Reference No:PGH-COR-F-12

Parami General Hospital

Version No: 2

Page 1 of 4
Effective Date: 15/11/2022
Medical Laboratory Control of Records
Approved by: BOM
Prepared by: Lab Technologist
Purpose

To maintain patients' data and information and other concerning books for three years( hard or soft
copy)

Record Control Form for Medical Laboratory

Disposition Disposition
No. Record No. Record Name Location Retention
Approved Method
PGH-LAB- Medical Dumping at
1. Lab in Register Form 10 Yrs HOD
REC-001) Laboratory special place
Haematology &
PGH-LAB- Medical Dumping at
2. Chemical Pathology 10 Yrs HOD
REC-002 Laboratory special place
Register Form
MINIVIDAS (T3, T4,
PGH-LAB- Medical Dumping at
3. TSH, HBsAb (Q) etc) 10 Yrs HOD
REC-003 Laboratory special place
Register Form
PGH-LAB- Urine-RE/Stool-RE Medical Dumping at
4. 10 Yrs HOD
REC-004 Register Book Laboratory special place
MISCELLANEOUS
PGH-LAB- (Dengue, MP, HIV, Medical Dumping at
5. 10 Yrs HOD
REC-005 HBs, HCV, etc.,) Laboratory special place
Register Form
PGH-LAB- TEST KITS STOCK Medical Dumping at
6. 10 Yrs HOD
REC-006 BOOK Laboratory special place

PGH-LAB- Collection Room Medical Dumping at

7. 10 Yrs HOD
REC-007 Register Form Laboratory special place

PGH-LAB- Results Reporting Medical Dumping at

8. 10 Yrs HOD
REC-008 Register Form Laboratory special place

PGH-LAB- Histopathology Medical Dumping at

9. 10 Yrs HOD
REC-009 Register Form Laboratory special place

PGH-LAB- Miscellaneous (Culture Medical Dumping at

10. 10 Yrs HOD
REC-010 and Sensitivity) Book Laboratory special place

PGH-LAB- Blood Transfusion Medical Dumping at

11. 10 Yrs HOD
REC-012 Register Laboratory special place

Confidential –Only for internal use. Not to be photocopied except by permission of the BOD
 Reference No:PGH-COR-F-12
Parami General Hospital
Version No: 2

Page 2 of 4
Effective Date: 15/11/2022
Medical Laboratory Control of Records
Approved by: BOM
Prepared by: Lab Technologist
Disposition Disposition
No. Record No. Record Name Location Retention
Approved Method
PGH-LAB- Balance and pH Meter Medical Dumping at
12. 10 Yrs HOD
REC-014 Log Book Laboratory special place
List of machine in
PGH-LAB- Medical Dumping at
13. Medical Laboratory 10 Yrs HOD
REC-015(A) Laboratory special place
Daily Check Form
List of machine in
PGH-LAB- Medical Dumping at
14. Medical Laboratory 10 Yrs HOD
REC-015(B) Laboratory special place
Daily Check Form
Bact/Alert, Vitek 2
PGH-LAB- Medical Dumping at
15. preventive, breakdown 10 Yrs HOD
REC-016 Laboratory special place
book
Minividas, Esco
PGH-LAB- Medical Dumping at
16. preventive, breakdown 10 Yrs HOD
REC-017 Laboratory special place
book
PGH-LAB- Minivdas Calibration Medical Dumping at
17. 10 Yrs HOD
REC-021 log book Laboratory special place
PGH-LAB- Urine Culture and Medical Dumping at
18. 10 Yrs HOD
REC-022 sensitivity book Laboratory special place
PGH-LAB- Blood Culture and Medical Dumping at
19. 10 Yrs HOD
REC-023 sensitivity book Laboratory special place
PGH-LAB- Minividas Preventive, Medical Dumping at
20. 10 Yrs HOD
REC-024 Breakdown file Laboratory special place
PGH-LAB- Minividas Calibration Medical Dumping at
21. 10 Yrs HOD
REC-025 file Laboratory special place
PGH-LAB- Medical Dumping at
22. Minividas report file 10 Yrs HOD
REC-026 Laboratory special place
PGH-LAB- Bact/Alert preventive, Medical Dumping at
23. 10 Yrs HOD
REC-027 breakdown file Laboratory special place

PGH-LAB- Esco, preventive, Medical Dumping at

24. 10 Yrs HOD
REC-028 breakdown file Laboratory special place
PGH-LAB- Vitek, Preventive, Medical Dumping at
25. 10 Yrs HOD
REC-029 breakdown file Laboratory special place
PGH-LAB- Minividas 2014 Jan- Medical Dumping at
26. 10 Yrs HOD
REC-030 Nov Calibration file Laboratory special place
PGH-LAB- Medical Dumping at
27. Minividas Report file 10 Yrs HOD
REC-031 Laboratory special place
Record of daily
PGH-LAB- Medical Dumping at
28. equipment operating 10 Yrs HOD
REC-034 Laboratory special place
temperature file
PGH-LAB- Daily Test kits Used Medical Dumping at
29. 10 Yrs HOD
REC-035 file Laboratory special place
Disposition Disposition
No. Record No. Record Name Location Retention
Approved Method
Confidential –Only for internal use. Not to be photocopied except by permission of the BOD
 Reference No:PGH-COR-F-12
Parami General Hospital
Version No: 2

Page 3 of 4
Effective Date: 15/11/2022
Medical Laboratory Control of Records
Approved by: BOM
Prepared by: Lab Technologist
PGH-LAB- lnBox (Lab Staff Medical Dumping at
30. 10 Yrs HOD
REC-036 Service file) Laboratory special place
PGH-LAB- Out Box (office Medical Dumping at
31. 10 Yrs HOD
REC-037 correspondance) Laboratory special place
PGH-LAB- Cobas C 111 Medical Dumping at
32. 10 Yrs HOD
REC-038 Calibration record Laboratory special place
PGH-LAB- Easylyte daily Medical Dumping at
33. 10 Yrs HOD
REC-039 Calibration record Laboratory special place
PGH-LAB- Service Reports of Medical Dumping at
34. 10 Yrs HOD
REC-040 Lab machines Laboratory special place
PGH-LAB- Medical Dumping at
35. Reagents Stock Book 10 Yrs HOD
REC-041 Laboratory special place
PGH-LAB- Drug Investigation Medical Dumping at
36. 10 Yrs HOD
REC-045 Register Laboratory special place
PGH-LAB- Night-Report Medical Dumping at
37. 10 Yrs HOD
REC-047 Register Laboratory special place

PGH-LAB- Medical Dumping at

38. InBox (Office Orders) 10 Yrs HOD
REC-048 Laboratory special place

PGH-LAB- InBox (Meeting Medical Dumping at

39. 10 Yrs HOD
REC-049 Minutes) Laboratory special place

PGH-LAB- OutBox( Monthly Medical Dumping at

40. 10 Yrs HOD
REC-050 Referrals) Laboratory special place
OutBox( Submitted
PGH-LAB- Invoice Copies of Medical Dumping at
41 10 Yrs HOD
REC-051 Purchased Lab Laboratory special place
Materials)
PGH-LAB- Medical Dumping at
42. Lab Risk Record 10 Yrs HOD
REC-052 Laboratory special place

PGH-LAB- Medical Dumping at

43. Lab Dispatch Book 10 Yrs HOD
REC-053 Laboratory special place

PGH-LAB- Medical Dumping at

44. Result Dispatch Book 10 Yrs HOD
REC-054 Laboratory special place
InBox
PGH-LAB- Medical Dumping at
45. (Companies' 10 Yrs HOD
REC-055 Laboratory special place
Correspondence)
PGH-LAB- OutBox Medical Dumping at
46 10 Yrs HOD
REC-056 (Blood Issue Section) Laboratory special place

Daily Cleaning Medical Dumping at

47 PGH-HK-F-4 10 Yrs HOD
Procedure Laboratory special place

Disposition Disposition
No. Record No. Record Name Location Retention
Approved Method
Confidential –Only for internal use. Not to be photocopied except by permission of the BOD
 Reference No:PGH-COR-F-12
Parami General Hospital
Version No: 2

Page 4 of 4
Effective Date: 15/11/2022
Medical Laboratory Control of Records
Approved by: BOM
Prepared by: Lab Technologist
PGH-PM-Stock Ground Stock List of Medical Dumping at
48 10 Yrs HOD
List F-01 Laboratory Laboratory special place

Prepared By Approved By

Daw Myat Mon Aung BOM

Medical Laboratory

Confidential –Only for internal use. Not to be photocopied except by permission of the BOD