WORD PROCESSING

Word Processing is the modern, computerized way of preparing letters, reports or manuscripts. It
offers the most effective and efficient means of presenting, handling, preserving office and
personal written transactions with ease and facility.
The term word processing was coined by ULRICH STENILPER of International Business
Machine (IBM) to describe the overall information processing function as distinguished from
data or numerical processing. His premise was that numbers are processed by calculators while
words are processed by means of typewriter. Word processing deals with obviously words, the
transformation of ideas or useful information into a communication format acceptable to the
users. The whole process is carried through the combined efforts of people, hardware and
specialized procedures.

Composing means that you can type directly into the word processor, just like on a
typewriter, one difference between a typewriter and a word processor is that most word
processors have a "wrap-around" feature, which means that text automatically is placed
on the next line if it cannot all fit on the previous line. therefore, with a word processor,
you do not have to hit the return key at the end of each line unless you want to force a
line break (such as at the end of a paragraph).

FEATURES OF WORD PROCESSING

1. WYSIWYG – stands for “What You See Is What You Get” which means that what ever text
you see on the screen will also be the same text printed.
2. TEXT FORMATTING – controls the physical appearance of the document such as
margining, line spacing centering, tabs indention font and emphasizing text.
a. Automatic Margining – a default margin setting of 1 inch for top and bottom, 1.25
inches right and left margins is always followed. However, margins can be changed and
automatically, the text adjusts to fit the new margin.
ALT + P + M + A
b. Justification – refers to the alignment of the text at the side margins.
Fully Justified – CTRL + J
Right Justified – CTRL + R
Left Justified – CTRL + L
Centering – CTRL + E
c. Line Spacing – the same document can be printed either single, 1.5 lines, or double
spacing depending on the user’s choice. You can also use all three at the same time in a
document.
ALT + O + P + N (choose the spacing)

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 d. Tabs and Indention – The Tab key is used to indent the first letter/word in a
paragraph.
Increase Indent – CTRL + M
Decrease Indent – CTRL + Shift + M
e. Changing Fonts – there are different fonts you can choose from in a Word processing
software.
Fonts – CTRL + SHIFT + F / CTRL + D
f. Font Size – the size of the character called font can be changed on user’s whim.
increase the font size, press Ctrl + ]
decrease the font size, press Ctrl + [
Change the case of letters – Shift + F3 / CTRL + Shift + A
Format letters as small capitals – CTRL + Shift + K
Apply subscript formatting – CTRL + =
Apply superscript formatting – CTRL + Shift + +
g. Emphasizing Text – text can be emphasized using the following buttons:
Bold or Boldface – CTRL + B
Italic – CTRL + I
Underline – CTRL + U
3. POWERFUL EDITING COMMANDS – it can make changes like inserting or deleting data
that has been previously entered. Copying and moving words sentences, paragraph or even entire
chapters from location to another can be done easily.
Copy – CTRL + C
Paste – CTRL + V
Cut – CTRL + X
4. FLEXIBLE FIND AND REPLACE COMMANDS – it allows quick find of any word or
phrase in the entire document, as well as easy replacement of the word or phrase found.
Find – CTRL + F
Replace – CTRL + H
Go to – CTRL + G / F5

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5. PAGINATION – The page number may or may not be displayed based on the user’s
instruction.3
Page Number – ALT + N + N + U + T - Top of Page
+ B – Bottom of Page
+ P – Page Margins
+ C – Current Position
+ R – Remove Page Number
ALT + I + U

6. PRINT / PRINT PREVIEW – The user can print and can view the document to be printed
Print – CTRL + P
Print Preview – ALT + F + V

7. ADVANCED WORD PROCESSING FEATURES – features such as creation of table,

footnoting, multi column output, bulleted list and number list.
Insert Table – ALT + N +T + I (C-Column R-Rows)
Bullet List – Shift + 8

8. ADD-ON CAPABILITIES - helpful programs such as Spelling, Grammar, Style &

Thesaurus Program-offers synonyms and antonyms to words pinpointed which may have been
used too frequently or may seem inappropriate.
Spelling & Grammar – F7
Thesaurus – Shift + F7
9.HELP SYSTEM-is available to guide the user on how to go out using the word processor.
Help - F1

ADDITIONAL COMMON SHORTCUT KEYS

SAVE AS – F12
CTRL + A – SELECT ALL

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 F8 – TURN ON/OFF THE SELECTION MODE
SHIFT + ← (LEFT ARROW KEY) – PER CHARACTER/TEXT TO THE LEFT
SHIFT + → (RIGHT ARROW) – PER CHARACTER/TEXT TO THE RIGHT

CTRL + N – NEW DOCUMENT

CTRL + O – OPEN
CTRL + S - SAVE
CTRL + W – CLOSE DOCUMENT
CTRL + Y - REDO
CTRL + Z – UNDO

ACTIVITY 1
1. Type =Rand(5,6)
Video provides a powerful way to help you prove your point. When you click Online Video, you
can paste in the embed code for the video you want to add. You can also type a keyword to
search online for the video that best fits your document. To make your document look
professionally produced, Word provides header, footer, cover page, and text box designs that
complement each other. For example, you can add a matching cover page, header, and sidebar.
Click Insert and then choose the elements you want from the different galleries.

4
Themes and styles also help keep your document coordinated. When you click Design and
choose a new Theme, the pictures, charts, and SmartArt graphics change to match your new
theme. When you apply styles, your headings change to match the new theme. Save time in
Word with new buttons that show up where you need them. To change the way a picture fits in
your document, click it and a button for layout options appears next to it. When you work on a
table, click where you want to add a row or a column, and then click the plus sign.
Reading is easier, too, in the new Reading view. You can collapse parts of the document and
focus on the text you want. If you need to stop reading before you reach the end, Word
remembers where you left off - even on another device. Video provides a powerful way to help
you prove your point. When you click Online Video, you can paste in the embed code for the
video you want to add. You can also type a keyword to search online for the video that best fits
your document.
To make your document look professionally produced, Word provides header, footer, cover
page, and text box designs that complement each other. For example, you can add a matching
cover page, header, and sidebar. Click Insert and then choose the elements you want from the
different galleries. Themes and styles also help keep your document coordinated. When you
click Design and choose a new Theme, the pictures, charts, and SmartArt graphics change to
match your new theme. When you apply styles, your headings change to match the new theme.
Save time in Word with new buttons that show up where you need them. To change the way a
picture fits in your document, click it and a button for layout options appears next to it. When
you work on a table, click where you want to add a row or a column, and then click the plus sign.
Reading is easier, too, in the new Reading view. You can collapse parts of the document and
focus on the text you want. If you need to stop reading before you reach the end, Word
remembers where you left off - even on another device.
2. SAVE THE DOC F12 / FILENAME ACTIVITY 1
3. CLOSE THE DOCUMENT CTRL + W

ACTIVITY 2
1. RETRIVE / OPEN THE DOCUMENT ACTIVITY 1.
Video provides a powerful way to help you prove your point. When you click Online Video, you can paste in the
embed code for the video you want to add. You can also type a keyword to search online for the video that best fits
your document. To make your document look professionally produced, Word provides header, footer, cover page,
and text box designs that complement each other. For example, you can add a matching cover page, header, and
sidebar. Click Insert and then choose the elements you want from the different galleries.

Themes and styles also help keep your document coordinated. When you click Design and choose a new Theme, the
pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your headings
change to match the new theme. Save time in Word with new buttons that show up where you need them. To change

5
the way a picture fits in your document, click it and a button for layout options appears next to it. When you work on
a table, click where you want to add a row or a column, and then click the plus sign.

Reading is easier, too, in the new Reading view. You can collapse parts of the document and focus on the text you
want. If you need to stop reading before you reach the end, Word remembers where you left off - even on another
device. Video provides a powerful way to help you prove your point. When you click Online Video, you can paste
in the embed code for the video you want to add. You can also type a keyword to search online for the video that
best fits your document.

To make your document look professionally produced, Word provides header, footer, cover page, and text box
designs that complement each other. For example, you can add a matching cover page, header, and sidebar. Click
Insert and then choose the elements you want from the different galleries. Themes and styles also help keep your
document coordinated. When you click Design and choose a new Theme, the pictures, charts, and SmartArt graphics
change to match your new theme. When you apply styles, your headings change to match the new theme.

Save time in Word with new buttons that show up where you need them. To change the way a picture fits in your
document, click it and a button for layout options appears next to it. When you work on a table, click where you
want to add a row or a column, and then click the plus sign. Reading is easier, too, in the new Reading view. You
can collapse parts of the document and focus on the text you want. If you need to stop reading before you reach the
end, Word remembers where you left off - even on another device.

2. AT THE TOP OF THE DOCUMENT TYPE ACTIVITY 2 AS THE TITLE.

3. ALIGN THE TITLE TO THE CENTER CTRL + E
4. FULLY JUSTIFY ALL THE PARAGRAPHS CTRL + J
5. SAVE THE DOCUMENT AS ACTIVITY 2
6. EXIT THE PROGRAM ALT + F4 OR ALT + F + X

ACTIVITY 3
1. RETRIVE / OPEN THE DOCUMENT ACTIVITY 1.

ACTIVITY 2
Video provides a powerful way to help you prove your point. When you click Online Video, you can paste in the
embed code for the video you want to add. You can also type a keyword to search online for the video that best fits
your document. To make your document look professionally produced, Word provides header, footer, cover page,
and text box designs that complement each other. For example, you can add a matching cover page, header, and
sidebar. Click Insert and then choose the elements you want from the different galleries.
Themes and styles also help keep your document coordinated. When you click Design and choose a new Theme, the
pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your headings

6
change to match the new theme. Save time in Word with new buttons that show up where you need them. To change
the way a picture fits in your document, click it and a button for layout options appears next to it. When you work on
a table, click where you want to add a row or a column, and then click the plus sign.

Reading is easier, too, in the new Reading view. You can collapse parts of the document and focus on the text you
want. If you need to stop reading before you reach the end, Word remembers where you left off - even on another
device. Video provides a powerful way to help you prove your point. When you click Online Video, you can paste
in the embed code for the video you want to add. You can also type a keyword to search online for the video that
best fits your document.
To make your document look professionally produced, Word provides header, footer, cover page, and text box
designs that complement each other. For example, you can add a matching cover page, header, and sidebar. Click
Insert and then choose the elements you want from the different galleries. Themes and styles also help keep your
document coordinated. When you click Design and choose a new Theme, the pictures, charts, and SmartArt graphics
change to match your new theme. When you apply styles, your headings change to match the new theme.

Save time in Word with new buttons that show up where you need them. To change the way a picture fits in your
document, click it and a button for layout options appears next to it. When you work on a table, click where you
want to add a row or a column, and then click the plus sign. Reading is easier, too, in the new Reading view. You
can collapse parts of the document and focus on the text you want. If you need to stop reading before you reach the
end, Word remembers where you left off - even on another device.

2. SELECT PARAGRAPH 1, SET THE LINE SPACING TO 1.5 /ALT + O + P + N

3. SELECT PARAGRAPH 3, SET THE LINE SPACING TO DOUBLE (2.0) /ALT + O + P +
N
4. SELECT THE TITLE AND CHANGE THE FORNT SIZE TO 16 / FONT TO ARIAL,
MAKE IT BOLD
5. SAVE THE DOCUMENT AS ACTIVITY 3. F12
6. CLOSE THE DOCUMENT. ALT + F4

ACTIVITY 4
1. RETRIVE / OPEN THE DOCUMENT ACTIVITY 3 .

ACTIVITY 2
Video provides a powerful way to help you prove your point. When you click Online Video, you can paste in the
embed code for the video you want to add. You can also type a keyword to search online for the video that best fits
your document. To make your document look professionally produced, Word provides header, footer, cover page,
and text box designs that complement each other. For example, you can add a matching cover page, header, and
sidebar. Click Insert and then choose the elements you want from the different galleries.

7
Themes and styles also help keep your document coordinated. When you click Design and choose a new Theme, the
pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your headings
change to match the new theme. Save time in Word with new buttons that show up where you need them. To change
the way a picture fits in your document, click it and a button for layout options appears next to it. When you work on
a table, click where you want to add a row or a column, and then click the plus sign.

Reading is easier, too, in the new Reading view. You can collapse parts of the document and focus on the text you

want. If you need to stop reading before you reach the end, Word remembers where you left off - even on another

device. Video provides a powerful way to help you prove your point. When you click Online Video, you can paste

in the embed code for the video you want to add. You can also type a keyword to search online for the video that

best fits your document.

To make your document look professionally produced, Word provides header, footer, cover page, and text box
designs that complement each other. For example, you can add a matching cover page, header, and sidebar. Click
Insert and then choose the elements you want from the different galleries. Themes and styles also help keep your
document coordinated. When you click Design and choose a new Theme, the pictures, charts, and SmartArt graphics
change to match your new theme. When you apply styles, your headings change to match the new theme.

Save time in Word with new buttons that show up where you need them. To change the way a picture fits in your
document, click it and a button for layout options appears next to it. When you work on a table, click where you
want to add a row or a column, and then click the plus sign. Reading is easier, too, in the new Reading view. You
can collapse parts of the document and focus on the text you want. If you need to stop reading before you reach the
end, Word remembers where you left off - even on another device.

2. SELECT PARAGRAPH 1 AND 3 APPLY THE CUT COMMAND. CTRL + X

3. DUPLICATE/COPY PARAGRAPH 1 AND PLACE AT THE LAST PART OF THE
DOCUMENT CTRL + C / CTRL + V.
4. SAVE THE DOCUMENT AS ACTIVITY 4. F12
5. CLOSE THE DOCUMENT. CTRL + W

ACTIVITY 5
1. RETRIVE / OPEN THE DOCUMENT ACTIVITY 3.

ACTIVITY 2
Themes and styles also help keep your document coordinated. When you click Design and choose a new
Theme, the pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your
headings change to match the new theme. Save time in Word with new buttons that show up where you need them.
To change the way a picture fits in your document, click it and a button for layout options appears next to it. When
you work on a table, click where you want to add a row or a column, and then click the plus sign.

To make your document look professionally produced, Word provides header, footer, cover page, and text
box designs that complement each other. For example, you can add a matching cover page, header, and sidebar.
Click Insert and then choose the elements you want from the different galleries. Themes and styles also help keep

8
your document coordinated. When you click Design and choose a new Theme, the pictures, charts, and SmartArt
graphics change to match your new theme. When you apply styles, your headings change to match the new theme.

Save time in Word with new buttons that show up where you need them. To change the way a picture fits
in your document, click it and a button for layout options appears next to it. When you work on a table, click where
you want to add a row or a column, and then click the plus sign. Reading is easier, too, in the new Reading view.
You can collapse parts of the document and focus on the text you want. If you need to stop reading before you reach
the end, Word remembers where you left off - even on another device.

Themes and styles also help keep your document coordinated. When you click Design and choose a new
Theme, the pictures, charts, and SmartArt graphics change to match your new theme. When you apply styles, your
headings change to match the new theme. Save time in Word with new buttons that show up where you need them.
To change the way a picture fits in your document, click it and a button for layout options appears next to it. When
you work on a table, click where you want to add a row or a column, and then click the plus sign.

2. INDENT ALL THE PARAGRAPH CTRL + M

3. CHANGE THE FONT TO ARIAL CTRL + SHIFT + F ARIAL
4. FIND THE WORD