Project Management Information System

- A tool that helps organization to plan, execute, and close or finish each phase or part of
project management process.

Challenges To Implementation Of PMIS

1. Lack of Coordination among Different Teams

- There are usually many teams working on a single project and if the project is sanctioned
by a global organization, it can encompass numerous teams and applications. Therefore,
coordination between these teams should be given the utmost importance. The teams are
spread globally and it is very difficult for all the members to meet physically in one
particular location. This can lead to difficulties regarding information dissemination and
there is high likelihood of wrong information being communicated to members of the
team. Additionally, some critical information may not reach some team members because
of their remote location. The lack of coordination can also lead to information leakage
which can fall into the wrong hands. The only way this can be prevented is by using
technology judiciously and following it up with periodic calls to make sure that the
information was successfully received.

2. Internal Politics Prevent Adoption

- Multiple departments are involved with managing a project. Each one has its own
specific workflows and software platforms. Implementing a “one-size-fits-all” PMIS
across these disparate groups often leads to resistance and lack of adoption. But who can
blame them? Deploying a new software tool that doesn’t integrate with other
departments’ existing platforms is making more work for them, not less. So everyone
falls back on manually importing and exporting Excel files to collaborate. Not exactly a
gain in efficiency.

3. The Wrong Team Is Implementing The Solution

- Software development and implementation is a unique craft.  Most construction

professionals think they can do it because they managed a construction project. But the
truth is they lack the technical experience to do the implementation right. On the flip side,
 IT companies that don’t know construction and try to build solutions often fail because
they build tools that are not grounded in how work is actually performed in the field. A
PMIS will fail without the expertise of the right team that knows both construction and
how to implement software.

4. The System Is Not Flexible.

- Many PMIS solutions force a team to manage a project in a specific way. The reality is
that most companies, projects, and people do things differently. Processes also evolve
over time. A PMIS system should be flexible and adaptable – without requiring
expensive custom coding.