DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS ‘CENTRAL OFFICE eis January 24, 2023 MEMORANDUM 0 + REGIONAL DIRECTORS DISTRICT ENGINEERS SUBJECT: Updated Checklist of Supporting Documents and Attachments for Funding of Water Based Projects/Equipment In complance with the applicable Department issuances pertalnina to dredaina project and {equipment management, all heads of Implementing Offices are hereby instructed to submit the applicable supporting documents based on the attached checklst 2s requsite for the release of {unds, This cludes funding for Dredging Operations, Mobilization, Preventive Maintenance, ‘Corrective Maintenance, and Dry-cocking and Repair. The completeness ofthe sald documents shall be reviewed by the Bureau of Equipment prior to the approval for funding by the undersigned, Please ensuethat concerned personnel within the respective Offices ae in'vmed hereofin order ‘tw minimize revsons, returns and recifcation, to speed up the processing of documents and to ensue the timely implementation of projec. For your information, guidance, and strict compliance. mavatrfo CARVAJAL Undersecrétay for Information Management and Technical Services et as 91.3 IAN ALOT Se Repti of he tines Pee eeteeees‘CHECKLIST OF SUPPORTING DOCUMENTS AND ATTACHMENTS FOR FUNDING (OF WATERBASED PROJECTS/EQUIPMENT (Dredging Operations, Mobilization, PM, CM, DDR) DREDGING OPERATIONS 1. STATUS OF FUNDING (FINANCE UNIT 2 EVALUATED PROGRAM OF WORK/DUPA (DOSS) 5 APPROVED DREDGING PLAN COMPLIANT TO DO 191, $2022 (DOSS/PS5) 4. ScHEDULE OF ACTIVIES® (00555) RECENT GEOTAGGED PHOTO OF EQUIPMENT AND DREDGING SITE (00555) 6 REQUEST LETTER DULY ENDORSED BY RD (DOSSS) 4. NARRATIVE REPORT SICNED BY HEAD OF 10" STATUS OF ACCOMPLISHMENT SIGNED BY HEAD OF T0* (Inde pew project) 5, ORGANIZATIONAL CHART SIGNED BY HEAD OF TO" 10, EC/CNE or Proof Azpcaton, PURSUANT TO SECTION 1, 007, S2D16, goo0000000) 1G) 1. STATUS OF FUNDING (FINANCE WAIT) 2 EVALUATED PROGRAM OF WORK/DUPA (20555) 3: RECENT GEOTAGGED PHOTO OF EQUIPMENT 100555) {A PROPERTY ACKNOWLEDGEMENT RECEIPT ‘5 REQUEST LETTER DULY ENDORSED BY RO (005s) 6 INDORSENENT TO RD (0055S) ooo001 PREVENTIVE MAINTENANCE 1 STATUS OF FUNDING (FINANCE UNIT) 2 SoHEDULE OF ACTIVITIES® (MOSS) 4. RECENT GEOTAGGED PHOTO OF EQUIPMENT aN0 PARTS® (MOSS) | EVALUATED PROGRAM OF WORK/DUPA (HOSS) 5 REQUEST LETTER DULY ENDORSED BY RD (MOSS) 00000 | MAINTENANCE STATUS OF FUNDING (FINANCE UNTT) 2: SCHEDULE OF ACTIVTES® (M055) 5 RECENT GEOTAGGED PHOTOS OF EQUIPMENT AND PARTS® (MOSS) 2 EVALUATED PROGRAM OF WORK/DUPA (HOSS) 5. COST BENETTT ANALYSIS FOR UNITS > 25 YRS (DSS) 6 HISTORY OF MAINTENANCE FOR PAST 3 YRS 1, REQUEST LETTER DULY ENDORSED BY RO (HOSS) PRY-DOCKING AND REPAIR 1. STATUS OF FUNDING (FINANCE UNIT) 2. SCHEDULE OF ACTIVITIES (DSS) 5: RECENT GEOTAGGED PHOTOS OF EQUIPMENT AND PARTS" (MDS) 4 EVALUATED PROGRAM OF WORK/DUPA (MOSS) 5. PRQDECT MANAGEMENT PLAN (MOSS) 6 3 & cooo000! ‘COST BENEFTT ANALYSIS FOR UNITS > 25 8 (MOSS) HISTORY OF MAIVTENANCE FOR PAST 3 YRS REQUEST LETTER DULY ENDORSED BY RO (HOSS) 0000000; eau 8 omer ote cence fr Tec eke,