United Nations Children’s Fund UNICEF Ethiopia. . P.O. Box 1169 -ftca Hall Telephone ADDIS ABABA, Facsimile Ethiopia Email REQUEST FOR PROPOSAL FOR SERVICES LRPS-2022-9177793 08 September 2022 UNITED NATIONS CHILDREN'S FUND (UNICEF) Wishes to invite you to submit a proposal for Design and supervision - G+3 primary school block plus Renovation / expansion of UNICEF Hawassa field office. Due Date : 21 September 2022 at 2:00 PM Local Time XXXXXXXXK FAX/LETTER NOT SPECIFIED IN ‘PREPARE ITB (ZMRQ)' XXXXXXXX REQUEST FOR PROPOSAL FOR SERVICES Page tof 32 LRPS-2022-9177793unicef @ THIS REQUEST FOR PROPOSAL FOR SERVICES HAS BEEN: REQUEST FOR PROPOSAL FOR SERVICES Page 2of 32 LRPS-2022-9177783unicef ® Item Service Description Quantity Unit Unit Price Price based in Hawassa and should be on the site from the day the handover of the site is done to the Contractor to the final certification of works and handover of the project to UNICEF. = Approve contractorts working drawings and erection program. Maintain available at site at all time the following documentation: A site logbook for instruction to the contractor. A visitor logbook. ‘An updated timetable on a bar chart format (MS Project or approved equivalent). Ensure that the contractor maintains available at site at alltime the following documentation Daily work progress reports. ‘Weekly work progress reports Requests for work approval. ‘Accident and incident reports, Weather chart Test certificates as they are issued A site diary Review the Contractors# work plan and request for revision to ensure timely completion of the works, Propose to UNICEF measures to be taken if the work progress is behind schedule. Ensure testing according to ASTM standards and quality control of the works according to UNICEF S and Ethiopia Standards = Check measurements and certify contractors# monthly payments for submission to UNICEF with relevant documentary evidence within the e.g. 5th working day of the following month. ~ Provide UNICEF with a project monthly cash fiow and update it as needed. = Organize weekly construction site management meetings, write the minutes of the meeting and send the minutes of the meeting to the contractor and to UNICEF within 48 hours following the meeting = Attend fortnightly project review meeting in UNICEF office in Hawassa. Please note in addition to the Site Engineer the designated manager of the Company should attend these meetings. - Review and certify Variation Orders (VO) and submit them to UNICEF for approval - Once approved ensure that VO#s are finalized within two weeks. = _ Write and submit to UNICEF @ Monthly Project Reports including narrative, financial and photographic reporting within the e.g. Sth working day of the following month, - Advise UNICEF on any potential risks to the respect of the project timeline, project budget and quality of the ‘works. - Ensure that appropriate safety measures are taken on site to minimize the risk of accidentto the workers and the public. = Advise the contractor on measures to be taken to ensure proper storage and security of its material and equipment. 'e000000!0008 A5.2. STAGE 3: Work Completion - Inform UNICEF of the tentative date for Substantial Completion of the works at least e.g. 15 days in advance Organize testing of all the systems installed and provide UNICEF with test certificates including: Electrical system certificate by a Chartered Electrical engineer. Plumbing system testing (3 bars). Lightening Protection System, ‘Any other documents as needed. Issue the Substantial Completion Certificate. - Provide, in collaboration with UNICEF, to the contractor a defect list upon substantial completion of the works, Ensure that all defects are fixed by the contractor within 15 days from the date of issue of the Substantial Completion Certificate. ~ Facilitate the handover of the completed facilities to the local authorities and beneficiaries. - Provide UNICEF with a final project narrative, financial and photographic report within e.g. 30 days of from the date of issue of the Substantial Completion Certificate, REQUEST FOR PROPOSAL FOR SERVICES Page 6 of 32 LRPS-2022-9177793unicef @ Item Service Description Quantity Unit Price Price A.3 STAGE 4: Maintenance and Defect Liability Period - Review and certify the as-built drawings and submit to UNICEF three complete sets of as-built drawings within €.9. 15 days of the Substantial Completion of the works. - Provide UNICEF with three complete sets plus a soft copy on a CD of final BoQ (rated and unrated) and inventory list within e.g. 30 days of the Substantial Completion of the works. ~_ Review guarantees and hand over all elated documents to UNICEF within e.g. 30 days of Substantial Completion of the works, - Prepare a maintenance manual of services and plans and submit it to the local authorities and beneficiaries the day of the inauguration Ceremony. = Carry out quarterly inspection of the buildings until the end of the 12 months Defect Liability period and submit a quarterly defect liability inspection report to UNICEF within 7 days of the date of inspection. = During the 12-months Defect Liabilty period intervene as required and liaise with the contractor to fix in a timely manner any problem that arises and that are covered under the defect liability guarantee. = Upon completion of the defect liability period carry out a final inspection and issue the Final Completion Certificate the day of the final inspection. ‘A6 Minimum means to be provided for the completion of the project A6.1 Office ‘The Consultancy Firm will have to maintain office in Hawassa and in coordination with the contractor this office can be located on the construction site. This office will have to be equipped with minimum working facilities (table, chairs, computer, a printer) that will be incorporated in construction contractor##s general provision. A62 Staff The minimum staffing requirement = One Project Manager based in Addis Ababa who shall be Chartered Civil Engineer with more than 15 yearsit experience; shall have = One Resident Engineering based in Hewassa Field Otfice at the project site who shall be a Civil Engineer with at least 5 years relevant experience; ~The firm should also have other technical engineeringis based in Addis Ababa who will be providing a technical ‘support for in electrical, plumbing, sewerage installation and other applicable works related to the project. ‘The Consultancy firm to ensure smooth daily supervision of the works, and the project manager should travel at least once a month to site project. ‘AT Timeline for the completion of the project, The timely achievernent of the project is of utmost importance for UNICEF. A contractual timeline will be part of the ‘agreement signed with the successful bidder (please refer to the General Terms and Conditions for further details, on the contractual documents). Penatties for delays wil be strictly enforced as per the General Terms and Conditions, A8 Price of the offer Please refer to the General Terms and Conditions. REQUEST FOR PROPOSAL FOR SERVICES Page 7 of 32 LRPS-2022-9177793unicef @ Item Service Description Quantity Unit Unit Price Price B. INSTRUCTION TO BIDDER B.1_ Marking and returning of proposal SEALED PROPOSALS must be securely closed in a suitable envelope, clearly MARKED on the outside with the RFP NUMBER and despatched to arrive at the UNICEF office indicated NO LATER THAN the CLOSING TIME AND DATE. Proposals received in any other manner will be INVALIDATED. Proposals shall be submitted in duplicate, in English, and shall be sealed in 1 outer and 2 inner envelopes and all envelopes shall indicate the bidders name and address. The outer envelope shall be addressed as follows: UNICEF Ethiopia, Bid Opening Unit P.O. Box 1169, Addis Ababa, Ethiopia. RFP-S8P-2016- st Due date: #. time 2.1.1 Bids can be physically submitted in any one of the locations provided below Or (1) UNICEF-UNECA Compound, NOF Building, 2rd floor. The UNECA security rules requires 36 hours #advance notice# to be given by visitor, therefore please notify the ‘Supply Section by email: ETH-Reception-Desk@unicef.org providing the name of the person who will be submitting the bid and the proposed date of arrival Alternatively, you may call telephone no +251 115 184000 at least three (3) hours before your arrival at the UNECA, Security Gate to arrange to be met. (Instruction: - (Bidders to fil the dotted lines above with the reference number of the RFP, due date & time as specified in the first page of this RFP.) B.1.1. Technical Proposal ‘The first inner envelope shall be marked Technical Proposal and addressed in the same manner as the outer envelope. ‘The Bidder must provide sufficient information in the proposal to demonstrate compliance with the requirement set ‘out in each section of this Request for Proposal. The proposal shall include, as a minimum as described in the Proposal Form in the event that the bidder is intending to use sub-contracting services, the same required documents as part of the Technical Proposal must be submitted for each sub contractor. = The Technical Proposal Submission forms (I & ll. Paragraph C.1 and C.2); =_ the Bidder General Information form and relevant supporting documentation as described in the Proposal Form (Paragraph C.2.1); = the list of proposed construction project management staff (Paragraph C.2.2) and their CV#ts; - a detailed organization chart of the company including the location and staffing of existing and planned offices; - the firm financial information (Paragraph C.2.3); - the list Works in Hand and their financial values (Paragraph C.2.4); = alist of references (at least five) for the past five years with a particular emphasis on similar Consultancy Services (Paragraph C.2.5); ~ the list of current litigations (Paragraph C.2.6); and - a proposed work plan and schedule of activities (Paragraph C.2.7). 8.1.2 Financial proposal The 2nd inner envelope shall be marked Financial Proposal and addressed in the same manner as the outer envelope, and shall contain the following documentation: ~ the financial Proposal submission Form (Paragraph C.3); = the duly filled in Schedule of Prices (Paragraph C.4) including the list of any additional services that the bidder find relevant to the management of the project in order to achieve the Objective of the Project. B.2__ Time for receiving proposal REQUEST FOR PROPOSAL FOR SERVICES Page 8 of 32 LRPS-2022-8177793unicef Item Service Description Quantity Unit Unit Price Price Sealed Proposals received prior to the stated closing time and date will be kept unopened. The Officer of the Bid Opening Unit will open Proposals when the specified time has arrived, and no Proposal received thereafter will be considered. UNICEF will accept no responsibilty for the premature opening of a Proposal which is not properly addressed or identified. Modification to sealed Proposals already submitted in a sealed envelope, will be considered if received prior to the closing time and date. Validity Proposals shall remain valid for a period of ninety (80) days from the date of closing of the Proposals. B.3_ Changes andlor Alterations All requests for changes or alterations to the Request for Proposal or requests for clarifications must be submitted in writing by fax or e-mail to the UNICEF staff members who signed this RFP (refer page 2). Information provided verbally will not be considered a fundamental change and will not alter this Request for Proposal Inquiries received less than three (3) working days prior to the Proposal closing date cannot be guaranteed any response. Only written inquiries will receive an answer. All inquiries and answers will be provided to all invitees in writing, regardless of the source of the inquiry. B.4 _ References The Bidder is requested to provide the name of at least five (5) customers to which it provides the same type of services, whether in various and/or disperse geographic locations. UNICEF reserves the right to contact these references, without notifying the Bidder. (Please refer to paragraph B.1.1 and C.2.5 for further details on the references.) B.5 Subcontracting No Subcontracting is allowed for this RFP. B.6_ Rights of UNICEF UNICEF reserves the right to accept any proposal, in whole or in part; or, to reject any or all proposals. UNICEF also reserves the right to negotiate with the Bidders, UNICEF shall not be held responsible for any cost incurred by the Bidder in preparing the response to this Request for Proposal. The Bidder agrees to be bound by the decision of UNICEF as to whether her/his proposal meets the requirements stated in this Request for Proposal. UNICEF reserves the right to award the agreement to one or more contractor(s). B7 _ Property of UNICEF This Request for Proposal, inquiries and answers and the Proposals are considered the property of UNICEF. All materials submitted in response to this Request shall remain with UNICEF. B.8 Language of Proposal ‘The proposals prepared by the Bidder as well as all correspondence and documents relating to this document shall be written in the English Language. Any printed literature furnished by the Bidder written in another language will only be considered if accompanied by accurate English translation of the relevant passages for purposes of interpretation. B.S Proprietary Information Information, which the Bidder considers proprietary, must be marked clearly "proprietary" next to the relevant part of the text, and UNICEF will then treat such information accordingly. 8.10. Evaluation of proposal Following closure of the RFP, proposals will be evaluated by a UNICEF evaluation team to assess their merits. The evaluation will be restricted to the contents of the Proposals and the reference checks. First, the Technical Proposals will be evaluated. The Technical Proposal was allocated a total possible value of 70 points. Technical Proposals receiving 49 points or higher, will be considered technically responsive and the Price Proposal will be opened, Proposals which are considered not technically compliant and nonresponsive, will not be given further consideration. Second the Financial Proposal will be evaluated. The total number of points allocated for the Financial Proposal is 30. The maximum number of points will be allocated to the lowest price proposal that is opened and compared ‘among those bidders which obtain the threshold points in the evaluation of the Technical Proposals. All other Price Proposals shall receive points in inverse proportion to the lowest price. REQUEST FOR PROPOSAL FOR SERVICES Page Sof 32 LRPS-2022-9177793unicef & Item Service Description Quantity = Unit Unit Price Price UNICEF will not be held responsible for any duties, taxes or other levies including Value Added Tax for which the Firm may be liable in the course of the contract. All duties, taxes, or other levies must be included in the fees as shown in the Financial Proposal. The cost of all items in the Financial Proposal shall be calculated and shown in Ethiopian Birr Evaluation criteria CATEGORY POINTS 1, TECHNICAL AND FINANCIAL CAPACITY = Professional expertise and experience in Construction Management Consultancy Services. = Ability to work in several languages including amongst others, e.9. English, Amharic, Somali and other applicable local languages related to project ~ Technical capacity, faclties and equipment to be used for the project. - Ability to work country wide. = Financial capacity/status. (20) 2. STANDARD STRATEGY/METHODOLOGY = Quality of proposed approachimethodology and proposed management control system, = Quality of the proposed work plan and schedule of activites. - Safety and health measures = Quality assurance- types of material tests per stage and laboratories to be used (20) 3, PROPOSED TEAM = Qualifications of the proposed management team. - Team leader: relevant experience, qualifications, and position in the firm. - Team members: relevant experience of similar scope and complexity, qualifications. = Number of support staff. (10) 4, EXPERIENCE AND EXPERTISE - Number of years in related business. - Experience in providing similar services to other International Organizations and/or Commercial Companies, = Reference check = Visits to projects (10) 5. OVERALL RESPONSE - Understanding of context, and responsiveness to, UNICEF requirements. - Understanding of scope, objectives and completeness of response. = Overall concord between UNICEF requirements and the proposals. (10) 6. PRICE (30) TOTAL MARKS: (100) B.11. Security Bonds Not Applicable B.12_ Award / adjudication of proposal ‘The Firm that submitted the successful Proposal will be notified by letter of the award prior to the expiration of the validity period. The letter, referred to as the #Letter of Acceptancef, will state the sum of the fees to be paid to the Firm for the services rendered and will indicate the terms under which the Contract must be finalized. Please refer to the General Terms and Conditions (Annex A) for further details on the documents constitutive of the agreement. UNICEF will notify in writing immediately after finalizing the agreement those Firms whose Proposals were not REQUEST FOR PROPOSAL FOR SERVICES Page 10 of 32 LRPS-2022-9177793unicef ® Item Service Description Quantity Unit Unit Price Price successful 8.13. Error in proposal Bidders are expected to examine all Instructions and Documentation pertaining to the RFP. Failure to do so will be at Bidders own risk. In case of errors in the extension price, unit price shall govern. B.14_RFP terms and conditions ‘This RFP and any responses thereto, shall be the property of UNICEF. In submitting a proposal, the bidder ‘acknowledges that UNICEF reserves the right to: (@) visit and inspect the bidder#s office and premises; (b) contact any/all referees provided; (c) request additional supporting or supplementary information; (d) arrange interviews with the proposed project team/consultants; {@) reject any/all of the proposals submitted (f) accept any proposals in whole or in part; (g) negotiate with the most favourable bidder, (h) award contracts to more than 1 bidder, if UNICEF considers being in its best interests Bidders shall bear all costs associated with the preparation and submission of proposals, and UNICEF shall not be responsible for these costs, irrespective of the outcome of the bidding process. B.18 Schedule of Prices (all prices should be in ETB) SCHEDULE OF PRICES Tasks to be completed as per TOR All prices are inclusive of any consultancy fees, sub-contractor fees, documentation reproducing, etc. Price Proposed timeline (cal. days). Stage One 1 STAGE 1: Construction (as per ToR) Bidders are expected to include breakdown of cost according to the ToR: With separate cost sub summary for the renovation (expansion) of UNICEF Hawassa field office, AND construction expansion of adjacent school, summing up to total summary for this stage. Tasks to be completed as per ToR All prices are inclusive of any consultancy fees, sub-contractor fees, documentation reproduction, etc. Total Price Proposed timeline (cal. days). 2 STAGE 2: Work Completion Phase 2.aOrganize testing of all the systems installed and provide UNICEF with test certificates. 2.bissue the Substantial Completion Certificate. 2.¢Provide the contractor with a defect list upon practical completion of the works. 2.dEnsure that all defects are fixed by the contractor within e.g. 25 days from the date of issue of the Substantial Completion Certificate. 2.eFacilitate the handover of the completed facilities to the local authorities and beneficiaries. 2.f Provide UNICEF with a final project narrative, financial and photographic report from the date of issue of the ‘Substantial Completion Certificate. 3 STAGE 3: Maintenance and Defect Liability Period 3.aReview and certify the as-built drawings and submit to UNICEF three complete set of as-built drawings within €.g. 30 days of the practical completion of the works, 3.bProvide UNICEF with three complete sets plus a soft copy on a CD of final BoQ (rated and unrated) and inventory list within e.g. 30 days of the practical completion of the works. 3.¢Review guarantees and hand over all related documents to UNICEF within 30 days of Substantial Completion of the works, 3.dPrepare a maintenance manual of services and plans and submit it to the local authorities and beneficiaries the day of the inauguration Ceremony. 5.eCarry out quarterly inspection of the buildings until the end of the 12-month Defect Liability Period and submit a REQUEST FOR PROPOSAL FOR SERVICES Page 11 of 32 LRPS-2022-9177783unicef & Item Service Description Quantity Unit Unit Price Price quarterly defect liability inspection report to UNICEF within 7 days of the date of inspection, 3.f Intervene as required and liaise with the contractor to fix in a timely manner any problem that would arise and that are covered under the defect liability. 3.gUpon completion of the liability period carry out a final inspection and issue the Final Completion Certificate the day of final inspection, TOTAL BID PRICE ETB. Mandatory qualification criteria 1. In participating in this RFP, the bidder confirms that:~ Has the legal capacity to enter into a contract; Not be insolvent, in receivership, bankrupt or being wound up, not have had their business activities suspended {and not be the subject of legal proceedings for any of the foregoing; and Have fulfilled their obligations to pay taxes according to the laws of the Federal Democratic Republic of Ethiopia. ‘Audited financial for the recent 2 years 2. In order to demonstrate compliance with the criteria in sub-clause 6.1 above, a bidder shall submit along with its bid the following:- In the case of Ethiopian Bidders only, its certificate of registration from the mandated public body demonstrating its registered supplier status; and ‘Appropriate documentary evidence demonstrating its compliance, which shall include: Consulting license Grade 3 and above; Its tax clearance certificate and VAT registration, Audited financial Statement 3-5 years of experience, and Any relevant professional practice certificates joint venture’ association letter agreement of intemational/national organization Design and supervision - G+3 primary sch 1 PU REQUEST FOR PROPOSAL FOR SERVICES Page 12 0f 32 LRPS-2022-9177793unicef & ‘SPECIAL NOTES PART | - PURPOSE OF THIS REQUEST FOR QUOTATION FOR SERVICES 1. Background 1.1 UNICEF promotes the rights and wellbeing of every child, in everything we do. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. 2. Solicitation 2.1 The purpose of this Request for Quotation for Services ("RFQS") is to invite Bids for Renovation (expansion) of UNICEF Hawassa field office AND construction expansion of adjacent primary school [as fully detailed in the Terms of Reference/Statement of Work attached at Annex B] 2.2 This RFQS document is comprised of the following: - This document - The UNICEF General Terms and Conditions of Contract (Services) which are attached as Annex A to this document - [The full Terms of Reference/Statement of Work attached at Annex B]. - BoQ - Evaluation Criteria 2.3 This RFQS is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights. No binding contract, including a process contract or other understanding or arrangement, will exist between the Bidder and UNICEF and nothing in or in connection with this RFQS shail give rise to any liability on the part of UNICEF unless and until a contract is signed by UNICEF and the successful Bidder. PART II - BID SUBMISSION PROCESS 1. Bid Submission Schedule 1.1 Acknowledgement of receipt of RFQS Bidders are requested to inform UNICEF as soon as possible by EMAIL to ETH-Addis Ababa Supply that they have received this RFQS. 1.2 Questions from Bidders. Bidders are required to submit any questions in respect of this RFQS by [EMAIL to ETH-Addis Ababa Supply that they have received this RFQS. The deadline for receipt of any questions is 14 September 2022. Bidders are required to keep all questions as clear and concise as possible. REQUEST FOR PROPOSAL FOR SERVICES Page 13 of 32 LRPS-2022-9177793unicef & Bidders are also expected to immediately notify UNICEF in writing of any ambiguities, errors, omissions, discrepancies, inconsistencies or other faults in any part of the RFQS, providing full details. Bidders will not benefit from such ambiguities, errors, omissions, discrepancies, inconsistencies or other faults. UNICEF will compile the questions received. UNICEF may, at its discretion, at once copy any anonymized question and its reply to all other invited Bidders and/or post these on the UNICEF website and/or respond to the question at a bid conference. After any such bid conference, a Questions and Answers document may be prepared and posted on the UNICEF website. 1.3 Amendments to RFQS documents. At any time prior to the Submission Deadline, UNICEF may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the RFQS documents by amendment. If the RFQS was available publicly online, amendments will also be posted publicly online. Further, all prospective Bidders that have received the RFQS documents directly from UNICEF will be notified in writing of all amendments to the RFQS documents. In order to afford prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids, UNICEF may, at its sole discretion, extend the Submission Deadline. 1.4 Submission Deadline. The deadline for submission of Bids is as follows: 21 September 2022 at 2:00 PM Any Bids received by UNICEF after the Submission Deadline will be rejected. 2. Language 2.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid exchanged by the Bidder and UNICEF, will be written in English. Supporting documents and printed literature furnished by the Bidder may be in another language provided that they are accompanied by an appropriate translation in English. When interpreting the Bid, the translated version of these supporting documents and printed literature will prevail over the original version of these documents. The sole responsibility for translation, including the accuracy of the translation will rest with the Bidder. 3. Validity of bids; Modification and Clarifications; Withdrawal 3.1 Validity Period. Bidders must indicate the validity period of their Bid. Bids should be valid for period of not less than one hundred and twenty (120) days after the Submission Deadline. A Bid valid for a shorter period of time shall not be further considered. UNICEF may request the Bidder to extend the validity period. The Bid of Bidders who decline to extend the validity of their Bid shall become disqualified as no longer valid 3.2 Other Changes. All changes to a Bid must be received by UNICEF prior to the Submission Deadline. The Bidder must clearly indicate that the revised Bid is a modification and supersedes the earlier version of the Bid, or state the changes from the original Bid. 3.3 Withdrawal of Bid. A Bid may be withdrawn by the Bidder on e-mailed, faxed or written request received by UNICEF from the Bidder prior to Submission Deadline. Negligence on the part of the Bidder confers no right for the withdrawal of the Bid after it has been opened. 3.4 Clarifications Requested by UNICEF. During the evaluation of Bids, UNICEF may, in its sole discretion, seek clarifications from any Bidder in order for UNICEF to fully understand the Bidder's Bid and assist in the examination, evaluation and comparison of Bids. UNICEF may REQUEST FOR PROPOSAL FOR SERVICES Page 14 0f 32 LRPS-2022-9177783unicef & seek such clarifications through written communications or may request an interview with any Bidder. No change in the price or substance of the Bid will be sought, offered or permitted, except as required in order to allow for correction of arithmetical errors discovered by UNICEF. 3.5 References. UNICEF reserves the right to contact any or all references supplied by the Bidder(s) and to seek references from other sources as UNICEF deems appropriate. 4. Eligibility; Bidder Information 4.1 Bidder. The term "Bidder" refers to those companies that submit a Bid pursuant to this RFQS and "Bid" refers to all documents provided by the Bidder in its response to this RFQS. A Bidder will only be eligible for consideration if it complies with the representations set out in Part V of this RFQS, including the representations on ethical standards, including conflicts of interest. 4.2 Joint Venture, Consortium or Association (a) If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid, each such legal entity will confirm in their joint Bid that: - they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the joint venture jointly and severally, and this will be evidenced by a Joint Venture Agreement among the legal entities, which will be submitted along with the Bid; and - if they are awarded the contract, the designated lead entity will enter into the contract with UNICEF, who will be acting for and on behalf of all the member entities comprising the joint venture. (b) After the Bid has been submitted to UNICEF, the lead entity identified to represent the joint venture will not be altered without the prior written consent of UNICEF. (c) Ifa joint venture's Bid is the Bid selected for award, UNICEF will award the contract to the joint venture, in the name of its designated lead entity. The lead entity will sign the contract for and on behalf of all other member entities. 4.3 Bids from Government Organizations. The eligibility of Bidders that are wholly or partly owned by the Government will be subject to UNICEF's further evaluation and review of various factors such as being registered as an independent entity, the extent of Government ownership/share, receipt of subsidies, mandate, access to information in relation to these RFQS documents, and’ others that may lead to undue advantage against other Bidders, and the eventual rejection of the Bid 4.4 Bids from organizations where the sole proprietor is a former or retired UNICEF/UN staff member. Any organization whose sole proprietor is a former or retired staff member of UNICEF (or any other United Nations organization) which submits a Bid must disclose this previous United Nations employment at the time of submission. Any such Bid will be treated as though the Bid came from an individual for the purposes of UNICEF's standard conditions on contracting former and retired members of staff. 5. Preparation of Offer 5.1 Bidders are responsible to inform themselves in preparing their Bid. In this regard, the Bidders will ensure that they: - Examine all terms, requirements and formal submission instructions included in the RFQS REQUEST FOR PROPOSAL FOR SERVICES Page 15 of 32 LRPS-2022-9177783,unicef documents (including the Instructions to Bidders section); - Review the RFQS to ensure that they have a complete copy of all documents; - Review the standard UNICEF Contractual Provisions and the UNICEF General Terms and Conditions of Contract (Services) for the supply of services publicly available on the UNICEF Supply website: https://www.unicef.org/supply/resources/procurement-policies; ~ Review the UNICEF policies publicly available on the UNICEF Supply website: https:/Avww.unicef.org/supply/resources/procurement-policies. In particular, Bidders should familiarize themselves with the obligations imposed on suppliers and their personnel and sub-contractors under the UNICEF Policy Prohibiting and Combatting Fraud and Corruption and the UNICEF Policy on Conduct Promoting the Protection and Safeguarding of Children; - Fully inform and satisfy themselves as to requirements of any relevant authorities and laws that apply, or may in the future apply, to the supply of the services. Bidders acknowledge that UNICEF, its directors, employees and agents make no representations or warranties (express or implied) as to the accuracy or completeness of this RFQS or any other information provided to the Bidders. 5.2 Failure to meet all requirements and instructions in the RFQS documents or to provide all requested information will be at the Bidder's own risk, and may result in rejection of the Bidder's Bid. 5.3 The Bid must be organized to follow the format of this RFQS. Each Bidder must respond to the stated requests or requirements, and indicate that the Bidder understands and confirms acceptance of UNICEF's stated requirements. The Bidder should identify any substantive assumption made in preparing its offer. The deferral of a response to a question or issue to any contract negotiation stage is not acceptable. Any item not specifically addressed in the Bid will be deemed as accepted by the Bidder. Incomplete or inadequate responses, lack of response or misrepresentation in responding to any questions will affect the evaluation of the Bid. 5.4 All references to descriptive materials should be included in the appropriate Bid paragraph, though the material/documents themselves may be provided as annexes to the Bid. 5.5 The completed and signed Quotation Form must be submitted together with the Bid. The Quotation Form must be signed by a duly authorized representative of the Organization/Company. 5.6 Bids must be clearly marked with the RFQS number. 5.7 If answer sheets are provided by UNICEF then these must be completed by the Bidder. 5.8 Each Bidder acknowledges that its participation in any stage of the solicitation process for this RFQS is at its own risk and cost. The Bidder is responsible for, and UNICEF is not responsible for, the costs of preparing its Bid or response to this RFQS, attendance at any bid conference, site visit, meetings or oral presentations, regardless of the conduct or outcome of the solicitation process. 6. Bid Documents; Confidentiality 6.1 This RFQS, together with all Bid documents provided by the Bidder to UNICEF will be considered the property of UNICEF and Bid documents will not be returned to the Bidders. REQUEST FOR PROPOSAL FOR SERVICES Page 16 of 32 LRPS-2022-9177793unicef 6.2 Information contained in the Bid documents, which the Bidder considers to be its confidential information, should be clearly marked "confidential’, next to the relevant part of the text, and UNICEF will treat such information accordingly. 6.3 All information and documents provided to the Bidders by UNICEF ("RFQS Materials") shall be treated as confidential by the Bidders. If the Bidder declines to respond to this RFQS, or, if the Bid is rejected or unsuccessful, the Bidder will promptly return all such RFQS Materials to UNICEF, or destroy or delete all such RFQS Materials. The Bidder shall not use the RFQS Materials for any purpose other than the purpose of preparing a Bid and shall not disclose the RFQS Materials to any third party, except: (a) with the prior written consent of UNICEF; (b) where the third party is assisting’ the Bidder in preparing the Bid, provided the Bidder has previously ensured that party's adherence to this duty of confidentiality; (c) if the relevant RFQS Materials are at the time of this RFQS lawfully in the possession of the Bidder through a party other than UNICEF; (d) if required by law, and provided that the Bidder has previously informed UNICEF in writing of its obligation to disclose the RFQS Materials; or (e) if the RFQS Materials are generally and publicly available other than as a result of breach of confidence by the person receiving the RFQS Materials. 7. Multiple bids and bids from related organizations 7.1 Bidders shall not submit more than one Bid as part of this RFQS process 7.2 If the Bidder is a group of legal entities that will form or have formed a joint venture, consortium or association at the time of the submission of the Bid then neither the lead entity nor the member entities of the joint venture may submit another Bid, either in its own capacity or as a lead entity or a member entity for another joint venture submitting another Bid. 7.3 UNICEF reserves the right to reject separate Bids submitted by two or more Bidders if the Bidders are related organizations and are found to have any of the following: (a) they have at least one controlling partner, director or shareholder in common; or (b) any one of them receive or have received any direct or indirect subsidy from the other(s); or (©) they have a relationship with each other, that gives one or more Bidders access to Confidential information about, or influence over, the other Bid(s); or (d) they are subcontractors to each other's Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or (e) an expert proposed to be in the team of one Bidder participates in more than one Bid Teceived for this solicitation process. PART lll - AWARD/ADJUDICATION OF BIDS 1. Award 1.1 Evaluation. The evaluation is carried out by UNICEF in accordance with UNICEF's regulations, rules and practices and all determinations are made in UNICEF's sole discretion. After the opening of Bids, UNICEF will carry out the following steps in the following order: First, UNICEF will evaluate each Bid for compliance with the mandatory requirements of this REQUEST FOR PROPOSAL FOR SERVICES Page 17 of 32 LRPS-2022-9177793unicef & RFQS. Responses deemed not to meet all of the mandatory requirements will be considered non-compliant and rejected at this stage without further consideration. Failure to comply with any of the terms and conditions contained in this RFQS, including provision of all required information, may result in a response or Bid being disqualified from further consideration. Second, UNICEF will evaluate Bids for compliance with the technical requirements stated in this RFQS and undertake a commercial evaluation. UNICEF will then (subject to the various rights of UNICEF detailed in this RFQS) award the contract(s) to the vendor(s) providing the lowest priced technically compliant Bid(s) 4.2 Partial Bids. [[UNICEF will not accept partial Bids] or [INSERT WHAT PARTIAL BIDS ARE ACCEPTABLE]} 1.3 Multiple Arrangements. UNICEF reserves the right to make multiple arrangements for any service(s) where UNICEF considers it in its best interest to do so. 1.4 Award Notification. UNICEF will only notify the Bidder(s) that has/have been awarded the contract(s) resulting from this solicitation process; UNICEF may, but is not required to, notify the other Bidders of the outcome of this solicitation process. 2. General Terms And Conditions Of Contract (Services) 2.1 UNICEF's General Terms and Conditions of Contract (Services) will apply to any contracts awarded in connection with this RFQS. By signing the Quotation Form, each Bidder is deemed to have confirmed its acceptance of the UNICEF General Terms and Conditions (Services). The Bidder understands that if it proposes any amendments or additional terms to the UNICEF General Terms and Conditions (Services), these must be clearly detailed in the Bid and may negatively affect the evaluation of the Bid. 3. Rights of UNICEF 3.1 UNICEF reserves the following rights: (a) to accept any Bid, in whole or in part; to reject any or all Bids; or to cancel this solicitation process in its entirety; (b) to verify any information contained in Bidder's response (and the Bidder will provide UNICEF with its reasonable cooperation with such verification); (c) to invalidate any Bid received from a Bidder that, in UNICEF's sole opinion has previously failed to perform satisfactorily or complete contracts on time, or UNICEF believes is not in a position to perform the contract; (d) to invalidate any Bid that, instructions stated in this RFQ: in UNICEF's sole opinion, fails to meet the requirements and (e) to withdraw an award to a Bidder at any time up until a contract has been signed with such Bidder, UNICEF is not required to provide any justification, but will give notice prior to any such withdrawal of award 3.2 UNICEF is not liable to any Bidder for any costs, expense or loss incurred or suffered by such Bidder in connection with this RFQS or solicitation process, including, but not limited to, any costs, expense or loss incurred as result of UNICEF exercising any of its rights in paragraph 3.1 above. REQUEST FOR PROPOSAL FOR SERVICES Page 18 of 32 URPS-2022-9177783unicef @ PART IV - REQUIREMENTS. 1. Price and Payment 1.1 Price. The fee for the services and deliverables will be treated as inclusive of all costs, expenses, charges or fees that the Bidder may incur in connection with the performance of the work. The Bidder is invited to offer any unconditional discounts. Further, the Bidder may offer early payment discounts, ie. payment within a specific period of time faster than UNICEF's standard payment terms of 30 days 1.2 Payment Terms. Invoices may be issued to UNICEF only after the services (or components of the services) have been provided and the deliverables (or installments of the deliverables) have been delivered (a) in accordance with the contract and (b) to UNICEF's satisfaction. The standard terms of payment are net 30 days, after receipt of invoice. Payment will be effected by bank transfer in the currency of the contract. The Bidder will suggest a payment schedule for the contract that is linked to clear milestones and/or deliverables identified in the Terms of Reference/Statement of Work. 4.3 Currency. (a) The currency of the Bid shall be in Ethiopian Birr (ETB). UNICEF will reject any Bids Submitted in another currency. (b) If the above paragraph (a) explicitly permits two or more specified currencies for the Bids, then for evaluation purposes only, offers submitted in a currency other than ETB will be converted into US Dollars using the United Nations rate of exchange in effect on the submission deadline date. 1.4 Taxes. Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNICEF as a subsidiary organ, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. Alll prices/rates quoted in the Bid must be net of any direct taxes and any other taxes and duties, unless otherwise specified in the RFQS documents 2. Implementation 2.1 No Reliance. Except as expressly set out in the RFQS documents, UNICEF will have no obligation to provide any assistance to the contractor and UNICEF makes no representations as to the availability of any facilities, equipment, materials, systems or licenses which may be helpful or useful for the performance of the work. If the Bidder requires any facilities, equipment, materials, systems or licenses in order to do the work, this must be explicitly detailed in its Bid 2.2 Sub-contractors. Bidders must identify in their Bid, any products which may be offered by themselves, but originate from another supplier and/or country. Further, bidders must identify in their Bid any planned subcontracting of services. All subcontracting arrangements will be reviewed by UNICEF as part of its evaluation of the Bid 2.3 Experts. If so required in the Terms of Reference/Statement of Work each key expert profile requested in the Terms of Reference/Statement of Work must sign an exclusivity and availability statement. The purpose of Exclusivity and Availability Statement is as follows: (a) The key experts proposed in the Bid must not be part of any other Bidders Bid being REQUEST FOR PROPOSAL FOR SERVICES Page 19 of 32 LRPS-2022-9177793unicef @ submitted for this RFQS process. They must therefore engage themselves exclusively to the idder. (b) Each key expert must also undertake to be available, able and willing to work for all the Period foreseen for his/her input during the implementation of the contract as indicated in the ‘Terms of Reference/Statement of Work and the Bid. Having selected a Bid partly on the basis of an evaluation of the key experts presented in the Bid, UNICEF expects the contract to be executed by these specific experts. As the expected date of mobilization is given in the RFQS, UNICEF will only consider substitutions after the deadline for the submission of offers in cases of unexpected delays in the commencement date beyond the control of the Bidder, or exceptionally because of the incapacity of a key expert for health reasons or due to force majeure or other circumstances which may justify a replacement and which would not have any effect on the selection of the Bid. The desire of a Bidder to use an expert on another project or a change of mind on the part of an expert about the contract will not be accepted as a reason for substitution of any of the key experts. 2.4 Joint Ventures. The description of the organization of the _ joint venture/consortium/association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of this RFQS both in the Bid and the Joint Venture Agreement. All entities that comprise the joint venture will be subject to the eligibility and qualification assessment by UNICEF. Where a joint venture is presenting its track record and experience in a similar undertaking as those required in this RFQS, it should present such information in the following manner: (i) Those that were undertaken together by the joint venture; and (ii) Those that were undertaken by the individual entities of the joint venture expected to be involved in the performance of the services defined in this RFQS. Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be claimed as the experience of the joint venture or those of its members, but should only be claimed by the individual experts themselves in their presentation of their individual credentials, 3. Liquidated Damages 3.1 Liquidated damages. Any contracts awarded in connection with this RFQS will include the following clause on liquidated damages: In addition to, and without prejudice to any of the other rights and remedies of UNICEF including, but not limited to, those set out in the UNICEF General Terms and Conditions of Contract’ (Services), if the ‘Contractor fails to provide the Services or the Deliverables in accordance with the time schedule set out in the Contract, or if UNICEF determines that the Services or Deliverables do not conform to the requirements of the Contract, UNICEF may claim liquidated damages from the Contractor and, at UNICEF's option, the Contractor will pay such liquidated damages to UNICEF or UNICEF will deduct such liquidated damages from the Contractor's invoice(s). Such liquidated damages will be calculated as follows: one half of one per cent (0.5%) of the Contract Fee for the delayed Services and Deliverables for each day of delay, or in the case of a Fee calculated on a time-based rate, one half of one per cent (0.5%) of the time-based rate for all the Contractor Personnel required to provide the relevant Services or Deliverables, until performance of conforming Services or delivery of conforming Deliverables, up to a maximum of ten per cent (10%) of the value of the Contract. The payment or deduction of such liquidated damages will not relieve the Contractor from any of its other obligations or REQUEST FOR PROPOSAL FOR SERVICES Page 20 of 32 LRPS-2022-9177793unicef & liabilities pursuant to the Contract. PART V - BIDDER REPRESENTATIONS. 1, Price - Most Favoured Customer 1.1 The Bidder confirms that the fees, rates and charges and related pricing terms with respect to the services specified in the Bid are the most favourable pricing terms available to any customer of the Bidder (or any of the Bidder's affiliates). If at any time during the term of any contract resulting from the Bid, any other customer of the Bidder (or of any of the Bidder's affiliates) obtains more favourable pricing terms than those provided to UNICEF, the Bidder will retroactively adjust the fee and related pricing terms under the contract to conform to the more favourable terms and the Bidder will promptly pay UNICEF any amounts owing to UNICEF as a result of such retroactive fee adjustment, 2. General Representations By submitting its Bid in response to this RFQS, the Bidder confirms to UNICEF as at the Submission Deadline: 2.1 The Bidder has (a) the full authority and power to submit the Bid and to enter into any resulting contract, and (b) all rights, licenses, authority and resources necessary, as applicable, to develop, source and supply the services and to perform its other obligations under any resulting contract. The Bidder has not and will not enter into any agreement or arrangement that restrains or restricts any person's rights to use, sell, dispose of or otherwise deal with any service, deliverable or outcome that may be acquired under any resulting contract. 2.2 Alll of the information it has provided to UNICEF concerning the services and the Bidder is true, correct, accurate and not misleading. 2.3 The Bidder is financially solvent and is able to supply the services to UNICEF in accordance with the requirements described in this RFQS. 2.4 The use or supply of the services does not and will not infringe any patent, design, trade-name or trade-mark 2.5 The development and supply of the services has complied, does comply, and will comply with all applicable laws, rules and regulations. 2.6 The Bidder will fulfill its commitments with the fullest regard to the interests of UNICEF and will refrain from any action which may adversely affect UNICEF or the United Nations. 2.7 It has the personnel, experience, qualifications, facilities, financial resources and all other skills and resources to perform its obligations under any resulting contract. 2.8 The Bidder agrees to be bound by the decisions of UNICEF, including but not limited to, decisions as to whether the Bidder's Bid meets the requirements and instructions stated in this RFQS and the results of the evaluation process. 3. Ethical Standards UNICEF requires that all Bidders observe the highest standard of ethics during the entire solicitation process, as well as the duration of any contract that may be awarded as a result of this solicitation process. UNICEF also actively promotes the adoption by its suppliers of robust policies for the protection and safeguarding of children and the prevention and prohibition of REQUEST FOR PROPOSAL FOR SERVICES Page 21 of 32 LRPS-2022-9177793unicef @ sexual exploitation and sexual abuse. By submitting its Bid in response to this RFQS, the Bidder makes the following representations and warranties to UNICEF as at the Submission Deadline: 3.1 In respect of all aspects of the solicitation process the Bidder has disclosed to UNICEF any situation that may constitute an actual or potential conflict of interest or could reasonably be perceived as a conflict of interest. In particular, the Bidder has disclosed to UNICEF if it or any of its affiliates is, or has been in the past, engaged by UNICEF to provide services for the preparation of the design, specifications, cost analysis/estimation, and other documents to be used for the procurement of the services requested under this RFQS; or if it or any of its affiliates has been involved in the preparation and/or design of the programme/project related to the services requested under this RFQS. 3.2 The Bidder has not unduly obtained, or attempted to obtain, any confidential information in connection with the solicitation process and any contract that may be awarded as a result of this solicitation process. 3.3 No official of UNICEF or of any United Nations System organisation has received from or on behalf of the Bidder, or will be offered by or on behaif of the Bidder, any direct or indirect benefit in connection with this RFQS including the award of the contract to the Bidder. Such direct or indirect benefit includes, but is not limited to, any gifts, favours or hospitality. 3.4 The following requirements with regard to former UNICEF officials have been complied with and will be complied with: (a) During the one (1) year period after an official has separated from UNICEF, the Bidder may not make a direct or indirect offer of employment to that former UNICEF official if that former UNICEF official was, during the three years prior to separating from UNICEF, involved in any aspect of a UNICEF procurement process in which the Bidder has participated. (b) During the two (2) year period after an official has separated from UNICEF, that former official may not, directly or indirectly on behalf of the Bidder, communicate with’ UNICEF, or present to UNICEF, about any matters that were within such former official's responsibilities while at UNICEF. 3.5 Neither the Bidder nor any of its affiliates, or personnel or directors, is subject to any sanction or temporary suspension imposed by any United Nations System organisation or other international inter-governmental organisation. The Bidder will immediately disclose to UNICEF if it or any of its affiliates, or personnel or directors, becomes subject to any such sanction or temporary suspension during the term of any resulting contract. If the Bidder or any of its affiliates, or personnel or directors becomes subject to any such sanction or temporary suspension during the term of the contract, UNICEF will be entitled to suspend the contract for a period of time up to thirty (30) days or terminate the contract, at its sole choice, with immediate effect upon delivery of a written notice of suspension or termination, as the case may be, to the Bidder. If UNICEF choses to suspend the contract it will be entitled to terminate the contract at the end of the thirty (30) days’ suspension at UNICEF's sole choice. 3.6 The Bidder will (a) observe the highest standard of ethics; (b) use its best efforts to protect UNICEF against fraud, in the solicitation process and in the performance of any resulting contract; and_(c) comply with the applicable provisions of UNICEF's Policy Prohibiting and Combatting Fraud and Corruption which can be accessed on the UNICEF website at https://www.unicef.org/supply/resources/procurement-policies. In particular, the Bidder will not engage, and will ensure that its personnel, agents and sub-contractors do not engage, in any corrupt, fraudulent, coercive, collusive or obstructive conduct as such terms are defined in REQUEST FOR PROPOSAL FOR SERVICES Page 22 of 32 TRPS-2022-9177793unicef & UNICEF's Policy Prohibiting and Combatting Fraud and Corruption. 3.7 The Bidder will comply with all laws, ordinances, rules and regulations bearing upon its participation in this solicitation and the UN Supplier Code of Conduct (available at the United Nations Global Marketplace website - www.ungm.org) 3.8 Neither the Bidder nor any of its affiliates, is engaged, directly or indirectly, (a) in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32, or the International Labour Organisation's Convention Concerning the Prohibition and Immediate Action for the Elimination of the Worst Forms of Child Labour, No. 182 (1999); or (b) in the manufacture, sale, distribution, or use of anti-personnel minés or components utilised in the manufacture of anti-personnel mines. 3.9 The Bidder has taken and will take all appropriate measures to prevent sexual exploitation or abuse of anyone by its personnel including its employees or any persons engaged by the Bidder to perform any services in the Bidder's participation in this solicitation. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any laws relating to consent, will constitute the sexual exploitation and abuse of such person. The Bidder has taken and will take all appropriate measures to prohibit its personnel including its employees or other persons engaged by the Bidder, from exchanging any money, goods, services, or other things of value, for sexual favours or activities or from engaging in any sexual activities that are exploitive or degrading to any person. 3.10 The Bidder confirms that it has read UNICEF's Policy on Conduct Promoting the Protection and Safeguarding of Children. The Bidder will ensure that its Personnel understand the notification requirements expected of them and will establish and maintain appropriate measures to promote compliance with such requirements. The Bidder will further cooperate with UNICEF's implementation of this Policy. 3.11 The Bidder will inform UNICEF as soon as it becomes aware of any incident or report that is inconsistent with the undertakings and confirmations provided in this Article 3. 3.12 Each of the provisions in this Article 3 of Part V constitutes an essential condition of participation in this solicitation process. In the event of a breach of any of these provisions, UNICEF is entitled to disqualify the Bidder from this solicitation process and/or any other solicitation process, and to terminate any contract that may have been awarded as a result of this solicitation process, immediately upon notice to the Bidder, without any liability for termination charges or any liability of any kind. In addition, the Bidder may be precluded from doing business with UNICEF and any other entity of the United Nations System in the future 4. Audit 4.1 From time to time, UNICEF may conduct audits or investigations relating to any aspect of a contract awarded in relation to this RFQS, including but not limited to the award of the contract and the Bidder's compliance with the provisions of Article 3 above. The Bidder will provide its full and timely cooperation with any such audits or investigations, including (but not limited to) making its personnel and any relevant data and documentation available for the purposes of such audits or investigations, at reasonable times and on reasonable conditions, and granting UNICEF and those undertaking such audits or investigations access to the Bidder's premises at reasonable times and on reasonable conditions in connection with making its personnel and any relevant data and documentation available. The Bidder will require its sub-contractors and its agents to provide reasonable cooperation with any audits or investigations carried out by UNICEF. REQUEST FOR PROPOSAL FOR SERVICES Page 23 of 32 LRPS-2022-9177793,unicef @ INSTRUCTION TO PROPOSERS 1. MARKING AND RETURNING PROPOSALS 1.1 Proposals shall be. submitted in the manner specified earlier in this solicitation document. Detailed submission guidance at paragraphs 1.7, 1.8 and/or 1.9 should then 3 followed accordingly. 12 The Bid Form/Request for Proposal. for Services Form must be signed, and. submitted together with the Proposal. The “Bid. “Form/Request for Proposal for Services’ Form should be signed by the duly ‘authorized representative of the submitting company. 13 Proposals must be clenrly, marked wih, the RFPS) number and the name of the ‘company submitting the Proposal. 1.4 roposers should, note that Proposals received in the following manner will be invalidated: 2) sti ipoorrect, (as applicable) postal address, email » received after the stipulated closing time and date; ©) failure to quote in the currency(ies). stated in’ the RFP(S); i 4). in’ different form than prescribed in the RFP(S). 1,5 Technical, Proposal: The Technical Proposal. should ies Ue ced “and requiremats ule ths ying particular attention 10 its schedules/Terms Of Retefonce Stutement of \ Work and “its evaluation Griteria, It is important to note that UNICEE actively Wweleotiegintovative proposals and orginal solutions 10 the stated service/goods need. NO PRICE INFORMATION SHOULD BE CONTAINED IN THE TECHNICAL PROPOSAL, 1.6 Price Proposal: The. Price Proposal should, be prepared in accordance with the requirements contained in the: schedules/Terms of Reference/Statement of Work for this RFP(S). 1.7 Sealed Proposals (as applicable) 1.7.1 See paragraph 1.1 above concerning applicability of this’ paragraph. 1.7.2 ‘The Proposal must be sent for the attention of uunii/team and address” as specified in this REP/RFPS. Proposals not sent in this manner will be disqualified. 1.7.3 They must be clearly marked as follows: * Quter sealed envelope: Name of company FER BOL INAME OF UNIT & UNICEF OFFICE ADDRESS] * Inner sealed envelope - Technical Proposal (1. original and 2 copies): Name of company, RFP(S) number - technical. proposal * Inner sealed envelope - Price Proposal (1_ original and 2 copies): Name of company, RFP(S) number - price proposal No price information should be provided in the Technical Proposal. Proposals received in any other invalidated. manner will be 1.7.4 tn case of any discrepancy between an original and 2 Copy, the original will preva. " 1,7,5 Any delays encountered in the mail delivery will be at the ‘risk of the Proposer. 1.8 Faxed Proposals (as applicable) 1.8.1 See paragraph 1.1 above concerning applicability of this. paragraph. 1.8.2 Faxed Proposals must_be returned to the ONLY ACCEPTABLE FAX NUMBER for Proposals as specified in this RFP(S) Document. Proposers' should note. that Proposals received at any other fax number will be invalidated. No price information should be provided in the Technical Proposal. 1.9 E-mailed Proposals (as applicable) 1.9.1 See paragraph 1.1 above concerning applicability of this paragraph, 1.9.2 All e-mailed Proposals must be submitted to. the ONLY ACCEPTABLE E-MAIL ADDRESS as. specified in this solicitation document. No other recipient should be "Co" or "Bee" in. the e-mail submission. Proposals not sent in this manner will be disqualified. 1.9.3, All Proposals submitted by e-mail must be siibmitted as email attachments. The Technical ‘Proposal and Price Proposal must be seit, 2S. separate attachenenis and clearly “indicated as such inthe file name’ (e-8. Company ABC Technical Proposal, Company ‘ABC. Price Proposal.“ Email links (eg fo documents to be downloaded. from cloud based. folders) are not. acceptable unless otherwise specifically” requested. ‘Proposals submited asa Tink or through a Tink ‘will be invalidated 2. OPENING OF PROPOSALS 2.1, Proposals received prior to the stated closing time aid date will be Kept™ unopened. UNICEF will open Proposals when the specified time has arrived and no Proposal received thereafter ‘will be considered 22 UNICEF will accept no, reigonsibility for the remeture opening of “a Proposal which Is not propet Ridressed of tdentifed. © Tees 2.3 In cases when a Public Opening is held, the invited roposers, or their authorized representative,” may attend thelpublic Proposal opening at the time, daté and location specified in the RFP(S) documents. 3. UNGM REGISTRATION < PROPOSAL FOR SERVICES LRPS-2022-9177793 Page 24 of 32unicef & 3.1. UNICEF is of the United Nations Global Marketplace(UNGM). Accordingly, all proposers are encouraged to become a UNICEF’ vendor "by' creating a vendor profile in the UNGM website: www.ungm.org 4. AWARD NOTIFICATION 4.1 UNICEF reserves the right to make public Rotifcation of ‘the outcome “on. an. REPS) “advising roduct/service, ‘awarded supplier and “total” value of award. REQUEST FOR PROPOSAL FOR SERVICES Page 25 of 32 LRPS-2022-9177793 -unicef & ANNEX A. GENERAL TERMS AND CONDITIONS Det and UNCEF Spy Wee Lt eee Ginn Tem ant Conds (Seve, twig te ve orig lets pe nie, ms, sod eres wh une 4 itl ne contrat oat mane Wem 6 a Ya pd Geo tine cectge been he irks of poopy ead at colons ug ws amd ‘nage fm o Gd erly, al tes nr, he ember pony mar Sc, or al erect Spree he ree, guly chr fh comme ern) lar cance fr sever tl by UNICEF, ace 6 hy ise nie + txgterm aragenen Siler ec Denes” meas Ge work pat a ett up of eS oil be el Dining Calm ay vn, ek ir ofa nig se, enc & dp reer au, ek or sar wine ae ta uy ae ene weer Oy eign cr semimall) 0 dig. eae. trp, ceemnewng Seay “ons (ere Ingen ay mae he ml prt opera f(y soft ee 11 ey UNCEF sees tenor ene ovens ny aad al UNICEF cme, cnr and er oom! aed a eter xem (er caliboreg wih UNCER. is ech com, aatrnt y UNICEF wo aes ad oe te omen i tae 4 Gemma ofa couny ia wich UNICE? pois mari com's “Key Fe we: ) Femelle ppt a ey aie 3 ‘nium. parm men, snr sen) Io be ame fr panini eprom f te Gimace i) Pesos ier Teor se aeies wih he popu ed (a) die ‘to ae duipmad why pod by agent of te Cour ant UNICEF aie at” mean Cac UNICEF ager an 8 ary” mace eh of te Commer Crs “Rene” ena te Cans os, epee, sg, vil become Sey le” man, with mpc ay krone, se ee mkt Ahivey of te Serer o Duets, me mae ened eat he ety of sh tomas sen, sro tare muy ae Bh ed connie a) fh teach or cmon could ety comrone dv Sly of UNICEF Coa mai act % nt UCU rm Sey et it [UMCEE Dea theory, enemy. o Imi fe UNICEF Da {bye UMICEF or Ent Une eas UNICEF Ba “Sever en theses pit te ele see of Co. “UNICEF ein ey al nemo a al oro ed a al in a ‘hot pie oe Cancer be ote UNICEF wo Eo Use en he Co oF teu UMICEs snr Eat Use fe Ses oa cet he ‘Sinise acl by te Cntaor te prone o be Cet “wcee SigayWebue’ tee UNICEF's pile cut wpe ae epihori orn renrens pees my be pid fem tne te 12 Mase Gat Teme sk Cottons of Cet, UNICEF's Py Pig ant Ccentutey Put sd Coma th UNICEF Ply on Cat Prong te rin el ‘Sequrng of Chea, de UN Sale Cols eC snd UNICEF nlraton Dore ‘ety lord 1 te Cour a nl aber plc alate he Car ep lib cee UNICEF Siply Wess Te Coma epee ht read al nc 211 Cone wil pie he Sr tir he Dabs in cote wih spe of er a te Cnr, og bt ota. tine fr een ef he Cnt he Conn wile apne x mle ce pring al te mcy pee sme, me a nga l rmaeg al arangenes aay he ero ‘erp cf Sree ley te Deets ua be Cn 22 Te Counc tenis ha et a expe Sot eC. UNICEF Ss Sem ebaionfo pe sy aie to he Concer mt UNICEF er 2 iy be ip rw Sr he inet ty he Conn of ins rhe Cc OMCEF poss ae of UNICEF promi, tls of ayn vier oo seo reno) fo the Cree fr te pipes of th Court the Concer wil it a 8 Pee of abner wx al dies) wr ch sar ela or pee pe fe wich ws stents nt) mpl wit UNICEF sui anor das sat ences nck sea we, alg tnt Ue UNC's oration sy Pei. The Comrie ht ely Ue of Fes te fon ari te (Gem, nd appre by UNICE, hve i 0 UNICEF's pein, ese yer 23 The Comacor wil we i ete © sxonmalae mantle ros fens ta he ge ew a he Snes of ne fr vin of he Seo ley ee Dene, I UNICEF ress any ai age fe se of work of tne fe, UNICEF sed he Car wl gine ty ety rr o be Cornet ig 0 Fe nde te sen ure Cou Ay ach aged cages wl bce ino ‘he ey ea et 8 rites antes Cama spn by ah UNICEF ta the Cet. Shlé he Pars fa fo age en any ck cages winery 0) dys, UNCEF ‘i hve etn 1 mete te Cost wit py riding aber pron of 24 Te Cenracer il ite sok nor st cs Hm my ey er fa UNICEF (ce eer atant by UNICEF to gh erin fo te Canre) enmon ih Proven he Series elo at ty fe Or 25. Tie w sy ogo ant mie wich my be pot he Carr by UNICEF Sel in ih UNICEF. Sch egupmen ea sin il rma UNICEF he Sco cB Corto wien one sy te Cara de ne con 5 ‘te ey te oe he Cota tet 1 ual ea te. The Casa ty (OWCHF ee a a a ro img cern oe gue a es yd Nemeroning Seis ad Onsen of Dy 26 i te Cmsor deine ¥ wi be umble 1 poe he Sees oder he ‘ne ty i de sil ne Cn, Cntr mi (kel coma wih UNICEP demi te ae epi mens Fr deer f te Sees eta {08 ie pony son wo egdie ley of te Sever ay Divers at Be esol 0 reese by UNICEF 27 The Canoe soles tat UNICEF say miter de Cis proms ue Page 26 of 32unicef & ANNEX A GENERAL TERMS Cott sot saya any tne ee uly ef Seis poied a he Denes owes 10 pri il coertin sin ach peroneal, at a toa! ca expen © UNICEF. aw poe eat Worm ly eed ‘UNCER, nig, bt id, at of ort tC, eed st ont te urged ant payers mde by UNICEF oF pcg. Net a eto of te ay of er want ober gre tt Cnr 2A we Senet or Deen pol Be Cane cn © sm he Connst oa lind eof compte, win Pesce a of ber He (2) to tae, ge Re Cama, a me Comsat. 0 em peta, ining dtc nt uti, UNCER mtsrn wi iy (3) aye aor mange of UNICEF's mtce or win neh or pend ot ONCE my (rp e Conc rebel pres i am ay UNICEF espe of sh ‘canons 0 canon errs it ay ch acon eee apn dae eof he Conc TA Tee Commer wt) bere he Men sed f ih) we Hb fn rons UNICEF agit fant he peforamee of the Crime atc) amy wih te lee porto of UNICEF's Pley Pining ant Cobain Fa tl Crain I 75 Te Cousot wm of Cet, comet (ls, ei, ea maton bering won te proce oft egies Cac od) fos f conte rout de he UN Sipe Ca ef Cinta x te Ue ‘Nou Gl Marple seine = eames sewied cnciy or nity, ) nay pice toms wih te igs et cl Cnn ete Rips of te Chi eleg Ary 32 er oe Inertom! Lahr Orpmiaions Cameron Coin he tein mdi An or de lain to prover seal apn ah of ayo Oy Fene leg rersoes er 2) rn capped yi Coma 0 rom my ens ir te Cut. Fr tte Seal sty wa ps es in epee ap epee 0 "wet wales seal enon tl se f aah pron ao, Com (rom st ware at fs ent wale all aropate mene pt te soe Eeag is ens o ar pas ena by he Coat. om ecg sme ns, series his of he. fr Seal Ses eso fom SE {hy sonal scene dat ae expe oF epg to ay peta Ti penn coves an fo tinue te Conner innately wpe nice fo de Cosneer wae 2) Lily Tenn tgs ye abi ay Ks “RT Commer wl om NCEE a 8 at mes ste of sy nit o eg th esse wih be unkind coins pve is Arle 7. 29 Toe Canazor aeons at apes dat ech of Be ov is Ac 7 Me Coc ody oer ect Dnen UNICS a tu Cron wih idee et Sten maze 9 Courseor i) UNCEF tecoms wat of ay ee eRe ta Ionita he Conor bs a ce anderen an ena pied fe Arle 7 ore eae pss of ty nat een UNICE ant he Co 6 sy che Coarnors Aline 0 (2) he Coane of ay of #2 Aine, or Rema © cers ees jet ay son pry apes tbe a Ae 73 Sing (5) tee ce of spt fe Cnr arse son ada he Ime or hecho UNICEF vst wit ed pd in ie of supe UNICEF may i he spn ty wit te he Con ad te Ce la hr fre mae ae ng moan ama by the Cnc. UNICEF maya ay ae, ee ‘gt mit Oe Cts any or comet teen UNC anh Cc, (©) fey supe or weno nb Arle 7 wl be wea ey ay 6 iin eer age er aye aby Ha all Copertin wit Ate Ae Ite {AL Fe tine tine, UNICEF my ent nt, posit itor ines ing my ae oe Con ae ot ened eta of he Coe lakh Cows owes persed de at promis of te Cnet ply 2 iiig but et ine Garacs canola wa rostrs of Ariie shone ‘he Comer wit pe et ily cope Wh ay chen. pxtene Sti et nd meg Re ye feet des and co rome coi, ad grain UNCEF and dae aig | Ingen, ppm ans © sigan sto te Coun" pens a eae tis dco ane nina comma wh ange Fel any rca a ‘ot teed to te Ganoers wos. sentient ntben, to pv mabe ‘Sree ings, prereset by UNICEF. 9. Pisa emai: Son of Die Seti i tla © he Carat wl dened war pete plete ce tara fy of he rian macs of Unio ae, lig UNICEF ad 1 sunny eps er te Cen on te Psa nme of he Unt Nats 9.2 Te wm oe Comet wi ier pe wiht spinon of ay am 93 Te Pt wl Gi tet in mle miei ay it, como shin fag ot cl ong we Cont Wht te Fes nit tsk sat alee fone rongh tli, te seri wl ae gle ence wh oe UNCTRAL, Ciinon Ruler tn fe, or eng tothe cee ary be aed tee he ke Aay sue, caer ots teen te Prange he Cat wh ‘5d in ty GO ys ae ene Pay es rogue fom te eer Pye {eth seme can ee ty efter Pay vo eta, The rn wil we ple Now York RY. USA. The dc of al hun wit bed on gear pce of Iie! conmei tw, The aia aml it eo eer © awed pi Gems trun Oe Rae (0) Oe peg vay sah est we sles Te Pris wil te Soul ty ay itn ad ee 8 welt of ch ie a he fe atin oy ch comers, cio dias 101 hay me, ep cane il ed Be gh mae ase He Sie eens cron. Thee, ms covet wl be Aeed pmby nod ing Wont pom oe see mc We ston! yet ie en ein fe Ht tn et wit, de sees snd consnns of Comet and, in cat of my ambiguity, dmrpeney ot romney. he urn tenis oe Cet wl pl Page 31 of 32unicef ANNEX A GENERAL TERMS AND CONDITIONS Imposed ariel cenit wie pone o¢ Arce 9 vice ad nis WA The Goumecor soos UNICEF's conminent 59 eaipny a2 ced i UNICEF's iran DiclnzePozy a fins a tc UNI pc dre 112 The feo ne Pay ctw 6 ke tenia wih pes my et ter Pay wh Is tine rm of he Cat wl ma oy td wl ot rng ene, 13. The Courcer wil cowie vee te ep su of ab npn art ‘epids UNICEF. Nain entd in Cat wll be ceo ling hPa ria Poe mule cer das of te Cara of mp fe Ca, oof a te (cars rho clone unr he Car, US No ge of tie 1 he Coo ce i kr he Cm ay ey of fhe ty UNICEF wo exe ap ere try sate UNICEF un he Cnn, wil be shed w ple wy Hp offen ule te UNICEF are Cnet 6 ‘Swine ase fay Aes er ener sabe UNICE we te Coe 1.6 The Game Wnt sk ea en, acm aber eam ity al nmetiety renee Fen te reno of em och wae em a 117 Te Censor wl 0 abeie ceric ke lic or pups of corm ‘dager nul at fae eumcnl top veh UNICEF or Ua os ear se pits verso the sam af UNICEF ir the puns tne Se a etare wihow por writen perma of UNICE. WA The Cones maybe mine no ngage eer in api. The wel econo ‘2c Cmmnct for meses ods, ad te Eigeh Inga ste wil pam a 19 Ne min or carge te Cnet a 9 era ay fF Bovis, sn conn rnnaip of any Kd wih Como wil be vals ers feat UNICEF wert on ira wen madness Cont sped by on sored Proce a te Serr a Ge oe Dees a Ge egy a eer wes fe Page 32 of 32Evaluation of proposal Following closure of the RFP, proposals will be evaluated by a UNICEF evaluation team to assess their merits. The evaluation will be restricted to the contents of the Proposals and the reference checks. First, the Technical Proposals will be evaluated, The Technical Proposal was allocated a total possible value ‘£70 points. Technical Proposals receiving 49 points or higher, will be considered technically responsive and the Price Proposal will be opened, Proposals which are considered not technically compliant and. nonresponsive, will not be given further consideration. Second the Financial Proposal will be evaluated. The total number of points allocated for the Financial Proposal is 30. The maximum aumber of points will be allocated to the lowest price proposal that is opened and compared among those bidders which obtain the threshold points in the evaluation of the Technical Proposals. All other Price Proposals shall receive points in inverse proportion to the lowest price. UNICEF will not be held responsible for any duties, taxes or other levies including Value Added Tax for ‘which the Firm may be liable in the course of the contract. All duties, taxes, or other levies must be included in the fees as shown in the Financial Proposal. ‘The cost of all items in the Financial Proposal shall be calculated and shown in Ethiopian Birr Evaluation criteria: CATEGORY POINTS 4 TECHNICAL AND FINANCIAL CAPACITY (20) — Professional expertise and experience in Construction Management Consultancy Services. — Ability to work in several languages including amongst others, eg. English, Amharic, Somali and other applicable local languages related to project — Technical capacity, facilities and equipment to be used for the project. = Ability to work country wide — Financial capacity/status. 2. STANDARD STRATEGY/METHODOLOGY (20) = Quality of proposed approach/methodology and proposed management control system. = Quality of the proposed work plan and schedule of activities. Safety and health measures Quality assurance- types of material tests per stage and laboratories to be used 4. PROPOSED TEAM (10), = Qualifications of the proposed management team. ~ Team leader: relevant experience, qualifications, and position in the fizm. - Team members: relevant experience of similar scope and complexity, qualifications. - Number of support staff 4 EXPERIENCE AND EXPERTISE (WO) = _Number of years in related business— Experience in providing similar services to other International Organizations and/or Commercial Companies. — Reference check = Visits to projects 3. OVERALL RESPONSE (0) - Understanding of context, and responsiveness to, UNICEF requirements. ~ Understanding of scope, objectives and completeness of response. ~ Overall concord between UNICEF requitemeats and the proposals. 6. PRICE G0) TOTAL MARKS (200)Provide UNICEF with theee com and unrated) and inventory timely manner any problem ‘under the defect ibility. 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