Professional Documents
Culture Documents
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Systems Development Cycle (SDC)
Phase A: Conception phase Phase B: Definition phase
Initiation on
Focuses stage
Problem Project
Focuses ondefinition
Solution
Feasibility
- What is needed? stage System definition
- What to build? (preliminary design)
- Is Proposal preparation
it significant? - How toUser and
build? system
(master plan)
- Can it be resolved in an requirements
acceptable fashion
Phase D: Operation phase Phase C: Execution phase
System maintenance Design stage
and evaluation
From an Idea to
Production/build stage
Physical
FabricationEnd-Item
Testing
System System
Implementation stage
Improvement termination
Training
Acceptance tests
(To Phase A: Installation
repeat cycle) Termination
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San Francisco-Oakland Bay Bridge Construction
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There’s Room For Improvement
◼ 70% of projects:
❑ Over budget
❑ Behind schedule
◼ 52% of all projects finish at 189% of their
initial budget
◼ Some, after huge investments of time and
money, are simply never completed
Source: The Standish Group. (2011). Review and Assessment of Federal Major
Systems Acquisition.
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Execution Phase
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Design Stage
◼ Purpose: Convert system specifications
and requirements into plans, sketches,
drawings.
1. Functional design
- Components of the system and their relationships
2. Physical design
- Size, shape, weight, strength
Production/Build Stage
◼ System fabrication/ construction/ assembly
❑ Components prepared by contractors and
suppliers are assembled into the final end-item
◼ System Testing
❑ requirement vs. design (verifying the design)
❑ design vs. production/build (verifying the product)
❑ production/build vs. customer expectations
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Implementation Stage
◼ The process of turning the system over to
the user:
❑ The best approach for converting from the old system
to the new system
❑ Sequencing and scheduling of implementation
activities and trainings
❑ Acceptance criteria for the new system
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Summarizing with Q&A
Project Control
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Project Control
◼ PM Team Role Throughout Phase C
Plan Do
Act Check
Project Control
◼ PM Team Role Throughout Phase C
❑ Guide project to meet performance
requirements, scheduled due dates, and
budgeted expenses. (Do)
❑ Track project performance vs. plan (Check)
❑ Take corrective action (Act)
◼ Make project conform with plan
◼ Make plan conform to new realities/expectations
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Project Control
Project Control
7.
Earned Value Management
What if? Risk Management
System
Risk Monitoring and Control
(EVMS)
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Summarizing with Q&A
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Earned Value Management
Required by:
◼ NASA (http://evm.nasa.gov)
◼ DoD (http://www.acq.osd.mil/evm/resources/websites.shtml)
◼ DoE (https://www.directives.doe.gov/directives/0413.3-EGuide-10/view)
◼ Private industry
For NASA in-house programs/projects and contract policies and requirements for the
Revised May 2012 application of EVM, please refer to the NASA EVM Website: http://evm.nasa.gov.
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EARNED VALUE MANAGEMENT Contract Price
AUW OTB
OVERRUN
EAC
PMB Management
Total Allocated Budget
Reserve (MR)
Management Reserve BAC Undistributed Control Summary Level
PMB Budget (UB) Accounts (CA) Planning Packages (SLPP)
Projected Slip ?
BAC Budget At Completion Total budget for total contract thru any given level
BCWP Budgeted Cost for Work Performed Value of completed work in terms of the work’s assigned budget = EARNED VALUE
BCWSCum BCWS Budgeted Cost for Work Scheduled Time-phased Budget Plan for work currently scheduled = PLANNED VALUE
CA Control Account Lowest CWBS element assigned to a single focal point to plan & control
BCWPCum scope / schedule /
budget
CBB Contract Budget Base Sum of NCC & AUW
Time Time
Now
Completion
Date EAC Estimate At Completion Estimate of total Cost for total contract thru any given level generated by
Ktr, PMO, DCMA,
etc. = EACKtr / PMO / DCMA
LRE Latest Revised Estimate Ktr’s EAC or EACKtr
VARIANCES Positive is Favorable, Negative is Unfavorable OVERALL STATUS MR Management Reserve Budget withheld by Ktr PM for unknowns / risk management
Cost Variance CV = BCWP – % Schedule = (BCWSCUM / BAC) * 100 NCC Negotiated Contract Cost Contract Price Minus profit or fee(s)
ACWP CV % = (CV / BCWP) * % Complete = (BCWPCUM / BAC) * 100 OTB Over Target Baseline Sum of CBB + additional budget approved for remaining work
100 % Spent = (ACWPCUM / BAC) * 100 PAC Price At Completion EAC Plus Adjusted Profit or Fee(s)
Schedule Variance SV = BCWP – PMB Performance Measurement Baseline Contract time-phased budget plan
BCWS SV % = (SV / BCWS) * PP Planning Package Far-term CA activities not yet defined into WPs
SLPP Summary Level Planning Package Far-term contract activities not yet defined into CAs
100
TAB Total Allocated Budget Sum of all budgets for work on contract = NCC, CBB, or OTB
Variance at Completion VAC = BAC – EAC TCPI To Complete Performance Index Efficiency needed from ‘time now’ to achieve a Cost Target = BAC, LRE, or EAC
EFFICIENCIES VAC % = (VAC / BAC) * UB Undistributed Budget Broadly defined activities not yet distributed to CAs or SLPPs
Cost Efficiency CPI
100 = BCWP / ACWP Favorable is > 1.0, Unfavorable is < WP Work Package Near-term, detail-planned activities within a CA
1.0
Schedule Efficiency SPI = BCWP / BCWS Favorable is > 1.0, Unfavorable is < EVM POLICY: DoDI 5000.02, Encl 4. Table 5.
1.0 EVMS in accordance with ANSI/EIA-748 is required for cost or incentive contracts, subcontracts, intra-government work
BASELINE EXECUTION INDEX (BEI) & Hit Task % agreements, & other agreements valued > $20M (TY $). Contracts > $50M (TY $) require that the EVMS be formally
BEI = Total Tasks Completed / (Total Tasks with Baseline Finish On or Prior to Current Report Period ) validated by the cognizant contracting officer.
EVM is discouraged on Firm-Fixed Price, Time & Material Contracts, & LOE activities regardless of cost.
Hit Task % = 100 * (Tasks Completed ON or PRIOR to Baseline Finish / Tasks Baselined to Finish Refer to the IPMR Implementation Guide for IPMR Tailoring Guidance.
DoD’s EVM CONTRACTING REQUIREMENTS:
within Current Report Period )
DFARS CLAUSES 252.234-7001 “NOTICE OF EVMS” FOR SOLICITATIONS
ESTIMATE @ COMPLETION = ACTUALS TO DATE + [ (REMAINING WORK) / (PERFORMANCE FACTOR) ] 252.234-7002 “EVMS” FOR SOLICITATIONS & CONTRACTS
EACCPI = ACWPCUM + [ (BAC – BCWPCUM) / CPICUM ] 252.242-7005 “CONTRACTOR BUSINESS SYSTEMS” FOR SOLICITATIONS & CONTRACTS
EACComposite = ACWPCUM + [ (BAC – BCWPCUM) / (CPICUM * SPICUM) ] CONTRACT PERFORMANCE REPORT DI-MGMT-81466A 5 FORMATS = WBS, ORGANIZATION, BASELINE, STAFFING, EXPLANATIONS & PROB ANALYSES
INTEGRATED MASTER SCHEDULE DI-MGMT-81650 MANDATORY FOR DOD EVMS CONTRACTS
TO COMPLETE PERFORMANCE INDEX (TCPI) § # Integrated Program Mngt Report DI-MGMT-81861 * 7 FORMATS = WBS, OBS / IPT, BASELINE, STAFFING, EXPLANATIONS & PROB ANALYSES,
IMS, HISTORY / FORECAST COST
TCPITarget = Work Remaining / Cost Remaining = (BAC – BCWPCUM) / (Target – ACWPCUM) INTEGRATED BASELINE REVIEW MANDATORY FOR ALL EVMS CONTRACTS
§ To Determine the TCPI for BAC, LRE, or EAC Substitute TARGET with BAC, LRE, or EAC WBS For Defense Materiel Items MIL-STD-881-C
# To Determine the Contract Level TCPI for EAC, You May Replace BAC with TAB * Combines & Supersedes DI-MGMT-81466A & 81650; Effective July 1, 2012
EVM CoP: https://acc.dau.mil/evm
eMail Address: EVM.dau@dau.mil
Revised August 2013
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EAC
EAC
TAB Total Allocated Budget
(CBB or BAC
PBB) VA
C Management Reserve
Management Reserve (MR) BAC
ETC PMB
Performance Measurement Baseline
(PMB)
Projected Slip ?
Schedule Variance
SV
Cost Variance
CV $
$ Actual Costs ACWPCum
(ACWP)
ACRONYMS
ACWP Actual Cost of Work Performed Cost actually incurred in accomplishing work performed = ACTUAL COST
AUW Authorized Unpriced Work Work contractually approved, but not yet negotiated / definitized
BAC Budget At Completion Total budget for total contract thru any given level
BCWP Budgeted Cost for Work Performed Value of completed work in terms of the work’s assigned budget = EARNED VALUE
BCWS Budgeted Cost for Work Scheduled Time-phased Budget Plan for work currently scheduled = PLANNED VALUE
CA Control Account Lowest CWBS element assigned to a single focal point to plan & control
scope / schedule /
budget
CBB Contract Budget Base Sum of NCC & AUW
EAC Estimate At Completion Estimate of total Cost for total contract thru any given level generated by
Ktr, PMO, DCMA,
etc. = EACKtr / PMO / DCMA
LRE Latest Revised Estimate Ktr’s EAC or EACKtr
MR Management Reserve Budget withheld by Ktr PM for unknowns / risk management
NCC Negotiated Contract Cost Contract Price Minus profit or fee(s)
OTB Over Target Baseline Sum of CBB + additional budget approved for remaining work
PAC Price At Completion EAC Plus Adjusted Profit or Fee(s)
PMB Performance Measurement Baseline Contract time-phased budget plan
PP Planning Package Far-term CA activities not yet defined into WPs
SLPP Summary Level Planning Package Far-term contract activities not yet defined into CAs
TAB Total Allocated Budget Sum of all budgets for work on contract = NCC, CBB, or OTB
TCPI To Complete Performance Index Efficiency needed from ‘time now’ to achieve a Cost Target = BAC, LRE, or EAC
UB Undistributed Budget Broadly defined activities not yet distributed to CAs or SLPPs
WP Work Package Near-term, detail-planned activities within a CA
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Earned Value through an Example
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Mat Foundation
- Equipment and Tools
- Materials
- Labor
- Overhead and Profit
- Concrete required for
Mat Foundation = 1,000 C.Y.
- Total Cost = 11.10 x 1,000 = $11,100
This is what you will gain
after completing this work
package
(ultimate VALUE)
Bare Cost
Total Including O&P
Unit Daily Output Labor-Hours Labor Equipment Total
C.Y. 400 0.16 $5.90 $1.97 $7.87 $11.10
RSMeans Building Construction Cost data
Mat Foundation
Planned Duration = 4 days
Planned
Value =
¼ * $11,100 = $2,775
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Mat Foundation
Planned Duration = 4 days
Planned
Value =
¼ * $11,100 = $2,775
Earned
Value =
0.2 * $11,100 = $2,220
Mat Foundation
Planned Duration = 4 days
Planned
Value =
¼ * $11,100 = $2,775 At the end of day 1,
Earned Value < Planned
By the end of day 1, you only Value, so the project is
performed 20% of work behind schedule.
20%
Earned
Value =
0.2 * $11,100 = $2,220
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Mat Foundation
Planned Duration = 4 days
Planned
Value =
¼ * $11,100 = $2,775 At the end of day 1,
Earned Value < Planned
- What if actual cost is $2,000?
Value, so the project is
behind schedule.
20%
At the end of day 1,
Earned Value > Actual
Earned
Value = Cost, so the project is
0.2 * $11,100 = $2,220 under budget.
Mat Foundation
Planned Duration = 4 days
Planned
Value =
¼ * $11,100 = $2,775 At the end of day 1,
Earned Value < Planned
- What if actual cost is $2,000?
- What if actual cost is $3,000?
Value, so the project is
behind schedule.
20%
At the end of day 1,
Earned Value < Actual
Earned
Value = Cost, so the project is
0.2 * $11,100 = $2,220 over budget.
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EAC
EAC
TAB Total Allocated Budget
(CBB or BAC
PBB) VA
C Management Reserve
Management Reserve (MR) BAC
ETC PMB
Performance Measurement Baseline
(PMB)
Projected Slip ?
Schedule Variance
SV
Cost Variance
CV $
$ Actual Costs ACWPCum
(ACWP)
ACRONYMS
ACWP Actual Cost of Work Performed Cost actually incurred in accomplishing work performed = ACTUAL COST
AUW Authorized Unpriced Work Work contractually approved, but not yet negotiated / definitized
BAC Budget At Completion Total budget for total contract thru any given level
BCWP Budgeted Cost for Work Performed Value of completed work in terms of the work’s assigned budget = EARNED VALUE
BCWS Budgeted Cost for Work Scheduled Time-phased Budget Plan for work currently scheduled = PLANNED VALUE
CA Control Account Lowest CWBS element assigned to a single focal point to plan & control
scope / schedule /
budget
CBB Contract Budget Base Sum of NCC & AUW
EAC Estimate At Completion Estimate of total Cost for total contract thru any given level generated by
Ktr, PMO, DCMA,
etc. = EACKtr / PMO / DCMA
LRE Latest Revised Estimate Ktr’s EAC or EACKtr
MR Management Reserve Budget withheld by Ktr PM for unknowns / risk management
NCC Negotiated Contract Cost Contract Price Minus profit or fee(s)
OTB Over Target Baseline Sum of CBB + additional budget approved for remaining work
PAC Price At Completion EAC Plus Adjusted Profit or Fee(s)
PMB Performance Measurement Baseline Contract time-phased budget plan
PP Planning Package Far-term CA activities not yet defined into WPs
SLPP Summary Level Planning Package Far-term contract activities not yet defined into CAs
TAB Total Allocated Budget Sum of all budgets for work on contract = NCC, CBB, or OTB
TCPI To Complete Performance Index Efficiency needed from ‘time now’ to achieve a Cost Target = BAC, LRE, or EAC
UB Undistributed Budget Broadly defined activities not yet distributed to CAs or SLPPs
WP Work Package Near-term, detail-planned activities within a CA
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EVMS Basics
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EVMS Basic Definitions
❑ is the plan.
❑ It is the cost allocated in the budget for the work
scheduled to be accomplished through the given
time period. This is the “Planned Value”.
❑ The sum cost of all works and apportioned efforts
scheduled to be completed within a given time
period as specified in the original budget.
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EVMS Basic Definitions
22
Summarizing with Q&A
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Earned Value Concept (EV)
Status
Date
A 100%
B
50% C
75%
Total Expenditure
How well is this Budget to date
project doing?
A 1000 1000
B 2000 2050
C 1000 250
4000 3300
B
50% C
75%
(a)
Total (c) Percent (a) x (c)= (d) Percent (a) x (d)=
Budget (b) AC Scheduled PV Completed EV
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Earned Value Concept (EV)
Status
Date
A 100%
B
50% C
75%
(a) x (d)=
Budget
Total AC PV (a) x (c)=
(c) Percent EVPercent
(d) (EV)
4000
Budget 3300
(b) ACWP 3500 BCWS
Scheduled 2750
Complete BCWP
A 1000
• Since 1000is behind
EV < PV, project 100 schedule
1000 in terms100
of value 1000
of work
B (ignores
2000 critical2050
path) 100 2000 50 1000
C 1000
• Since 250is over 50
AC > EV project budget in500 75 of work
terms of value 750
completed
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Class Exercise
EVMS
Class Exercise
%
Scheduled by PV % Complete EV AC
Budget the end of week
six
G G 250 0 0 0
H H 140 0 0 0
I I 240 0 0 0
1 2 3 4 5 7 8 9 10 11
2,130 1,250
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Class Exercise-Answer
Second Example %
Scheduled by PV % Complete EV AC
Budget the end of week
six
G G 250 0 0 0 0 0
H H 140 0 0 0 0 0
I I 240 0 0 0 0 0
1 2 3 4 5 7 8 9 10 11 1,300 1,200
2,130 1,250
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Summarizing with Q&A
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