What is Xero?

According to realtimecpas.com, Xero is an online accounting software for small business that let you share access to your latest business numbers with your
team, accountant and bookkeeper – so everyone is up to speed. It’s fast and simple to work together in the cloud, so you can make smart business decisions
when it matters most – right now.

The image shown above is the interface when the “Dashboard” Tab is clicked. Xero has a header menu at the topmost part of the screen (the blue one)
containing different tabs. Whatever transaction you are working on, this header menu is fixed at the top for easy access. Demo Company is the company
name encoded in this account. Dashboard contents will be discussed later.
 SUBMENUS OF MAIN TABS

SUBMENUS OF SECONDARY TABS

FILES (under Demo Company Tab
• Your Xero file library contains an Inbox and Contracts folder. You can add any additional folders
you need.
• Upload files to the file library or email files directly to the Inbox folder, then attach them to
individual transactions, items and emails in Xero.
• See which transactions your files are attached to.
• Each file must be less than 25MB.
• You can upload most standard file types into Xero, except executable, audio or video files.
ORGANIZATION SETTINGS (under Demo Company Tab)
DASHBOARD TAB - Hover your mouse over graphs to show specific information as shown in the image.
DASHBOARD TAB (continuation)
DASHBOARD TAB invoices that you have sent to your customers. This panel is linked to
the Sales Overview Function.
The dashboard displays a snapshot of your organization's financial and
transactions entered in Xero. Your user role (user access) will determine An invoice, bill or tab is a commercial document issued by a seller to a
what displays on your dashboard. buyer indicating the products, quantities, and agreed prices for
products or services the seller had provided the buyer. You may have
Customize your dashboard to suit your needs by clicking “Edit dashboard”
already seen an invoice or sales invoice when buying appliances or
at the end of the page. You can move the panels on your dashboard around
gadgets accessories. Some stores issue sales invoice instead of official
or hide them. The dashboard is user-specific, so only you will see these
receipt.
changes. The following are the dashboard panels:
4. Total Cash In And Out - This shows the cash moving in and out of your
1. Bank Accounts – Business Bank Account and Business Savings bank.
organization, based on figures in the Bank Summary report.
When you add a bank account, you have to option to show or hide bank
accounts on your dashboard. 5. Expense Claims – Expense claims are company expenses that are paid
using the employee’s personal cash. Depending on your user role,
2. Accounts Watchlist - To display the Account watchlist panel, you need
you'll see a summary of all your expense claims to help you keep track
to edit an account in your chart of accounts and select the Show on
of the status of claims. Click New claim to submit a new expense claim
Dashboard Watchlist checkbox. The Account watchlist shows two
or select a status to view expenses with that status.
balances:
6. Bills You Need to Pay - A graphical snapshot of the bills (including
• This Month – balance posted to the account during the current
accounts payables) you need to pay, and when you need to pay them.
month.
Links through to the purchases overview. Bills refers to the
• YTD – balance posted to the account for the financial year, to the expenditures of the company.
end of the current month.
7. Business Performance Graphs - If any business performance
For balance sheet accounts, the YTD column will show a cumulative graphs are favorited, you'll see them on your main dashboard under
balance that includes all transactions posted to the account since you the heading Business performance.
started using Xero.
3. Invoices Owed to You - Similar to Aging of Receivables. Contains the
summary of invoices (including accounts receivables). Contains how
long invoices have been outstanding based on the due dates of sales
SHORT-TERM CASH FLOW
SHORT-TERM CASH FLOW
⚫ Under Business Tab
⚫ The Short-term cash flow feature is a dashboard style tool designed to
help you view and manage your cash flow better.
⚫ You can choose multiple bank accounts to see what the projected
balance will be in 7 days or 30 days.
⚫ It is calculated entirely on the Xero balance of the nominated bank
account/s and the upcoming bills (payables) and invoices (receivables)
that are entered into Xero. The information is more accurate when
overdue invoices and bills have been paid and reconciled in Xero.
⚫ By updating expected or planned dates, you will see the impact of
delaying or paying a bill and know which invoices need to be followed
up on again. This will help improve your cash flow for the month.
⚫ Short-term cash flow will not display the currency of an invoice. The
dashboard shows all foreign currency invoices in the organizations’
base currency. Click on the invoice to see more detail about it.
⚫ Reimbursable expense claims will display on the dashboard, but payroll
and credit notes will not.
Short-Term Cash Flow Panels:
1. Projected Balance from Invoice and Bills – Based on the image, the
projections are set to “Business Bank Account” and “next 30 days.” You
can mark other bank accounts to be included in the projection.
Likewise, you can also change “Next 30 days” to Next 7 days.”
2. 30-day Summary and Line Graph
⚫ Invoices owed to you = receivables
⚫ Bills to pay = payables
3. Invoices Owed to You - The “grouping by date” can be changed to
“grouping by contact.” In Xero, “contact” refers to the assigned name
of a customer, supplier, or other entities. The total amount was broken
down into per week, per day, and per invoice.
4. Bills to Pay - The “grouping by date” can be also changed to “grouping
by contact.” Similar to “Invoices owed to you,” The total amount was
broken down into per week, per day, and per invoice.
5. Suggested Actions - As mentioned, the forecasts are more accurate
when overdue invoices and bills have been paid and reconciled. Xero
will suggest encoding expected payment dates as shown in the image
BUSINESS SNAPSHOT - The dotted line in the graphs represents the data from last year. Shown on the image is
the “Profitability.” “Efficiency” and “Financial Position and Cash” is on the next pages.
BUSINESS SNAPSHOT
⚫ Under Business tab
⚫ Compare your current financial position with last month, quarter or financial year.
⚫ Business snapshot is a dashboard-style report displaying performance measures to help you understand your organization’s financial position.
⚫ You need to have two or more months’ worth of transactions in Xero before any financial metrics display. The metrics include your business
profitability and the average time it takes for your customers to pay you.
⚫ Use the dashboard to discuss your organization’s financial health with your accountant or advisor.
Overall Cash Balance - The total amount of cash in bank to date. The three largest bank accounts will be displayed.
Average Time to Get Paid - Also called Average Collection Period. Average time to get paid = Accounts receivable balance /
Total sales invoices issued during the period) x Number of days in the period
Average Time to Pay Suppliers - Also called Average Payment Period. Average time to pay suppliers = Accounts payable
balance / COGS x Number of days in the period
INVOICES INTERFACE
INVOICES
Under Business Tab. As mentioned earlier, an invoice, bill, or tab is a commercial
document issued by a seller to a buyer indicating the products, quantities, and
agreed prices for products or services the seller had provided the buyer. The
4.
Invoices interface is discussed below:
1. New Invoice – Clicking the drop-down arrow will show other choices aside
from creating a basic new invoice. The other choices are “New Repeating
Invoice” and “Invoice to Contact Group.” The creation of new invoice will be
discussed later.
5.
a. Repeating Invoice - A type of invoicing in
which a supplier or merchant automatically
6.
charges a customer for goods or services at
regular intervals for an agreed amount.
7.
One example is the fixed monthly billing that is
being sent by PLDT and Converge every month.
b. Contact Group – Classify your customers and
suppliers depending on the nature of their
transactions with your company.
2. New Credit Note – Also known as “credit memo” for sales returns and
allowances. Create a credit note if you need to reduce the amount of an
invoice due to damaged goods or cancellation of sale agreement. Credit
notes have a different icon to be easily distinguished from invoices. The “CR”
stands for “credit.”
3. Send Statements – Sending Statement of Account can be made straight to
the customer’s email for as long their email address were encoded via
Contacts Tab.
Import – Data from another accounting software can be imported if your
company is shifting to Xero or if your company is using another accounting
software simultaneously.
The data to be imported should be in one of the supported formats such as
CSV (comma separated values) which is a format commonly used nowadays
to transfer data between programs.
Export – Exporting of data is also supported by Xero. You may export data in
different formats such as CSV, PDF, XLS (microsoft excel), etc.
Invoice Reminders - Turn on automatic invoice reminders to send customers
an email when an invoice payment is either due or overdue.
Invoice Type Tab
a. All – Lists all types of invoices. This is the one displayed in the image.
b. Draft – Invoices that the accountant chooses not to record yet due to
various reasons such as incomplete or unverified data
c. Awaiting Approval – Invoices recorded by an accountant who has a
limited access called “Standard User Role”. These invoices await the
approval of a user with more advanced access called “Adviser User
Role.”
d. Awaiting Payment – Invoices that are already approved. These include
invoices that are:
o Recorded by a user with an “Adviser User Role”
o Or those that originate from “Draft” and “Awaiting Approval” status
and was approved by a user with an “Adviser User Role”
e. Paid – Invoices that are fully paid
f. Repeating – Repeating Invoices (already discussed in #1 New Invoice)
8. Search – Find certain invoices faster through the search function: e. Due Date – The date when the invoice is due for payment. This will be
colored red if the invoice is already overdue.
f. Paid – Amount that is already paid.
g. Due – Amount that is still unpaid.
h. Status – This is the invoice classification mentioned earlier (Draft,
Awaiting Approval, etc.)
i. Sent - The word “sent” will on this column when the invoice is already
sent to the customer.
9. Column Headers – You may sort invoices by column header such as customer The Invoice interface will change when clicking each of the Invoice Type Tabs:
name, date, etc.
a. Number – Invoice or Credit Note Number. The usual format is “INV-
0000” for invoices and “CN-0000” for credit notes. The first invoice will
start at INV-0001 while the next invoices will be INV-0002, INV-0003,
and so on.
You may edit the invoice number depending on company policy. But
take note that the number should be in sequence (001, 002, 003, etc.)
for internal control purposes.
b. Ref – Short for “Reference.” The customer’s purchase order or company
quote number is usually to be manually typed here so that the
accountant have a basis for recording an invoice.
A purchase order is a formal document sent by a buyer to a seller Draft Tab
showing his/her orders. A quote is somewhat similar to a bid. A quote
1. The Draft Tab has checkboxes for each invoice and additional options: Submit
or a quotation is a document that a supplier submits to a potential client
for Approval, Approve, Delete, Print, Email, and Copy to.
with a proposed price for the supplier's goods and/or services.
• The “Copy to” option will enable you to copy the invoice details to a new
c. To – Customer name
Invoice, Quote, Purchase Order, or Bill. This will save time in preparing
d. Date – Usually the date when the invoice was prepared. The accountant another transaction.
may choose other dates depending on company practice such as when
the delivery of goods was done on March 28 but the date today is • If you want to approve an invoice for example, mark the checkbox then
already April 3. click “Approve.”

You may input “March 28” so that the sale will be included under the 2. The available columns are Number, Ref, To, Date, Due Date, and Due.
March 31 financial statements and other financial reports.
 • The columns “Paid” and “Sent” are omitted because Draft Invoices are
not yet approved. Hence these invoices cannot be paid by customers or
be sent to them.
• The “status” column is also omitted here and in other Tabs because
invoices have similar status per tab other than the “All” Tab.
3. The total invoice amount under Drafts is also displayed on the left of the
search button. Under “All Tab,” only the count of invoice is displayed.
4. Other tabs are almost identical to the Draft Tab except for a few additions and
omissions.
• The “Paid” column is retained because partially paid invoices are included
in this tab.
• Additional columns are added: “Overdue by” and “Expected Date.” The
“Overdue by” column will display the number of days that the invoice is
overdue which is the number of days from “Due Date” up to the date
today.
• “Expected Date” is the expected date when the customer will be paying
this invoice. An option to “Add date and notes” will appear in this column
if no “Expected Date” is entered yet:

Awaiting Approval Tab

The interface is the same with the
Draft Tab except that the option for
“Submit Approval” is omitted because
invoices here are already submitted
for approval.

Awaiting Payment Tab Paid Tab

1. The options available are Print, Email, Deposit, and Copy to.
• The options “Submit for Approval” and “Approve” are omitted because
invoices here are already approved.
• The option “Delete” was also omitted. You can instead “Void” an invoice
if you want to delete one: Click the invoice you want to delete. The invoice
will then appear. Look for “Invoice Options” on the top-right part then
click “Void.”
• The new option “Deposit” was added to record payments of customers.
2. The columns available are Number, Ref, To, Date, Due Date, Paid, Due, Sent,
Overdue by, and Expected Date.
• Only the Status Column is omitted.
1. The options available are Print, Email, and Copy to.
• The options Submit for Approval, Approve, and Delete are omitted. You
cannot “Void” invoices here unlike “Awaiting Payment” Invoices. If you
really need to “Void” an invoice here, delete the payment first so that the
invoice will revert back to the Awaiting Payment Tab.
2. The columns available are Number, Ref, To, Date, Paid Date, Paid, and Sent.
• Due Date, Due, and Status are omitted.
• “Due” is omitted because all invoices here have zero remaining balance.
Hence, the “Due” column will only show zero amount if still included.
Repeating Tab
1. The options available are Save as Draft, Approve, Approve for Sending, and
Delete.
2. The columns available are Name, Reference, Amount, Repeats, Next Invoice
Date, End Date, and Invoice Will Be.
• Repeats – The interval when the invoice will repeat such as every 5
months or every 2 weeks. You can only choose “week(s)” or “month(s).”
• End Date – This is optional.
• Invoice will be – The choices are: Save as Draft, Approve, and Approve for
Sending.
CREATE NEW INVOICE INTERFACE
CREATE NEW INVOICE
1. To – Customer name. It
works just like searching for a
contact in your smartphone.
Typing “John” will show a list of
contacts matching “John” such
as “John Lhoyd,” “Elton John,”
etc. You may select then which
“John” you are referring too.
Customer names are added
through the Contacts Tab.
2. Date and Due Date –A small
calendar will appear once you
clicked the dropdown button.
7. Amounts are Tax Exclusive – You may change this to “Tax Inclusive.” Tax
inclusive means that taxes such as VAT is already included in your selling price
while tax exclusive means otherwise.
8. Item - Item is the code assigned to
company product and services. Similar
to the encoding of customer name, you
can easily find what you are looking for
through the search function.
You can add and manage new products
and services through the Business Tab
and selecting “Products and Services.”
Once you have selected a product or
service in the “Item” Field, Xero will
automatically fill up the Description, Unit
Price, Account, and Tax Rate.
You can still edit the details even if those
fields are filled up. The mentioned fields
will be not be filled up if you have not entered any information in the “Products
and Services” Function.

9. Description – The description may include brand names and the type of
product and service.
3. Branding – Invoice design. You may customize the design of invoices through
10. Qty – The quantity ordered by the customer.
the Xero settings
11. Unit price – Selling price per unit.
4. Preview - This is similar to the “print preview” of Microsoft Office. This will 12. Disc % - Discount in percentage
show what the invoice looks like in printed form.
5. USD United States Dollar – You may set the currency to Philippine Peso or any
other currency depending on your company’s preferred currency.
6. Attach Files Icon – This icon is located on the right side of the preview button.
The customer’s purchase order is usually attached here so that the customer
may easily notice what the invoice is for when received through e-mail.
 13. Account – The account to be
credited. Similar to the encoding of
customer name, you can easily find
what you are looking for through the
search function.

14. Tax Rate – You may put VAT here or any other tax depending on the
type of transaction or the tax used in the company’s country.
15. Region – Can be a barangay, city, municipal, province, or region
depending on your company policy.
16. Amount USD – Computed as Quantity times Unit Price less Discount
17. Save – Options are: Save as Draft, Save (continue editing), Save &
submit for approval, Save & add another.
18. Approve – Options are: Approve, Approve & add another, Approve &
view next, Approve & print.
19. History and Notes – This will display any edit history for all type of
invoices except draft invoices.
20. Add note - You can note important account information, mention
seasonal promotion details, or simply thank them for doing business
with you.
21. Switch to new invoicing – Xero’s new invoicing interface is shown on
the next page:
XERO’S NEW INVOICING INTERFACE
SEND STATEMENT INTERFACE (from Invoices) - View, print, or email a statement of account to your customer.
Clicking a line item in the Send Statement Interface will display the Statement of Account of a customer as shown in the image.
 INVOICE REMINDERS INTERFACE (from Invoices) - Turn on automatic invoice
reminders to send customers an email when an invoice payment is either due or
overdue.

Create up to five invoice reminders to send out to your customers.

Editing an existing reminder or creating a new one will display the above interface. The Insert Placeholder
option will enable you to input a placeholder in bracket such as [Amount Due] in the subject or body box.
SALES OVERVIEW (under Business Tab) - The Sales overview summarizes the status of your invoice. Use the bar graph for a quick view of approved
invoices - those coming up for payment and ones overdue for payment. Hover over a bar to see the invoices making up that total.
BILLS TO PAY (under Business Tab)
Bills to Pay are the expenditures of the company including paid and unpaid ones. The interface is similar to Invoices except for the reminders because our
creditor will be the one to send us our Statement of Account. The new bill option will also enable you to choose to create a repeating bill. A repeating bill
is somewhat similar to a repeating invoice except that a bill creates an expense while an invoice creates an income. The credit note here is for to purchase
returns and allowances.
CREATE NEW BILL (from Bills to Pay)
The interface is also somewhat similar to New Invoice Interface. The option “Assign Expenses to A Customer” will enable you to charge your expense to a
customer.
PURCHASE OVERVIEW (under Business Tab)
Use the status panels to monitor your bills and purchase orders. Click the panels or links to view the transactions that make up the totals. You can display
earlier or later data in the “Upcoming Bills” by adjusting the scroll option just below the graph.
EXPENSE CLAIMS (under Business Tab) - Expense claims are company expenses that are paid using the employee’s personal cash
NEW EXPENSE (under Expense Claim) – If you have a receipt for personal money spent, and you want it reimbursed, add it to an expense claim. Other
fields not shown on the image are Region, Assign to Customer, Label, Subtotal, Tax, and Total.
PRODUCTS AND SERVICES (under Business Tab) - Xero’s feature lets you save details of things you buy and sell regularly as inventory items. If you hold
stock of these items, you can track the quantities and values you have on hand. Clicking a line item will let you edit product details and view recent
transactions.
NEW ITEM (under Products and
Services) - Add new items to your
inventory item list. You can enter
descriptions, prices and default
accounts for your item. Decide if you
want to track the item to record
balances on hand and costs of goods
sold.
PAY RUN (Under Business Tab) - Xero's pay run feature is a simple payroll tool you can use to pay a few employees in your base currency. as well as
running pay reports and managing basic employee information. Set up your access as a payroll admin, then add employees and pay items such as ordinary
pay and tax. Process your pay run including the employees and hours they have worked plus any tax calculations you have made and extra payments
such as bonuses you may wish to include. Send out pays lips and pay your employees individually or as a batch payment. Run reports to review your pay
runs or update your employee contact information
Clicking a line item will display the interface in the image. Here, you can: 1) Attach a file; 2) Make payment by clicking “Batch Pay Employees”; 3) Send
Pay slip; 4) Void or repeat the pay run to other dates by clicking “Pay Run Options”; 5) View Pay Run Summary Report; 6) View individual pay slips by
clicking the amount per employee in the “Net Pay” column; 7) Enable the “Show employee's tax number on pay slips” option; 8) View/add history and
notes.
 Clicking “New Pay Run” will give you 2 options:
1. Copy a previous pay run - repeat an old payroll
2. Or, start from scratch - create a new one

Choosing Or, start from scratch will display the interface on the
right. Notice the header showing the step numbers.
1. Pay Frequency is the payroll period which is usually semi-
monthly or monthly. The dropdown menu options are weekly,
every 2 weeks, monthly, or custom.
2. The From and To option is the start and end respectively of the
payroll period. A small calendar will show when you click the
dropdown button.
3. Payment Date is usually last day or 1 day before the last day of
the payroll period depending on company policy.
4. Click Next when you are done. Or alternatively, click Save then
choose Save (continue editing).
5. You may also choose Save then Save as draft if you want to save
and end what you are doing.
STEP 2. ENTER EMPLOYEE PAYMENTS
You can still go back to Step 1 from here if you need to edit some details. See next page for discussions of Step 2.
STEP 2. ENTER EMPLOYEE PAYMENTS 5. Item – The dropdown button
will show previously
1. Employees in pay run – Employees that are already added in Xero will be
encoded pay items as shown
displayed here. If you want to exclude an employee from the payroll, go to
in the image. The names in
“Contacts” Tab then choose “Employees.” Look for the name of the employee,
bold are the types as
mark the checkbox, then click “Archive.”
discussed in “Pay item.”
2. Add Employee – Choose this option if the employee is not yet added in Xero.
You may add a new one if the
This option will only let you input the first and last name of the employee. You
item you need is not listed.
can add other details in the “Employees” option under the “Contacts” Tab.
Edit or archive a pay item
3. Edit employee – Here, you can edit or add the employee’s First Name, Last through Xero’s settings.
Name, Email Address, Employee Tax Number (TIN), and Ordinary Rate (rate
per hour, day, week, etc.).
4. Pay Item – Amounts encoded here will be reflected in the Pay Calculation
(located on the right side of Pay Item). The item types that you can input here 6. Qty – Short for “quantity.” For regular salaries, the quantity depends on the
are Wages, Allowances, Deductions, Taxes, Non-taxable Allowances, and Post- number of hours or days rendered by the employee.
tax Deductions. At least one item type is needed to be encoded to create a 7. Rate – Rate is the rate per hour, day, etc.
pay run. 8. Amount – Computed as “Quantity” times “Rate.”
9. Save or Next – Same as Step 1, you can choose “Save” or “Next.”
a. Wages – The regular salary of the employee.
b. Allowances – Includes taxable clothing allowance, transportation
allowance, etc.
c. Deductions – Includes employee contributions to SSS, Philhealth, and
Pagibig.
d. Taxes – Withholding tax on salaries may be included here.
e. Non-taxable allowances – Includes de minimis benefits (allowances not
exceeding the tax-exempt threshold)
f. Post-tax Deductions – The amount here depends on your company’s
country of operation. Currently, there are no post-tax deductions under
the Philippine Tax Law.
STEP 3. REVIEW.
You can still go back to Step 1 and 2 from here if you need to edit some details. This last step will show the summary of your pay run. In this interface, you can also add
“Payslip Notes” and enable the “Show employee's tax number on pay slips” option. Similar to Step 1 and 2, you can “Save as draft” or “Save (continue editing)” your pay
run. Click “Approve” when you are done editing and reviewing your pay run.
BANK ACCOUNTS (under Accounting Tab)
The Bank Accounts Interface will enable you to:
1. Add bank Account – Once you have connected your bank to Xero, your transactions will automatically import into Xero each business day. You do not need to
manually refresh the bank feed for your transactions to import. You can choose to share up to 12 months’ worth of historical transactions initially. If the name of
your bank does not appear in the list, click “Add it anyway.” In this case, Xero does not have a direct feed with this bank, and you'll need to manually import bank
statements.
2. Transfer Money – Simply input the Bank Accounts, Date, Amount, and Reference.
3. Bank Rules – You can set Spend, Receive, and Transfer Money Rule for your bank accounts
4. Manage Account – See image above for the list of options.
5. Reconcile – See next page for the bank reconciliation discussion.
BANK RECONCILIATION
• Bank Statement Lines are the transactions imported from your bank account via bank feed or via manual importation of bank statement to Xero.
• Transactions are created in Xero. These could be invoices, bills, expense claims or cash transactions.
For every individual “Bank Statement Line” on the reconcile tab, you can either:
1. Accept a transaction suggested by xero, based on a bank rule you have set up or a previously reconciled transaction.
2. Match – Match it with an existing transaction in xero, such as an invoice or bill. See next page for further discussion.
3. Create – Create a new account transaction, such as a spend or receive money transaction, or a
4. Transfer – Transfer funds to another bank account
5. Discuss – Start a discussion with your accountant or bookkeeper if you are not sure how it should be reconciled, by adding a note for them to read
Note that there are 27 lines to be reconciled in our example. The Ridgeway University bank statement line in the image is just the first line.
When Xero has no suggestion and you choose the “Match” option: (1) Select existing Xero transaction(s) to match the bank statement line 4,500. (2) Create additional
transaction such as a spend or receive money. (3) If the sum of #1 and #2 is still not equal to 4,500, you can make an “adjustment” by designating the balance as a
bank fee or minor adjustment.
REPORTS (under Accounting Tab) – Shown below is the Reports Interface and the list of all reports. Marking the star blue will bookmark the report under accounting tab.

FINANCIAL ACCOUNTING SALES FIXED ASSETS PAYRUN

Balance Sheet Account Transactions Aged Receivables Detail Depreciation Schedule Pay Run by Employee
Budget Manager Bank Reconciliation Summary Aged Receivables Summary Fixed Asset Reconciliation Pay Run by Pay Item
Business Snapshot Blank Report Customer Invoice Report Fixed Asset Reconciliation Pay Run by Pay Type
Cash Summary Contact Transactions - Summary Aged Receivables Depreciation Schedule Pay Run Summary
Movements in Equity Duplicate Statement Lines Income by Contact Disposal Schedule
Profit and Loss Foreign Currency Gains and Losses Receivable Invoice Detail
Statement of Cash Flows - Direct Method General Ledge Receivable Invoice Summary
Balance Sheet Journal Report PURCHASES INVENTORY TAX
Budget Summary Trial Balance Aged Payables Detail Inventory Item Summary Sales Tax Report
Budget Variance Account Summary Aged Payables Summary Sales By Item
Business Performance Account Transactions Billable Expenses – Outstanding Inventory Item Details
Executive Summary Annual Accounts - Exempt Supplier Invoice Report Inventory Item List
Movements in Equity Bank Summary Aged Payables Inventory Items Summary
Profit and Loss Detailed Account Transactions Expense Claim Detail
Tracking Summary Management Report Expenses by Contact
Reconciliation Reports Payable Invoice Detail
Trial Balance Payable Invoice Summary
Uncoded Statement Lines
 STATEMENT OF
FINANCIAL POSITION
The Balance Sheet
displays accounts with
asset, liability, and equity
account types.
Set a date range. Use the
dropdown arrow under
comparison period to
compare periods.
For more in-depth
comparisons, in the
bottom left corner, click
edit layout and adjust
the column settings.
Click the settings icon
Button to show or hide
decimals and to select
the Accounting Basis.
Accrual displays revenue
earned and expenses
that occurred during the
report period.
Cash displays revenue
received and expenses
paid during the report
period. For example, bill
or invoice payments,
spend or receive money
transactions.
ACCOUNT TRANSACTIONS.
The account transactions report shows the details of transactions entered in xero. Select a date range, then click update. Click report settings to customize your report.
AGED RECEIVABLES DETAIL
Run this report to see information on outstanding invoices, credit notes and overpayments, and how long these have gone unpaid.
ADVANCED ACCOUNTING
The Advanced Accounting interface includes options such as Manual Journals, Chart of Accounts, and Tax Rates
 CHART OF
ACCOUNTS >> ADD
NEW ACCOUNT

The chart of
accounts is a list of
all accounts you can
use to record your
transactions in Xero.
It helps you classify
your transactions
correctly and group
similar accounts
together to generate
reports about your
organization.

Xero assigns a
default chart of
accounts when you
set up your
organization. You
can also import a
chart of accounts
from your previous
accounting system
or your own custom
chart.
MANUAL JOURNALS >> NEW MANUAL JOURNAL
Create a single manual journal or import multiple draft journals at once, then post them to the general ledger.
CONTACTS TAB
View a list of your customers' and suppliers' contact details and account balances in Xero. Create a sales invoice, quote, bill, credit note or purchase order directly from
your contacts' records.