R.K.

INFOTECH COMPUTER INSTITUTE , MANIGACHI

\ THEORY OF WINWORD

MS WORD,Microsoft word or WINWORD

What is winword ?
Microsoft word which is a fullfeatured word
processing program helps you to create process
and revise your documents such as letters
resume,announcement and reports now can easily
include border,shading table graphic puctrue and
web and are session your document. You can also
send a copy of word document to E-mail
addresses.when connected to the internet.

OPENING MS WORD

Start-Program-Accessories-then Click on MS word

Or
Start-Run-type in box Click OK
winword
Open winword
(Some shortcut)
Ctrl+B Bold
Ctrl+I Italic
Ctrl+U Underline
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
 R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
Alignment-
Ctrl+l Left side of document
Ctrl+R Right side of document
Ctrl+E centre of document
Font-
Ctrl+Shift+> or Ctrl+} Increase of font size
Ctrl+Shift+< or Ctrl+{ Decrease of font size

There are nine(9) Toolbar of Winword-:

File,Edit,View,Insert,Format,Tools,Table,Window
& help
There menus opened by clicking at them & also
press-Alt+(Underline letter of the menu name)

File menu
Click on file menu or press Alt+f

New- Ctrl+N- Open a new file

Open- Ctrl+O- Open a saved file of computer
Save- Ctrl+S- Save active file with proper name
Save as- Alt+fa- Create a duplicate copy of active
file saved
Close- Alt+fc- Close active saved file
Page setup- Alt+fu- Setup page size’margin &
layout
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI

Print preview- Alt+fv- You are look before print

yoyr documents
Print- Ctrl+p- Print of file according to your
requirements
Send to- Alt+fd- you can send file by mail
Properties- Alt+fi- Its contain and display
information about file
Exit- Alt+f4- Close ms word
Edit menu
Undo- Ctrl+z- Back one movement
Redo- Ctrl+y- Reppeat which has undo
Cut- Ctrl+x- Select text and remove the word
Copy- Ctrl+c- Copied into buffer selected text
can be copy in theComputer is an electronic machin.
buffer memory till you not make an another copy.
Paste- Ctrl+v- Copied text of buffer by ‘cut’ &
‘copy’ can be insert through this option
Office clipboard- Alt+eb- it is used for repeat
copy and insert in the document.
Paste special- Alt+es- through paste special you
can insert copied content in the different format.
Clear- Alt+ea-(two option in clear)
1.Format- selected region format will be deleted
only.
2.Content delete- delete selected region text
and all the contents which is selected.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI

Find- Ctrl+f- find required text in our

document.
Replace- Ctrl+h, Alt+ee- you can insert other
text on the place of required text.
Go to- Ctrl+g- directly place your cursour on
required location in your file.
View menu
There are five layout in view menu-:
1.Normal- Alt+vn 2. Web layout- Alt+vw 3.Print
layout- Alt+vp 4.Reading layout - Alt+vr 5.out line
layout- Alt+vo the best view is print layout view
for working professionally.

Task pane- Ctrl+f1- only for office 2003 in other

version use directly view menu (task pane) this is
sub window which contains task ms word.
Toolbar- Alt+vt- displays or hides toolbars to
display a toolbar, select the check box next to the
toolbar name. to hide a toolbar, clear the check
box.
Header & footer- Alt+vh- adds or changes the
text that appears at the top and bottom of every
page or slide.
Zoom- Alt+vz- controls how large or small the
current file appears on the screen.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI

Ruler- Alt+vl- displays or hide the horizontal

ruler, which you can use to position objects,
change paragraph indents, rage margins and other
spacing settings.
Documents map- Alt+vd- turns on or off the
document map, a vertical rare along the left edges
of the document window that outlines the
document structure.use the document and to keep
track of your location in it.
Thumbnails- Alt+vb- turns on or off the
thumbnails you can use look page details of left
side of screen.
Mark up- Alt+va- displays or hides comments
and tracked changes such as instruction, direction,
and formatting changes.view markup when you
want to process tracked changes and comments.
Full screen- Alt+vu- hides most screen
elements so that you can view more document.to
search back to your previous view,click full screen
or press ESC.
Insert menu
Page break-Alt+ib- inserts a page break, colum
break, or section break at the insertion point.
Page number-Alt+iu- (header & footer toolbar)
inserts page numbers that automatically up date
when you adds or delete page.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
Date and time-Alt+it- adds the date and time to
an individual slide using the format you choose .if
you want to add the date and time to every
slide,use the header and footer command .
Page number- Alt+iu-(Header & footer toolbar)
a) Insert page number that automatically update
when you add or delete page.
b) Symbol-Alt+is- inserts symbols and
special characters from the fonts that are installed
on your computer.
Picture-:there are many options of picture

a) clip art- opens the clip gallery where you can

select the clip art image you can want insert in
your file or update your clipart collection .
b) picture from file-insert an existing picture in
the active file at the insertion point.
c) from scanner or camera-loads an image by
using a scanner or digital camera and then
inserts the resulting picture at the insertion
point.
d) picture organization chart- inserts a Microsoft
organization chart object into your
presentation document,or worksheet.
e) chart-creates a chart by inserting a Microsoft
graph object.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
f) new drawing-creats a new drawing canvas in
which you can inserts and arrange drawing
objects and picture.
g) autoshapes-displays the autoshape categories
ypu can insert click an autoshape category
,click the autoshape you want and the ckick or
drag in the active window where you want to
insert the autoshape .to draw an autoshape that
retains its default height to width ratio hold
down shift while you drag.
h) word art-creates text effects by inserting a
Microsoft office drawing object.
Autotext-:
a) creates or inserts an autotext entry(Alt+f3)
b) attention line-attention,attn
c) closing-best regard ,best wishes
,cordially,love,regards,respectfully yours &
thanks.
d) header & footer-page,author,date,created by
e) mailing instruction –instructions,certified mail
f) reference line
g) salutation
h) signature
i) subject line
Field -:insert a field at the insertion point use
field to insert a variety of information
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
automatically and to keep the information up to
date .
Text box-:draw a text box with horizontal text
direction where you click to drag.text boxes help
you arrange text and add graphics.
Reference-:
footnote
caption
cross-reference
index and table
File-:inserts all pr part of the file you select into
the active file at the insertion point.
Object-:insert an object such as drawing,wordart,
text effect or an equation at the insertion point.
Bookmark-:creates bookmarks,which you can
use to mark selected text,graphics,table or other
items.
Hiperlink-:inserts a new hyperlink or edits the
selected hyperlink (Ctrl+k)
Comment-:inserts a comment at the insertion
point.
Format Menu-(Alt+o)

Font-:changes the font and character spacing

formats of the selected text.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI

Paragraph-:changes paragraph
indents,text,alignment,line spacing ,pagination
and other paragraph formats in the selected
paragraph.
Bullet and numbering-adds bullets or numbers to
selected paragraph and modifies the bullets and
numbering format.
Borders and shading-adds borders and shading
to selected text,paragraph,pages,table cells or
pictures.
Colums-changes the number of colums in a
document or a section of a document.
Tabs-set the position and alignment of tab stops
and determines the type of loader character for
each tab stop.
Change case-changes capitalization of selected
text.
Web theme-applies a new or different theme or
remove a theme in a web page,document,e-mail
message,or data access page a theme is a set of
unified design elements and color schemes for
background image,bullets,fonts,horizontal
lines,and other document elements.
Drop caps-you can add text style in paragraph.
Frames-
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
a) table of contents in frame-creates a table of
contents using the heading of your document
and places it in the left frame of a frames page
when you click a hyperlink in the left frame
the document for the followed hyperlink
appears in the right frame.
b) new frame page-creates a new frame page.
Auto format-analyses the contents of the active
file and then automatically formats the file if you
want to change the automatic formatting option
before automating command .
Background-you can change background of
page.
Theme-you change many types of theme of
current page of document.
Style and formatting –displays the style and
formatting task pane where you can reapply
formatting easily crate style and selected all text
with the same formatting.
Tools Menu(Alt+t)
Spelling and grammar chek-cheks the active
document for the possible spelling grammar and
writing style errors and displays suggestions for
correcting them.to set the spelling and grammar
checking options click then click the spelling
and grammar tab.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
Language-
a) set language-designates the language of
contains more than one language.the spelling
chekers automatically uses the dictionary for
the designated language.
b) translate-looks up text in the dictionary of a
different language and performs basic
translation of short phrases.to use this feature
the support for the language you are through
Microsoft office language settings.
c) language thesaurus-(Shift+f7)-replace a word
or phrase in the document,antonym or related
word.
d) language hyphenation-reduces the raggedness
of the right edge of the text by inserting
hyphens in word.
Word document-contents the number of
page,word,charecters,paragraph and lines in the
active document.puncuation marks and special
symbols are also included in the word count.
Auto summarize-automatically summarizes the
key ponts in the active document you can use the
auto summarize command to create an excutive
summary or an abstract.
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
Speech-sets up and customizes speech
recognization for dictating text,as well as
selecting menu,toolbar and dialogbox items.
Track change-(Ctrl+shift+e)mark change in the
current document and keeps track of each
change by review name.
Compare and merge documents-compares the
current document with any document you
select,give you the option to merge the two,or
displays the difference (including any pre exiting
tracked changes or comments ) as markup.lets
you choose whether the merge results are
displayed in the target document in the current
document or in a new third document.
Protect document-unprotect document prevents
changes to all or part fo an online from or
document except as specified.you can also
assign a password so that other users can
annotate a document mark revisions or fill in
parts of an online form when a document in
protected this command changes to unprotect
document.
Online collaboration-:
a) meet now-starts an important invitation to
participants .the participants you invite to the
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832
R.K.INFOTECH COMPUTER INSTITUTE , MANIGACHI
meeting must be running Microsoft .net
meeting on their computers.
b) schedule meeting-schedule on online meeting
by using names from the addresses book of
your e-mail program and checks the
availability of meeting participants.
c) web discussions-displays the discussions
toolbar,where you can insert a new discussion
about the file or perform other discussion
tasks.
End
DIRECTOR:- MR. ROHIT SIR
MOB. NO. 9504567019
MANAGING DIRECTOR:- MR. AMIT SIR
MOB. NO. 7543848832