Tribhuvan University

Institute of Science and Technology

Amrit Science Campus, Thamel

A Lab Report On
Introduction to Information Technology (CSC 109)

Submitted to: Submitted by:

Hikmat Rokaya Rabin Subedi
Department of Computer Science & IT Roll no. 47
BSc. CSIT 2077
MS Word
Microsoft Word is the word processor developed and released by Microsoft.
Microsoft Word is a component of the Microsoft Office suite of productivity software,
but can also be purchased as a stand-alone product. It was initially launched in 1983
and has since been revised numerous times. Microsoft Word is available for both
Windows and Macintosh operating systems. Microsoft Word is often called simply
Word or MS Word.
Microsoft word is used for creating documents and it offers several features to
ease document creation and editing, including:
● WYSIWYG (what-you-see-is-what-you-get) display: It ensures that everything
displayed on the screen appears the same way when printed or moved to
another format or program.
● Spell check: Word features a built-in dictionary for spell checking; misspelled
words are marked with a red squiggly underline. Sometimes, Word auto-
corrects an obviously misspelled word or phrase.
● Text-level features such as bold, underline, italic and strike-through
● Page-level features such as indentation, paragraphing and justification
● External support: Word is compatible with many other programs, the most
common being the other members of the Office suite.

OBJECTIVE:
1. To create a new document.
2. To get familiar with the Text-level features.
3. To get familiar with the Page-level features.
STEPS:
1. To create a new document:
A new document in Microsoft Word can be created by using the shortcut
(Ctrl+O) or going to the “Files” and selecting “New”. It will provide various
templates that can be used to create a document in a pre-defined format or a
blank document.

2. Text-Level Features:
Microsoft Word has many text-level features such as Bold, Underline,
Italic, Spell-check, etc. which enhance user interaction.

Bold: This feature will help make a text bolder than the surrounding texts and
help make it stand out. It can be used to grab the attention of the readers or in
the headings of documents. To use this feature, users can use a shortcut

(Ctlr+B) or go to format options and choose “B”.

Underline: This feature will help make underline a portion of the text. Similar
to the “Bold” feature, it can also be used to grab the attention of the user or
specify important points. It can be used by using the shortcut (Ctrl+U) or by
choosing “U” from the formatting options.

Italic: This feature will slant the text by a certain degree in comparison to the
neighboring text elements.

Other text-level features include changing the font, size, alignment, and color
of the text.
3. Page-Level Features:
Microsoft Word also includes various page-level features like styling the
page, changing the margins, changing the spacing, orientation, etc. All of these
can be done by choosing Page Layout from the menus above and selecting the
appropriate feature.

To save the document in the end we can use the shortcut (Ctrl+S) or go to the
“File” option and choose to save. We can save it by using the appropriate name
after that.

CONCLUSION:

With Word, we can create documents and complete a number of other

functions related to word processing.
MS Excel
Excel is a commercial spreadsheet application produced and distributed by
Microsoft for Microsoft Windows and Mac OS. It features the ability to perform basic
calculations, use graphing tools, create pivot tables and create macros. Excel has the
same basic features as all spreadsheet applications, which use a collection of cells
arranged into rows and columns to organize and manipulate data. They can also
display data as charts, histograms, and line graphs. Excel permits users to arrange data
so as to view various factors from different perspectives. Visual Basic is used for
applications in Excel, allowing users to create a variety of complex numerical
methods.

Excel is typically used to organize data and perform financial analysis. It is

used across all business functions and at companies from small to large.
The main uses of Excel include:

● Data entry
● Data management
● Accounting
● Financial analysis
● Charting and graphing
● Programming
● Time management
● Task management
● Financial modeling
● Customer relationship management (CRM)

OBJECTIVE:

1. To create a new document.

2. To get familiar with the features provided by Excel to picturise data.
3. To get familiar with the use of formulas in Excel.

Steps:
1. To create a new document.
A new spreadsheet in Microsoft Excel can be created by using the
shortcut (Ctrl+O) or going to the “Files” and selecting “New”. It will provide
various templates that can be used to create a spreadsheet in a pre-defined format
or a blank document.
2. Picturising the data in Excel:

One of the prominent uses of Excel is to generate the pictorial representation

of the data in various ways. Microsoft Excel provides various representation
features for that purpose. For example, charts, graphs, histograms, etc.

● In this example, we will be creating a pie chart from the data. The data is
already preselected and an option to produce a pie-chart is chosen.

● After choosing the type of pie-chart we want, Excel will automatically

generate a chart for us with the indexes and different colors for each
item.
 In a similar way, we can also create histograms, bar diagrams, line graphs, etc. with
different features.

4. Using the formula in Excel

Microsoft Excel comes preloaded with multiple functions that can be used to
perform and automate certain mathematical tasks such as addition, multiplication,
averaging, etc.
● In this example, we will be adding a column of numbers using the
function SUM which comes preloaded in Excel. The function takes two
parameters, starting cell and ending cell. It can also be used to add only
 two cells of data. Any changes made in the cells will be automatically
added in the resulting cell.

Similar other functions include AVG, MUL, SUB, MAX, COUNT, MIN, etc.

To save the spreadsheet in the end, a shortcut (Ctrl+S) can be used and the
appropriate name can be given to the spreadsheet.

CONCLUSION:

Microsoft excel allows users to organize, format and calculate data with
formulas using a spreadsheet system.
POWER POINT

Power point is a complete presentation graphics package. It has the powerful

features like power point wizards, toolbars and power point views to create good
slides. It has all the tools required to produce a professional looking presentation,
such as text handling, outlining, and drawing graphics, clipart and so on. Speaker
supports and aids help you to create truly effective presentations. It has wizard, auto
layouts, and a complete set of easy to use tools assuring you to have everything you
need to share your knowledge with others.

What is presentation?
Power point is a good way to communicate ideas simply and effectively. For
complex topics that are rich with details, such as a scientific paper or an annual report.
Each presentation consists of one more pages or slides, which can contain text,
bulleted lists, graphics, charts and other data types.

Insert a new slide

To insert a new slide, you can perform any of the following tasks.
1. Insert a slide, go to insert menu and choose slide. 2. Choose a new slide
button from standard tool bar.
3. From the power point startup screen, choose blank presentation.
4. If power point is already open, pull down the file menu. Choose new,
select blank presentation from the general tab, and click ok.
5. Click the new button on the standard toolbar.
Delete a new slide
To delete a slide, make that slides current slide and choose duplicate slide from
the edit menu. Slide will be deleted immediately.

Duplicate a slide

To duplicate a slide make that slide current slide and choose duplicate slide
from the edit menu.

Creating master slide

If you want to have certain common items on all the pages without adding
them individually to the slides one by one, create a master slide. The items contained
in master slide will automatically become the items for all the slides.

What are presentation graphics?

Presentation graphics is an application software available for designing charts.
You can perform any of the following tasks.

1. Design characters.
2. Arrange the matter in readable form.
3. Add pictures in the charts.
4. Change the appearance of the alphabets on the charts.
5. Print these charts.
To display slide setup
In a new presentation, the slides by default have a width of 10inches, height of
7.5 inches and landscape orientation. These settings can be changed using the page
setup commands. The procedure for changing the slide setup is follows:

1. Click on the main menu option.

2. Click on the page setup command, the page setup dialogue box with the
default settings appear on the screen.
3. Click on the slides sized for dropdown arrow. 4. Click on letter paper
(8.5*11 in).
5. Click on the portrait radio button.

6. Click on the ok button to change slide settings for every slide in

your presentation. The slides will now be 10inches in height, have a width of
7.5inches and the orientation will be portrait.

Saving a presentation
To save a presentation on disk, click the save button on the standard or choose
save option or save as option from the file menu. Option save is to save the file with
current name and save as the command to save file with some other name.
To display a slide show
A presentation can be displayed on the screen by running a slide show. The
slides can be advanced manually or automatically. The procedure for running the slide
show is:

1. Click on the slide button. At the bottom of the slide to begin the slide
show.
2. Select slide show from the view menu to display a dialog box.
3. One slide is displayed at a time each slide fills the entire screen.
4. Click on the left mouse button or press enter or press page down to
move one slide forward.
5. When we reach the last slide in the presentation, power point brings us
back to the slide view, or any other view that we are in.
6. Click on file menu option
7. Click on close command to close the presentation.
8. Click on exit command to exit from the power point.

Conclusion:
Thus, MS Power Point provides a complete package for creating a presentable presentation.