PRE-BID MEETING AGENDA & MINUTES

Owner: City of Brentwood, TN Water Services Department

Project Name: Shop Additions 2017
Project Number: SSR – 17410010

Meeting Date: February 13 @ 1:00pm

Meeting Number: Pre-Bid Meeting

Attendees: See Sign-In Sheet Attached

Name Company Email Phone #:

Distribution: All Attendees

Name Company
Richard Rigsby City of Brentwood
Richard Anderson City of Brentwood

The following comments reflect the project issues, decisions and direction discussed during the meeting.

General Commentary:

Item Description Notes

1 Welcome
 Name of Project – Shop Additions 2017
 Appreciation of Interest
2 Introductions
 Owner – City of Brentwood Water Services
Department
 Engineer – Smith Seckman Reid, Inc.
 Architect – M. Shanks Architects
3 Bidding Process
 Bidding Contractors must be a plan holder of record
as recorded by SSR.
 Bidding Contractors must attend the Pre-Bid Meeting
 Bidding Contractors must hold a valid and current
contractor’s license with the appropriate classifications
as issued by the State of Tennessee.
 As required by Tennessee Code, Contractor’s license
number and expiration date must appear on the
outside of the envelope containing bid.
 Sub-contractors as described in Section 00 21 13,
Part 15 must also be listed on the outside of the
envelope.
 If this information is not identified on the outside of the
envelope containing the bid, the bid may not be
opened.

2995 Sidco Dr., Nashville, TN 37204

Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com
City of Brentwood Shop Additions 2017
Pre-Bid Agenda & Minutes
Page 2

Item Description Notes

4 Award Process
 Award will be based on lump sum base bid price and
any alternates determined by the Owner.
 Award will be made on the basis of the lowest
responsive, responsible bidder.
 Bid form must be completed in its entirety.
 All required bid attachments must be included in the
submitted bid.
 Bidder Qualifications may be requested from the
apparent lowest responsive, responsible bidder.
5 Bid Date The Bid date has been
 Bid date is February 20 at 2:00 PM local time at moved to February 27, 2018
Brentwood Municipal Center, 5211 Maryland Way, @ 2:00pm.
Brentwood, TN 37027.
 Bids will be read aloud.
 If the bids are accepted, the Board will approval the
contract on March 26, 2018.
 The City expects to issue a Notice to Proceed on April
30, 2015.
 Contract Time = 150 Days.
 Final Payment = 240 Days
6 Addendum No. 1 The Addendum will be
 Expected issue date is February 16th. issued on February 21st.
 Submit all questions to Paolo Fonda, P.E. Questions will not be
pfonda@ssr-inc.com . Questions will not be answered answered after 12:00pm on
after 11:00AM CST on February 16th. February 20th.
 Addendum will contain official plan holders list,
meeting minutes from the mandatory pre-bid meeting,
sign-in sheet from the prebid meeting, and bidder
question log with official responses.
 Addendum may also contain:
 Clarification notes
 Other modifications to the plans and specifications
7 Contract Drawings and Specifications
 One (1) volume of drawings
 One (1) volume of specifications
 If there are any documents (printed or electronic) that
are not readable, contact SSR and we’ll replace if
necessary.

2995 Sidco Dr., Nashville, TN 37204

Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com
City of Brentwood Shop Additions 2017
Pre-Bid Agenda & Minutes
Page 3

Item Description Notes

8 Project Specific Information
 The project includes construction of a 2,400sf PEMB
metal building with CMU walls and a brick façade to
match the existing structures.
 The building will consist of a meter test room, two
offices, a mezzanine storage level and a restroom.
 Also included is excavation & grading, foundations,
utilities, fencing, paving, grassing, erosion control and
in general all appurtenances for a complete and
operable addition to the City’s existing facility.
 An allowance has been established to purchase the
Ford Meter Test Bench.
 Permits
 City of Brentwood (Grading, Bldg, Etc.) The
contractor will need to obtain these permits but all
City permit fees are waived.
 All other permits
9 Third Party Testing
 Contractor shall employ and pay for services of an
independent testing laboratory to perform following
inspection and testing:
1) Concrete consistency, air content, compressive
test cylinder casting and compression testing
specified on the drawings.
2) Compaction testing.
3) Paving tests.
4) Other specified geotechnical tests.
5) Masonry testing.
6) Steel inspections including visual inspection of
welds, weld testing, visual inspection of bolts, and
determination of metal type and gauge thickness.
 Refer to Section 01 00 05 for more details.
9 Questions from the Floor IKON asked about
 Please state your name and the company you purchasing and installing
represent the Ford Meter Test Bench.
 Questions will be added to the Bidder Question Log. The Addendum will clarify
 Any verbal answers given are non-binding. this work.
 Official answers will appear in the Bidder Question
Log issued in Addendum No. 1.
10 Site Visit
 All attendees are given the opportunity to walk the site
after the Pre-Bid.
 Any questions arising from the site visit shall be
submitted in writing to the Engineer.
 Only answers provided by Engineer in writing will be
binding.

The above information represents our understanding of the issues discussed and decisions made during
the above referenced meeting. Should your understanding differ, please contact this office immediately,
otherwise these notes will be assumed correct.

Prepared by: Paolo Fonda, P.E.

2995 Sidco Dr., Nashville, TN 37204

Tel: 615.383.1113 · Fax: 615.386.8469 · www.ssr-inc.com