Welcome to the Konica Minolta Outward Web Based Service Training Course “Box

Operation and Management”.

On completion of this module you will have developed a solid understanding of the
different types of user boxes, their basic functions, and how to administer them.
Click the forward arrow to begin the course.

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Box operation and management – Overview.
The specific areas and applications covered are:
 User Box Types,

 Basic Functionality, and

 User Box Management.

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Chapter 1: User Box Types.
In this chapter we will explain the following subjects:
 Introduction to User Box Types
 Public/Personal User Boxes
 System User Boxes

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With user boxes, documents scanned for copying, scanned images, or sent and
received faxes can be saved on the machine’s internal hard disk. Stored electronically,
there are a lot more possibilities for handling the data than with hardcopies.
The various box types are equipped with several functions.
Once stored in a user box, documents can easily be printed, sent as an e-mail
attachment, forwarded to an FTP site, or downloaded to a computer on the network.
Furthermore, with the forced memory fax reception, incoming fax documents can be
saved in a box instead of being printed. They can be distributed and printed when
desired without having to read the original document each time. Further information on
how to enable the forced memory fax reception can be found in Chapter 2.
Thus the boxes and box functions can be used for a whole lot of operations, which in
turn can be used to enhance a company’s workflow.
For detailed information on the basic box functionality and possible workflows, refer to
Chapter 2.
Basically, user boxes are divided into two main categories:
1. public/personal user boxes
2. system user boxes

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Public and personal user boxes are the type of boxes that have to be created
manually.
The different types of public/personal user boxes are:
 Public User Box
 Personal User Box
 Confidential RX User Box
 Relay User Box
Public user boxes are publicly available, i.e. they can be used by anyone accessing
the device.
Personal user boxes can be used by registered users only.
In order to create and use personal user boxes, the user authentication feature has
to be enabled. With user authentication, the MFP is set up in a way that a user name
and a password must be entered in order to use the machine. (For further information
on user authentication see the Outward module Data Security – Part 2
“Authentication”.)
A user box then becomes a personal box by assigning it to a certain registered user. In
order to view or access a personal user box, the registered user owning the box first
has to log in with his or her user name and password.
The information displayed when user authentication is enabled depends on the user
who is currently logged in. For public users only the boxes that can be accessed by all

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users are displayed. For registered users the publicly available boxes and the user
box(es) assigned to the individual logged in user are displayed.
Next to the user authentication feature, access to the boxes can also be controlled by
specifying a password for the box. The public/personal user boxes as well as some
system user boxes can be password-protected.

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Public/personal user boxes can function as Confidential RX User Boxes.
The Confidential RX User Boxes are used for the reception of confidential fax
documents. If the Confidential RX function is enabled with a public/personal user box
(see Chapter 3), any incoming confidential fax that uses the F-Code is stored in this
box. In order to perform confidential reception (F-Code RX), a public/personal user box
has to be defined as Confidential RX User Box.
Relay User Boxes are used for relay transmission requests. A relay transmission
request is the bridging of a transmission to several destinations via an intermediate
relay station. This function allows you to cut down the communication costs. The
destinations to which a fax ought to be transmitted are located far away and require toll
calls, you can send a single transmission request to an on-site installed intermediate
relay station. This relay station redistributes the transmission via local calls to several
terminating stations.
In order to use a machine as a relay station, the Relay RX function should be enabled
and a Relay User Box should be registered (see Chapter 3).

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Public and personal user boxes are the type of boxes that have to be created
manually.
The different types of public/personal user boxes are:
 Bulletin Board User Box
 Polling TX User Box
 Secure Print User Box (Secured Document box)
 Memory RX User Box
 Annotation User Box, and
 Fax Retransmit User Box

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The different types of available system user boxes are:
 The Bulletin Board User Box is used for on demand distribution of announcements
in Fax mode. The documents registered in the Bulletin Board User Box are
transmitted according to the polling commands from the receiving parties. In this
respect, it resembles the Polling TX User box (see below). But unlike the Polling TX
box, the Bulletin Board User Box, which is using F-Code function, can be protected
by a password.
 The Polling TX User Box contains the documents used for polling transmission in
Fax mode. Like the Bulletin Board User Box, the documents stored within are
retrieved by the destination’s polling command, which causes a transmission of the
stored document.
 In the Secure Print User Box all confidential documents are saved that are printed
with the Secure Printing feature. (For details see Module User Authentication.) A
password must be entered in order to access a confidential document.

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 The Memory RX User Box is the default box where the incoming fax documents are
saved in when the forced memory fax reception is enabled (see Chapter 2). For this
reason, the box is also referred to as the “force memory reception box”. The Memory
RX User Box can optionally be protected by a password.
 The Annotation User Box is used for attaching annotations (i.e. the date/time or
page number) to a document that is saved in the Scan mode (see Chapter 2). By
adding a domain name and the delivery date and time, the scanned data saved in
the Annotation User box can be delivered via the Internet.
 A document that cannot be sent for some reason is temporarily saved in the Fax
Retransmit User Box. The documents stored therein will be sent later to the same
recipient or after changing to a different address.

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Chapter 2: User Box Functionality.
The topics of discussion are:
 Introduction to User Box Functionality.
 Basic functionality
 Box software and access
 Possible workflows

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Before we turn to the actual box functions, we will first take a closer look at how to
save documents in boxes. Generally, there are three methods. They can be saved
either
 in the Copy mode,
 in the Scan mode, or
 in the Fax mode.
Note: It is generally not necessary to enter the password when saving data to a box,
even if a password has been specified for the box.
In order to save a document in the Copy mode, place the document on the glass and
touch the [Copy] key on the Control Panel.
Then, touch the [Save in User Box] button.
Please, click the “Save in User Box”- Button!

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 Select the box where the data ought to be saved by either selecting the tab that
contains the box or by specifying the box number.
 Specify whether the copy shall be printed in addition to storing it.
 Then, type in the document name.
If the data is saved without a specified name, a preset name is applied combining
several elements: an abbreviation of the mode in which the document is saved (Copy,
Fax or Scan mode), the name of the device, and the date. The preset document name
can easily be changed to a more appropriate name later on.
Note: When saving copies in boxes, you can also save some further settings, such as
the finishing settings, the binding position or the cover mode.

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In order to save a document in a box using the Scan mode, touch the [Scan] button on
the Control Panel.
The box where to save the scanned data can be specified manually by using the Direct
Input tab.
You can also select a box destination predefined in the Address Book.
 Box destinations saved in the Address Book are indicated by a “B” on their buttons.
 Fax destinations are indicated by “A”,
 e-mail destinations are indicated by “E”,
 FTP destinations are indicated by “F”, and
 SMB destinations are indicated by “S”.

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From the Scan mode, you can also save a document in an Annotation User Box. To do
so, first add the domain name, sequence number, date, and time.
Then, touch the [Scan] button and choose [Scan Settings].
On the Scan Settings screen, choose [Application] and then [Annotation] and select
the desired box.
Save the document in the box.
When saving data in an Annotation User Box, e-mail transmission, FTP transmission,
and SMB transmission can be specified at the same time.
Note: Only the PDF file format can be saved in the Annotation User Box.

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In order to save a document in the Fax mode, press the [Fax] key in the Control Panel.
On the Fax screen, touch [Address Book] and select the button for the desired box
destination.
To send the document as a fax at the same time, touch the button for the fax
destination in addition to the box destination.
On the Fax screen as well as in Scan mode, Direct Input can be used.

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Once the documents are stored in a box, there are a variety of functions available from
the Control Panel. They can be printed and moved or copied to another box.
Documents saved in a public/personal user box can be routed to scan addresses or
transmitted by fax.
The following box functions are available from the Control Panel:
 printing and combined printing
 defining individual settings for the different documents/boxes
 moving, copying or deleting documents
 routing documents via e-mail, FTP or SMB
 fax transmission

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The documents that can be printed or reprinted from a box are those that are saved in
the Copy or Fax mode or during computer printing. If the optional scan accelerator is
installed, data saved from Scan mode can also be printed (This specification is for
color MFPs. B&W MFPs can print data saved from Scan mode by default.).
Each document can either be printed separately or multiple documents can be printed
at once. The printing of multiple documents is called “combined printing”. Up to 10
documents can be selected for combined printing.
Next to the saved settings and finishing options, additional settings, such as those for
the number of copies and double-sided printing, can be specified for printing. Also, a
proof copy can be printed as a sample in advance.
Note: Documents having Cover Mode, Image Repeat, or OHP Interleave settings
specified cannot be combined printed.

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In order to print a document from a box, first select the box. If the box is password
protected, enter the password in order to access the box.
Then, select the document and touch the [Print] button.
Please, click the “Print”- Button!

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In order to use the combined printing function, choose the [Combine] tab and select
the documents to be combined.
Then, select [Combine].
Please, click the “Combine”- Button!

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In order to copy or move a document to another box, select the desired document and
touch the [Copy] button or the [Move] button.
Then, select the box where the document is to be saved.
Note: The Copy/Move function cannot be used for multiple documents.

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Routing documents:
Document data saved in a box from Scan mode or Fax mode can be sent via the
network to an e-mail address, an FTP site, or a shared folder on a computer (This
specification is for color MFPs. On B&W MFPs, document data saved in a box from
Copy mode can also be sent via network.). That means the data can easily be routed
by simply registering a destination instead of sending the data through different
computers.

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The following routing methods can be selected.
Note: Destinations can also be specified by using any combination of these methods.

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When the optional fax kit is installed, document data saved in the Fax mode can also
be sent as a fax.
The procedure for sending fax documents from boxes is similar to the routing of
documents.
Select the document and touch [Fax TX].
Please, click the “Fax TX”- Button!

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Specify the destination by either selecting
 a Program,
 a Group,
 an Address Book entry, or
 by using Direct Input.

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Fax reception.
As mentioned before, with the forced memory fax reception, incoming fax documents
can be stored in a Memory RX user box without having to print them.
In order to activate the forced memory fax reception, you first have to set the Memory
RX Setting to “On”.
As well as the forced memory fax reception, the incoming fax documents can be stored
in a box with the PC-Fax RX function.
On the PC-Fax RX Setting screen of the Utility Mode, you can also specify the desired
box into which documents ought to be saved. Depending on the fax status and the
sender’s settings this might be one of the following:
 The Memory RX User Box
 A specified Public or Personal User Box

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With the TSI User Box Setting, the incoming fax documents can be forwarded to a box,
an e-mail address, an FTP site, or a shared folder on a computer according to the
sender’s Fax ID. The confidential fax documents are stored in the Confidential RX
User box regardless of the Memory RX or PC-Fax setting or the TSI User box Setting.
In order to use the relay transmission function (Relay TX Req), a Relay Box #., relay
password and destination group # must be defined at the relay station. Also, the Relay
TX Req feature must be enabled and the relay station must incorporate the F-code
feature.

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The box contents on an MFP can be accessed and managed from the machine’s
Control Panel as well as from a computer on the network. Generally, access to the
boxes from a computer is more comfortable. Operations such as typing destination
addresses can be performed more easily than from the Control Panel’s keypad.
For the access to boxes from a computer, several applications are available. Those
are:
 PageScope Box Operator
 PageScope Web Connection
 PageScope Job Spooler
 HDD TWAIN

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PageScope Box Operator is a software program which allows you to access user
boxes and manage the scanned files as if they were located on the computer. They
can be downloaded, deleted or renamed. With newer versions of Box Operator you
can also manage the boxes, create or delete boxes or change the box settings.
The number of features supported by the Box Operator depends on the type of MFP
connected. Depending on the device, some of the functions listed below may not be
available.
The latest Box Operator software can be used to:
 create boxes
 change box names
 modify box settings
 delete boxes
 open the documents in a document viewer or a specific application
 download documents on the computer
 copy or move documents to other boxes
 delete documents
 change a document name
 print documents

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System Requirements
In order to use PageScope Box Operator, the following software must be installed.
The computer should at least meet the listed hardware requirements.
Usually, the PageScope Box Operator installation CD-ROM is shipped with the
machine. When the PageScope Box operator is installed, it can be launched from the
Start menu.

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Using PageScope Box Operator
When starting Box Operator for the first time, you will be asked to register a device.
Click on [New Registration], then specify the MFP’s name (you may use any desired
name) and address (IP address or DNS).

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As soon as the MFP is registered, it is listed in the main window’s tree pane.
In order to connect to the device, double-click its icon.
Please, double-click the device in the tree pane!

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If user authentication settings have been applied, an authentication dialog box
appears.
Select the method for logging in and
type in the user name and password, if necessary and click [OK].

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With the Box Operator Viewer, the individual documents can also be displayed in a
separate window. The data can also be opened in a specific application (e.g. an image
processing software).
The additional functions, such as deleting, renaming, moving/copying, or printing
documents are available in the main windows menu bar or from the document’s
context menu.

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In order to move a document to a different box, select the document and select [Move
to Box] from the Edit menu.
You may also right-click the icon for the document, and then choose the [Move to Box]
command from the context menu or click the [Move to Box] button in the toolbar.
The Move to Box dialog box opens. There you can specify the box to which the
document ought to be moved.

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In order to save a document on the local computer, select [Save As] from the File
menu.
In the Save As dialog box, specify the file name and the file format. The available file
formats may differ depending on the MFP being used and the format of the selected
document.
Like the documents, the boxes also can be renamed, created, or deleted via the
commands available in the menu bar or in the context menus. (Further information on
the box administration can be found in Chapter 3.)

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PageScope Web Connection is a device management utility used to carry out a wide
range of administration tasks. Machine settings can be specified from PageScope Web
Connection and device information can be retrieved.
PageScope Web connection can be used to:
 access boxes
 download or delete documents saved in the boxes
 create boxes
 change the box settings and the box owner
 change the passwords set for the boxes
 specify the box admin settings
PageScope Web Connection works with the HTTP server integrated into the device. It
is launched in a Web browser on a computer connected to the network the device is
attached to. There are minimal requirements for using PageScope Web Connection
only.

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Using PageScope Web Connection
In order to access PageScope Web Connection from a Web browser, start the browser
and type the IP address of the machine in the Address bar:
http://<IP_address_for_machine>
Then press the [Enter] key.
You may log in as public user or (if the user authentication is enabled) as registered
user by entering the user name and the password.
The two pictures show PageScope Web Connection – Open user box as registered
user and as public user.
Select the [User Box] tab in the menu bar and specify the user box that ought to be
opened.
If user authentication is applied, the available boxes differ depending on whether the
user is logged in as public user or as registered user.
Click on the pictures to open the enlargements!

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When the box is opened, a list of the files saved in that box will be displayed.
Within the box, the files can be viewed, deleted, downloaded, renamed, or copied and
moved. Also, the box information and the date/time the document was registered are
displayed.
The box settings can also be changed, such as the length of time data will be saved in
the box or whether the box is public or personal. Also, the box owner or the box
password can be changed. The box currently open can be deleted and new boxes can
be created.
You can switch from the User mode to the Administrator mode by clicking the
[Logout] button on the upper left part of the main window.
Please click on the “Logout”-Button to change to the Administrator mode.

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In the Administrator mode, the settings or passwords of boxes can be changed, boxes
can be created or deleted, etc. (see Chapter 3).

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PageScope Job Spooler software is based on the client/server architecture of a
network system. The central part of the PageScope Job Spooler software is installed
on the network server. It can be accessed from the clients via a Web browser. From
the Web browser, queued print jobs can be cancelled, the order of the print jobs can be
changed, and the print settings can be modified. Also, device information (e.g. paper
tray information) and the installed options of the device can be checked. The
PageScope Job Spooler cannot operate other jobs than print jobs.
PageScope Job Spooler can be used to:
 reprint box documents,
 delete documents, and
 search for documents.
In following the System Requirements are listed.

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Using PageScope Job Spooler.
In order to access the PageScope Job Spooler from a client computer, start up the
Web browser.
Type http://<PageScope_Job_Spooler_server_IP_address>:<port_number>/ in the
address bar.
On the login page you may log in as Guest or as Administrator.

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When logged in, the PageScope Job Spooler main page is launched.
On the main page, the boxes of a device can be accessed by
 choosing the [Box] tab and
 double-clicking the desired user name or the box name.
 Type in the authentication information or the box password, if required.

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The list of documents saved in the box appears.
In order to print a document, select the desired document and click the [Reprint]
button.
In order to delete a document saved in a box, simply select the document and click the
[Delete] button.
In order to the change the print settings, double-click the document.
Please, double-click a document!

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The Print Setting page appears.
Here, you can specify the necessary print settings. Depending on the functions and
options the device is equipped with, the available settings will differ.
By activating the [Save Setting] check box, the changed settings will be saved.

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You can also search for documents according to their number, the document name, or
the user name.
In order to search for documents, click the [Find] button.
Please click on the „Find“-Button.

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The Find page appears.
Select the check boxes for the desired options, and then type in the search conditions.

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With the HDD TWAIN driver, document data saved in the public or personal boxes of
an MFP can be imported into an image-processing application on the computer where
the data can be further processed. In addition, the HDD TWAIN driver can be used to
delete the documents saved in the public or personal boxes.
Note: A document from a system user box cannot be imported or deleted.
In the following the System Requirements for the HDD TWAIN driver software are
listed.

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Using HDD TWAIN driver.
In order to import documents from a box, start the image-processing application
compatible with the TWAIN driver, e.g. Adobe Photoshop.
Then, select [Import] from the image-processing software’s menu, and choose
[KONICAMINOLTA <model> HDD TWAIN].
The Select Devices dialog box opens.
Select the MFP from Search Result and type in the authentication information or box
password, if necessary.
Or, if the device has been registered already, select from Registered Devices.
Devices that are registered in the device list can be accessed by selecting the device
from the list. The box numbers and passwords can be programmed additionally, so that
they can be accessed without having to enter the authentication data each time.
In order to register the device when a connection is established, select the [Add this to
the registered device list] check box.

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When the box is accessed, a list of documents saved in the box appears. In the [View]
dropdown list you can specify whether the documents are shown in a List view or
Thumbnail view.
In order to import a document, select the document and click [Acquire].
The document is then imported into the image-processing software.

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As already mentioned earlier, user boxes are particularly well suited for the document
management and workflow management in small offices as well as large-scale
enterprises. The documents stored in boxes can be shared with other users in a
network and distributed via
 e-mail,
 fax,
 SMB, or
 FTP.
Depending on the particular requirements, a number of workflow enhancements for the
data management can be realized with boxes, such as data distribution and retrieval.
Among others they can be used for
 storage within personal user boxes
 sharing with public user boxes
 distribution with fax-related user boxes
 archiving with Annotation User Boxes

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With reference to the Input > Throughput > Output scheme (see the Outward module
Document Workflow Scenarios in Office Environments), user boxes build an essential
element of the Throughput part.

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Storage with personal user boxes
A personal user box can be used to store incoming faxes, scans, or documents
scanned for copying at a central place. The documents stored in a user box can be
retrieved from the MFP and also from any computer in the network with one of the
previously mentioned tools running on it.
You can also route the data directly from the box to a specified destination.
Sharing with public user boxes
Public user boxes are well suited for the sharing of documents. The data stored in a
public user box can be accessed from any workstation connected to the network the
device is attached to. The users in a network can access the box and get hold of the
documents from either their workstations or directly from the MFP.
Depending on a company’s field of activity, shared forms or images, items such as the
correspondence referring to a certain issue can be stored within. Anyone who needs
one of those documents can access the box and print it, send it as a fax or e-mail
attachment, or download it on his or her workstation.

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Distribution with the fax-related user boxes
Using the PC-FAX RX feature or the TSI User Box Setting, received fax documents
can be distributed to or retrieved from any computer on the network.
For example, in an office with a central fax number but several departments the
incoming fax documents do not have to be printed out for each involved department.
Saved in the Memory RX User Box, it can be downloaded and printed whenever
required.

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Archiving with Annotation User Boxes
Usually a company has a central file server for archiving all relevant document data.
For example, reports have to be scanned and filed in an archive.
The Annotation User Box can be set up in a way that the scanned documents saved
therein are automatically routed to a server domain.
With the stamp elements defined in the Annotation User Box settings relevant
information is automatically added to each document. That means when scanning
reports to the Annotation User Box, they can be automatically provided with date and
time annotations and routed to the archive on the server.

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Chapter 3: User Box Management.
In this chapter we will explain the following subjects:
 User Box setup and administration, and
 Box content management and security.
The various box settings and advanced parameters for box management can
be set from the MFP’s Control Panel as well as with some of the software
tools described in Chapter 2. The box management involves the creation or
deletion of boxes, the password protection, and also the user authentication
settings.

55
As already mentioned, personal user boxes can be created only if user authentication
is enabled. In order to work with user authentication, the single users have to be
registered at first. Apart from the users that can be registered manually, there are two
preset user types:
 the Administrator and
 the Box Administrator.
Similar to the Administrator, the Box Administrator is allowed to create, delete, and
modify user boxes, no matter whether they are password protected or not. Unlike the
Administrator, the Box Administrator is also permitted to use the box functions. But the
Administrator can still allow or restrict the Box Administrator’s access in general.
The Box Administrator’s access permission can be specified in the Security Setting >
User Box Admin. Setting screen.
Note: If user authentication and account track are both disabled, [Allow] cannot be
selected.

56
There are a variety of access and administration restrictions and permissions, each
depending on the user’s access level. The table shows which operations can be
performed by the different types of users.

57
As mentioned before, the creation of user boxes mainly refers to public and personal
user boxes. But also additional Bulletin Board User Boxes can be created next to the
pre-installed one.
The maximum number of public/personal boxes depends on the MFP in question. For
example, with the bizhub 750/600 (with optional HDD) or the bizhub C352, up to 1,000
boxes can be created including:
 Up to 20 Confidential RX User Boxes.
 Up to 10 Bulletin Board User Boxes.
 Up to 5 Relay User Boxes.
 Up to 20 Annotation User Boxes.
In a single box, up to 200 documents can be saved. And a total of 9,000 pages or
3,000 different documents can be saved in all boxes.

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In order to create a box from the Control Panel, press the [Utility/Counter] key.
Then choose [One Touch Registration] and select [User box].
The User Box screen appears. Then, select the desired type of box.

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In the registration screen, specify the various settings for the box.
Touch [Fwd.] to open the next registration screen.

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The individual settings differ depending on the type of box to be created.

61
With PageScope Web Connection, select the [Box] tab and choose [Create User Box].
Select the type of box to be created.
In the next window, define the box settings.

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With PageScope Box Operator, select [Create Box] from the File menu.
The Create box dialog box opens.
Specify the various box settings there.

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The settings defined when creating a box can easily be changed again later. For
example, with the Box Operator, simply select the icon of the corresponding box listed
in the Box Operator’s list pane.
Then, select [Properties] from the File menu.
A dialog box is brought up, in which the existing settings can be modified.

64
In order to delete a box with PageScope Web Connection, click [Delete User Box] in
the Box Detail Information screen.

65
Since the data contained in user boxes is written on the MFP’s hard disk drive, the
hard disk is a highly sensitive data medium. In order to protect the hard disk against
unauthorized access, the user authentication settings and the box password may not
suffice. But there are several HDD security features available, which can be used in
addition in order to prevent disclosure of data saved on the hard disk.
Those are shown in the table.
Most of the parameters are available on the Control Panel’s Security Details
screen or HDD Settings screen.

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Temporary Data Overwrite Setting
Independently of whether the read in data is stored in boxes or not: With all operations
for copying, scanning, faxing, or computer printing, the image data is temporarily
written to the hard disk. Temporary data is unnecessary data saved during operation.
Although it is of no relevance concerning the workflow, it is still at risk of being
accessed by an unauthorized person.
If the Temporary Data Overwrite Setting is enabled, the area of the hard disk where
image data is saved can be overwritten immediately with Mode 1 or Mode 2 after the
data is printed or sent.
If the optional security kit is installed, you can select whether encryption or overwriting
is given priority. Select [Encryption Priority] when performing high-level security
encryption processing. [Overwrite Priority] should be chosen only, if the format of the
data written to the hard disk is considered to be important.

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Overwrite All Data.
The Overwrite All Data function erases all information stored on the hard disk. This
includes the user boxes and the documents contained in boxes as well as the box
settings and the user authentication settings. Therefore, it should never be used
without the explicit consent of the responsible service representative!
Depending on the MFP, there are different modes available for overwriting all data.

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HDD Lock Password.
With the HDD Lock Password the data is protected if e.g. the hard disk gets
stolen. Any information stored on the hard disk drive can only be accessed
when knowing the password.
Note: Take care to put the HDD Lock Password in a safe place!
HDD Formatting.
When the hard disk is formatted with the HDD Formatting function, all data
saved within will be erased. As with the Overwrite All Data option, this also
affects the box and user authentication settings. Therefore, always ask the
service representative before using this function!

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HDD Encryption Setting.
The HDD Encryption Setting feature is available if the optional security kit is
installed. With hard disk encryption, the data is protected against unauthorized
access. As with the password protection, the data can only be read with the
appropriate encryption key.
Note: If the encryption key is changed, data saved on the hard disk may no
longer be available.

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Delete Unused User Box.
Boxes that are no longer needed and that do not contain any data can be deleted with
the Delete Unused User Box function.
Delete Secure Print Documents.
With the Delete Secure Print Documents function, all confidential documents saved on
the hard disk can be deleted at once.

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Congratulations!
This is the end of the Web Based Service Training Course “Box Operation and
Management ”.
You should now have knowledge of the following:
 Different types of public/personal user boxes and system user boxes,
 Basic user box functions,
 Software used to access user boxes,
 Integration of user boxes in workflows, and
 User box administration and data security.
We look forward to meeting you at the next web based training.

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