IT Department Budget Template Instructions

The IT Department Budget Template is an Excel spreadsheet that can be used to develop your annual IT
Department budget. There are four worksheet tabs:

1. Instructions
Read the instructions on this first tab before using this template to develop your budget.

2. Monthly Worksheet
This is an optional tab that you can use to better estimate the totals for indivual revenue and expense items over the year.
If you use this tab to help calculate the totals for some or all line items, simply transfer the numbers from the 'TOTALS'
Column into the corresponding line on the Department Budget tab. Inputting last year's budget is not required, but it
may help to estimate numbers for this year.

3. Department Budget
Use this tab to develop your department budget. Input any numbers from the Monthly Worksheet tab, and then fill in any
other numbers that are appplicable to your department.

4. Budget Summary and Graphs

Once you have completed your Department Budget, you can use this tab to analyze your results. The data for this tab is
automatically generated from the Department Budget tab.

Please note the following:

Only input numbers into cells that have a blue font color

To add or change line items in the Monthly Worksheet or the Department Budget, go to 'Tools' menu in Excel,
select 'Protection', and unprotect the sheet. Be sure to protect the sheet using the same steps once you have made these
changes so that you do not mistakenly input data into an incorrect cell.
 Last Year's
IT Department Budget Budget
Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 TOTALS Comments/Assumptions

Monthly Worksheet (Full Year) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DEPARTMENT REVENUES
Fees IT Charges for Services Performed $ -
Proceeds from Sales of Assets $ -
Other $ -
Total Department Revenue $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

PERSONNEL
Headcount (People not Dollars)
Full-Time
Contract
Other
Total Headcount - - - - - - - - - - - - -

DEPARTMENT EXPENSES
Personnel Expenses (Dollars not People)
Full-Time Salaries $ -
Temporary Workers $ -
Bonuses / Other Compensation $ -
Employee Benefits $ -
Consultants $ -
Outsourcing Contracts $ -
Training / Seminars $ -
Automobile Expense $ -
Travel (e.g. Plane Tickets) $ -
Accomodation (e.g. Hotels) $ -
Meals $ -
Employee Relocation $ -
Total Personnel Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Office Supplies
General Supplies $ -
Media Costs (Diskettes, CDs, Tapes, etc.) $ -
Postage / Freight $ -
Publication Costs $ -
Total Office Supplies $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Telecommunications Expenses
Local Telephone $ -
Long Distance $ -
Cellular $ -
Pagers $ -
Communications Lines $ -
Internet Access $ -
Other $ -
Total Telecommunications Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Equipment Costs - Capital (on Balance Sheet)

Servers $ -
Network Equipment $ -
Other $ -
Total Equipment Costs - Capital $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Equipment Costs - Expenses (on Income Statement)

Desktops $ -
Monitors $ -
Notebooks $ -
Network Equipment $ -
Equipment Maintenance $ -
Other $ -
Total Equipment Costs - Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Equipment - Parts Expense

Hard Drives $ -
Mortherboards $ -
CD Drives $ -
Keyboards $ -
Mice $ -
Other $ -
Total Equipment Costs - Parts Expense $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Software Expenses
Server Software $ -
Microsoft Servers $ -
Other Servers $ -
Desktop Software $ -
Microsoft Office $ -
Other Desktop Software $ -
Other Software $ -
Total Software Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

General Administrative Overhead Expenses

Payroll Expense $ -
Legal Expenses $ -
Utilities $ -
Insurance $ -
Rent $ -
Other $ -
Total General Administrative Overhead Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

TOTAL EXPENSES $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

TOTAL CAPITAL COSTS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

TOTAL DEPARTMENT SPENDING $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

TOTAL DEPARTMENT BUDGET (NET OF REVENUES) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

 Last Year's This Year's % of Total IT % Change From
IT Department Budget Budget Budget Spending Last Year
Comments/Assumptions

For Year Ending: (Total Year)

DEPARTMENT REVENUES
Fees IT Charges for Services Performed $ - $ - 0.0% 0.0% ###
Proceeds from Sales of Assets $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total Department Revenue $ - $ - 0.0% 0.0% ###
###
PERSONNEL ###
Headcount (People not Dollars) ###
Full-Time 0.0% ###
Contract 0.0% ###
Other 0.0% ###
Total Headcount - - 0.0% ###

DEPARTMENT EXPENSES ###

Personnel Expenses (Dollars not People) ###
Full-Time Salaries $ - $ - 0.0% 0.0% ###
Temporary Workers $ - $ - 0.0% 0.0% ###
Bonuses / Other Compensation $ - $ - 0.0% 0.0% ###
Employee Benefits $ - $ - 0.0% 0.0% ###
Consultants $ - $ - 0.0% 0.0% ###
Outsourcing Contracts $ - $ - 0.0% 0.0% ###
Training / Seminars $ - $ - 0.0% 0.0% ###
Automobile Expense $ - $ - 0.0% 0.0% ###
Travel (e.g. Plane Tickets) $ - $ - 0.0% 0.0% ###
Accomodation (e.g. Hotels) $ - $ - 0.0% 0.0% ###
Meals $ - $ - 0.0% 0.0% ###
Employee Relocation $ - $ - 0.0% 0.0% ###
Total Personnel Expenses $ - $ - 0.0% 0.0% ###
###
Office Supplies ###
General Supplies $ - $ - 0.0% 0.0% ###
Media Costs (Diskettes, CDs, Tapes, etc.) $ - $ - 0.0% 0.0% ###
Postage / Freight $ - $ - 0.0% 0.0% ###
Publication Costs $ - $ - 0.0% 0.0% ###
Total Office Supplies $ - $ - 0.0% 0.0% ###
###
Telecommunications Expenses ###
Local Telephone $ - $ - 0.0% 0.0% ###
Long Distance $ - $ - 0.0% 0.0% ###
Cellular $ - $ - 0.0% 0.0% ###
Pagers $ - $ - 0.0% 0.0% ###
Communications Lines $ - $ - 0.0% 0.0% ###
Internet Access $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total Telecommunications Expenses $ - $ - 0% 0% ###
###
Equipment Costs - Capital (on Balance Sheet) ###
Servers $ - $ - 0.0% 0.0% ###
Network Equipment $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total Equipment Costs - Capital $ - $ - 0.0% 0.0% ###
###
Equipment Costs - Expenses (on Income Statement) ###
Desktops $ - $ - 0.0% 0.0% ###
Monitors $ - $ - 0.0% 0.0% ###
Notebooks $ - $ - 0.0% 0.0% ###
Network Equipment $ - $ - 0.0% 0.0% ###
Equipment Maintenance $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total Equipment Costs - Expenses $ - $ - 0.0% 0.0% ###
###
Equipment - Parts Expense ###
Hard Drives $ - $ - 0.0% 0.0% ###
Mortherboards $ - $ - 0.0% 0.0% ###
CD Drives $ - $ - 0.0% 0.0% ###
Keyboards $ - $ - 0.0% 0.0% ###
Mice $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total Equipment Costs - Parts Expense $ - $ - 0.0% 0.0% ###
###
Software Expenses ###
Server Software $ - $ - 0.0% 0.0% ###
Microsoft Servers $ - $ - 0.0% 0.0% ###
Other Servers $ - $ - 0.0% 0.0% ###
Desktop Software $ - $ - 0.0% 0.0% ###
Microsoft Office $ - $ - 0.0% 0.0% ###
Other Desktop Software $ - $ - 0.0% 0.0% ###
Other Software $ - $ - 0.0% 0.0% ###
Total Software Expenses $ - $ - 0.0% 0.0% ###
###
General Administrative Overhead Expenses ###
Payroll Expense $ - $ - 0.0% 0.0% ###
Legal Expenses $ - $ - 0.0% 0.0% ###
Utilities $ - $ - 0.0% 0.0% ###
Insurance $ - $ - 0.0% 0.0% ###
Rent $ - $ - 0.0% 0.0% ###
Other $ - $ - 0.0% 0.0% ###
Total General Administrative Overhead Expenses $ - $ - 0.0% 0.0% ###
###
TOTAL EXPENSES $ - $ - 0.0% 0.0% ###
TOTAL CAPITAL COSTS $ - $ - 0.0% 0.0% ###
###
TOTAL DEPARTMENT SPENDING $ - $ - 0.0% 0.0% ###
###
 Last Year's This Year's % of Total IT % Change From
IT Department Budget Budget Budget Spending Last Year
Comments/Assumptions

For Year Ending: (Total Year)

TOTAL DEPARTMENT BUDGET (NET OF REVENUES) $ - $ - 0.0% 0.0% ###
IT Department Budget Summary
Last Year This Year
Department Revenue $ - $ -

Personnel Expenses $ - $ -
Office Supplies $ - $ -
Telecommunications $ - $ -
Equipment Costs (Capital) $ - $ -
Equipment Costs (Expense) $ - $ -
Equipment - Parts Expense $ - $ -
Software $ - $ -
General Administrative Overhead $ - $ -

TOTAL DEPARTMENT SPENDING $ - $ -

TOTAL DEPARTMENT SPENDING (NET OF REV) $ - $ -

IT Department Spending Breakdown

Personnel Expenses

Office Supplies

Telecommunications

Equipment Costs (Capital)

Equipment Costs (Expense)

Equipment - Parts Expense

Software

General Administrative
Overhead

IT Department Budget vs. Previous Year

$1

Last Year
This Year
$1

$-
Department Per- Office Teleco Equip Equip Equip Soft General
Revenue sonnel Sup- mmu- ment ment ment - ware Admin-
Ex- plies nica- Costs Costs Parts istrative
penses tions (Capi- (Ex- Ex- Over-
tal) pense) pense head