Annex 3.

1
Description of Work

OPEN CALL 2
Application submission starts on:
15 September 2022, 00:00 CET
Submission deadline:
15 November 2022, 17:00 CET

www.hosmartai.eu
Open Call 2: Annex 3.1 – Proposal Template

HosmartAI Open Call #2 – EXPERIMENT Call for

Pilot

APRICOT-AI

A preventive care model for chronic patients home care enabled by AI

behavioral analysis

Teseo Srl Il Tuo Infermiere di Famiglia

Alessio, Capitanelli, Società Cooperativa Sociale
Product Manager Giacchino, Costa,
E-mail: alessio.capitanelli@gmail.com Board Member
E-mail:
gioacchino.costa@iltuoinfermiere.it
Teseo ITIF

www.teseo.tech, www.kibi.tech www.iltuoinfermieredifamiglia.it

Date of submission: 15/11/2022

Italy, Genoa

Page 1
Open Call 2: Annex 3.1 – Proposal Template

Table of Contents
INSTRUCTIONS ............................................................................................ ERROR! BOOKMARK NOT DEFINED.
HOSMARTAI OPEN CALL #2 – EXPERIMENT CALL FOR PILOT ............................................................................ 1
TABLE OF CONTENTS........................................................................................................................................ 2
LIST OF TABLES ................................................................................................................................................ 2
1. OVERVIEW OF THE PROPOSAL (MAXIMUM 1 PAGE) ............................................................................... 3
1.1 EXECUTIVE SUMMARY................................................................................................................................ 3
2. EXCELLENCE/INNOVATION (MAXIMUM 3 PAGES + 1 PAGE FOR IMAGE(S)) ............................................ 4
3. IMPACT & EXPLOITATION (MAXIMUM 2 PAGES) .................................................................................... 8
4. EXPERTISE AND EXCELLENCE OF THE TEAM (MAX. 2 PAGES) ................................................................ 10
5. PROJECT PLANNING AND VALUE FOR MONEY (MAXIMUM 3 PAGES) ................................................... 12
5.1 MAIN ACTIVITIES OF THE PROJECT .............................................................................................................. 12
5.2 VALUE FOR MONEY (MAXIMUM 1 PAGE) ..................................................................................................... 14
APPENDIX A ANNEX: ETHICAL/SECURITY CHECKLIST ............................................................................... 15

List of Tables
TABLE 1: CONSORTIUM COMPOSITION. ............................................................................................................................................... 3
TABLE 3: PROPOSED TEAM ................................................................................................................................................................ 10
TABLE 5: PERSON-MONTH AND PERSONNEL COSTS .......................................................................................................................... 14
TABLE 6: TOTAL BUDGET .................................................................................................................................................................... 14
TABLE 7: ETHICAL ISSUES.................................................................................................................................................................... 15

Page 2
Open Call 2: Annex 3.1 – Proposal Template

1. Overview of the proposal (maximum 1 page)

Table 1: Consortium composition.
Consortium Entity name Entity type Entity role
partner
Partner #1 Teseo Srl SME Tech provider/integrator
(Coordinator)
Must be a for-
profit SME/Start-
up
Partner #2 Il Tuo Infermiere di Healthcare Entity Tech Adopter/End-user
(healthcare entity) Famiglia Società
Cooperativa Sociale

1.1 Executive summary

APRICOT-AI aims to prolong the home care time span of people with chronic disease through a new
model of home care supporting preventive care and empowered by AI/IoT tools. A hybrid model allows
preventive assistive care, facilitating the monitoring of daily activity, habits, and the progression of frailty
though the recognition of latent needs. Therefore, it enables early intervention, improving effectiveness
and efficiency of local health systems, the empowerment of caregivers and the engagement of care
recipients and their families.

To this purpose, Teseo will implement a new system for home care (APRICOT), designed for the specific
needs of the healthcare partner ITIF, building on top of its existing solution for elder care facilities, Kibi,
and integrating it with appropriate home care chronic patient management tools. APRICOT will then
allow caregivers in home care to:

1. Monitor the well-being and habits of care recipients and their trends
2. Provide actionable insights for personalized, proactive assistive care, such as risk of fall and
other markers comparable to Activities of Daily Living evaluation scales, but with the benefit of
being quantifiable, unbiased, and constantly updated
3. Detect falls and alert caregivers in case of emergency
4. Access a nursing record based on an international nursing taxonomy to improve communication
among professionals and with AI systems
5. Receive recommendations meant to simplify the nurse decision making process and foster nursing
plan customization
6. Interact with a vocal virtual assistant to support caregivers and care recipients with reminders
about therapy and personalized screening processes.

ITIF will be involved in the co-creation process of APRICOT and a new operative model to employ it. 50
care recipients and 12 nurses will then use the system in private homes for 4 months. Nurses will visit care
recipients weekly and personalize actions to be taken and frequency of their visits based on APRICOT
data. The most important KPIs are improved QoL, system usability, and reduced caregiver burden and
number of improper hospitalizations. The project is expected to have a major impact on home care
service quality and capacity, and have a strong positive impact on local health systems.

Page 3
Open Call 2: Annex 3.1 – Proposal Template

2. Excellence & Innovation (maximum 3 pages + 1 page

for image(s))
Current scenario
There is a fundamental flaw in how we take care of chronic patients today and that is the lack of
visibility of the progression of the so called “frailty spiral”. Older adults are a great example:
they start losing muscle mass, become slower and weaker, have difficulty with daily activities,
spend less energy, eat less... and the cycle repeats. Taken singularly, none of these events has a
decisive impact on the aging process, but as the cycle goes on unchecked, the older adult falls
into an irreversible disability. Professional and familiar caregivers are not able to adequately
monitor these subtle cycles and assessment of care recipients status is also problematic, as it is
performed informally or using evaluation scales that lead to hardly quantifiable and often biased
results. Therefore, care can be provided only to compensate for loss of autonomy, and rarely in
a preventive way.

Families are heavily impacted by the current situation: today in Europe there are 100 million
informal caregivers (20% of the total population). According to a report by Merck, many report
that the care related workload affected negatively their careers (21%), and their finances (30%).
This exceptional pressure is pushing consumers and businesses to look for technological solutions
that can reduce the burden on families, caregivers, and even national health and care systems.

Contrary to popular belief, care recipients are not always against technological solutions,
wearables included. The problem is that without a proper follow-up by familiar and professional
caregivers, their utility is limited. Privacy is a concern, but based on our experience, care recipients
are likely to accept solutions that have a minor impact on privacy if they provide evident benefits
and make them feel cared and safe. Indeed, we already validated that around 70% of our
target population is willing to use an unobtrusive solution and that they would feel more confident
in their daily lives with it.

From the home care service providers point of view, they do everything they can, but their staff
is burdened by time is spent in routine and assessment operations, which as previously mentioned,
can only be periodic, qualitative, and often biased. This lack of visibility has a direct and serious
impact on service quality and capacity, which could be highly improved with data and a new
operative model to make the best use of them. That’s why around 40% of businesses are interested
in a technological aid today, yet only around 6% of them have found something that fits their
needs. Again, traditional Ambient Assisted Living, IoT and wearable solutions offer only limited
help. Bringing AI to home care is the only way to overcome the current issues.

Envisioned scenario
In our opinion, the first step to achieve a better, more sustainable, assistive care for chronic patients
we need a tool unlike anything currently available, able to assess the care recipient autonomy
and general well-being continuously, quantitatively, and in an unbiased manner, and generate
actionable insights for caregivers based on said analysis. At scale, this is only possible using
advanced AI and Behavioral Analysis techniques and integrate them in a new operational model.

In this context, the aim of this pilot is to:

• Co-create with tech adopters and end users a new service composed of:
o A new solution called APRICOT, which integrates Kibi and the data it generates
with already existing patient management platforms compliant with standard
nursing records
o A novel and scalable operative model to deploy the system and maximize its
impact in terms of care recipient quality of life, and service quality and capacity.

Page 4
Open Call 2: Annex 3.1 – Proposal Template

• Validate the service:

o We will deploy APRICOT to 50 beneficiaries and 12 professionals, to validate
its acceptability, effectiveness, and technical quality
o The service will be provided to existing customer of IFIT in the Lombardy region
o Nurses will access private homes, install the system, instruct care recipients, and
perform personalized weekly visits (min. 1 per week for the entire duration of
the pilot) based on the system data
o Extra hours of assistance up to the maximum budgeted amount will be delivered
to care recipients who needs them the most based on system data
o We will engage also care recipients families and family doctors for feedback
• Analyze the results in depth, and if the results are positive, build a strong and convincing
success story of our solution and the related operative model adopted during the pilot,
which will make our solution easier to market and scale.
• Kickstart commercial exploitation.

All goals will be made much easier to achieve with the support of three pillars of the HosmartAI
platform, namely:
• the co-creation space, which will allow us to effectively build a user-centred solution, with
robustness, standardization and privacy in mind;
• benchmarking tools, which will allow us to effectively iterate on the first design during
deployment and to fairly assess the results at the end of the pilot,
• the marketplace, which will allow us to effectively spread the excellence of our solution,
and allow us to get early international commercial validation.

The solution perfectly fits into the vision and objectives of the HosmartAI platform:
• It fits perfectly in the assistive care definition, as it has a strong impact on assistance with
activities of daily living (instrumental and not) and health support
• It is a pre-commercial evaluation of the solution and validation of its acceptability and
business viability, with the declared objective to scale it up if successful
• It brings the HosmartAI platform to the real environment of home care
• It aims to deliver to chronic patient care a clear innovation through a rigorous process for
both technology deployment and operational model development.

Technical approach
In practice, the solution we envision is based on the existing Kibi’s AI and behavioral engine, which
analyze data from wearable devices in order to:
1. Monitor the well-being and habits of the care recipient and their trends
2. Provide actionable insights for personalized, proactive assistive care, for example we
provide a risk of fall index, and other markers comparable to Activities of Daily Living
(such as the “drinking activity”), but with the benefit of being quantifiable, unbiased, and
constantly updated
3. Automatically detect falls and alert caregivers in case of emergency

To provide to ITIF a single chronic patient management tool, compliant with the needs of home
care staff, the APRICOT system should license and integrate the Humanavox platform with the
aforementioned AI engine. The Humanavox platform includes:
1. A nursing record based on an international, standard nursing taxonomy to improve
communication among professionals and with AI systems
2. A recommendation system meant to simplify the nurse decision making process and foster
nursing plan customization

Page 5
Open Call 2: Annex 3.1 – Proposal Template

3. A vocal virtual assistant to support caregivers and care recipients with reminders about
therapy and personalized screening processes.

The details of the integration will be defined in the co-creation phase and will be implemented
as much as possible using the HosmartAI technical components at both the Interoperability layer
(Adapter, Interfaces and Standards) and the Data Management and Knowledge Sharing layer
(Hosmart Common semantic data model). As both Kibi’s AI engine and the Humanavox platform
are rather mature, the main barrier will be their integration, which we expect to be made easier
by the tools provided by the HosmartAI platform and the fact that Humanavox platform already
adheres to international standard for the storage of nursing records. The APRICOT system as a
whole is at TRL6 and we expect it to reach at least TRL 8 by the end of the project. The final
system will significantly streamline patient management and provide actionable insight for
customized and preventive care, benefitting chronic patients, businesses operation and caregivers.

Engagement with the healthcare entity

Involved stakeholders
The main beneficiaries are chronic patients with the following characteristics:
1. at least one diagnosis of chronic disease that require long-term care or at risk of
developing chronic disease, i.e. presenting predisposing risk factors due to familiarity,
lifestyle, socio-economic conditions
2. a complex therapeutic regimen, i.e. taking at least 3 drugs correctly prescribed
throughout the day

There are no age restrictions for the target group. In order to make adequate use of the proposed
technology, preferential criteria will be considered: a fair digital literacy, adequate caregiving
support, an adequate cognitive level.
Other beneficiaries are closely related to the target group:
1. Familiar caregiver: that person who is part of the family or of the friendly network that
stands as a reference point for the person
2. Family doctor: responsible for the diagnostic-therapeutic path, as well as a crucial actor
in the engagement of the patient and in the continuous monitoring
3. Family nurse: health professional specialized in prevention activities and taking charge
of the fragile subject especially in the territorial and home care context

Stakeholder engagement
We will organize questionnaires, interviews, workshops and focus groups in order to define a new
operating model for preventive home care interventions, with the aim of improving capacity,
efficiency and care outcomes. The process will include all stakeholders to identify new problems
that can be solved through the development of ad hoc functionalities. Engagement will take place
during the whole duration of the project and will essentially divided in three phases: (i) the co-
creation phase; (ii) the continuous and iterative improvement phase (during the actual
deployment); and (iii) the final assessment phase.

Gender approach
As you will see in the following pages, the core team is already balanced (3M/2F). Regarding
the team of nurses to be involved, we have the resources to reach full gender balance. As we
implement the actions planned in this project, we will pursuit the following strategy to promote
gender balance at all levels: (i) making a gender equality declaration; (ii) setting goals for gender
balance both in the nursing team and the pool of beneficiaries; (iii) discuss gender balance and
equality at executive meetings; (iv) take into account gender balance in the selection of care
recipient beneficiaries; and (v) ensure that the core team has ownership of the goals.

Page 6
Open Call 2: Annex 3.1 – Proposal Template

Prevent dehydration

Assess risk of fall

Monitor loss of mobility

Dementia markers

Early signals of UTI

Fig. 1 - Kibi’s Dashboard and a few examples of how behavioral data can be correlated to common
conditions in order to support preventive care

Fig. 2 – The home care patient management platform with which we would like to integrate Kibi

Fig.3 – How Kibi’s AI differs from

existing traditional solutions. Yellow
ticks signals only partial support when
compared to our AI engine.

Page 7
Open Call 2: Annex 3.1 – Proposal Template

3. IMPACT & EXPLOITATION (Maximum 2 pages)

Expected benefits
The fragile person, understood as a person suffering from chronic disease, with a complex
therapeutic regime or at risk of developing chronicity, needs continuous assistance over time to: i)
promote a dignified quality of life, ii) guarantee health well-being, fundamental to independent
living, iii) being able to continue living at home as long as possible in full autonomy. Therefore,
the aim of the project is to strengthen the territorial network taking charge of the person's health,
drastically increasing preventive home care activities through minimally invasive actions with a
strong impact on daily habits and well being. The use of AI technology allows this model to be
fully scalable and favors the reuse of collected data, which could be of great importance in all
health domains. The periodic presence of a health worker guarantees that actionable on care
recipients needs, often still experienced as latent or of negligible importance, are followed up by
adequate actions according to a preventive care model.
Impact
Short-term

• Increased support for fragile and chronic care recipients

• Improving the effectiveness of prevention actions and therapeutical adherence
• Strengthening of the local health and care systems
• Fostering autonomy of chronic but still self-sufficient patients, especially older adults
• Improving monitoring and traceability of care recipient status over time
• Greater involvement, integration and information sharing among the basic actors involved
(caregivers, management, nurses) and creation of multidisciplinary teams
• Validation of a novel local, distributed, home care and health model
Medium/long term
• Large scale application of the solution
• Increased home care service capacity as a result of cost optimization
• Improved health education among care recipients and families
• Decrease of improper hospitalization and a general reduction of costs for the NHS

Measurable outcomes
• Solution acceptability by care recipients
• Solution liking and usability by all stakeholders
• Liking of the care service as whole as transformed by the applications of our solution
• Measurable reduction in the familiar caregiver burden
• Measurable increase in the care recipient Quality of Life
• Measurable increase in awareness of the degree of autonomy and well-being of the care
recipient, by both himself and his family
• Measurable decrease in the propension of the family to hospitalize the care recipient
• Measurable reduction in the number of improper hospitalizations compared to the data
of the 6 months preceding the pilots
• Increased number of early diagnosis by partner family doctors compared to a test group

Exploitation potential
This project is born with the purpose of validating a new hybrid care model, strongly accelerating
the synergy between technology and health professionals. The service developed in this pilot aims
to be a scalable and replicable model that empowers the healthcare team with adequate tools
for non-invasive long-term preventive home care, improving care outcomes and efficiency, through

Page 8
Open Call 2: Annex 3.1 – Proposal Template

flexibility and a relative customization of at-home interventions according to specific needs. Such
model has great economic value, not only for project partners, but for the HosmartAI platform
and the wider home care market, and could easily be scaled internationally with eventual minimal
adaptations based on the peculiarities of each country home care market and regulations.

In the short-term, project partners will benefit directly from the project: Teseo will open up a new
market by validating a killer use case of its technology, while IFIT will benefit from an ad-hoc
solution, allowing them to make their operations more efficient and improve their service quality,
benefitting also customer retention and service differentiation in a largely commoditized market.
As a consortium, project partners are obviously excited by the possibility to scale up the solution,
directly, though the direct offering of a hybrid technological home care service; and indirectly,
by offering to third party home care providers the tools developed in the project as SaaS solution.
The HosmartAI platform plays an important role here thanks to its marketplace and because it
favors data exchange, largely increasing the potential for synergies with other healthcare
institutions and tech providers which could be interested in the kind of data we generate. All things
considered, by continuing to work on the solution even after the deployment phase of the project,
we believe we will be able to begin commercial exploitation in Italy right after the end of the
project without any further funding. International scale-up will require private investment but Teseo
has a strong track record in this regard and the validation and traction obtained in the pilot will
make the process much easier.

As a consortium, we also believe that the results of the pilot will be a very powerful marketing
tool. As such, it is our intention to make publicly available the operative model we will develop
and the results achieved. This information will be published through the usual mix published articles,
online presence, and social media marketing.

As shown before, technically our solution is fundamentally different from traditional AAL, IoT and
wearable solutions, which are increasingly seen as commodities by the market. By bundling
APRICOT with a novel operative model, we are further differentiating from alternative solutions,
positioning us as the ideal one for home care, and reducing barriers to entry for SMEs with little
capacity to build the model themselves.

Contribution to HosmartAI KPIs

KPI Value at the end of
implementation
Number of healthcare professionals involved in this pilot? 12
Number of patients involved in this pilot? 50
Number of HosmartAI tech implemented 3

• What are the Key Performance Indicators you will use to measure your project’s
success?

Additional Pilot specific KPIs Value at the end of

implementation
Caregivers’ Task Success Rate 80%
Caregivers’ System Usability Score 70%
Caregivers’ feature ratings using Likert scales 4/5
Caregivers’ and care recipients Net Promoter Score 8/10
Reduced care recipient family burden - Zarit Burden Inventory Significant reduction
Improved care recipient Quality of Life – SF36 Significant increase
# of improper hospitalizations Significant reduction
# early diagnosis Significant increase

Page 9
Open Call 2: Annex 3.1 – Proposal Template

4. Expertise and excellence of the team (max. 2 pages)

Table 2: Proposed Team

Entity Name of the Role in the Link to LinkedIn profile or equivalent Gender
person project
Teseo Antonella Project https://www.linkedin.com/in/antonellagiuni F
Giuni administration
and
coordination
Teseo Alessandro Technical https://www.linkedin.com/in/alessandro- M
Sperindé director sperinde-2485771a9
Teseo Mohamad AI Specialist https://www.linkedin.com/in/mohamad- M
Alameh and developer alameh-231594180
Teseo Alessio Product https://www.linkedin.com/in/alessio- M
Capitanelli Manager capitanelli
ITIF Ragni Delia Nursing team https://www.linkedin.com/in/delia-ragni- F
coordination 288815162
ITIF - Nurses (x12) - M/F

Teseo is an innovative SME founded in 2015 as an official spin-off of the University of Genoa, whose
mission is the development of digital solutions to support caregivers. The company specializes in Artificial
Intelligence, Machine Learning and IoT technologies, aimed at behavioral analysis and Ambient Assisted
Living, as evidenced collectively by more than 30 publications on the subject (more than 100 in total)
and 2 international patents. The company has always been committed to two main business lines: the
development of its own solutions in the healthtech field and technological consulting services in the fields
in which it is an expert. Its main product is Kibi, a digital platform that enables caregivers to provide
personalized and high-impact care, alerting them in case of emergency and providing actionable insights
about their habits and needs. The Kibi project was awarded in 2019 a public grant for Silver Economy
projects by the municipality of Genoa, and the system has already been successfully adopted by
selected partners. Other significant projects are:
• Research partnerships with important partners such as the Azienda Ospedaliera Ospedali
Galliera, a national excellence center in geriatrics, and the Casa di Cura Privata del Policlinico
di Milano, a leading rehabilitation center.
• Successful actions in the scope of European grants and tenders, such as the Near2U pilot in the
scope of the Interreg I-Care-Smart project, and an ongoing co-creation and pilot deployment
project funded by ZIP PON-METRO, in collaboration with the Fondazione Chiossone, to support
with its technology patients affected by visual impairments.
Team members relevant experiences:
• Antonella Giuni. She has almost 40 years of experience in R&D and Strategic Marketing.
During her career she worked on a dozen large projects in MRI, Robotics and Ambient
intelligence. These include the development at Ansaldo Elettronica Biomedicale of the first MRI
system produced in Italy and the launch of the first MRI system dedicated to the extremities at
Esaote.
• Alessandro Sperindé. He is an expert in design and software development for embedded
systems. He has more than 15 years of experience divided between academia and industry. As
a researcher he has participated in relevant roles in large projects often in association with large
private companies (H2020, Thalès Alenia Space, Leonardo, NATO S&T CMRE).

Page 10
Open Call 2: Annex 3.1 – Proposal Template

• Mohamad Alameh. He is a PhD with expertise in AI-on-chip, particularly in the field of artificial
touch. He participated as a researcher in the study of the fine manipulations of the human hand,
developing an advanced sensor solution based on wearable inertial sensors.
• Alessio Capitanelli. Former researcher at the University of Genoa in the field of artificial
intelligence and robotics. At Teseo since 2018, he has since taken the role of Product manager
of Kibi, being the interface between the technical team, the sales team, and the various
stakeholders. He has international experience organizing focus group and interviews, both for
Teseo and in the context of several funded projects.
Main publications
Bruno, B., Mastrogiovanni, F., Sgorbissa, A., Vernazza, T., & Zaccaria, R. (2013, May). Analysis of human
behavior recognition algorithms based on acceleration data. In 2013 IEEE International Conference on
Robotics and Automation (pp. 1602-1607). IEEE.
Mastrogiovanni, F., Sgorbissa, A., & Zaccaria, R. (2010). A cognitive model for recognizing human
behaviours in smart homes. annals of telecommunications-annales des télécommunications, 65(9), 523-538.
Buoncompagni, L., Capitanelli, A., Cristofanini, M., Giuni, A., Mastrogiovanni, F., Motolese, C., ... &
Zaccaria, R. (2020, November). Persuasive and Polite Sentences to Drive Human-Robot Interaction in
Smart Homes for Elderly Care. In AIRO@ AI* IA (pp. 33-38).
Buoncompagni, L., Kareem, S. Y., & Mastrogiovanni, F. (2021). Human Activity Recognition Models in
Ontology Networks. IEEE Transactions on Cybernetics.
Bruno, B., Mastrogiovanni, F., & Sgorbissa, A. (2014). Recognition of human activities through wearable
accelerometers. Robot and Human Interactive Communication.

Il Tuo Infermiere di Famiglia is a Cooperative of Nurses that operates mainly in the Lombardy region,
providing health services on a continuous and single performance basis, which is interested in adopting
new technologies. The cooperative is a pioneer of telemedicine which integrates into its daily operations
to carry out rapid and timely diagnostics remotely, directing patients to the most appropriate care and
the most suitable therapeutic path. Delia Ragni is the current president of the cooperative and a certified
nurse with 10 years of experience, both as a practitioner and in operations organization.

As a single team, Teseo and ITIF possess all the required expertise, technological and in the field of home
care operations to successfully implement the project and deliver timely and quality results. In particular,
Teseo not only will provide the technology, but has the expertise and experience to integrate various
systems as required by ITIF, set up the required infrastructure, provide technical support and train end
users as needed by the project. On the other side, ITIF provides a large pool of domain expertise on
home care and healthcare in general, deep understanding of the needs of the target population, ability
to interface fruitfully with all the stakeholders (including care recipients, their families and family doctors),
and a large pool of customers which can be recruited for the pilot. Teseo itself is no stranger to field of
healthcare and has ongoing relationships with several stakeholders, in Italy and abroad (mainly
Switzerland and US), which will be essential to the scale up of the solution after the project end.

The core team involved in the project will be structured as a single cross-functional unit, and the
development of both the APRICOT system and the new operational model will follow state-of-the-art
practices of agile iterative product development.

Page 11
Open Call 2: Annex 3.1 – Proposal Template

5. Project planning and value for money (maximum 3

pages)
5.1 Main activities of the project
Pilot Title: APRICOT-AI
Participant short Teseo ITIF
name
Role Coordinator Healthcare entity
Description:
The main aim of this work....
WORKPLAN 1ST PHASE - DESIGN
Task 1: Administration, budget and project management (M1-M2)
It includes all activities related to project management and supervision, and in particular: (i) ensure that all
benefits envisaged by the project meet certain quality requirements and that they are developed on time
and within the agreed budget; and (ii) ensure, through adequate risk management and change management
processes, that any unforeseen and/or necessary updates to the initially envisaged requirements do not have
a negative impact on the timing, costs and quality of the benefits themselves. The coordinator Antonella Giuni
and Delia Ragni will oversee this task.

Deliverable: Project Management Plan; Report on activities of the 1st phase.

Task 2: Solution and operative model co-creation (M1-M2)

With the support of HosmartAI tools, Teseo will organize questionnaires, interviews, workshops and focus
groups in order to define a new operating model for preventive home care interventions, with the aim of
improving capacity, efficiency and care outcomes. The process will include all stakeholders in order to identify
new problems that can be solved through the development of ad hoc functionalities. ITIF will participate both
as technology adopter and in recruiting end-users to consult.

Deliverable: Technical report of the APRICOT system v1; Report of the co-creation activities and
proposed operative model for the pilot.

Impact and Outputs of the 1st phase

List main Milestones: Project Management Plan, Report of the co-creation activities and proposed
operative model for the pilot
List main KPIs: -
WORKPLAN 2ND PHASE - DEVELOP, DEPLOY, OPERATE
Task 1: APRICOT development (M3-M4)
An ad-hoc integration of the Kibi platform will be carried out with the tools needed by the healthcare
institution to implement the co-designed operative model, via the tools provided by the HosmartAI platform.
The result of this task is an initial release of the APRICOT system mature enough to be deployed in the early
pilots. This task will be mainly carried out by Teseo with the continuous feedback of ITIF.

Deliverable: Technical report of the APRICOT system v1.1, Demo.

Task 2: Nursing staff training (M4-M5)

Training material will be prepared by Teseo for the operators who will be included in the pilot and who will
operate the new operating model. The material will take the form of explanatory texts and videos. Ad hoc
workshops will also be organized for the training of staff in presence. All the material will be updated during

Page 12
Open Call 2: Annex 3.1 – Proposal Template

the duration of the project in accordance with the evolution of the operating model. ITIF coordinator will
organize the training session with the nurses and assess their effectiveness.

Deliverable: Training Material, Training Workshop.

Task 3: Pilots (M5-M8)

We will organize a pilot involving 50 chronic patients in home care served by ITIF and 12 of their nurses. The
pilot will be split in 2 rounds of two months each and will involve 25 people. This will allow us to start pilots
earlier and adopt a continuous development and improvement process. Throughout the duration of the pilot,
qualitative (e.g., interviews) and quantitative (e.g., questionnaires, system telemetry) data will be collected
using the HosmartAI benchmarking tools, in order to monitor the effectiveness of the model and the
achievement of the project objectives.

Deliverable: Report of pilot activities.

Task 4: System testing and continuous improvement (M5-M8)

Teseo will carry out tests at the level of the software component, subsystem, system and ecosystem according
to appropriate methodologies in order to guarantee the technical excellence of the technological solution as
a whole. Technical assistance will then be provided for the entire duration of the pilots, in order to identify
and promptly solve any problems that may arise during them. Finally, the development team will continue to
make iterative improvements to the solution based on feedback received by ITIF staff throughout the pilot.

Deliverable: Technical report of the APRICOT system v1.2, final demo.

Impact and Outputs of the 2nd phase

List main Milestones: APRICOT v1 release, Pilot planning and selection of participants, Pilot
List main KPIs: All KPI listed in the table at page 10
WORKPLAN 3RD PHASE - ASSESS
Task 1: Retrospective of pilot results (M9)
Teseo and ITIF will assess in depth the pilot data and, if results allow it, assembled to build a
compelling business case, highlighting the advantages for all stakeholders offered by the APRICOT
solution and the proposed operational model for home care. The goal of this task is to make such
report publicly available.

Deliverable: Business case of the proposed solution and operative model

Task 2: Marketing and dissemination of the results (M10-M12)

Based on the business case delivered in Task 1, we will kickstart early marketing operation. We aim
to publish at least one newspaper article and one online publication. We will promote the APRICOT
action on the respective social media and websites of both Teseo and IFIT, and open a dedicated
landing page to request additional information. We will organize a workshop to present the results.

Deliverable: Publications (1 newspaper + 1 online), APRICOT Landing page, Social media posts

Task 3: First Commercial Exploitation (M12)

The goal of this task is to start the commercial exploitation of the system. If the results justify it, IFIT
is interested in adopting the solution and scale it to its entire user base. To that goal, specific
assessments will be performed. In addition, we aim to offer our solution on the HosmartAI
marketplace.

Deliverable: Release on the HosmartAI marketplace

Page 13
Open Call 2: Annex 3.1 – Proposal Template

Impact and Outputs of the 3rd phase

List main Milestones: Public report, Workshop, online marketing campaign, APRICOT v1.2 released
on marketplace
List main KPIs: # publications, # attendees to the workshop, # social media impressions

5.2 Value for money

Table 3: Person-month and Personnel costs
Monthly rate in €
Person-month Direct personnel costs
Name of the person (MR)
(PM) (PMxMR)
(Actual cost only)
Alessandro Sperindè 1,50 7.550,00 11.325,00
Mohamad Alameh 2,20 3.800,00 8.360,00
Alessio Capitanelli 2,00 4.600,00 9.200,00
Antonella Giuni 1,00 3.900,00 3.900,00
Ragni Delia 1,00 5.200,00 5.200,00
Nurses* 4,00 7.000,00 28.000,00
Total 65.985,00

* 12 Nurses will be involved in the project. For sake of brevity and budget clarity we report them as a
single expenditure. As the total PM effort is 4, each nurse will be expected to be involved in the project
for 1/3 PM. We are available to provide the full list of persons to be involved as nurses upon request.

Table 4: Total budget

Item Amount (€)
Direct personnel costs (a) 65.985,00
Other direct cost (Equipment) (b)
7.500,00
(Depreciation cost only)
Other direct cost (Software licenses) (c) 31.500,00
Other direct cost (Travel expenses) (d) 5.000,00
Other direct cost (Others) (e) 6.000,00
Indirect costs (0,25 x (a +b +c +d+e)) 28.996,25
Total 144.981,25

Page 14
Open Call 2: Annex 3.1 – Proposal Template

Appendix A Annex: Ethical/Security Checklist

Table 5: Ethical issues

YES/NO
Informed Consent
• Does the proposal involve children? NO
• Does the proposal involve patients or persons not able to give consent? NO
• Does the proposal involve adult healthy volunteers? YES
• Does the proposal involve Human Genetic Material? NO
• Does the proposal involve Human biological samples? NO
• Does the proposal involve Human data collection? YES
Research on Human embryo/foetus
• Does the proposal involve Human Embryos? NO
• Does the proposal involve Human Foetal Tissue / Cells? NO
• Does the proposal involve Human Embryonic Stem Cells? NO
Privacy
• Does the proposal involve processing of genetic information or personal data NO
(e.g. health, sexual lifestyle, ethnicity, political opinion, religious or
philosophical conviction)
• Does the proposal involve tracking the location or observation of people? YES
Research on Animals
• Does the proposal involve research on animals? NO
• Are those animals transgenic small laboratory animals? NO
• Are those animals transgenic farm animals? NO
• Are those animals cloned farm animals? NO
• Are those animals nonhuman primates? NO
Research Involving Developing Countries
• Use of local resources (genetic, animal, plant etc) NO
• Benefit to local community (capacity building i.e. access to healthcare, NO
education etc)
Dual Use
• Research having direct military application NO

Page 15
Open Call 2: Annex 3.1 – Proposal Template

• Research having the potential for terrorist abuse NO

ICT Implants
• Does the proposal involve clinical trials of ICT implants? NO
I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL NO

Ethics

If you have entered any ethics issues in the ethical issue table, once selected for funding you
will need to have ready to submit:

• an ethics self-assessment, which:

o describes how the proposal meets the national legal and ethical requirements
of the country or countries where the tasks raising ethical issues are to be
carried out;
o explains in detail how you intend to address the issues in the ethical issues
table, in particular as regards:
▪ research objectives (e.g. study of vulnerable populations, dual use, etc.)
▪ research methodology (e.g. clinical trials, involvement of children and
related consent procedures, protection of any data collected, etc.)
▪ the potential impact of the research (e.g. dual use issues, environmental
damage, stigmatization of particular social groups, political or financial
retaliation, benefit-sharing, malevolent use, etc.).
• the documents that you need under national law (if you already have them), e.g.:
o an ethics committee opinion;
o the document notifying activities raising ethical issues or authorizing such
activities

If these documents are not in English, you must also submit an English summary of them
(containing, if available, the conclusions of the committee or authority concerned).

If you plan to request these documents specifically for the project you are proposing, your
request must contain

Security

Please indicate if your project will involve:

• Activities or results raising security issues: NO

• 'EU-classified information' as background or results: NO
• Any potential “dual use” of results: NO

Page 16