment procedure for an admin assistant. (3 points)

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5. What kind of details should a Job description contain? (4 points)

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6. How is the payment procedure of NSSF? Please, explain it step by step. (3 points)
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7. Please, list the documents you need to check before compiling the payroll. (4 points)
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8. What do you do in case an employee says that his salary is wrong? (4 points)
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9. What would you do if you think a theft happened at your work place? (5 points)
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10. What is the role of the Labor Office? (3 points)

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