Bharat Oman Refineries Limited, Bina

REQUEST FOR QUOTATION

Seal & Sign of Bidder

 Bharat Oman Refineries Limited, Bina

Dear Sir,

Bharat Oman Refineries Ltd (BORL) is a Company promoted by Bharat Petroleum

Corporation Ltd., a Fortune 500 Indian Maharatna Oil Company, with equity
participation from Oman Oil Company S. A. O. C., Oman. BORL is operating a 7.8
MMTPA grass root Refinery at Bina, District – Sagar, Madhya Pradesh, India, 470 124.

Bharat Oman Refineries Limited invites quotation in two parts bid system as per details
below.

1. E -Quotation: The Bid should be prepared by the Bidder and shall be submitted in
two parts viz PART- I & PART- II at E- tendering portal of BORL.

 Part-I: UNPRICED BID, complete with technical and commercial details other than
prices (Instead of prices, please select Q or NQ against each item). Q stands for
Quoted and NQ stands for Not Quoted. All documents uploaded at E Tendering
Portal should be signed/ stamped on all pages with other supporting documents.

 Part-II: Price bid containing only prices, without any technical and commercial details.
No deviation shall be stipulated in Price Part of the Bid. Any condition, if stipulated,
shall be treated as null and void and shall render the bid liable for rejection.

 Offer complete in all respects should submit on or before the BID DUE DATE AND
TIME. No extension in the bid due date and time shall be considered on account of
delay in receipt of quotation. Bids submitted through Fax / E-mail shall be out rightly
rejected. Hardcopy of bidding documents are not required to be sent.

2. Bid Validity: Four months from the due date.

3. Delivery Period: 8 weeks from the date of purchase order.

4. Prices basis and Delivery term: FOR BORL Site

5. Price Reduction Schedule.

In case of delay in execution of the order beyond the date of delivery as stipulated in
the Order or any extension sanctioned. Owner may at his option:

i) Accept delayed delivery at prices reduced by a sum equivalent to half percent

(0.5%) of the value of any goods not delivered for every week of delay or part
thereof, limited to a maximum of 5 % of the total order value.

ii) Cancel the order in part or full and purchase such cancelled quantities from else-
where on account and at the risk of the Vendor, without prejudice to its right
under (i) above in respect of goods delivered.

Note: GST at the prevailing rate if applicable on “Liquidated Damages”, “Penalty” and
“Price Reduction Schedule” as applicable shall be recovered extra from the
CONTRACTOR/SUPPLIER on the amount of such Liquidated Damages levied as
per the Contractual/PO terms.

6. Payment Term: 100% within 30 days on receipt and acceptance of material at Bina
Seal & Sign of Bidder
 Bharat Oman Refineries Limited, Bina

Refinery site.

7. Purchase order shall be placed on item wise L1 basis.

8. GST Clause:
The clauses related to taxes and duties in the General Purchase Conditions (GPC) /
General Conditions of Contract (GCC) stands modified as per provisions of
applicable GST laws.
The vendor shall comply with the provisions of all applicable laws including GST laws
in force to enable the OWNER to avail tax credit/s including input tax credit. The
vendor shall take all necessary steps including but not limited to uploading invoice in
GSTR 1, payment of the tax liability on the said invoices and filing of Returns etc. and
comply with all the requirements of applicable GST laws. In case of any loss or non-
availability of input tax credit by the OWNER due to non-compliance of applicable
GST laws or otherwise, on the part of VENDOR, an amount equivalent to any tax
liability accruing to the OWNER and/or to the extent of any loss accrued to the
OWNER due to the non-availability of input tax credit or any liability accrued to the
OWNER shall either stand cancelled or deducted from the payment due to the
VENDOR or shall be reimbursed by the VENDOR as the case may be till such
default is either rectified or made good by the VENDOR and the OWNER is satisfied
that it is in a position to claim valid input tax credit within the time-lines as per
applicable GST laws. Any cost, liability, dues, penalty, fees, interest as the case may
be which accrues to the OWNER at any point of time on account of non-compliance
of applicable GST laws or rules or regulations thereof or otherwise due to default on
the part of VENDOR shall be borne by the VENDOR. An amount equivalent to such
cost, liability, dues, penalty, fees, interest as the case may be, shall be reimbursed by
the VENDOR within 30 days.
Bidders shall provide the following information along with their bid.
1) GST Registration Number along with copy of GST registration certificate.
2) HSN code for the quoted items and applicable GST rate
3) SAC code for the Services and applicable GST rates

9. The quoted prices shall remain firm and fixed till the completion of supply.

10. The material shall be consigned in the name of the consignee viz:-
Bharat Oman Refineries Ltd.
Village Agasod, BINA-470124
Dist – Sagar (M.P.)

11. Vendor shall provide all the certificate e.g. MTC, interchangeability certificate if
applicable.

12. Authorized dealership certificate shall be provided along with the un-priced bid (in
case vendor is not manufacturer).

13. All other terms & conditions which are not mentioned here shall be as per the
General Purchase Conditions (For Indigenous materials and equipment’s), attached
with this RFQ document.

14. Please contact Mr Vivek Asati, Deputy Manager (Commercial), Contact no. (07580)
27 6167 in case any clarification is required.

Seal & Sign of Bidder