Computer 5 Reviewer

PDF (Portable Document Format) – is a file format that provides an electronic image of the text and
graphics of a document.
How to Save a Document as PDF file:
 Press Ctrl + S. Change the save as type into PDF. Click save. It is already converted into PDF
file.
Document properties (metadata) – are collections of information that describe or identify the file.
General Options – allow you to change the user interface, personalize, and startup the setting of your
documents.
How to Open General Options:
 Go to the File Tab then select Options and the General Options window appear.
Other Word Options: Display, Proofing, Save, Language, Advanced, Customize Ribbon, Quick Access
Toolbar, Add-ins, and Trust Center.
How to Print Document:
 Press Ctrl + P then you can now customize your print settings and click the print button.
Steps in Exporting the Word Document:
1. Go to the File tab.
2. Select Export.
3. Click Create PDF/XPS.
4. Choose a folder to save it and rename its file name.
5. Click Publish.
Different Special Keys:
 Tab – moves more spaces and it is used for indention.
 Caps lock – it is used for ALL Capitalization.
 Shift – it is used for capitalization one-by-one and insert a certain command like symbols.
 Ctrl (Control) – it is used for controlling
 Alt (Alternating) – it is used for alternating
 Enter – it is used to go to the next line
 Backspace – it is used to erase a character to the left
 Esc (Escape) – it is used to escape or cancel the last command
 Delete – it is used to erase a character to the right
 Insert – it is used for inserting
 Spacebar – it is used to move one space at a time
Different shortcut keys:
 Ctrl + A – selects ALL text
 Ctrl + B – bolds a selected text
 Ctrl + C – to copy or duplicate a text
 Ctrl + D – opens the font options
 Ctrl + E – centers a text
 Ctrl + F – find a text within the document
 Ctrl + G – go to a certain page or others
 Ctrl + H – to find and replace a text
 Ctrl + I – italic the text
  Ctrl + J – justify a text
 Ctrl + K – to insert a hyperlink
 Ctrl + L – align a text to the left
 Ctrl + M – like a tab, it is used to make indentions or have more spaces
 Ctrl + R – align a text to the right
 Ctrl + U – underline a selected text
 Ctrl + V – paste the copied/cut text
 Ctrl + W – saves the changes in your document
 Ctrl + X – cut a selected text
 Ctrl + Y – to redo (repeat the last command)
 Ctrl + Z – to undo (cancels the last command)
 Shift +  - selecting one character to the left
 Shift +  - selecting one character to the right
 Ctrl + Shift +  - selecting one word to the left
 Ctrl + Shift +  - selecting one word to the right
Style – is a predefined text format using a combination of commands such as font, color, size, or
effects.
Bulleted lists – are formatted with a graphical element such as a dot, arrow, square, or check mark.
Numbered lists – contains items that have order or sequence.
Different types of tab stops:
 Left tab – aligns the text to the right of the tab stop
 Center tab – centers the text as you type it
 Right tab – aligns the text to the right of the tab stop
 Decimal tab – aligns decimal numbers using a decimal point
 Bar tab – draws a vertical line on the document
 First Line Indent – inserts the indent marker on the ruler and indents the first line of text in a
paragraph
 Hanging indent – inserts the hanging indent marker and indents all lines other than the first line
Visual content – used appropriately with text that makes your documents or publications interesting
and effective reading materials.
Table – is a grid cells that is used to organize text and numerical data in rows and columns.
Graphics – are visual presentations in your documents that are either hand-drawn or computer-
generated.
SmartArt – allows you to make a visual representation of information easily.
Charts – are graphical representations of numerical data that are presented in tabular form.
Brochure – an informative document that is designed to advertise a product or service to educate others
about an advocacy or an event.