88 Source: A. Watt. Pack nabs nom =: Pabac ccusinthe nd yer Payback (5.0100) G036000) Seea.00 4630000 7580007. 10:25000 Figure 7.7 Payback Analysis Chart. Source: A. Watt. 7.8 Project Charter le under Creative Comnmons-ShareAlke 40 International License (htp/fereatvecommon sorgficenses/by-sa/4.0/) A project charter, project definition, or project statements a statement of the scope, objectives, and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. It serves as a reference of authority for the future of the project. 7.8.1 Purpose of the Project Charter Avalale under cestve Commonssharelke 49 International cense(htp/eabvecommen sorglensestysa/40) ‘The purpose of a project charter is to: + Provide an understanding of the project, the reason it is being conducted, and its justification + Establish early on in the project the general scope + Establish the project manager and his or her authority level. A note of who will review and approve the project charter must be included.89 7.8.2 Simple example of project charter 7.8.2.1 Identification Section -vallable under Creative Commans-ShareAlike 4.0 Itetnational License (htta/creativecommen sorg/censes/by sala. Identification Section List the project name, the date of the current version of the project charter, the sponsor's name and authority, and the project manager's name. Project Name: Rice University Computer Store Creation Project Sponsor: Jane Ungam, Fac Date: Jan 12, 2010 Revision: 1 Project Manager: Fred Rubens Overview of the Project 20 solsble under Ceatve Commons ShareAlke 40 Ierraional ens htpcenvecormon sovgficensesfoy 3/4. Provide a simple but precise statement of the project. Rice University is planning to create a store to sell computer supplies. 7.8.2.3 Objective © Blase Acllable under Creative Commons-ShareAlike 4.0 Inter nal License (httpcreativecommon sorpflcenses/by-sa/4.0n State the objectives of the project clearly and ensure they contain a measure of how to assess whether they have been achieved. The statement should be realistic and should follow the SMART protocol: + Specific (get into the details) + Measurable (use quantitative language so that you know when you are finished) + Acceptable (to stakeholders) + Realistic (given project constraints) + Time based (deadlines, not durations)The objective of this project is to implement a campus store that is ready to sell computer supplies such as memory sticks, mouse pads, and cables, when class starts in August 2010, with enough inventory to last through the first two weeks of classes. 5 TIBI atte uncer cesive commons Shareake 0 ntematonl Lense (tpreatvecomon sorgfleensestysa/A0) Specify the scope of the project by identifying the domain or range of requirements. ‘The scope of the Rice’s school supplies store project includes the activities listed below: + Determine what supplies will be sold in the store. + Establish competitive prices for the computer supplies. Source and secure supply vendors. Establish marketing, procurement, operations, and any other necessary departments, schools, centers, and institutes. is equally important to include in the scope what is not included in the project. The scope of the project does not include: + Development of any other school store departments + Store design or construction 5 Major Milestones DO ‘vallable under Creative Commons-ShareAllke 40 International License (htp//ereatvecommon sorghlicenses/by-sa/4.0). List all major milestones needed to ensure project completion successfully. All vendors selected Contracts or orders completed with all vendors Supplies delivered to the store Pricing determinedot 7.8.2.6 Major Deliverables ©p BME A lable under Creative Commons-ShareAlike 4.0 International License (http/reativecornmen sorgiicenses/by-sa/4.0/ List and describe the major deliverables that will result from the project. ‘Supplies procured Operations, procurement, marketing, and other teams established Store supplies stocked and displayed Store staffing completed, including work schedules Store operations policies, including hours of operation, established 7.8.2.7 Assumptions D Plame Aa lable under Creative Commons-Sharealike 49 Inte sorgficensesiby sald.) sional Lcense (http:fereatiecommon Outline the assumptions made in creating the project. An assumption is a fact you are unsure of but can either confirm at a later time or are simply stating so that the project can proceed as ifthe statement were true, Only computer supplies will be sold in the store. Customers will be the Rice University student body and faculty. Rice University students will manage the project and be responsible for ongoing operations. A store sponsor from the university faculty or staff will be assigned to mentor students and provide oversight. Store hours of operation will be approved by the Rice University students or store sponsor. Supplier deliveries will be arranged or the store sponsor will pick them up with students. ‘Students will be empowered to contact vendors for order placement and inquiries via telephone. 7.8.2.8 Constraints Avallable under Creative Commons-ShareAlike 4.0 International License (httafcreativecommen sorgiicenses/by-sa/40/ Define any and all constraints on the project or those working on the project. This is an important part of the project charter. A constraint is anything that limits the range of solutions or approaches.2 Student availabilty to meet for project planning is limited to school hours. Software is not available for project planning and control, Business Need or Opportunity (Benefits) D wile under Creative Commons ShareAlike 40 Intemational License tp/reavecmnan sorglcenses/iysa/49, Provide a concise statement of the business need or opportunity that led to the creation of the project. Why was it created? What are the benefits? How does the project contribute to organizational objectives? The goal of this project is to provide income for the Rice Student Center while supplying necessary items to students and faculty at competitive prices. The school store will be a convenience to students since necessary supplies will be available on campus. This will help students learn to manage their personal supplies. 1 om sorpflicenses/by-s0/4.0). 10 Preliminary Cost for the Project ‘Ailable under Creative Commons-ShareAlke 4.0 International License (ttpil/ceatvecomman Provide a statement indicating how the cost of the project will be defined and controlled. ‘The procurement team will assemble a proposal based on expected costs for review by the Dean of Undergraduate Studies. 5 Avalale under cestve Commonssharenlke 40 Intestinal ene (htp/esbvecommen sorplensestysa/40y Arisk is anything uncertain that may occur that will reduce or decrease the chances of project success.8 1. There is a state election coming and the new government may change the taxation rules for private university retail outlets. . The cloud is changing student demand for media such as flash drives in somewhat unpredictable ways. If this happens faster than we forecast, we may be building a store that students don’t need. Deliveries of store shelves, etc. will be delayed if a major hurricane occurs. 7.8.2.12 Project Charter Acceptance ‘vallable under Creative Commons ShareAlike 4.0 International License (http/creativecommon sorgficenses/by-sa/4.00. Provide the names, titles, and signature lines of the project charter. viduals who will sign off on the 7.8.2.13 Project Stakeholders ao Aatable under Creatve Commons StarAlke 40 ernatna cers hp/ereatvecmman sorpicensesysa/40 Provide the key stakeholders and tearm members by function, name, and role. Project Manager Monica Styles Leads the project Sponsor Adrienne Watt Project sponsor Ete. 7.9 Attribution ‘nallable under Creative Commons-ShareAlike 4.0 International License (hitpilcreativecommon sorgflenses/by-sa/4.0n This chapter of Project Management is a derivative copy of Project Management by Merrie Barron and Andrew Barron licensed under and Creative Commons Attribution 3.0 Unported and Decision Matrix Method and Project Charter by Wikipedia the Free Encyclopedia licensed under Creative Cornmons Share Alike Attribution 3.0 Unported.4 Chapter 8 Overview of Project Planning ED site ner creaive commone-sharehlke 40 Intemational License npi/retvecommon scorgficenses/by-sa/4.0) Adrienne Watt After the project has been defined and the project team has been appointed, you are ready to enter the second phase in the project management life cycle: the detailed project planning phase, Project planning is at the heart of the project life cycle, and tells everyone involved where you're going and how you're going to get there. The planning phase is when the project plans are documented, the project deliverables and requirements are defined, ‘and the project schedule is created. It involves creating a set of plans to help guide your team through the implementation and closure phases of the project. The plans created during this phase will help you manage time, cost, quality, changes, risk, and related issues. They will also help you control staff and external suppliers to ensure that you deliver the project on time, within budget, and within schedule. The project planning phase is often the most challenging phase for a project manager, as you need to make an educated guess about the staff, resources, and equipment needed to complete your project. You may also need to plan your communications ‘and procurement activities, as well as contract any third-party suppliers. The purpose of the project planning phase is to: + Establish business requirements + Establish cost, schedule, list of deliverables, and delivery dates + Establish resources plans + Obtain management approval and proceed to the next phase The basic processes of project planning are: + Scope planning - specifying the in-scope requirements for the project to facilitate creating the work breakdown structure + Preparation of the work breakdown structure - spelling out the breakdown of the project into tasks and sub-tasks + Project schedule development - listing the entire schedule of the activities and detailing their sequence of implementation + Resource planning - indicating who will do what work, at which time, and if any special skills are needed to accomplish the project tasks + Budget planning - specifying the budgeted cost to be incurred at the completion of the project + Procurement planning - focusing on vendors outside your company and subcontracting + Risk management - planning for possible risks and considering optional contingency plans and mitigation strategies