Solved Paper Exam Ke Question Ke Answers Hai Isme

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NIOS Data Entry Operations
Written by Manish Verma

Solved Previous Year Question Paper in English
Medium
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Data Entry Operations (336) Solved Paper-1
Note :
All questions are compulsory and carry marks as indicated against each Hestion.
1. Fill in the banks :
(a) The ........ slide controls the appearance of other slides.
(b) To create Web pages we can use .........
(C)........ bar is used to move around the document.
(d) = if (10<5,"small", "big") will return ..........
(e) The information like 'Web site found' is displayed on ...
(f) ........ protects the user from accidentally deleting files.
(g) ... key combination enables us to Redo last command.
(h) .......... translates the program written in high-level lan equivalent program in machine
language.
(i) Set of worksheets is called ........
(j) CPU stands for ...........
Ans.
a) Slide Show
b) HTML
c) Scroll
d) Big

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e) Status Bar
f) Recycle bin
g) Ctrl + Y
h) Compiler
i) Work Book
j) Central Processing Unit.
2. Write True/False for the following statements:
(a) GUI stands for Graphical Unit Interface.
(b) ROM is volatile in nature.
(c) HTTP is the protocol used to access HTML documents.
(d) The default line spacing is single.
(e) Assembly language is also known as machine language.
(f) Icon is a graphical representation of any application.
(g) You can only insert one column, row or cell at a time in Excel.
(h) We cannot send pictures through e-mail.
(i) Power Point holds text in text object.
(j) The Shortcut key for cut is ctrl+C.
Ans. (a) False, (b) False, (c) True, (d) Truc, (e) True, (f) True, (g) False False, (i) True, (j) True.

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3. Define the following terms (any two):
(a) Control Unit
(b) End-of-Document Marker
(e) Auto Fill.
Ans.
(a) Control Unit (CU): The process of input, output, processing and orage is performed
under the supervision of a unit called Control Unit. it decides -hen to start receiving
data, when to stop it, where to store data, etc. It takes care f step-by-step processing of
all operations inside the computer.
(b) End-of-Document Market: The horizontal line (like a short underline) at he end of
the document (seen only when Word is in Normal view) is called nd-of-document
marker. This market lets you know where the end of document ccurs..
(c) Auto Fill: Allows you to quickly fill cells with repetitive or sequential ata such as
chronological dates or numbers, and repeated text. Auto fill can also e used to copy
functions. You can also alter text and numbers with this feature.
4. Write short notes on the following:
(a) Cell Reference
(b) Memory System
(c) Recycle Bin

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Ans.
(a) Cell Reference : Each worksheet contains a number of columns and cows. Each call
of the worksheet has a unique reference. For example, C13, refers o the cell containing
column number C and row number 13. It is called call Reference.
(b) Memory System : There are two kinds of Computer memory : Primary and
Secondary. Primary memory is an integral part of the computer system and is accessible
directly by the processing unit. RAM is an example of primary memory. Secondary

memory is not as fast as primary memory.
(c) Recycle Bin : Deleted files or folders are stored in the Recycle Bin, till they are
permanently removed from the Recycle Bin.
5. Differentiate between the following:
(a) Chart and Pivot table
(b) Normal view and Slide sorter view
(c) Telnet and FTP.
Ans.
(a) Charts: It will help you in presenting a graphical representation of Your data in the
form of Pie, Bar, Line charts and more.
Pivot Table: It flips and sums data in seconds and allows you to perform data analysis
and generating reports like periodic financial statistical reports, etc. You can also analyze
complex data relationships graphically.

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(b) Normal View: The Normal View divides the screen into three sections: The main
window, where the current slide is displayed; the outline pane on the left;
and the notes pane at the bottom. To access Normal view, click on the button at the
bottom left of the window or select View ➞Normal command on the menu bar.
(c)Telnet: Telnet is a network protocol used on the internet or local area network LAN
connections.
The Telnet program runs on your computer and connects your PC to as on the network.
You can then enter commands through the Telnet program they will be executed as if
you are entering them directly on the server console.
FTP : FTP or File Transfer Protocol is a commonly used protocol exchanging files over
any network that supports the TCP/IP protocol (such as Internet or an Intranet).
6. Answer the following:
(a) How can we indent a paragraph?
(b) How can we create bulleted list in MS-Word?
(c) How can we move or copy worksheet to another location in a workbook
(d) Write down the steps to reorder the slides in MS-Power Point.
Ans.
(a) To indent paragraphs automatically, drag the top half of triangular indent marker of
the horizontal ruler to the right of the desired position.
(b) 'Bulleted lists are after used to bring man points to a reader's attention These are the
steps to create bulleted list :

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(1) Click the Bulleted List button on the formatting toolbar.
(2) Type the first entry and press Enter. This will create a new Buller number on the next
line. If you want to start a new line without adding another bullet or number, hold down
the Shift key while pressing enter.
(3) Continue to type entries and press Enter twice when you are finish typing to end the
list.
Use the Increase Indent and Decease Indent buttons on the formatting tool to create
lists of multiple levels.
You can also type the text first, highlight the section, and press the Bulica List to add the
bullets or numbers.
(c) To move a cell or range of cells, point to the border of the selection. When he pointer
becomes a move pointer, drag the cell or range of cells to another location.
To copy a cell or range of cells, hold down CTRL while you point to the border of the
selection. When the pointer becomes a copy pointer, drag the cell or range of cells to
another location.
(d) To reorder a slide in Slide Sorter View, simply click on the slide you wish o move and
drag it to the new location. In Normal or Outline View, click on the side in the slide pane
and move and drag the slide to a new location.

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7. Write down the steps to create mail merge.
Ans. Mail merge requires three steps:
(a) Main Document: In a Mail Merge operation, the personalized document such as, a
standard letter or envelope or mailing label) is known as the main Document. It is the
document containing the text and graphics that stay the same or each version of the
merged document. For example, the return address and body of a form letter.
(b) Data Source : Data Sources is a file that contains the names and addresses or any
other information that vary with each version of a mail-merge document. for example, a
list of names and addresses for a form letter you want to send to a list of clients or other
people.
(c) Merge Document: When you merge the main document with data source, third
document called merge document will be produced. The merge document can be
merged to the screen to view letters along with addresses; or directly to the printer to
the printer to print the letters along with addresses and print addresses on envelopes or
lables; or save as some other file that can be used later for printing.

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8. (a) What will be the formula for calculating average sale of 4 years? bales values
are entered in the cell B2 to B5.
Ans. Average (B2 : B5.)
Average =
b) Write the steps to calculate Dearness Allowance and Total Pay of an employee
in the Excel sheet given below :

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Data Entry Operations. Solved Paper-II
1. Fill in the blanks:
(a) The ...... vies helps in getting the detalled picture of each slide
(b) HTML stand For .....
(c) — bar is located at the top of the application window.
(d) ABS (-4567). It will return……..
(e) The information like website found is displayed on ..
(f) — is a shortcut for selecting all items at once.
(g) — language is written as the string of binary digit.
(h) Set of worksheet are called …………
(i) RAM stands for ……………..
(j) — protects the user from accidently deleating files.
Ans. (a). Slide Show
(b) Hypertext Markup Language
(c) Title (d) 4567
(e) Status bar
(f) Ctrl + A
(g) Machine
(h) Workbook

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(i) Random Access Memory
(j) Recycle Bin
2. Write True/False for the following statements :
(a) By default taskbar is visible at the top of the screen.
(b) RAM is volatile in nature.
(c) Internet is a network of networks.
(d) By default the tab stops are set at 0.3 inch intervals.
(f) The shortcut key for undo is Ctrl+Z.
(g) When you download files you send files from your computer to the internet.
(h) The extension of Power Point file is PPT.
(i) Icon is a graphical representation of any application.
(j) Afier an object has been drawn you cannot resize it.
Ans. (a) False (b)True (c) True (d) False (e) False (1) True (g) False (h) True (i) True (i) False
3. Define the following terms (any two):
(a) Operating system
(b) Data source
(c) Bar chart.

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Ans.
(a) Operating System : An operating system is a system software that provides an

interface for a user to communicate with the computer, manages hardware devices (disk
drives, keyboard, monitor, etc), manages and maintains disk file systems and supports
application programs. Some popular Operating systems are UNIX. Windows and Linux.
(b) Data Source : It is a file that contains the names and addresses or any other
information that vary with each version of a mail-merge document. For example, a list of
names and addresses for a form letter you want to send to a list of clients or other
people. .
(c) Bar Chart: Bar charts are used to show comparisons between individual items. To
make a bar chart the data should be arranged in the form of rows and columns on a
worksheet. 4. Write short notes on the following:
(a) Assembly language
(b) Recycle Bin
(c) Pie chart
Ans.
(a) Assembly Language: This is the language where the machine cod comprising of
O's and I's are substituted by a symbolic code (called mnemonic to improve their
understanding. It is the first step to improve programming structure. Assembly language

programming is simple and less time consuming than machine level programming.
(b) Recycle Bin : When files or folders are deleted from hard disk, Window places them
in the Recycle Bin, where they can be retrieved, until the Recycle is made empty. Files or

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folders deleted from a removable storage media such network drive are permanently
deleted and are not sent to the Recycle. Bin.
(c) Pie Chart: It is also called a circular chart. In a situation where one ho shows the
relative proportions, or contributions to a whole, a pie chart is le useful. In case of pie

chart only one data series is used. Small number of points in a situation where one has
to show the relative proportion contributions to a whole, a pie chart is very useful. In
case of pie chart only data series is used.
5. Differentiate between the following
(a) Chart and Pivot table
(b) Normal view and Outline view
(c) HTML and HTTP.
Ans.
(a) Charts: It will help you in presenting a graphical representation of your data in the
form of Pie. Bar, Line charts and more.
and generating reports like periodic financial statements, statistical reports, etc. You can
also analyses complex data relationship graphically.
(b) The Normal View divides the screen into three sections: the main window, where
the current slide is displayed; the outline pane on the left and the notes pane at the
bottom. This is where you will do most of your work. You can resize each pane by
clicking its border and dragging it to the size that you want it to be.

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(c) HTML (hypertext Markup Language): It is a language that consists of certain key
words called Tags, used for writing the documents on the web. It stands for Hypertext
Transfer Protocol. It is a transfer Protocol used to access HTML document.
(a) How would you save a document for the first time in MS-Word?
(b) Write steps to open an existing document.
(c) Explain the purpose of the following functions with example: COUNTIF and SUMIF.
(d) Write down the steps to reorder the
Ans.(a) To save a new/existing document that is opened, follow one of the following
methods:
(1) Click the Save button on the menu bar.
(2) Press CTRL + S keys on the keyboard.
If the document is already named ans saved earlier, it will simply save the document. On
the other hand, if the file is a new document then it will prompt you by opening Save As
dialog box. Select the folder where you want to place your document is Save In: box,
type the name of the document in File Name: box, and then click OK.
You can also save a new document by choosing CTRL + A on the keyboard and then
selecting the above actions in Save As dialog box.
(b) Click on the office 2007 button at the top left corner of your screen to open an
existing document, follow one of the following methods:
(1) Click the Open File button on the menu bar.

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(2) Press CTRL + O key on the keyboard.
(3) Each of the above method will show the Open dialog box. Choose the file and click
the Open button.
(c) SUMIF (range, criteria, sum, range): This form of sum function is used add the cells
with respective to a given criteria.
COUNTIF (range, criteria): Counts the number of cells within a range tha meet the given
condition.
(d) To reorder a slide in Slide Sorter View, simply click on the slide you wish to move and
drag it to the new location. In Normal or Outline View, click on the slide in the slide
pane and move and drag the slide to a new location.
7. Write down the steps to perform the tasks given below to the text given. in box:
Computer and IT courses of Jamia University are offered

through a network of Accredited Institutes (Als)
(a) Change the font style of the entire text from normal to italics.
(b) Make the text accredited Vocational Institutes (AVIs) bold and underline.
(c) Increase the size of text to 16.
(d) Double the line spacing between lines.

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Ans.
(a) Computer and IT courses of Jamia University are offered through network of
Accredited Institutes (Als) .
(b) Accredited Instituted (Als)
(c) Computer and IT courses of Jamia University are offered through network of
Accredited Institutes (Als)
(d) Computer and IT Courses of Jamia University are offered through network of
Accredited Institutes (Als).
8. Following are a few examples of formulas :
A B C D E
50 40 90 90
20 80
30 60
40 30

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Required:
(a) What would be displayed in the cell C1, if it contains the formula “ = A1 + B1” ?
(b) What would be displayed in the cell Di, if it contains the formula “ = Sum ( A1 + B1)
“?
(c) What would be displayed in the cell El, if it contains the formula “= AVERAGE (AI,
B1)”?
(d) How will you copy the formulas/functions in cells C2 to C5, D2 to D5 and E2 to ES?
Ans.
(a) 90
(b) 90
(c) 45
(d) To copy the formula or function in cell C2 to C5, D2 to D5 and E2 to E5 just drag the
handle and bring down the cover the remaining cells in the column total. This will
automatically copy to formula and calculate the corresponding sum of the respective
rows.

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Data Entry Operations Solved Paper-III
1. Match the following and write your answer in the answer book :
A B
(a) OCR (1) Fast and Quiet
(b) Laser Printers (2) Default name
(c) Control Panel (3) Scroll bars
(d) New Folder (4) An Excel File
(e) Work Book (5) Scanner
(f) Moving between sides (6) Install Software and Hardware.
Ans. A B
(a) OCR (5) Scanner
(b) Laser Printers - (1) Fast and Quiet
(c) Control Panel – (6) Install Software and Hardware
(d) New folder (2) Default name
(e) Work Book (4) An Excel file
(f) Moving between slides (3) Scroll bars

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2. Write is your answer book True/False for the following statements:
(a) Zip and Unzip utility programms fall under system software.
(b) In Assembly language programms are written in binary numbers.
(c) My picture folder displays a list of recently used document by the current user.
(d) Search is data through indexing of files.
(e) Print preview helps to view and edit the worksheet before the fin Printout.
(f) Handouts are the basic building block of the presentation.
Ans. (a) True (b) False (c) False (d) True (e) False (1) False
3. Define the following :
(a) Short cut menu
(b) Flow chart
(c) High level language
(d) Reordering slides
Ans.
(a) Short cut menu: These features allow you to access various W commands faster
than using the options on the menu bar. When the menu expanded, the shortcut menu
is displayed with short-cut command option for en of the short-cut menu item. The
options on this menu will vary depending on sub-task that was clicked or selected.
(b) Flow Chart: A flow chart is a type of diagram that represents algorithm or process,
showing the steps as boxes of various kinds, and their or by connecting these with
arrows.

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(c) High level Language: High level language is almost English language, used by
human beings for writing programs. These are easier to learn require less time to write
programs, provide better documentation and easier to modify.
The main advantage of high-level language its portability i.e., any high-level language
program can be used and executed in almost all computers with little or o change.
(d) Reordering Sliders: Tu reorder a slide in Slide Sorter View, simply click on the slide
you wish to move and drag it to the new location. In Normal or Outline View, click on
the slide in the slide pane and move and drag the slide to a new location.
4. Write short notes on the following:
a) Plotter
b) Tabstops
c) Importance of Pie charts

d) Spell check feature
Ans.
(a) Plotter: A plotter is a special kind of output device that, like a printer, produces
images on paper, but does so in a different way. Plotters are designed to produce large
drawings or images, such as construction plans for building or blueprints for mechanical
objects. A plotter can be connected to the port normally used by a printer.
(b) Tabstops: Tab stops are often used to create easy-to-format documents. By default,
the tab Stops are set at 0.5-inch intervals from the left margin. For example, you can
easily create a table of contents or an index without setting a single tab stop.

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(c) Importance of Pie charts: In a situation where, one has to show the elative
proportions or contributions to a whole, a pie chart is very useful. In case pie chart only
one data series is used. Small number of data points adds more to the effectiveness of
pie charts.
(d) Spell check feature: The spelling and grammar checkers check for misspelled words
or grammar errors. The red wavy lines will appear underneath misspelled words. The
green wavy lines will appear underneath grammatical errors. This section deals with the
concepts and commands of spelling and grammar corrections of your document. Word
will automatically check for spelling and grammar errors as you type unless you turn this
feature off.
5. Differentiate between the following:
(a) Normal view and Slide sorter view
(b) Header and Footers
Ans.
(a) Normal view and Slide sorter view: The Normal View divides screen into three
sections: The main window, where the current slide displayed: the outline pane on the
left; and the notes pane at the bottom. This where you will do most of your work. You
can resize each pane by clicking border and dragging it to the size that you want it to
be.
A small image of each slide is displayed on Slide Sorter View. Slides ca easily be ordered
and sorted using this view. You can also use this view to as special effect, such as the
transactions that occur when each new slide appears.

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(b) Header and Footers: A header is text that is added to the top margin every page
such as a document title or page number. Footer is text added to t Bottom Margin.
6. Answer the following questions:
(a)How can you delete a file or a folder? Also mention where do the deleted files stored.
(b) What are the two methods for changing the page margins Explain briefly
(c)How can you print the addresses saved in the data sources of the envelop.
(d) Write the two ways for changing the height of the rows an excell worksheet.
(e) Write the steps to protect and unprotect the worksheet.
Ans.
(a) Delete a file or folder: (1) Click on Start, and then click on Documents
(2) Click on the file or folder you want to delete.
(3) Under File, click Delete.
(4) Files or folders can also be deleted by right-clicking the file or folder then clicking
Delete.
(5) Deleted files or folders are stored in the Recycle Bin, till they are permanently
removed from the Recycle Bin.
16) There are two methods by which you can change the page margins of your
document: (1) Using ruler and (ii) Using Page setup dial box.
(i) Using Ruler: (1) Move the mouse over the area where the white changes to grey.
(2) When the cursor becomes a double-ended arrow, click with the mouse, drag the
margin indicator to the desired location.

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(3) Release the mouse when the margin is set.
(i) Using Page Set-up Dialog Box.
The margins can also be changed using the Page Setup dialog box.
(1) Select page layout tab and click on the command on the menu bar and choose the
margins under page setup sub task group to display the margin dialog box.
(2) There are six predefined margins namely normal, Narrow, Moderate Mirrored, Office
2003 Default available for you to select. Either you can select any one of them as per the
Requirement.
(3) To apply the changes to the whole document, click on the drop-down arrow next to
the Apply to: list box and change the option of Whole document if it do not appear.
(4) Click OK when finished.
(c) If you have already created a data source (address list), it is easier to merge this
address list with your envelopes so that you can directly print the addresses in 'he
envelopes (instead of printing the address labels on stickers and then sticking hem on
the envelopes) for mailing purpose. You can do this is four steps:
(1) Create the Main Document: Click New Blank Document on the Standard toolbar.
Select Mailings Start Mail Merge sub task on the main tab bar. Inder sub task Start Mail
merge, select Envelopes. The Microsoft Word will display the Envelop Options dialog
box.
(2) On the Envelope Options tab, select the envelope size you want from a variety of
predefined sizes given under Envelope size.
(3) Open the Data Source: Once you finished selecting the table type and format four
use, it is now time to select the data source from where the data will get added to the

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labels. In the main tab bar, under Mailings tab, click Select recipients, and then click on
Use Existing List.
(4) Click Insert Merge Field and then click the field name you want to be sorted and
clock OK. The selected data field or file name will get inserted on to the envelope and
you can continue selecting the entire set of data field name you want to appear on the
envelope document. Merge the data with the document. If u want to send the merged
labels directly to a printer, click Finish & Merge b-task under Mailings tab, and then click
Print Documents.
(d) Two methods for changing the row height are as following:
(i) Set a row to a specific height
(1) Select the row or rows that you want to change.
(2) On the Home tab, in the Cells group, click Format.
(3) Under Cell Size, click Row Height.
(4) In the Row height box, type the value that you want.
(ii) Change the height of rows by using the mouse.
To change the row height of one row, drag the boundary below the heading until the
row is the height that you want.
(e) To protect worksheet: You can protect your worksheet an unauthorized editing. For
this you can give password protection to worksheet contents.
Steps to protect worksheet:
(i) Select Home tab and then click Format in cells group.

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(ii) Choose Protect sheet from Drop Down Menu. Protect sheet dialog will appear. Enter
password to protect sheet. Reenter same password and confirm password dialog box.
Steps to unprotect worksheet:
(i) Select Home tab and then Click Format in cells group.
(ii) Choose Unprotect sheet from Drop Down Menu. Unprotect sheet die box will appear.
Enter password to unprotect sheet. Password must be same as used for protecting the
worksheet. Press OK.
(a) Suppose you have typed a paragraph of text and you want to align the text centrally.
Which key board short cut will you press to do the same? What will happen if you press
the following key strokes?
(i) CTRL + R
(ii) CTRL + Home
(iii) CTRL + End
(b) Write the steps for replacing the word Indigo in a paragraph with an world Blue. This
word has occurred four times in the paragraph.

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Ans.
(a) To align the text centrally press Ctrl + E.
(i) CTRL + R - Right alignment
(ii) CTRL + Home - Go to beginning of document
(iii) CTRL + End
Go to end of document (b) Following are the steps to replace the Indigo word with Blue.
(i) Press keyboard keys CTRL + H.
(ii) In the Find what box write Indigo and in the replace with box write
(iii) Click on Replace all button.
(iv) Click on close.
(a) In a reputed school of Delhi, the pass percentage of students for the last academic
year 2009-2010 is given below for classes 8th and 12th plot a pie chart based on the
following data. Write the steps and roughly draw the chart.
Class 8th - 21%
Class 9th - 13%
Class 10th - 27%
Class 11th - 14%
Class 12th - 25%
(b)'If a range contains the values as following in an Excel worksheet.

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A B C D
1 20 10 9 6
2 6 9 11 12
3 12 5 4 0
4 3 11 20 1
5 5 2 1 10
6 6 9 7 21
7 20 11 7 15
Based on the above data, write the output of the following functions:
(i) = SUM (Al: B7)
(ii) = SUM (C1:07)
(iii) = MAX (A1: D7)
(iv) = MIN (B1: D7)
Ans. (a) Following are the steps to construct a pie chart:
(i) Enter the given data in the work sheet.
(ii) Now select data range: By using the mouse high light the range of data
(iii) Click Insert Tab and select pie chart from the chart group.
(iv) Press Enter.

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Basics of Computer
Introduction-In this lesson we present an overview of the basic design computer system:
how the different parts of a computer system are organized and various operations
performed to perform a specific task. You would have observed that instructions have to
be fed into the computer in a systematic order to perform a specific task. Computer
components are divided into two major categories, namely, hardware and software. In
this lesson we will discuss about hardware, i.e., the machine itself and its connected
devices such as monitor, keyboard, mouse etc., as well as software that makes use of
hardware for performing various functions.
Q. 1. Define the term Control Unit.
Ans. Control Unit (CU): The process of input, output, processing and
storage is performed under the supervision of a unit called Control Unit. It decides when
to start receiving data, when to stop it, where to store data, etc. It ‘takes care of step-by-
step processing of all operations inside the computer.
Q. 2. Write short notes on the Memory System.
Ans. Memory System: There are two kinds of Computer memory: Primary and
Secondary. Primary memory is an integral part of the computer system and is accessible
directly by the processing unit. RAM is an example of primary memory. Secondary

memory is not as fast as primary memory.
Q. 3. Write short notes on the Assembly language.
Ans. Assembly Language: This is the language where the machine codes comprising of
0's and I's are substituted by a symbolic codes (called mnemonics) to improve their

30
understanding. It is the first step to improve programming structure. Assembly language
programming is simple and less time consuming than machine level programming.
Q. 4. Define the High-level language.
Ans. High level Language: High level language is almost English like language, used by
human beings for writing programs. These are easier to learn require less time to write
programs, provide better documentation and easier to modify.
The main advantage of high level language its portability.i.e., any high level language
program can be used and executed in almost all computers with little or no change.
Q. 5. What is a Computer?
Ans. Computer refers to an electronic device that accepts data processes it electronically
and gives out meaningful information. The computer system can be called as collection
of three units (Input, C.P.U., Output) which work in coordination with each other to
perform any task.
Q. 6. What are the major components of a computer?
Ans. All general-purpose computers require the following hardware components:
(i) Central Processing Unit (CPU): The 'brain' of the computer, the component that
actually executes instructions.
(ii) Memory: It enables a computer to store, at least temporarily, data and programs.
(iii) Input device: Usually a keyboard or mouse is used to read a data and programs
into the computer.
(iv) Output device: A display screen, printer etc. that lets you see computer has
accomplished.

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(v) Mass storage device: It allows a computer to permanently store large amounts of
data. Common mass storage devices include disk drive, tape drive C.D.'s etc.
Q. 7. What is Input device. Write any five input devices.
Ans. Input devices accept data and instructions from the user. These are es commonly
used devices –
(1) Keyboard
(2) Mouse
(3) Light Pen
(4) Optical/Magnetic Scanner
(5) Track Ball.
Q. 8. Define keyboard and mouse as an input device.
Ans.
Keyboard-It is the most common input device. The most common keyboard use
QWERTY combination of keys. A standard keyboard has 104 Keys. These are numeric
keys, arrow keys, special keys, alphabetic keys.and function keys,
Mouse: A mouse is an electro mechanical, hand held device and used as a pointer in a
computer system.

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Q. 9. Define scanner and track ball.
Ans.
A scanner translates printed image into an electronic format that can be stored in a
computer's memory. Some examples of scanner are —
(i) OCR (Optical Character Recognition)
(ii) MICR (Magnetic Ink Character Recognition)
(iii) OMR (Optical Mark Reader)
Track Ball: It is also pointing device like mouse but to move the pointer you have to
rotate the ball with your thumb or your fingers. Track ball is stationary and it can be
place on any type of surface unlike mouse.
Q. 10. What is output device? Write any five output devices.
Ans. Output devices return the processed data as information, back to the user. Some
common output devices are:
(i) Monitor (V.D.U.)
(ii) Printers
(iii) Plotters
(iv) Speakers
Q.11 Define monitor and types of monitors.
Ans. It is the most important output device also known as V.D.U. (Visual Display Unit).
Information processed within the C.P.U. is needed to be visually displayed, in the same

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manner as a television displays information, monitor uses the same technique to display
information as T.V.. There are two types of monitors:
(i) C.R.T.
(ii) L.C.D.
CRT-It stands for cathode ray tube monitor. It is like typical monitor that Looks like a T.V.
screen. It has a large volume tube called cathode ray tube.
LCD-It stands for liquid Crystal Displays monitor. It also called Flat panel monitor. These
days L.C.D. monitors are very popular.
12. Define printer and some most common printers.
Ans. Printer is a most common output device which prints the output on paper s
desired. Some of the most commonly used printers are:
(i) Laser Printers
(ii) Ink Jet Printers.
(iii) Dot Matrix Printers.
(iv) Line Printers.
Laser Printers: It is an extremely fast and quiet Printer But Costly. It Produces High
quality print than any other printer. The fastest laser printer can Print up to 200
Pages/minute in black and white and up to 100 in colour.
Inkjet Printers: Ink jet printers create image directly on paper by spraying k by the tiny
nozzles. The image quality of inkjet is high but speed is low.

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Dot Matrix: It is the most popular printer at one point of time. It is less Expensive than
any other printer but it is very slower and produces lower print quality.
Q. 13. What is plotter?
Ans: - A plotter is a special kind of output device, like a printer. It is used to produce
large drawings or images. It is used mainly for flax board of large or all size. There are
two types of Plotters:
(i) Flat Bed Plotter.
(ii) Drum Plotter.
Q. 14. Describe briefly about compiler...
Ans. It checks the entire program line by line for errors and notifies the errors if any to
the user at the end of the program. If the program is error free the complete program.
Entire program
High level program → compiler → object code.
The translation process is performed in two stages. In the first stage the program is
checked for any syntax error. If no error is detected, it translates it into an object code.
However, on detection of any error, it should be rectified and the compiler program
should be re-executed. The compiler will resume for the start for every subsequent
execution.
In the second stage, another program known as run-time monitor translates the
program line by line and executes in the same manner and order interpreter.
***Q. 15. What is Software? Identify the various types of software

35
Ans. Computer is a machine which cannot do anything without instructions from the
user in order to do any specific job you have to give a sequence instruction the
computer. This set of instruction in a proper sequence is computer program. Software
refers to the set of computer programs that cause the hardware (computer system) to
function in the desired manner. A complete set of instructions written to solve a
problem on a computer is called software.
Types of Software: Computer software is normally classified into two broad categories:
(i) System Software
(ii) Application Software
Q. 16. What is system software?
Ans. System software includes general programs written for a computer. It consists of
pre-written programs and documentation supplied by the manufacturer along with the
computer. These programs are held permanently in the machine. The primary objectives
of this software are to:
(i) Enhance the efficiency of hardware utilization, and
(ii) Make computers simple to use.
System Software is a set of instruction to the machine to interpret and execute

application software, for example, language translators (called compilers interpreters),
operating systems, utilities and special purpose software.

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Q. 17. Describe briefly about application software.
Ans. Application software is written to perform a specific task process such as

accounting, payroll, mailing list, result preparation and so on. The majority of application
software is written in high level languages.
Q. 18. What is computer programming language? Identify various computer

languages.
Ans.
The language is which programs are written are called programming languages. These
languages can be classified in following categories.
(i) Machine language
(ii) Assembly language
(iii) High level language.
Q. 19. What is Assembly language? Explain its advantages and disadvantages.
Ans. In the 1950s, to reduce programming complexity and provide some

standardization, assembly languages were developed Assembly languages, also known
as symbolic languages using abbreviations or mnemonic code code more easily

memorized to replace the 0s and 1st of machine languages an assembly language
program to be executed, it must be converted to machine code. The assembly language

program to be executed, it must be converted to machine code. The assembly language
program is referred to as a 'source program' whereas the machine language programs

an 'object program’.

37
Q. 20. What is High level language?
Ans. High level language is almost English like language, used by human beings for
writing programs. These are easier to learn require less time to write programs, provide
better documentation and easier to modify.
The main advantage of high-level language is also portability i.e., any high-level
language program can be used and executed in almost all computers with little or no
change.
A program written in high level language is also called as source program and cannot be
understood by the computer; it has to be translated in to machine understandable form.
Q. 21. Write any four examples of High-level languages.
Ans.
(1) BASIC- It stands for beginner’sall-purpose symbolic instruction code. It is easy to

learn general purpose language like BASIC.
(2) COBOI- It stands for common business-oriented language. It is used for commercial
applications.
(3) FORTRAN- It stands for formula translation. It is developed for solving mathematical
and scientific problems.
(4) C++- It is the most popular objected programming language general purpose.

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Q. 22. What is language translator?
Ans. This is a process of converting a program written in high level language or machine
level language in to machine code so that a computer can allow it and obey it. The
program written in any language is called source prog translated into machine code.
There are mainly two types of translators:
(1) Interpreter
(2) Compiler
Q. 23. What are common application packages?
Ans. Some of the common requirements of the users of personal computers have been
identified and common applications packages have been developed to meet their
needs. This package include Word Processor, database processing spreadsheet
calculation, mail-merge presentations and communications (ema These packages have

been prepared so that they are simple to use. They all provide Graphical User Interface
to make them very User Friendly. The packages are readily available in the market and
one can purchase them, install on his/her computer easily and start using the package.
Q. 24. What is machine language?
Ans. It is the lowest level of programming language, in which instruction is represented

in the form of binary numbers as ‘0 and 1’. its execution is very fast and efficient because
the computer can accept the machine code as it is. A programmer must keep track of a
tremendous amount of details, it is very tedious and time consuming.

39
Q. 25. Fill in the Blanks:
(i) The ALU and the CU jointly known as
(ii) is the process of entering data and programs into the computer system.
(iii) _____is an elector mechanical, had held device.
(iv) The monitor use a large vacuum tube known as___________
(v)__________are sets of programs, responsible for running computer. (vi)_____is a set of
programs which are written to perform specific tasks.
(vii) is a high level language used for commercial applications.
(viii).____printer use ribbon to produce print.
(ix)_______are the output devices use to listen to voice like music etc.
(x).________translates the programs from high level language to machine language.
Ans. (i) C.P.U. (ii) Input (iii) Mouse (iv) Cathode Ray tube (v) System Software (vi)
Application Software (vii) COBOL (viii) Dot matrix (ix) speakers (x) compiler.
Q. 26. Write 'True' or ‘False':
(i) Mouse is an output device.
(ii) OCR stands for optical content Reader
(iii) LCD monitors are used in notebook computers.
(iv) Speed of Dot Matrix is high than other printers.
(v) Operating system is an application software.
(vi) High level language are easy to program than low level language.

40
(vii) Fortran is used to solve mathematical problems.
(viii) C is an object-oriented programming language.
(ix) MS-Excel is a spreadsheets package.
(x) L.C.D. stands for liquid cathode display.
Ans. (i) False (ii) False (iii) True (iv) False (v) False (vi) True (vii) True (viii) False (ix) True (x)
False.
Q. 27. Choose the correct answer:
(1) The process of producing results from the data for getting useful information
is called:
(i) Output (ii) Input (iii) Processing (iv) Storage.
(2) Which of the following is an output device?
(i) Printer (ii) Light pen (iii) Keyboard (iv) Scanner
(3) Find the odd one out.
(i) Monitor (ii) 0.C.R. (iii) Microphone (iv) Digital Camera
(4) M.S. Access is a_____________
(i) Database system software (ii) Presentation software (iii) graphics tools (iv)
spreadsheet package.
(5) The software which translates assembly language into machine language is :
(i) compiler (ii) assembler (iii) Interpreters (iv) All the Above
Ans. I.(i), 2. (i), 3. (iv), 4. (i), 5. (ii)

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Operating System
Introduction-The operating system in these days uses a graph interface (GUI). Here you
do not have to remember all the commands the commands are visible on the monitor
as icons. The most popular, system available today is 'Windows'.
The Windows operating system has evolved over time in the form of Windows 95,
Windows 98 and Windows 2000. Currently Windows XP, Windows Vista and Windows 7
are in use. In this lesson we will explain the main features of Windows XP.
Q. 1. Write short notes on the Recycle Bin.
Ans. Recycle Bin: Deleted files or folders are stored in the Recycle Bin, till they are
permanently removed from the Recycle Bin.
Q. 2. Define the terms Operating system.
Ans. Operating System: An operating system is a system software that provides an

interface for a user to communicate with the computer, manages hardware devices (disk
drives, keyboard, monitor, etc.), manages and maintains disk file systems and supports
application programs. Some popular Operating systems are UNIX. Windows and Linux.
Q. 3. Write short notes on the Recycle Bin.
Ans. Recycle Bin : When files or folders are deleted from hard disk, Windows places
them in the Recycle Bin, where they can be retrieved, until, Recycle Bin is made empty.
Files or folders deleted from a removable strong media such as network drive are
permanently deleted and are not sent to the Recycle Bin.

42
Q. 4. What is an Operating System?
Ans. Operating system is a type of system software which has some general programs
written for a computer. It consists of pre-written programs and documentation which
held permanently in the machine. Some common opera systems are:
Windows 95, 98, 2000, XP, UNIX, LINUX etc.
Q. 5. How can you delete a file or a folder? Also mention where do the deleted files
stored.
Ans. Delete a file or folder: (1) Click on Start, and then click on Documents
(2) Click on the file or folder you want to delete.
(3) Under File, click Delete.
(4) Files or folders can also be deleted by right-clicking the file or folder and then
clicking Delete.
(5) Deleted files or folders are stored in the Recycle Bin, till they are permanently
removed from the Recycle Bin.
Q. 6. What is Desktop? What are the main items you see on a Desktop?
Ans. When you turn on your computer, the screen first displays Basic Input output
information (BIOS), about your computer. Few seconds later, Windows takes control and
the Windows logo flashes on your screen with the cloudy sky. This first thing that always
appears is desktop. The Desktop is where you might place useful things always
accessible to you.

43
The main items you see on a Desktop are:
(a) My Computer
(b) My Documents
(c) Recycle Bin
(d) My Briefcase
(e) Internet Explorer
Q. 7. Explain briefly the functions at Start button and Taskbar.
Ans. At the bottom left corner is the Start button. Place the mouse over: Start and you
will see “Click here to begin”. Start gives you access to all applications on your
computer, you can easily have access through the Start button. Click on Start and the
Start menu appears. Figure shows the main men u items available when you click on the
Start button.
When you open programs and files on top of other programs and when you open
programs and files on top of other programs and files on the Desktop, Windows XP
Keep track of all your open windows and lists them on the Taskbar. The advantage of
the Taskbar is that when you have multiple applications open at the same time, you can
see all of them listed in the foreground, whether or not they are hidden by another
windows. Even if an application window is minimized on the Desktop, it can still be
accessed from the Taskbar. By clicking on the applications window on the Taskbar, you
can bring that application to the front of other windows and restore if it was minimized.

44
Q. 8. Write the steps to start a program in Windows XP.
Ans. To start a program the steps are following:
(i) Click on the start button.
(ii) Click on the all programs option
(iii) Point to the desired folder like “Accessories” and select the program want to open.
Q. 9. Explain the steps of search a file or folder.
Ans. (i) Click the start button, point to find and then click files or folder find dialog box
appears.
(ii) In the dialog box type the file or folder name you want to find, click ‘Search' button.
Q. 10. How you can rename a file or folder?
Ans. To rename a file or folder follow the steps given below:
(i) On the desktop double click My Computer. The computer window opens.
(ii) Double click the drive that contains the file or folder you want to rename. Select the
file or folder you want to rename.
(iii) On the file menu, click rename. Type a name and then press Enter.
Q. 11. What is Windows Explorer? How can you load Window Explore?
Ans. Windows Explorer is a feature that you can use to view contents of your computer
and network drives in a hierarchical structure. Instead of opening drives and folders in
separate windows, you can browse through them in a single window. The left side of the
Windows Explorer window contains a list of y drives and folders and the right side
displays the contest of selected folder. To uses Windows Explorer,

45
(i) Click on Start button
(ii) Click All programs
(iii) Point to Accessories, and then click on Windows Explorer.
Q. 12. Write the steps to create a new folder in Windows XP.
Ans. To create a New Folder
(i) Click on start and then click on my document.
(ii) On the file menu click new and select folder.
(iii) A New folder is displayed with the default name.
(iv) Type a name for the new folder, and then press enter.
Q. 13. How you con rename a file or folder in Windows XP?
Ans. To rename a file or folder follow the steps given below:
(i) On the desktop, double-click my computer.
(ii) Double click the drive that contains the file or folder you want to rename select the
file or folder you want to rename.
(iii) On the file menu click on rename. Type a name and then press Enter.
Q. 14. Write the steps to install a software in Windows XP.
Ans.
(i) Click start and then click control panel.
(ii) Double click “Add or Remove Programs''

46
(iii) Click on Add new Programs, and then select the source where the software to be
installed is located such as C.D. or floppy drive.
Q. 15. Write the steps to remove a software in Windows XP.
Ans. (i) Click start and then click control panel.
(ii) Double click on "Add or Remove Programs”.
(iii) Click on change or remove programs and then select the program you want to
change or remove.
Q. 16. Write the steps to Install Hardware in Windows XP.
Ans. (i) Click start and then click control panel.
(ii) Double click “Add Hardware".
(iii) Follow the instructions on the screen.
Q. 17. Write the steps to add or remove a windows component in Win's XP.
Ans. (1) Click start and then click control panel.
(2) Double click “Add or Remove Programs"
(3) Click on windows components icon.
(4) Follow the instructions in the window components wizard.
Q. 18. Write down the steps to delete a file or folder from the computer.
Ans. (i) Click on start button and then click on my documents.
(ii) Click on the file or folder you want to delete.
(iii) Click file menu and select delete.

47
or
Or Files and folders can also be deleted by right clicking the file or folder and then
clicking delete.
Q. 19. Fill in the blanks:
(i) If You drag an item while pressing the_____________ button you can create a shortcut
to the file.
(ii) When you start the computer system, the task bar appears___________on the screen.
(iii) To select non-consecutive file or folder press and hold down__________key.
(iv) To retrieve a deleted file, double click the_______ desktop.
(v) When you start the computer system the _______button appears on the bottom of
the screen.
Ans.(i) Right mouse button,
(ii) Bottom,
(iii) CTRL Key, .
(iv) Recycle Bin,
(v) Start.
Q. 20. Write 'True' or 'False’:
(1) Deleted files or folders are stored in the recycle bin.
(2) Under Edit menu you can rename a file.
(3) Windows provides a quick and easy way to install new software.

48
(4) Files or folder deleted from a removable device are not sent to the recycle bin.
(5) G.U.I. stands for graphical user internet.
Ans. (1) True (2) False (3) True (4) True (5) False.

49
Basic of word processing
Introduction-Word processing is an application program that allows you to create
letters, reports, newsletters, tables, form letters, brochures, and Web pages. Using this
application program, you can add pictures, tables, and charts to your documents. You
can also check spelling and grammar.
In this lesson, we will learn Word 2007 and use its features, tools and techniques. All
Professional Documents will be discussed using this package only.
(a) The .......... slide controls the appearance of other slides.
(b) To create Web pages, we can use ............
(c) ........ bar is used to move around the document.
(d) = if (10 < 5, “small”, “big”') will return .........
(e) The information like “Web site found' is displayed on .......
(f) ........ protects the user from accidentally deleting files.
(g) ...... key combination enables us to Redo last command.
(h) ........... translates the program written in high-level language into equivalent program
in machine language.
(i) Set of worksheets is called……….
(j) CPU stands for ……….
Ans.(a) Slide Show
(b) IITML
(c) Scroll
(d) Big.

50
(e) Status Bar
(f) Recycle bin
(g) Curl + Y
(h) compiler
(i) Work Book
(j) Central Processing Unit.
(a) The ...... Vies help in getting the picture of each slide.
(b) HTML stand for ......
(c)............. bar is located at the top of the application window.
(d) ABS (4567). It will return
(e) The information like website found is displayed on ______
(f)___________ is a shortcut for selecting all items at once.
(g)___________language is written as the string of binary digit."
(h) Set of worksheet are called -_____
(i) RAM stands for______
(j) protects the user from accidently deleating files.
Ans.(a) Slide Show
(b) hypertext Markup Language
(c) Title
(d) 4567
(e) Status bar

51
(f) Curl + A
(g) Machine
(h) Workbook
(i) Random Access Memory
(j) Recycle Bin
Q3. Define the term End-of-Document Marker.
Ans. End-of-Document Market: The horizontal line (like a short underline), at the end of
the document (seen only when Word is in Normal view) is called end-of- document
marker. This marker lets you know where the end of the document occurs.
Q. 4. Write down the steps to perform the tasks given below to t given in box:
Computer and IT courses of Jamia University are offered
through a network of Accredited Institutes (Als)
(a) Change the font style of the entire text from normal to italics
(b) Make the text accredited Vocational Institutes (AVIS) bold and underline.
(c) Increase the size of text to 16.
(d) Double the line spacing between lines.
Ans. (a) Computer and IT courses of Jamia University are offered through network of
(b) Accredited Instituted (Als) .
(c) Computer and IT courses of Jamia University are offered through network of

52
(d) Computer and IT Courses of Jamia University are affered through a . network of
Accredited Institutes (Als).
Q. 5. Define the Short cut menu.
Ans. Short cut menu: These features allow you to access various Word commands faster
than using the options on the menu bar. When the menu is expanded, the shortcut
menu is expanded, the shortcut menu is displayed with short-cut command option for
each the short-cut menu item. The options on this menu will vary depending on the
sub-task that was clicked or selected.
Q. 6. Suppose you have typed a paragraph of text and you want to align the text.
Which keyboard short cut will you press to do the same? What will happen it you
press the following key strokes?
(i) CTRL +R
(ii) CTRL + Home
(iii) CTRL + End
Ans, to align the text centrally press Ctrl + E.
(i) CTRL +R - Right alignment
(ii) CTRL + Home - Go to beginning of document
(iii) CTRL + End - Go to end of document
Q. 7. What is Word processing?
Processing is an application program that allows you to create letters, reports,

newsletters, tables form letters, brochures, and Web pages. Using this application
program Bram you can add pictures, tables, and charts to your documents. you can add
p documents. You can also check spelling and grammar.

53
Q. 8. Write any five features of Word processing.
Ans. (i) You can work on multiple documents simultaneously...
(ii) with the help of mail merge, you can quickly create merge documents like mass
mailings or mailing labels.
(iii) You can create you can create professional documents fast, using built in and
custom templates.
(iv) You can easily manage large documents using various features like the ability to
create table of contents, index, and cross-references.
(v) The nested tables feature supports putting one table inside another table.
Q. 9. Write the steps to open MS WORD program. Ans. You can start your Word
program by the following way:
(i) Click on the Start button. :
(ii) In the menu that appears select All Programs, Microsoft Office, Microsoft Office
Word 2007.
In few seconds you will see Word screen on the monitor.
Q.10. Write any five features of word 2007.
Ans. MS Word 2007 has useful features and tools introduced to produce professionally
created documents. Some of these features are following -
(i) The MS Word 2007 provides a lot of pre-formatted template to produce documents,
reports etc.
(ii) MS Word 2007 provides features for creating chart.
(iii) MS Word 2007 also provides the feature and tools to export your document to
either PDF or XPS format.
(iv) MS Word 2007 provide digital signature feature.

54
(v) It uses the MS Office Fluent user Interface concept.
Q.11. What are Menus?
Ans. It is like the Menu Bar in the previous versions of Word. The features in Word 2007
display as various tabs such as Home, Insert, Page Layout, References.
etc. To view all sub tasks/options (expanded form) in each menu, you must click the
required option.
Q.12. What are Shortcut Menus?
Ans. Shortcut Menus allow you to access various Word commands faster than using
then using the options on the menu bar. When the menu is expanded, the short cut
menu is displayed with short-cut command option for each of the short-cut menu item.
The options on this menu will vary depending on the sub-task the clicked or selected.
Q. 13. Write the uses of rulers in Word Program.
Ans. The rulers display horizontal and vertical scales that reflect the width and height of
your typing area. The horizontal scale is invaluable when you want to quickly set tabs,
margins, and indents.
Q. 14. What is Insertion Point?
Ans. The black vertical blinking line is the insertion point that is initially at the top left
side of the typing area. It indicates the place where your typing is inserted into the
document. As you' type, the blinking line continuously moves also towards the right,
inserting in that line whatever is typed.

55
Q. 15. What is Mouse Pointer?
Ans. When you move the mouse around in the typing area, the mouse pointer is in the
shape of a thin I beam. As you move the mouse near the menu bar and toolbars, the
mouse pointer becomes a pointing arrow. If you move the mouse pointer to some
existing piece of text and click the mouse, you will see the insertion point in that spot of
the text.
Q. 16. What is End-of-Document Marker?
Ans. The horizontal line (like a short underline) at the end of the document is called
end-of-document marker. This marker lets you know where the in document occurs.
Q. 17. Write the Steps to Create a New Document.
Ans. To open a new document, follow one of the following methods Click the New
Document button on the menu bar.
Or
Press CTRL+N keys on the keyboard.
Q. 18. Write the steps to Open an Existing Document.
Ans. Click the Open File button on the menu bar.
Or
Press (TRL+O keys on the keyboard.
Each of the above method will show the Open dialog box. Choose the file and click the
Open button.

56
Q.19. How will You save a Document in MS Word?
Ans. To save a new existing document that is opened, follow one of the following
methods:
Click the Save button on the menu bar.
Or
Press CTRL+S keys on the keyboard.
If the document is already named and saved earlier, it will simply save the document. On
the other hand, if the file is a new document then it will prompt you by opening Save As
dialog box.
Q. 20. How will you Print a document in Word 2007?
Ans. (i) Open the document to be printed.
(ii) Choose Office Button Print command on the menu bar. The Print dialog box will
open. Select the Options like print range, Number of copies, Printer name etc.
(iii) Click ok
Q. 21. Write any three options available in the Print dialog box.
Ans. (i) Name of the printer (if you have more than one printers).
(ii) Choose paper size, orientations, resolution etc. by pressing: Properties button.
(iii) Print the entire document or only current page or specific pages.

57
Q. 22. What are the steps in printing a document's multiple pages in a single sheet
of paper?
Ans. If you want to print multiple pages of a document in a single sheet of paper, follow
the steps given below:
(i) Open the document to be printed.
(ii) Choose Office Button®Print, command on the menu bar. The
Print dialog box will open. Select the Options like print range, Number of copies. Printer
name etc. See that printer is switched on and the paper is available in the printer tray.
(iii) Select the appropriate paper size in Pages per sheet: under Zoom in Print dialog box.
(iv) Click OK.
Q.23. What are the steps in protecting a document from accessing?
Ans. If you want to protect a document from other users accessing to it, give a password
to your file: Follow the steps given below:
(i) When the file is open, select Office -Button®Save As command on the menu bar. The
Save As dialog box appears. Move the cursor on the tools tab on the down left side of
Save As dialog box and click. A submenu will appear.
(ii) Click on General Options. The Save dialog box opens. You will see two boxes:
Password to open and Password to modify.
(iii) Type a password in Password to open box.
(iv) Click Ok. The confirm password dialog box appears retype the password you typed
earlier. Click Ok on confirm password dialog box and then click Ok on save dialog box
and then click Ok on save As dialog box.
(v) When you open the file again it ask you for the password

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Q. 24. What is a Password?
Ans. In MS Word “A password can include up to 15-character case-sensitive letters,
numerals, spaces and symbols. As you type the password, word displays an asterisk (*)
for each character you type.”
The passwords are case sensitive; that is, 'ABC' and `ABC' are two diff: passwords.
Q. 25. Write 'true' or 'false':
(i) MS Word uses the MS Office Fluent user Interface concept.
(ii). Window menu allows you to work with two documents simultaneously
(iii) It is not necessary to give a password to protect a file from reviewers.
(iv) Selecting Tracked changes command in Protect Document dialog box do not let
others to change the document.
(v) Shortcut menu feature allows access to various Word commands faster than using
options on the menu bar.
(vi) In the collapsed menu, all the commands will be displayed.
(vii) For both Show and Hide Rules, the command is View Ruler.
(viii) The black vertical blinking line in the typing area in a word document is the
insertion point.
(ix) The use of Scrollbars is to set margins in a document.
(x) Press CTRL+Y keys on the keyboard to Undo a command.
Ans. (i) True, (ii) True, (iii) False, (iv) False, (v) True, (vi) False, (vii) True (viii) True, (ix) False,
(x) False.

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Q. 26. Choose the correct answer :
(i) To view shortcut menu, we need to :
(a) Click the mouse
(b) Right click the mouse
(c) First click and then right click the mouse
(ii) Horizontal scale is useful to quickly set:
(a) Margins
(b) Tabs
(c) Indents
(d) All of the above
(iii) The shortcut key for PASTE option is :
(a) CTRL+X
(b) CTRL+P
(c) CTRL+O
.(d) CTRL+V
Ans. (i) (b), (ii) (d), (iii) (d).
Q 27. Write Some useful Shortcut Keys used in MS Word.
Ans. These are some common keys used in MS Word :

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61
Formatting Documents
Introduction-This lesson covers various features of entering, editing, copying text,
moving text from one place to another in the document, creating bulleted and
numbered lists, creating and applying styles, and spelling and grammar corrections that
are important to enrich your document. Also, enriching a document's appearance is

Word's speciality. Word's formatting features allow you to create beautiful documents
without doing much more than typing headings and text. Word will do the rest. Word
2007 offers a great amount of formatting options: multiple typefaces and point sizes;
easy-to-apply character styles such as ·bold, italic, normal, single and double spaces;
underline; subscript and superscript; and paragraph formats such as alignment, spacing
and indentation. You will be introduced to some of these features in this lesson.
Q. 1. Write True/False for the following statements:
(a) GUI stands for Graphical Unit Interface.
(b) ROM is volatile in nature.
(c) HTTP is the protocol used to access HTML documents.
(d) The default line spacing is single.
(f) Icon is a graphical representation of any application.
(g) You can only insert one column, row or cell at a time in Excel.
(h) We cannot send pictures through email.
(i) Power Point holds text in text object.
(j) The Shortcut key for cut is ctrl+C.

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Ans.
(a) False, (b) False, (c) True: (d) True, (e) True, (1) True, (g) False, (h) False, (i) True, (j) False.
Q. 2. How can we indent a paragraph?
Ans. To indent paragraphs automatically, drag the top half of the triangular indent
marker of the horizontal ruler to the right of the desired position:
Q. 3. How can we create bulleted list in MS-Word?
Ans. Bulleted lists are after used to bring main points to a reader's attentions. These are
the steps to create bulleted list:
(1) Click the Bulleted List button on the formatting toolbar.
(2) Type the first entry and press Enter. This will create a new bullet or number on the
next line. If you want to start a new line without adding another bullet or number, hold
down the Shift key while pressing enter.
(3) Continue to type entries and press Enter twice when you are finished typing to end
the list.
Use the Increase Indent and Decease Indent buttons on the formatting toolbar to create
lists of multiple levels.
You can also type the text first, highlight the section, and press the Bulleted List 10 add
the bullets or numbers.

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Q. 4. Flow would you save a document for the first time in MS-Word?
Ans. To save a new/existing document that is opened, follow one of the following
methods:
(1) Click the Save button on the menu bar.
(2) Press CTRL + S keys on the keyboard.
If the document is already named ans saved earlier, it will simply save the document. On
the other hand, is the file is a new document then it will prompt you by opening Save As
dialog box. Select the folder where you want to place your document is Save In: box,
type the name of the document in File Name: box, and then click OK.
You can also save a new document by choosing CTRL + A on the keyboard ‘and then
selecting the above actions in Save As dialog box.
Q. 5. Write steps to open an existing document.
Ans. Click on the office 2007 button at the top left corner of your screen to open an
existing document, follow one of the following methods:
(1) Click the Open File button on the menu bar.
(2) Press CTRL + O key on the keyboard.
(3) Each of the above method will show the Open dialog box. Choose the file and click
the Open button.
Q. 6. Write short notes on the following:
(a) Tab stops
(b) Spell check feature

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Ans.
(a) Tab stops: Tab stops are often used to create easy-to-format documents. By default,
the lab Stops are set at 0.5-inch intervals from the left margin.
For example, you can easily create a table of contents or an index without setting a
single tab stop.
(b) Spell check feature: The spelling and grammar checkers check for misspelled words
or grammar errors. The red wavy lines will appear underneath misspelled words. The
green wavy lines will appear underneath grammatical errors. This section deals with the
concepts and commands of spelling and grammar corrections of your document. Word
will automatically check for spelling and grammar errors as you type unless you turn this
feature off.
Q. 7. Differentiate between the Header and footers.
Ans. Header and Footers: A header is text that is added to the top margin of every page
such as a document title or page number. Footer is text added to the Bottom Margin.
Q.8. What are the two methods for changing the page margins Explain briefly.
Ans. There are two methods by which you can change the page margins of your
document:
(i) Using ruler and (ii) Using Page setup dial box.
(i) Using Ruler: (1) Move the mouse over the area where the white ruler changes to grey.
(2) When the cursor becomes a double-ended arrow, click with the mouse and drag the
margin indicator to the desired location.
(3) Release the mouse when the margin is set.
(ii) Using Page Set-up Dialog Box.
The margins can also be changed using the Page Setup dialog box:

65
(1) Select Page Layout Tab and click on the command on the menu bar and choose the
Margins button under Page Setup sub task group to display the margin dialog box.
(2) There are six predefined margins namely normal, Narrow, Moderate, Wide, Mirrored,
Office 2003 Default available for you to select. Either you can select any one of them as
per the Requirement.
(3) To apply the changes to the whole document click on the drop-down arrow next to
the Apply to: list box and change the option of Whole document if it do not appear.
(4) Click OK when finished.
Q. 9. Write the steps for replacing the word Indigo in a paragraph with another
world Blue. This word has occurred four times in the paragraph.
Ans. Following are the steps to replace the Indigo word with Blue.
(i) Press keyboard keys CTRL + H.
(ii) In the Find what box write Indigo and in the replace with box write Blue.
(iii) Click on Replace all button.
(iv) Click on close.
Q. 10. What is meant by Format Painter? Write the steps to use Format Painter.
Ans. A handy feature for formatting text is the Format Painter located on the home Tab
under Clipboard sub task menu. For example, if you have formatted a - paragraph
heading with a certain font face, size, and style and you want to format another heading
the same way, you do not need to manually add each attribute to. the new headline We
can use the Format Painter by following these steps:
(i) Place the cursor within the text that contains the formatting you want to copy.
(ii) Click the Format Painter button in the standard toolbar. Notice that your pointer now
has a paintbrush beside it.

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(iii) Highlight the text you want to add the same format to with the mouse: s releases
the mouse button.
Q. 11. What is a font face? Mention any two font families.
Ans. Font is the basic typeface in which your words are displayed. Font comes in families
such as Times New Roman or Ariel. Each font family has a specific way of formatting
individual letters.
Q. 12. How do you set line spacing in a paragraph?
Ans. Choose Home Paragraphs sub task menu and click on the down arrow located near
lower right corner to display the paragraphs formatting submenu. The Paragraph dialog
box appears. The Indents and Spacing tab of the Paragraph dialog box provides a drop-
down under Line spacing. The following line Spacing options are there in the drop-down
list:
Single, 1.5 lines, Double, At Least, Exactly, Multiple.
Q. 13. What is the use of Auto Correct feature in Word?
Ans. You can use the Auto Correct feature to correct type and misspelled words, as well
as to insert symbols and other pieces of text. Auto Correct is set up by default with a list
of typical misspellings and symbols, but you can modify the list that Auto Correct uses.
Q. 14. What is tab stops? Write the Steps to Set tab stops.
Ans. Tab stops are often used to create easy-to-format documents for example, you can
easily create a table of contents or an index setting a single tab stop. By default, the tab
Stops are set at 0.5-inch intervals from the left margin.
Select Home and then Paragraphs sub task menu and click on the down arrow located
near lower right corner to display the paragraphs formatting submenu. Now click on the
Tabs button located on the lower left corner to display the tabs submenu. The Tab
dialog box appears. Type the length of the tab in inches in the box under tab stop

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position of Tabs dialog box. Click on OK. The insertion point can be moved to the next
tab stop in the current paragraph by pressing the Tab key.
Q.15. What are the advantages of using the Paragraph command?
Ans. The advantages of using the Paragraph command are:
(i) Spacing before and after paragraphs does not change the point size of Your text.
(ii) You can use different spacing combinations for different purposes.
(iii) You can make precise adjustments to the spacing between the various text elements.
For example, you can use paragraph spacing to clarify the relationship between
headings and body text.
(iv) If the paragraph is moved or deleted, its spacing goes with it. The paragraph doesn't
leave behind extra blank lines.
Q. 16. Write the steps to add Borders and Shading to your document.
Ans. You can add borders, to any side of a paragraph, and you can add background
shading. You can also add borders and shading to ordinary text and to. the paragraphs
in table cells and frames.
To add Borders and Shading the steps are:
(i) Select Home, Paragraphs sub task' menu and click on the Border and Shading button.
(ii) The Borders and Shading. dialog box appears. Click on the appropriate borders box
after selecting Borders tab to select border, select Paragraph under Apply to: drop down
submenu, click OK.
To shade a paragraph, click on Shading tab in Borders and Shading dialog box, select
appropriate shade under Fill, and select Paragraph under Apply to: drop down submenu,
click OK.

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Q. 17. How to create 'bulleted and numbered lists'.
Ans. Bulleted lists and Numbered lists are often used to bring main points to a reader's
attention.
(i) Click the Bulleted List button or Numbered List button on the formatting toolbar.
(ii) Type the first entry and press ENTER. This will create a new bullet or number on the
next line. If you want to start a new line without adding another bullet or number, hold
down the SHIFT key while pressing ENTER.
(iii) Continue to type entries and press ENTER twice when you are finished typing to end
the list.
Q. 18. What is Clipboard?
Ans. When you copy or cut text, the text is stored in an area of memory called clipboard
and can be pasted back into the document or into any other document. The last 12
elements that were cut or copied are placed onto Word's clipboard.
Q. 19. Write the steps for moving text.
Ans. Moving text means to remove (cut) the selected text from one location and insert it
in another location. To move text follows the steps given below:
(i) Select the text that will be moved.
(ii) Select Home, click the Cut button on the standard tool bar, or press CTRL+X keys.
(iii) To paste cut text, move the cursor to the location you want to move the text to and
select Home. click the Paste button on the standard toolbar, or press CTRL+V keys.

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Q.20. Write the steps for copying text.
Ans. Copying means to make a copy of the selected text and insert in another location,
leaving the original text unchanged. To copy text, follow the steps given below:
(i) Select the text that you want to copy.
(ii) Select Home, click the Copy button on the standard tool bar, or press CTRL+C keys.
(iii) To paste copied text, move the cursor to the location you want to copy the text 10
and select Home, click the Paste button on the standard toolbar, or press CTRL+V. keys.
Q. 21. Write the uses of the feature spelling and grammar check in MS Word.
Ans. The spelling and grammar checkers check for misspelled words or grammar errors.
The red wavy lines will appear underneath misspelled words. The green wavy lines will
appear underneath; grammatical errors.
Word will automatically check for spelling and grammar errors as you type unless you
turn this feature off. Spelling errors are noted in the document with a red underline.
Grammar errors are indicated by a green underline.
Q. 22. Write the Steps to use spelling and grammar check in MS Word, Ans. To use
the spelling and grammar checker, follow these steps:
(i) Select button from the main tab bar or press F7 button on the key board.
(ii) The Spelling and Grammar dialog box will notify you of the first mistake in the
document and misspelled words will be highlighted in red.
(iii) If the word is spelled correctly, click the Ignore button or click the Ignore All button
if the word appears more than once in the document.
(iv) If the word is spelled incorrectly, choose one of the suggested spellings in the
Suggestions box and click the Change button or Change All button to correct all
occurrences of the word in the document.

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Q. 23. Write the Steps to change the margins using the Page Setup dialog box in
MS Word.
Ans. The margins can be changed using the Page Setup dialog box :
(i) Select Page Layout Tab and click on the command on the menu bar and choose the
Margins button under Page Setup sub task group to display the margin dialog box. .
(ii) There are six predefined margins namely Normal, Narrow, Moderate, Wide, Mirrored,
Office 2003 Default available for you to select. Either you can select any one of them as
per the requirement or click on the Customised Margins button to enter margin values
in the Top, Bottom, Left, and Right boxes. The Preview window will reflect the changes.
(iii) If the document has Headers and/or Footers, the distance this. text appears from the
edge of the page can be changed.
(iv) To apply. the changes to the whole document click on the drop-down arrow next to
the Apply to: list box and change the option to Whole document if it do not appear.
(v) Click OK when finished:
Q. 24. Write the Steps to apply Headers and Footers in MS Word.
Ans. A header is text that is added to the top margin of every page such as a document
title or page number and footer is text added to the bottom margin. Follow these steps
to add or edit headers and footers in the document:
(i) Select Insert, Header and Footer sub task menu on the main tab Click on the Header
or Footer option as per the requirement.
(ii) On selecting Header option, header toolbar will appear and the top of the page will
be highlighted. Type the heading in the Header box.
(iii) On selecting Footer option, footer toolbar will appear and the bottom of the page
will be highlighted. Type the heading in the Footer box.

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(iv) Press Enter.
Q.25. Write the Steps to add page numbers to a document in MS Word.
Ans. (i) Select Insert, Page Numbers from the main tab bar and the following dialog box
will appear.
(ii) Select the Position of the page numbers by choosing “Top of page" or “Bottom of
page” from the Position drop down menu.
(iii) Click OK when finished.
Q. 26. What is Page Break? Write the ways to insert Page Break.
Ans. When you are typing along and reach the bottom of a page in a Word document, a
page break will be inserted automatically. The paper size will determine where
automatic page breaks occur. If you wish to end one page and start another page
before the natural page breaks, you should not press the ENTER key repeatedly in order
to move to the next page. Follow one of these steps to insert Page Break:
Position the insertion point at the line where the page should end. Choose Insert, Break
command from menu bar. The Break dialog box appears: Check-mark Page breaks
under Break types in Break dialog box. Click OK to insert a page break.
Or
Position the insertion point at the line where the page should end. Press · CTRL+ENTER
keys to insert a page break.
Q. 27. Write 'True' or 'False':
(i) It is a good practice to insert' many spaces you need to move a text across a line.
(ii) We can use BACKSPACE key to delete smaller selection of text.
(iii) Ariel is a style menu name.
(iv) The font size is measured in points.

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(v) Single line spacing causes 18 points
(vi) Using Standard toolbar, you can have up to 4 columns in a paragraph
(vii) Format Painter on the Standard toolbar is useful in applying a style.
(viii) Heading 1 is a default style.
(ix) Choosing Edit, Copy command on the menu bar and pressing CTRL+C keys are
different actions.
(x) You cannot use Custom dictionary to remove a word.
(xi) You can select synonyms of a word from shortcut menu by right click
(xii) The Spelling and Grammar checker can be activated by pressing F7 ka · on the
keyboard.
Ans. (i) False, (ii) True, (iii) False, (iv) True,
(v) False, (vi) True, (vii) True, (viii) False, i
(ix) False, (x) False, (xi) True, (xii) True.
Q. 28. Choose the correct answer:
1. The shortcut key to insert a new line:
(i) ENTER
(ii) SHIFT+ENTER
(iii) ALT+ENTER
(iv) None of the above.
2. By default, the Tab stops are set at:
(i) 0.3 inch
(ii) 0.4 inch
(iii) 0.5 inch

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(iv) 0.6 inch
3. By default, the text in Word is aligned:
(i) Right
(ii) Left
(iii) Canter
(iv) Justified
4. The Clipboard can contain Clements:
(i) 20
(ii) 14
(iii) 50
(iv) 12.
Q.5. The shortcut key to insert Page Break is:
(i) CTRL "ENTER"
(ii) CTRL+END
(iii) CTRL + P
(iv) None of the Above
Ans. 1. (ii), 2. (ii), 3. (ii). 4. (iv), 5. (i).

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Q.29. Write Some useful Shortcut Keys used in MS Word for formatting.
Ans
Action Key
Go to beginning of line Home
Go to end of line END
Go to beginning of document CTRL+Home
Go to end of document CTRL+End
Formal painter CTRL+SHIFT+C
Selecting Whole word Double-click
Selecting Whole paragraph Triple-click.

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Mail Merge
Introduction- A common word processing task is to produce periodic mailings to send
to different people or agencies connected to you or your profession or your business.

The mailings features in Word can help you to organize your address data, get it into a
document, and print it out in the desired format. The main uses of Word's Mail Merge
features are:
You can merge a list of names and addresses to a single letter that can be sent to
different people in their names and addresses.
You can create categories, a single letter with variable information fields in it, or labels.
You can also produce merged documents such as directory lists, invoices, print address
lists, or print addresses on envelopes and mailing labels.
Q. 1. What is Mail Merge? Write Its uses.
Ans. A common word processing task, to produce periodic mailings to send to different
people or agencies connected to you is called Mail Merge. The mailings features in
Word can help you to organize your address data, get it into a document, and print it
out in the desired format. The main uses of Word's Mail Merge features are:
(i) You can merge a list of names and addresses to a single letter that can be sent to
different people in their names and addresses
(ii) You can create categories, a single letter with variable information fields in it, or
labels.
(iii) You can also produce merged documents such as directory lists, invoices, print
address lists, or print addresses on envelopes and mailing labels.

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Q. 2. Define the terms Data Source.
Ans. Data Source: It is a file that contains the names and addresses or any other
information that vary with each version of a mail-merge document. For example, a list of
names and addresses for a form letter you want to send to a list of clients or other
people.
Q. 3. Write down the steps to create mail merge.
Ans. Mail merge requires three steps:
(a) Main Document: In a Mail Merge operation, the personalized document (such as, a
standard letter or envelope or mailing label) is known as the main document. It is the
document containing the text and graphics that stay the same - for each version of the
merged document. For example, the return address and body of a form letter.
(b) Data Source: Data Sources is a file that contains the names and addresses : or any
other information that vary with each version of a mail-merge document For example, a
list of names and addresses for a form letter you want to send to list of clients or other
people.
(c) Merge Document: When you merge the main document with data sources a third
print the letters along with addresses and print addresses on envelopes or labels; or
save as some other file that can be used later for printing
Q. 4 How can you print the addresses saved in the data sources of the envelop
Ans:- If you have already created a data source (address list), it is easier to merge this
address list with your envelopes so that you can directly print the addresses in the
envelopes (instead of printing the address labels on stickers and then sticking them on
the envelopes) for mailing purpose. You can do this is four steps:

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(1) Create the Main Document: Click New Blank Document on the Standard toolbar.
Select Mailings Start Mail Merge sub task on the main tab bar. Under sub task Start Mail
merge, select Envelopes. The Microsoft Word will display the Envelop Options dialog
box.
(2) On the Envelope Options tab, select the envelope size you want from a variety of
predefined sizes given under Envelope size.
(3) Open the Data Source: Once you finished selecting the table type and format four
use, it is now time to select the data source from where the data will get added to the
labels. In the main tab bar, under Mailings tab, click Select Recipients, and then click on
Use Existing List.
(4) Click Insert Merge Field and then click the field name you want to be inserted and
clock OK. The selected data field or file name will get inserted on to the envelope and
you can continue selecting the entire set of data field name you want to appear on the
envelope document. Merge the data with the document. I you want to send the merged
labels directly to a printer, click Finish &Merge sub-task under Mailings tab, and then
click Print Documents.
Q. 5. Write the documents required in Mail Merge? Ans. Mail Merge requires three
types of documents:
(a) Main Document: In a Mail Merge operation, the personalized document is known
as the main document. It is the document containing the text and graphics that stay the
same for each version of the merged document - for example, the return address and
body of a form letter.
(b) Data Source: Data source is a file that contains the names and addresses or any
other information that vary with each version of a mail-merge document. For example, a
list of names and addresses for a form letter you want to send to a list of clients or other
people.

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(c) Merge Document: When you merge the main document with data source, a third
print the letters along with addresses and print addresses on envelopes or labels; or
save as some other file that can be used later for printing.
Q. 6. What is the difference between main document and merge document in Main
Merge?
Ans. In a Mail Merge operation, the personalized document (such as a letter). is called
as the main document. When you merge the main document with data source, a third
document called merge document will be produced.
Q. 7. Explain the steps in creating a main document for form letter2010) Ans. To
create a main document following are the steps:
(i) Select Mailings®Start Mail Merge sub task from the main tab bar. Then select Step by
Step Mail Merge Wizard option on the sub task bar.
(ii) Select Letters from the options given in the Select Document type box and click on
the "Next: Starting document" located on the lower end of the Wizard dialog box to
move to the next step.
(Using this option you can choose the type of main document such as letters, E-Mail
Messages, Envelopes, Labels, Directory.)
Q. 8. Explain the options available in 'select starting document under Letters
option.
Ans. There are three options available:

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(i) Use the current document: This is to use the current document shown and use the
mail merge features to add recipients address or information. This is suitable when you
already have letter draft for the purpose and just want to add address of the recipients
to the letter.
(ii) Start from a Template: Similarly, if you don't have a drafted letter for use, you can
choose for ready to use mail merge template already available with Word 2007.
(iii) Start from existing document: If you already have a document available with you,
you can select the exiting mail merge document and make necessary changes to the
content of the letter and/ or recipients.
Q.9. Write steps in using Excel worksheet as a data source for your Mail Merge.
Ans. (i) Start Excel program. Open Worksheet.
(ii) Type the data field names on the top row of the worksheet. Start typing the data
records from the second row.
(iii) When you finish entering all the data records, save the worksheet.
(iv) Select the data field names and data records you typed in the worksheet and then
click on Copy button in the standard toolbar. Close the file and then exit Excel program.
(V) Open Word program. Open a new document and then click on Paste button. The
data will be copied to word document in a table form. Save the document. Your data
source document is ready.
Q. 10. How do you create a data source using Word table?
Ans. (i) Start Word program. Open Blank Document.
(ii) Insert a table by selecting tab Insert®Table command on the main tab bar and create
a table.

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(iii) Type the data field names on the top row of the table. Start typing the data records
from the second row.
(iv) When you finish entering all the data records, save the table as a Word document.
Your data source document is ready.
Q. 11. Write steps in editing existing data records in Mail Merge.
Ans. (i) Open the data source file and then select Use an exiting list option from the
Select Recipients dialog box displayed in step 3 of the Mail Merger Wizard. The toolbar
will appear on the screen.
(ii) Now click on the Browse option to display the Select Data Source dialog box. Now
search the folder where you have stored the data file which you want to use and the
click on Open button to access the data file.
(ii) You can open various data file format such as Access data base, Excel files, Word File,
Rich Text format etc.
(iv) Once the data file is selected, based of the type of data file is selected, MB Merger
will ask you to define how to distinguish between data fields and a record!
(v) Once it is done, the data file will be loaded in to Mail Merger and you on now click
on Edit Recipient List button to be able to edit the list as per your requirement.
(vi) To locate a data record that you want to change, move to the record number you
want change its contents by clicking the arrow keys or typing the record number; or
click Find, and then search for information that you know the record contains.
(vii) Edit the records that you want to change and save the changes.

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Q. 12. Write steps in Merging Documents in Mail Merge.
Ans. Once if you have created your main document and data source document, the next
two steps in mail merge are to insert merge fields in the main document and then
merge data in the main document.
(i) Click on the location of your letter where you want the addresses to be displayed
(ii) Select Address Book option on the dialog box displayed in step 4 of the Mail Merge
Wizard. The Mail Merge Wizard displays the Insert Address Block dialog box.
(iii) Using Insert Address Block, you can select the individual address field to be inserted
into the main letter.
(iv) After you complete the main document and insert all of the merge fields, click on
the Office Button to save Save As option.
(v) Click on the < or > button to display the preview of the main letter with address data
before you close the merge document and take the printout of the letter.
(vi) Once finished click on the “Next: Complete the Merge" option on the dialog box to
complete the merging process.
Q. 13. State True or False:
(i) You can produce merged documents such as directory. lists, invoices, print address
lists, or print addresses on envelopes and mailing labels.
(ii) Using Word's Mail Merge features you can merge address list in a single letter that
can be sent to different people but you cannot insert variable fields in the body text of
the letter.
(iii) It is not possible to send the merged documents for fax without Fax machine
connected to your computer.

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(iv) The data records created in a worksheet using Excel cannot be used as a data source
for Mail Merge.
v) We can not create Data Source Using Word Table or Excel Worksheets
Ans: (i) True, (ii) False, (iii) True, (iv) False, (v) False.
(i)___________is a file that contains the names and addresses.
(ii) You can merge the data records to __|______or__________ .
(iii) To send the merged documents for electronic mailing, it is necessary to your
computer has the ___________connection.
(iv)___________ into the main document is the last step of the Mail Mer Wizard.
(v) In Mail Merge, a data source can be created using ______ or_____
Ans. (i) Data Source
(ii) A new document or printer
(iii) Internet
(iv) Merging the Data
(v) Mail Merge Helper or Word Table.

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Basic of Spreadsheet
Introduction-A spreadsheet is a large sheet having data and information arranged in
rows and columns. As you know, Excel is one of the most widely use spreadsheet
applications. It is a part of Microsoft Office suite. Spreadsheet! quite useful in entering,
editing, analyzingand storing data. Arithmetic operations with numerical data such as
addition, subtraction, multiplication and division can be done using Excel. You can sort
numbers/characters according to some given criteria (like 'ascending, descending etc.)
and use simple financial, mathematical and statistical formulas.
Q. 1. Define the term Auto Fill.
Ans. Auto Fill: Allows you to quickly fill cells with repetitive or came data such as
chronological dates or numbers, and repeated text. Auto fill can be used to copy
functions. You can also alter text and numbers with this feature
Q. 2. Write short notes on the Cell Reference.
Ans. Cell Reference: Each worksheet contains a number of columns and rows. Each call
of the worksheet has a unique reference. For example, C13. refers to the cell containing
column number C and row number 13."It is called call reference.
Q. 3. How can we move or copy worksheet to another location in a workbook?
Ans:- To move a cell or range of cells, point to the border of the selection. When the
pointer becomes a move, pointer becomes a move pointer, drag the cell or range of
cells to another location.
To copy a cell or range of cells, hold down CTRL while you point to the border of the
selection. When the pointer becomes a copy pointer, drag the cell or range of cells to
another location.

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Q. 4. Write True/False for the following statements : :
(a) By default, taskbar is visible at the top of the screen.
(b) RAM is volatile in nature.
(c) Internet is a network of networks.
(d) By default, the tab stops are set at 0.3-inch intervals.
(f) The shortcut key for undo is Ctrl+Z.
(g) When you download files, you send files from your computer to the internet.
(h) The extension of Power Point file is PPT.
(i) Icon is a graphical representation of any application.
(j) After an object has been drawn you cannot resize it.'
Ans. (a) False, (b)True, (c) True, (d) False, (e) False, (f) True, (g) False, (h) True, (i) True, (i)
False
Q. 5. What is a Spreadsheet Package?
Ans. A spreadsheet is a large sheet having data and information arranged in rows and
columns. MS Excel is one of the Most widely used spreadsheet applications. It is a part
of Microsoft Office.
Q.6. Write the two ways for changing the height of the rows an excelled
worksheet.
Ans. Two methods for changing the row height are as following:
(i) Set a row to a specific height
(1) Select the row or rows that you want to change.
(2) On the Home tab, in the Cells group, click Format.

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(3) Under Cell Size, click Row Height
(4) In the Row height box, type the value that you want.
(ii) Change the height of rows by using the mouse.
To change the row height of one row, drag the boundary below the row heading until
the row is the height that you want.
Q. 7. Write any five Features of Spreadsheets.
Ans. (i) Charts - It will help you in presenting a graphical representation of your data in
the form of Pie, Bar, Line charts and more.
(ii) Auto Sum - Helps you to add the contents of a cluster of adjacent cells.
(iii) Pivot Table-It flips and sums data in seconds and allows you to perform data analysis
also analyze complex data relationships graphically.
(iv) Auto Fill-Allows you to quickly fill cells with repetitive or sequential data such as
chronological dates or numbers, and repeated text.
(v) Wizard-Guides you to work effectively while you work by displaying various helpful
tips and techniques based on what you are doing.
Q. 8. Write any five Features of MS EXCEL 2007. .
Ans. (i) Results-oriented user interface-The new results-oriented user interface makes it
easy for you to work in Microsoft Office Excel. Commands and features that were often
buried in complex menus and toolbars are now easier to find on task-oriented tabs that
contain logical groups of commands and features.
(ii) More rows and columns, and other new limits-Excel 2007 is having 1,048,576 rows
and 16,384 columns. it provides a user with 1,500% more rows and 6,300% more
columns than the Microsoft Office Excel 2003.

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(iii) Rich conditional formatting-It is easy to use and apply conditional formats. A few
tricks are required to observe the relationships in data, which helps to great extent for
analysis purposes.
(iv) Improved sorting and filtering-Enhanced filtering and sorting techniques of Excel
can be used to arrange worksheet data more quickly to find the desired answers. In
Excel 2007 you can sort data by color and by more than 3 levels.
(v) Office themes and Excel styles-By the help of a specific style, in Excel 2007, the data
can be quickly formatted in the worksheet by the help of a theme.
Q. 9. Write the steps to start MS Excel.
Ans. (i) Click on the Start button on the Taskbar at the bottom left corner of the Screen
(ii) Highlight the All Programs item. The program menu will open. (iii) Select Microsoft
Office from the list of programs.
(iv) Click on Microsoft Excel.
Q.10. Write the steps to Insert a new worksheet.
Ans. Select the worksheet before which you want to insert a new worksheet then follow
steps as:
(i) Select Home tab
(ii) Click cells Group
(iii) Click Insert
(iv) Click Insert Sheet
Q. 11. Write the steps to Rename a worksheet.
Ans. To rename a worksheet follow the steps as:
(i) Right click on the worksheet tab which you want to rename
(ii) Select rename from the Pop-Up menu

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(iii) Type new name for the Worksheet.
Q. 12. What are the different types of data that can be entered into worksheet
cells?
Ans. You can enter the following kinds of data in a cell:
Numbers: Your numbers can be from the entire range of numeric values: whole numbers
(example, 45), decimals (example, 43.45) and scientific notation (example, 0.2487E+2).
Text: First select the cell in which data has to be entered and type the text. Press ENTER
key to finish your text entry.
Date and Time: When you enter dates and times, Excel converts these entries into serial
numbers and kept as background information. However, the dates and times will be
displayed to you on the worksheet in a format opted by you.
Data in Series: You can fill a range of cells either with the same value or with a series of
values with the help of Auto Fill.:
Q.13. Write the steps to find and replace’ a data entry in Excel.
Ans.
(i) Click on. Home Tab®Find.
(ii) In the Find What text box type the text You want to find.
(iii) Click on Find Next or Find All button.
(iv) If you want to replace a text then type the text you want to replace in the replace
with text box.
(v) Click on Replace or replace all button.

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Q.14. Write the Difference between Move cells and Copy cells.
Ans. When we move or copy a cell, 'Excel moves or copies the entire cell, including
formulas and their resulting values, cell formats, and comments. In Move option the
original Cell become Blank but in Copy the value of cell remain same.
Q. 15. Write Short Note on the Following:
(a) Drag and Drop
(b) Freeze Panes
(c) Workbook protection
(d) Cell. References.
Ans.
(a) Drag and Drop: If we have to move the cell contents only a short distance, the drag
and drop method may be easier. Simply drag the highlighted border of the selected cell
to the destination cell with holding the mouse.
(b) Freeze Panes: If you have a large worksheet with column and row headings, those
headings will disappear as the worksheet is scrolled. By using the Freeze Panes feature,
the headings can be visible at all times.
(c) Workbook protection: It means to set a password to protect your workbook from
unknown users. It is a very powerful feature of MS Excel 2007.
(d) Cell References: Each worksheet contains a number of columns and rows. Each cell
of the worksheet has a unique reference. For example, C11, refers to the cell containing
column number C and row number 11.

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Q. 16. Write the Steps to Save a Workbook in MS Excel.
Ans. For saving the worksheet for the first time follow the steps given below:
(i) Click office button
(ii) Select 'file save as' on the drop-down menu.
(iii) On the pop-up menu select the location where you want to save the file.
(iv) Type the file name
(v) Click on 'save' in the pop-up menu.
Q. 17. Write the Steps to Protect a Workbook in MS Excel.
Ans. To set a password for a workbook follow these steps:
(i) Click the Microsoft Office Button, and then click Save As.
(ii) Click Tools, and then click General Options.
(iii) If you want reviewers to enter a password before they can view the workbook, type a
password in the Password to open box.
(iv) If you don't want content reviewers to accidentally modify the file, select
the Read-only recommended check box.
(v) Click OK.
(vi) When prompted, retype your passwords to confirm them, and then click
OК.
(vii) Click Save.
(viii) If prompted, click Yes to replace the existing workbook.

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Q. 18. Write the Steps to Print a Workbook in MS Excel.
Ans. To print the worksheet following are the steps:
(i) select Print from Office Button.
(ii) change no of copies, page range or any settings if u want in the print dialog box.
(iii) Click on O.K.
Q.19. Explain the different features available in Print command?
Ans. Following features are available in Print Command:
(i) Print Range-Select either all pages or a range of pages to print.
(ii) Print What-Select selection of cells highlighted on the worksheet, the active
worksheet, or all the worksheets in the entire workbook.
(iii) Copies-Choose the number of copies that should be printed. Check the Collate box
if the pages should remain in order.
Q. 20. Explain the different features available in Page setting command?
Ans.
(i) Page-The page option allows you to set the paper size, orientation of the data,
scaling of the area, print quality, etc.
(i) Margins-Change the top, bottom, left, and right margins by selecting Margins from
the page setup group of age Layout Tab. Enter values in the header and footer fields to
indicate how far from the edge of the page this text should appear.
Check the boxes for centering horizontally or vertically on the page.
(ii) Add or change the header or footer text-For worksheets, you can work with headers
and footers in Page Layout view. For other sheet types, such as chart sheets or for
embedded charts, you can work with headers and footers in the Page Setup dialog box.

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Q. 21. Write the steps to Freeze Panes in MS Excel.
Ans. (i) Click the label of the row below the row that should remain frozen at the top of
the worksheet.
(i) Select View Tab - Window Group on ribbon → Freeze Panes → Freeze Panes
(iii) To remove the frozen panes, View Tab → Window Group on ribbon → Freeze Panes
→ Unfreeze Panes.
Q. 22. Write the steps to Add the header or footer text for a worksheet in MS
Excel,
Ans. (i) Click the worksheet to which you want to add headers or footers, or that
contains headers or footers that you want to change.
(ii) On the Insert tab, in the Text group, click Header & Footer.
(iii) To add a header or footer, click the left, canter, or right header or footer text box at
the top or at the bottom of the worksheet page.
(iv) Type the text that you want.
To close the headers or footers, click anywhere in the worksheet, or press ESC:
Q. 23. Write the steps to Move or copy the contents of a cell.
Ans. (i) Double-click the cell that contains the data that you want to open or copy.
(ii) In the cell, select the characters that you want to move or copy.
(iii) To move the selection, click Cut or To copy the selection, click Copy.
(iv) In the cell, click where you want to paste the characters, or double-click another cell
to move or copy the data.
(v) On the Home tab, in the Clipboard group, click Paste and Press ENTER.

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Q. 24. Write the steps to Change the row height to fit the contents.
Ans. To Change the row height to fit the contents:
(i) Select the row or rows that you want to change.
(ii) On the Home tab, in the Cells group, click Format.
(iii) Under Cell Size, click Auto Fit Row Height.
Q. 25. Write the steps to Change the Column width to fit the contents.
Ans. To Change the row height to fit the contents:
(i) Select the Column or Columns that you want to change.
(ii) On the Home tab, in the Cells group, click Format.
(iii) Under Cell Size, click Auto Fit Column Width.
To quickly auto fit all columns on the worksheet, click the Select All button and then
double-click any boundary between two column headings.
Q.26. How can we insert Page Break in a Workbook?
Ans. To set page breaks within the worksheet, select the row you want to appear just
below the page break by clicking the row's label. Then choose Page Layout → Setup
Group → Breaks → Input Page Break. Excel will start a new page from the row selected.
(i) By default, 5 worksheets are included in each workbook and we cannot add more
worksheet in a workbook.
(ii) Auto fill helps you to add the contents of a cluster of adjacent cells.
(iii) Charts features help you in presenting a graphical representation of data.
(iv) Click the edit button to print the worksheet.
(v) Pivot table allows you to perform data analysis.

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(vi) Move cells and Copy cells are same command in Excel.
(vii) The grid of Excel 2007 is having 1,048,576 rows and 16,384 columns.
(viii) The worksheet is a grid of columns and rows.
(ix) In Excel 2007 you can. sort data by color and by more than 3 levels.
(x) To modify a preset header or footer click the custom header and custom footer
buttons.
Ans.
(i) False,
(ii) False, .
(iii) True,
(iv) False,
(v) True,
(vi) False,
(vii) True,
(viii) True,
(ix) True,
(x) True.

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(i) ______________automatically extends 'cell formatting when a new item is added to the
end of a list.
(ii) Select ____________ from the menu bar to view how the worksheet will look when
printed.
(iii)____________toolbar allows to draw a number of geometrical shapes, arrows, slow

chart elements etc.
(iv) Check ___________ if you want the gridlines dividing the cells to be printed on the
page.
(v) If you are moving the cell contents only a short distance, the ______________ method
may be easier.
(vi) To bring back the previous entry, click on _________button on standard Toolbar.
Ans. (i) List Auto Fill
(ii) Print preview
(iii) Autoshapes
(iv) gridlines
(v) drag and drop
(vi) Undo.

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Formatting Worksheet
Introduction-Excel makes available numerous formatting options to give your
worksheet a polished look. You can change the size, colour and angle of fonts, add
colour to the borders and backgrounds of cells, and have the format of a cell change,
based on its value. You will see that some of the formatting features in MS Excel are
same as you have used in MS Word.
Q. 1. What is Format Painter?
Ans. A handy feature on the standard toolbar for formatting text is the Format Painter. If
you have formatted a cell with a certain font style, date format, number format, border,
and other formatting options, and want to format another cell or group of cells the
same way, place the cursor within the cell containing the formatting you want to copy.
Click the Format Painter button in the clipboard group of Home tab(notice that your
pointer now has a paintbrush beside it) Highlight the cells you want to apply the same
formatting. The formatting will change accordingly.
Q. 2. What do you mean by Auto Format?
Ans. Excel's Auto Format feature uses table styles, which are predefined collections of
number formats, fonts, cell alignments, patterns, shading, column widths, and row
heights to have a polished look of ranges of cells you specify.
Q. 3. Write down the steps to reorder the slides in MS-Power Point.
Ans. To reorder a slide in Slide Sorter View, simply click on the slide you wish to move
and drag it to the new location. In Normal or Outline View, click on the slide in the slide

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Q. 4. Write the steps to protect and unprotect the worksheets.
Ans. To protect worksheets: You can protect your worksheet against unauthorized
editing. For this you can give password protection to your worksheet contents.
Steps to protect worksheet:
(i) Select Home tab and then click Format in cells group.
(ii) Choose Protect sheet from Drop Down Menu. Protect sheet dialog bos will appear.
Enter password to protect sheet. Reenter same password in the confirm password dialog
box.
Steps to unprotect worksheet:
(i) Select Home tab, and then Click Format in cells group.
(ii) Choose Unprotect sheet from Drop Down Menu. Unprotect sheet dat w will appear.
Enter password to unprotect sheet. Password must be same is a for protecting the
worksheet. Press OK.
Q.5. Write the steps to add auto format style to your Excel worksheet.
Ans. You can Add the auto format styles by following these steps:
(i) Highlight the cells that will be formatted!
(ii) Select Home tab, Style group, Format as. Table from the Ribbon. It will show many
predefined Table formats.
(iii) Select any one format.
(iv) It will show a dialog box. Check My Table has headers check box and
click OK.

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Q. 6. What do you mean by Cell Style?
Ans. Excel 2007 provides cell styles to quickly format a cell by choosing from predefined
styles. Styles help to give a professional look to your worksheets. In Excel, all styles are
cell styles. However, a defined style can be applied to an entire worksheet. Cell styles
can include any of the formatting that can be applied to a cell using the options
available.
Q. 7. Write the steps to apply Cell Style to your Excel worksheet.
Ans:
(i) Select the cells to apply a style on.
(ii) Choose Home tab,
(iii) From Styles group, Click on Cell Styles.
Q. 8. Write any five effects available in the Cell Styles tab.
Ans. (i) Comma-Adds commas to the number and two digits beyond a decimal point.
(ii) Comma [0]-Comma style that rounds to a whole number.
(iii) Currency-Formats the number as currency with a dollar sign, commas, and two digits
beyond the decimal point.
(iv) Currency [0]-Currency style that rounds to a whole number.
(v) Percent-Changes the number to a percent and adds a percent sign.
Q. 9. Write the steps to Hide Selected Column(s) or Row(s).
Ans. Hiding column(s) or row(s) will help you to prevent unwanted changes. To hide a
column, follow these steps:
(i) Select the column or row you want to hide by clicking on the column or row header
(ii) Right click on the Column or row to hide and click on the Hide option.

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Q. 10. Write the steps to Unhide Selected Column(s) or Row(s).
Ans. To unhide the column or row follow these steps:
(i) Select the visible range of columns or rows that includes the hidden column(s) or
row(s).
(ii) Right click on the selected Columns or rows. Select Unhide from the pop-up menu.
Q. 11. Write the steps to apply a border and colour to a selected cell.
Ans. Follow these steps to apply a border and colour to a selection:
(i) Select Format, Cells to display the Format Cells dialog box.
(ii) Select the Border tab.
(iii) In the Presets area, choose None, Outline, or Inside to special the location for the
border
(iv) Choose border area, line style, colour for the border.
(v) Choose OK to apply the border and colour.
Q. 12. What are the different tabs available in Format Cells dialog box?
Ans. There are six tabs in Format Cells dialog box: Number, Alignment, Font Border,
Patterns, and Protection.
Q.13. What are the different features available in:
(a) Number tab,
(b) Font tab and
(c) Alignment tab in Excel's Format Cells dialog box?

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Ans.
(a) Number tab: If you select Number Category you can represent numbers as
integers, decimals with number of decimal as option etc. For example, if you want to
restrict the number of decimals to 3, choose Number Category and then decimal places
as 3.
(b) Font tab: All of the font attributes are displayed in this tab including font face, size,
style, and effects. Using Formatting toolbar, you can bold, italic, and underline your cell
entries.
(c) Alignment tab: These options allow you to change the position and alignment of
the data with the cell. The Format Cells dialog box offers you more, options than the
alignment buttons on the Formatting toolbar.
Q. 14. Write the steps to Hide and Unhide a worksheet in Excel 2007
Ans. (i) Right click on the sheet tab which you want to hide
(ii) Choose Hide option from the context menu
(iii) To unhide the hidden sheet, right click on the any of the visible sheets Unhide
Dialog will appear. Choose the sheet from the list to unhide.
Q.15. Write the steps to change the date and time format in Excel 2007.
Ans. To change the date format, select the Number tab from the format cells window.
Select “Date” from the Category box and choose the format from the Type box. If the
field is a time, select “Time” from the Category box select the type in the right box the
right box. Date and time combinations are also listed. Press OK when finished.

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Q. 16. Write the steps to protect your worksheet in Excel 2007.
Ans.
(i) Select Home tab.
(ii) Click Format in cells group.
(iii) Choose Protect sheet from Drop Down Menu. Protect sheet dialog box will
appear. Enter password to protect sheet.
(iv) Reenter same password in the confirm password dialog box.
Q. 17. Write the steps to protect your worksheet in Excel 2007.
Ans.
(i) Select Home tab.
(ii) Click Format in cells group.
(iii) Choose Unprotect sheet from Drop Down Menu. Unprotect sheet dialog · box will
appear. Enter password to unprotect sheet. Password must be same as used for
protecting the worksheet.
(iv) Press OK.
(1) Format cells dialog box offers you more option than the alignment buttons on the
formatting toolbar.
(ii) Click Edit to preview the formatting changes on the worksheet.
(iii) If the field is a time select “time” from the category box.
(iv) To unhide the column select format column unhide from the menu bar.
(v) Choose Edit style to display the style dialog box.
(vi) You can change the orientation of the text by using Alignment tab.

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Ans. (i) True, (ii) False, (iii) True, (iv) True, (v) False, (vi) True.
(i) There are ______tabs in Format Cells dialog box.
(ii) In Excel all styles are called___________.
(iii) Hiding columns or rows will help you to ____________from unwanted changes.
(iv) if the tool bar is not already visible on the screen select___________
(v) To change the date format, select the______________ from the format cells window.
(vi) Modify the attributes by clicking the____________ button.
Ans. (i) six, (ii) cell styles, (iii) prevent worksheet, (iv) view toolbar formatting, (v) number
tab, (vi) modify.

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Formulas, Functions and Charts
Introduction-In this lesson you can enter formula and functions and perform ·
mathematical calculations. You will also be able to create charts and graphics using the
data. You can specify mathematical relationship between the numbers using the
formula. Formulas are used for simple addition, subtraction, multiplication and division
as well as for complex calculations. Functions are built in formulae. The users have to
provide cell references and addresses only. These are called arguments of the functions
and are given between the left and right parenthesis.
Q. 1. Differentiate between the Chart and Pivot table.
Ans. Charts: It will help you in presenting a graphical representation of your data in the
form of Pie, Bar, Linc charts and more.
Pivot Table : It flips and sums data in seconds and allows you to perform data analysis
and generating reports like periodic financiai statistical reports, etc. You can also analyse
complex data relationships graphically.
Q. 2. Define the term Bar chart.
Ans. Bar Chart : Bar charts are used to show comparisons between individual items. To
worksheet..
Q. 3. Write short notes on the pic chart.
Ans. Pie Chart: It is also called a circular chart. In a situation where one. to show the
relative proportions or contributions to a whole, a pic chart is useful. In case of pie chart
only one data series is used. Small number points in a situation where one has to show
the relative proportions or, contributions to a whole, a pie chart is very useful. In case of
pie chart data-series is used.

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Q.4. Differentiate between the Chart and Pivot table.
Ans. Charts: It will help you in presenting a graphical representation of your
data in the form of Pie, Bar, Line charts and more.
also analyse complex data relationship graphically.
Q. 5. Explain the purpose of the following functions with example : COUNTIF and
SUMIF..
Ans. SUMIF (range, criteria, sum, range) : This form of sum function is used to add the
cells with respective to a given criteria.
COUNTIF (range, criteria): Counts the number of cells within a range that is meet the
given condition.
Q. 6. Following are a few examples of formulas:
A B C D E
1. 50 40 90 90
2. 20 80
3. 30 60
4. 40 30

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Required:
(a) What would be displayed in the cell Ci, if it contains the formula“=A1 + B1”?
(b) What would be displayed in the cell Di, if it contains the formula "=Sum (Al: B1)”?
(c) What would be displayed in the cell E1, if it contains the formula “= AVERAGE (A1,
B1)"'?
(d) How will you copy the formulas/functions in cells C2 to C5, D2 to D5 and E2 to ES?
Ans.
(a) 90
(b) 90
(c) 45
(d) To copy the formula or function in cell C2 to C5, D2 to D5 and E2 to ES just drag the
handle and bring down to cover the remaining cells in the column Total. This will
automatically copy to formula and calculate the corresponding Sum of the respective
rows.
Q. 7. Match the following and write your answer in the answer : book:
A B
(a) OCR (1) Fast and quiet
(b) Laser printers (2) Default name
( c) Control panel (3) Scroll bars
(d) New Folder (4) An Excel File
(e) Work Book (5) Scanner
(f) Moving between sides (6) Install Software and hardware.

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Ans. A B
(a) OCR (5) Scanner
(b) Laser Printers (1) Fast and quiet
( c) Control panel (6) Install software and hardware
(d) New Folder (2) Default name
(e ) Work Book (4) An Excel file
(f) Moving between sides ( 3) Scroll bars
Q. 8. What do you mean by the word 'Formula? Write the elements of a - formula
in Excel 2007.
Ans. Formulas are used to calculate results from the worksheet data. When there is
some change in the data, such formulas automatically calculate the updated results with
no extra efforts on the part of the user.
A formula can have any or all of the following elements:
(i) Must begin with the equal to' = sign.
(ii) Mathematical operators, such as + (for addition) and / (for division) and logical
operators such as <,>
(iii) References of cell (including named ranges and cells).
(iv) Text or Values.
(v) Functions related to the worksheets.

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Q. 9. What will be the formula for calculating average sale of 4 years? Sales values
are entered in the cell B2 to B5.
Q.10. Write the steps to calculate Dearness Allowance and Total ray. an employee
in the Excel sheet given below:
Q. 11. Define the Flow chart.
Ans. Flow Chart : A flow chart is a type of diagram that represents an algorithm or
process, showing the steps as boxes of various kinds, and their order by connecting
these with arrows.

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Q. 12. What do you mean by the Auto sum feature?
Ans. Auto sum feature will Add all contiguous numbers in a row or column. For ex. if
you want to sum a entire column or row follow these steps:
(i) Click on the cell where you want the Sum.
(ii) Select the Formulas tab
(iii) Click Auto Sum from the function library group
(iv) Select Sum
(v) Press Enter.
Q. 13. Write short notes on the Importance of Pie charts.
Ans. Importance of Pie charts: In a situation where, one has to show the relative
proportions or contributions to a whole, a pie chart is very useful. In case of pie chart
only one data series is used. Small number of data points adds more to the effectiveness
of pie charts.
Q.14. Answer the following:
(a) In a reputed school of Delhi, the pass percentage of students for the last: academic
year 2009-2010 is given below for classes 8th and 12th plot a pin chart based on the
following data. Write the steps and roughly draw the chart.
Class 8th - 21%
Class 9th - 13%
Class 10th - 27%
Class 11th - 14%
Class 12th - 25%

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(b) is a range contains the values as following in an Excel worksheet (2011).
A B C D
1 20 10 9 6
2 6 9 11 12
3 12 5 4 0
4 3 11 20 1
5 5 2 1 10
6 6 9 7 21
7 20 11 7 15
Based on the above data, write the output of the following functions:
(i) = SUM (AI:B7)
(ii) = SUM (CI: D7)
(iii) = MAX (A1: D7)
(iv) = MIN (B1: D7)
Ans.(a) Following are the steps to construct a pie chart:
(i) Enter the given data in the work sheet.
(ii) Now select data range : By using the mouse highlight the range of dan
(iii) Click Insert Tab and select pie chart from the chart group.
(iv) Press Enter.

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Q. 15. Write down the formula of Sum and Sum if.
Ans. Sum (): Adds all the numbers in a range of cells.
Syntax SUM(number 1,number2, ...) Maximum number of arguments can be 255. For ex,
if you want a sum of cell A3 and B5. write the formula as = Sum(A3,B5)

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UMIF(range, criteria, sum range): This form of sum functions is used to add the cells
with respective to a given criteria. For ex. if you want to add cells from BI to HI with a
condition that the sum of only the number be added than the formula will be: E
= SUMIF(B1:H1,"<20",B1:H1)
Q. 16. Write down the formula of Average function, Min function and Max
function.
Ans. Average function (): It helps you to get the average of the numbers, It returns the
average (arithmetic mean) of the arguments.
Syntax : AVERAGE(number, number2...)
Min function (): It helps you to get the minimum of the numbers. Returns the smallest
number in a set of values.
Syntax : MIN(number 1,number2...)
Max function (): It helps you to get the maximum of the numbers. Returns the largest
number in a set of values.
Syntax : MAX(number1,number2..)
Q. 17. What do you mean by Chart in MS Excel? Write its 5 types in detail.
Ans. Chart is a very powerful feature of MS Excel 2007 which display the data in many
ways as per the user need. There are many Charts option available in MS Excel, some of
these are following:
(1) Bar Charts : Bar charts are used to show comparisons between individual items. To
worksheet.
(2) Column Charts :This type of chart is used to compare values across categories. They
give very effective results to analyze the data of the same category on a defined scale.

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(3) Line Charts : Data represented in columns or rows in a worksheet can be plotted
with the help of line chart. Line charts can be used to display continuous data over time
with respect to a common scale.
(4) Pie charts: In a situation where one has to show the relative proportions or
contributions to a whole, a pie chart is very useful. In case of pie chart only one data
series is used.
(5) Radar charts: The radar charts compare the aggregate values of a number of data
series. Radar chart can be plotted with the data which is arranged in columns or rows on
a worksheet.
Q. 18. Write the Components of a Chart in MS Excel?
Ans. The following are the Components of Chart:
Chart Title- A title given to the whole chart.
X-Axis Title- A title given to the X-axis data range.
Y-Axis Title- A title given to the Y-axis data range.
X-Axis Category-These are the categories of the data which have been plotted. These
are taken from the first column or first row of your data range.
Y-Axis Value-This is the data range marked to plot the data series. Data Labels-The
values of the data series plotted.
Legends-Specifies the colour, symbol or pattern used to mark dan series.
Tick Mark-These marks me used to show the scaling of X-axis and Y-axis.
Grid Lines-Displays lines at the major intervals on the category and/or Y-axis.

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Q.19, Write the steps how to Draw a Chart in Excel 2007?
Ans. Following steps are given to draw a Chart:
(i) Enter data in the work sheet
(ii) Now select data range: By using the mouse high light the range of data you want to
take
(iii) Click Insert Tab and select a chart type from the chart group and also Select the sub
type of chart
(iv) Click on the chart title and write a title
(v) Give a name to X-Axis
(vi) Give a name to Y-Axis.
Q. 20. How do you copy a chart to Word created in Excel 2007?
Ans. When you finished creating a chart, it can be copied into a Microsoft Word
document or power point slide. Select the chart and click Copy. Open the destination
document in Word or a slide in power point and click Paste.
Q. 21. How do you resize a chart in Excel 2007?
Ans. To resize the chart, click on its border and drag any of the eight black handles to
change the size. Handles on the corners will resize the chart proportionally while
handles along the lines will stretch the chart.
Q. 22. What do you mean by Auto Shapes? Write 5 types in detail.
Ans. The Auto Shapes feature of Excel 2007 allows you to draw a number of geometrical
shapes, arrows, flow chart elements, stars, and more on the worksheet.

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Types of Auto Shapes:
(1) Lines-After clicking the Lines button on the Auto Shapes toolbar, draw a straight
line, arrow, or double-ended arrow from the first row of options by clicking the
respective button. Click in the worksheet where you would like the line to begin and
click again where it should end.
(2) Block Arrows-Select Block Arrows to choose from many types of two and three-
dimensional arrows. Drag and drop the arrow in the worksheet and use the open box
and yellow diamond handles to adjust the arrowheads.
(3) Flow Chart-Choose from the flow chart menu to add flow.chart elements to the
worksheet and use the lines menu to draw connections between the elements. We have
drawn a flowchart using lines, flow chart elements and connectors.
(4) Stars and Banners-Click the button to select stars, bursts, banners, and scrolls.
(5) Call Outs-Select from the speech and thought bubbles, and line call outs. Enter the
call out text in the text box that is made.
Q. 23. What do you mean by Smart Art Graphics? Write the steps to create a Smart
Art graphic.
Ans. Visual representation of information and ideas is called Smart Art Graphics. They
can be used to quickly, easily and effectively communicate a message.
Steps to create a Smart Art:
(i) Click on Insert Tab
(ii) From Illustrations Group, Click on Smart Art
(iii) Now choose a category and click OK.
(iv) Now enter the values. To enter values just click on the component where you want
to enter text and write the text.

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(v) With the help of Design tab apply different effects. -
Q. 24. What do you mean by Clip Art? Write the steps to insert a Clip Art.
Ans. A Clip Art is a single image, media file, including sound, animation, art or movie.
Steps to insert a Clip Art:
(i) Click on Insert Tab
(ii) From Illustrations Group, Click on Clip Art :
(iii) Select a Collection and press Go Button
(iv) Click on a clip from the collection. Clip will be inserted in the worksheet.
Q. 25. How do you add a photo or graphic to your worksheet from existing file?
Ans. Follow these steps to add a picture, photo or graphic from an existing
(i) Click on Insert Tabi
(ii) From Illustrations Group, Click on picture.
(iii) Select a picture from the location of the picture and press enter or click on insert
button. The picture is added on the excel sheet.
Q. 26. Write Short Note on the followings :
(a) Stock charts
(b)Surface charts
(c ) Doughnut charts
(d) Basic Shapes
(b) Surface charts (c) Doughnut charts (d) Basic Shapes.

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Ans.
(a) Stock charts : Stock chart can be used to plot data arranged columns or rows in a
particular order on a worksheet. As the name is self explanatory, this chart is used to
demonstrate the fluctuations with respect to stock market prices.
(b) Surface charts : Such type of chart is used in situations where both categories and
data series are numeric values. This type of chart is useful in situations where the
optimum combinations are found among the two sets of data Data should be arranged
in columns or rows in a worksheet can be plotted in s surface chart.
(c) Doughnut charts: The conditions to draw doughnut charts is that the data has to be
in the form of rows or columns. As in the case of a pie chart, the doughnut chart
illustrate the relationship of parts to a whole, but it is able to get more than one data
series.
(d) Basic Shapes: It includes many two-and three dimensional shapes, icon braces, and
brackets. Use the drag-and-drop method to draw the shape in the worksheet. When the
shape has been made, it can be resized using the open box handles and other
adjustments specific to each shape can be modified using the yellow diamond handles.
Q. 27. State True or False :
(1) Visual representation of information and ideas is called Clip Art.
(ii) Format picture displays all the images properties in a separate window.
(iii) Activate the image you wish to edit by clicking on it once with the mouse.
(iv) Line charts show the proportion of each component value to the total value in a data
series.
(v) Pie charts are useful to compare the trends over time.
Ans. (i) False, (ii) True, (iii) True, (iv) False, (v) False.

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Q. 28. Fill in the Blanks :
(i) Each auto shape can be rotated by first clicking_____________ the drawing tool bar.
(ii) More____________effects can be changed using the picture toolbar. (iii)
____________displays all the image properties in a separate window.
(iv)____________show the relative contributions that each data series takes up.
(v) You have to enter the name of the chart and titles for____________
(vi) The _____charts compare the aggregate values of a number of data series.
Ans. (i) free rotate, (ii) picture, (iii) format picture, (iv) Area charts, (v) X,Y axes, (vi) Radar.

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Creating Presentation
Introduction-Whenever you appear in front of one or more people to present your
ideas, deliver speech, give classroom lecture, organize computer conference, etc., you
have a presentation. The basis purpose of any presentation is communication. To
communicate effectively, you must state your facts in a simple, concise and interesting
manner. Any presentation consists of four basic elements, you, your audience, your
message and your tools.
In this lesson you will learn to create a presentation using Microsoft PowerPoint 2007
which is a complete presentation software. Even if you are not a multimedia expert,
PowerPoint helps you create slides and present exciting slide shows. PowerPoint
provides you helpful suggestions on the layout, design, and formats of you slides.
Q. 1. Differentiate between the Normal view and Slide sorter view
Ans.
Normal View: The Normal View divides the screen into three sections: the main
window, where the current slide is displayed; the outline pane on the left; and the notes
pane at the bottom. To access Normal view, click on Normal view button at the bottom
left of the window or select View → Normal command on the menu bar.
Slide Sorter View: A small image of each slide is displayed on Slide Sorter View. Slides
can easily be ordered and sorted using the view. To access Slide Sorter view, click on
slide sorter view button at the bottom left of the window or select View → Slide Sorter
command on the menu bar.

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Q. 2. Differentiate between the Normal view and Outline view.
Ans. The Normal View divides the screen into three sections: the main window, where
the current slide is displayed; the outline pane on the left and the notes pane at the
bottom. This is where you will do most of your work. You can resize each pane by
clicking its border and dragging it to the size that you want it to be.
Q.3. Write is your answer book True/False for the following statements:
(a) Zip and Unzip utility programms fall under system software.
(b) In Assembly language programms are written in binary numbers.
(c) My picture folder displays a list of recently used document by the current user.
(d) Search is data through indexing of files.
(e) Print preview helps to view and edit the worksheet before the final Printout.
(f) Handouts are the basic building block of the presentation.
Ans. (a) True, (b) False, (c) False, (d) True, (e) False, (1) False.
Q. 4. Write five features of MS Power Point.
Ans. Microsoft PowerPoint 2007 is a complete presentation software. It has the

following features:
(i) It gives you several ways to create a presentation.
(ii) Creating slides is the root of all your work with Power Point. You can get your ideas
across with a series of slides.
(iii) Adding text will help you put your ideas into words.

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(iv) The multimedia features makes your slides sparkle. You can add clip art, sound
effects, music, video clips etc.
(v) Preparing a presentation is easy in PowerPoint. Once if you have created slides, you
can put them in order, time your slide show, and present them to your audience.
Q. 5. Write down the steps to reorder the slides in MS-Power Point.
Ans. To reorder a slide in Slide Sorter View, simply click on the slide you wish to move
and drag it to the new location. In Normal or Outline View, click on the slide in the slide
Q. 6. Differentiate between the Normal view and Slide sorter view.
Ans. Normal view and Slide sorter view: The Normal View divides the screen into three
sections: The main window, where the current slide is displayed; the outline pane on the
left; and the notes pane at the bottom. This is where you will do most of your work. You
can resize each pane by clicking its border and dragging it to the size that you want it to
be.
A small image of each slide is displayed on Slide Sorter View. Slides can easily be
ordered and sorted using this view. You can also use this view to add special effect, such
as the transactions that occur when each new slide appears.
Q. 7. Write the steps to start MS Power Point. Ans. (i) Click on the Start button.
(ii) In the menu that appears select All Programs® Microsoft Office Microsoft Office
PowerPoint 2007.

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Q. 8. Write the types of Slide Layouts available in MS Power Point.
Ans. There are Nine types of Slide Layouts Available in MS Power Point:
(1) Title Slide: This option is useful for beginning a presentation; use this slide if you
want to include subtitles or smaller text underneath a title.
(2) Title and Content: Anytime you need to make to list of things that fall underneath a
general subject, choose this layout.
(3) Section Header: This option is useful for making a major section within the
presentation
(4) Two Content: This is a useful option for putting different elements or text boxes.
(5) Comparison: This is a useful option for doing pro/con lists.
(6) Title Only: This option is great for the beginning of a presentation. No subtitles are
included in this layout
(7) Blank: Use this layout if you want a blank slide formatted according to the master
Slide.
(8) Content with caption: Use this option if you want some captions.
(9) Picture with caption: Use this option to place title over one linked object
Q. 9. How many elements are shown inside the text box?
Ans. There are Six Types of elements shown under a text box:
(1) Insert table
(2) Insert chart
(3) Insert Smart Art Graphic
(4) Insert picture from file
(5) Insert Clip Art

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(6) Insert Media Clip.
Q. 10. Define the Reordering slides.
Ans.
Reordering Sliders : To reorder a slide in Slide Sorter View, simply click on the slide
you wish to move and drag it to the new location. In Normal or Outline View, click on
the slide in the slide pane and move and drag the slide to a new location.
Q. 11. Write short notes on the Plotter.
Ans.
Plotter : A plotter is a special kind of output device that, like a printer, produces images
on paper, but does so in a different way. Plotters are designed to produce large
drawings or images, such as construction plans for building or blueprints for mechanical
objects. A plotter can be connected to the port normally used by a printer.
Q. 12. Write any three ways of changing the view to slide show View.
Ans.
Normal View: The Normal View divides the screen into three sections: the main
window, where the current slide is displayed; the outline pane on the left, and the notes
pane at the bottom. This is where you will do most of your work.
Slide Sorter View : A small image of each slide is displayed on Slide Sorter View. Slides
can easily be ordered and sorted using this view. You can also use this view to add
special effect, such as the transactions that occur when each new slide appears.
Slide Show View : The Slide Show View is the view to use when you preview your
presentation to make sure everything is in place, or when you deliver a presentation to
an audience. Because all sounds, animations, hyperlinks, and action settings of your
presentation will be working, you can see exactly how your show will turn out.,

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Q. 13. Write any two design Tips for making excellent presentations.
Ans.
(i) Use contrasting colors for the text and the background so the text will be easy to
read.
(ii) Use short phrases and sentences to convey your message.
Q. 14. Write the method and use of hiding and unhide a slide.
Ans. If we don't want a slide to appear during the slide show, but don't want to delete
the slide as it may be used later we can use hide and unhide option in Power Point. The
slide can be hidden by right clicking on the slide in the slide pane and selecting Hide.
You can unhide a hidden slide in a similar manner.
Q. 15. Write the Change Case available in Power Point.
Ans. Sentence Case-Capitalizes the first letter of the first word in each sentence.
Lowercase and Uppercase-Changes the case of all the letters.
Title case-Capitalizes the first letter of every word and reduces the rest to lowercase.
Toggle case-The opposite of Title case, it makes the first letter of every word
lowercase and capitalizes the remaining letters.
Q. 16. Explain steps in inserting a text box in a slide.
Ans. The text boxes are the way that PowerPoint puts text on a slide. When you create a
slide, and use a specific slide layout, the slide will have one or more text boxes in it. If
you want to add a new text box to the slide, select Insert®Text
Box command on the menu bar and then draw the text box with the mouse at a place
where you want to insert the text box.

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Q. 17. Explain steps in inserting a Bulleted List in a text box in slide.
Ans:- follow these steps to create a new Bulleted list:
(i) In slide view, create a text box by selecting Insert → Text Box from the menu bar.
(ii) “Draw" the text box on the slide by holding down the left mouse button while you
move the mouse until the box is the size you want it.
(iii) Choose the Bullets or Numbering from the Home Paragraph menu bar.
(iv) Change the Size of the bullet by changing the percentage in relation to the text.
(v) click the Picture button to view the Picture Bullet window. Select one of the bullets
and click OK.
Q. 18. Explain steps in inserting a Numbered List in a text box in a slide. Ans. (i)
Create a text box.
(ii) With the text box selected, choose Home Paragraph → Numbering from the menu
bar,
(iii) Click the Numbered tab at the top of the Bullets and umbering window.
(iv) Change the size of the numbers by changing the percentage in relation to the text.
(v) Choose a color for the numbers from the Color menu.
(vi) Change the Start at value if the numbers should not begin with 1.
Q. 19. How do you add notes to your slides?
Ans. From Normal View, notes can be added to the slide. These notes will not be sech
on your presentation, but they can be printed out on paper along with the slide.

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Q. 20. How do you Save your presentation as a file?
Ans. To save your presentation slides as a file, select Office button → Save As command
on the menu bar or simply click on the Save button on the toolbar on top. The Save As
dialog box appears. Choose the folder and drive that your file will be located, type the
name of the file, and then click Save in the Save As dialog box.
Q. 21. How do you print your slide in Power Point 2007?
Ans.
(1) Select Office button Print command on the menu bar to print the presentation.
(ii) The Print dialog box appears. Choose the options dialog box appears. Choose the
options like printer, print range, copies etc.
(iii) Click OK to print.
Q. 22. What are the options available in Print what in print dialog box:
Ans
Options available in Print What Slides prints a full-page slide on each page. Handouts
prints as many slides as you designate on each page. Notes Page prints one slide with
that slide's notes on each page. Outline view prints the outline of the presentation.
Q. 23. What do you mean by Installed templates and Design Template?
Ans.
Installed templates : In the new Tab Select the Installed templates tab and then select
the desired template. The Installed template provides templates and ideas for a variety
of presentation types. Select the template you want and move through the wizard
Choose the type of presentation you would like and click on Create when finished.

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Design Template: In the new Tab Click on the Installed Themes box to select the
Design Template you want to use. A number of template names will appear in the white
box. These Installed Themes give you different backgrounds and text formatting to
begin your presentation. Preview each design by highlighting the template name on the
list. Press Create after you have chosen the design.
Q. 24. State True or False :
(i). There are two types of elements shown inside the text box you can select from the
contents within the slide.
(ii) In both Normal view and Outline view you can see: current slide, slide outline, and
notes.
(ii) Using the contrasting colors for the text and background to slides is not a good
practice.
(iv) While preparing slides use long phrases sentences to convey your message.
(v) F7 is the short cut key to spell check.
. Aas. (i) False, (ii) True, (iii) False, (iv) False, (v) True.

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Q. 25. Write some keyboard shortcut for Presentation actions.
Ans Action Purpose
Began slide show F5
Next Slide Enter
Previous Slide Backspace
New Slide Ctrl + M
Print Ctrl +P
Q. 26. Choose the correct answer of the following:
(1) How do you move from one slide to another slide?
(a) Using Scroll bars
(b) Using Next Slide and Previous slide buttons
(c) Using outline pane
(d) All of the above
(ii) How do you insert text in a slide?
(a) Using outline text
(b) Inserting text boxes
(c) Right clicking
(d) (a) and (b) above
(iii) You can add notes to your slides from:
(a) Slide Sorter view
(b) Normal view

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(c) Slide Show view
(d) (a) and (b)
(iv) Text can be easily inserted into the slides using:
(a) Normal view ;
(b) Outline view
(c) Slide Sorter view
(d) (a) and (b) above
(v) How many slide layouts are available in New Slide dialog box?
(a) 7
(b) 9
(c) 14
(d) 17
(vi) The PowerPoint dialog box is useful to create a new presentation using:
(a) Installed templates
(b) Open
(c) Installed Themes and Blank Presentation
(d) both (a) and (c) above.
(vii) Which of the following views is shown in the presentation of slides a
conference?
(a) Slide view
(b) Slide Sorter view
(C) Outline view
(d) Slide Show view

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(viii) We can add a new Slide by using -
(a) Ctrl + N
(b) Ctrl+O
(c) Ctrl+S
(d) Ctrl+M
Ans :- (i) (d) (ii) (d) (iii) (b) (iv) (d) (v) (b) (vi) (d) (vii) (d) (viii) (d)

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Introduction to Internet
Introduction-In the present age of information Technology, use of Internet is becoming
quite popular for accessing information on any topic of your interest. It:
also provides tremendous opportunities to students; researchers and professionals for
getting information on matters related to academic and professional topics and lot
more. In the present world, most of the people who have computers around themselves
use Internet to access information from the World Wide Web, exchange messages &
documents and e-services.
Q. 1. Differentiate between the Telnet and FTP.
Ans.
Telnet: Telnet is a network protocol used on the Internet or local area network LAN
connections.
The Telnet program runs on your computer and connects your PC to a server on the
network. You can then enter commands through the Telnet program and they will be
executed as if you are entering them directly on the server console.
FTP : FTP or File Transfer Protocol is a commonly used protocol for exchanging files
over any network that supports the TCP/IP protocol (such as the Internet or an Intranet).

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Q. 2. Differentiate between the HTML and HTTP. -
Ans.
HTML (hypertext Mark-up Language): It is a language that consists of certain key
words called Tags, used for writing the documents on the web.
It stands for Hypertext Transfer Protocol. It is a transfer Protocol used to access HTML
document.
Q. 3. What Is Internet? Write some Applications of Internet
Ans. The Internet or simply the Net is a worldwide network of computer networks. It is
an interconnection of large and small networks around the globe.
Applications of Internet :
(i) Exchange messages using e-mail (Electronic mail).
(ii) Transfer files as well as software.
(iii) Browse through information on any topic on web.
(iv) Communicate in real time (chat) with others connected to the Internet.
(v) Search database of government, individuals and organizations.
(vi) Read news available from leading news groups.
Q.4. Write the ways by which you can get the internet connection.
Ans. You can get internet connection in any of the following ways:
(1) Through dial-up connection : This is the most common basic type of connection
available from ISPs (Internet Server Providers). In Dial-up connection, you use your
computer, dial a phone number (provider by ISP) to get connected to server at Providers

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end through which you access Internet. This is useful if your network is either confined
to small group of computers or for a single PC.
(ii) Through leased lines: A “permanent connection” between a computer system

(single CPU or LAN, and the Internet). It is generally used by larger institutions,
corporate and government agencies. It involves establishing your own Internet gateway
(connection) and payment to have a direct full time line with the network.
(iii) Though broadband Or DSL: DSL, an “always-on data connection is becoming
widely available these days. It can provide an excellent Internet
connection. It connects your home or office to the Internet through the same >
telephone wire that comes from telephone pole on the street. Like ISDN, with ! DSL, user
can make and receive telephone calls while connected to the Internet.
The difference between DSL and dialup/ ISDN is that a DSL Internet connection uses a
high-speed dedicated circuit filtering out standard phone calls and Internet signals
Q.5. What do you mean by ISDN.
Ans. ISDN (Integrated Services Digital Network) The process of connecting to server to
access Internet is almost same as Dial-up, but it offers connectivity through the use of
digital phone lines instead of Analog. It offers Internet connectivity at speeds of up to
128 Kbps, allows the user to receive or make calls simultaneously on the same line. ISDN
comes through a regular telephone wire from the telephone pole on the street. The line
combines two 64 Kbps channels to offer 128 Kbps bandwidth broken into three bands:
One band for the ringing signal of your phone, one band for your telephone
conversation, and one band for data transfer.

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Q. 6. What do you mean by TCP/IP.
Ans. Each computer connected up to the internet has a software called TCP/IP
(Transmission Control Protocol ), which is responsible for receiving, sending and

checking packets. TCP/IP is the ‘glue’ of the internet.
Q.7 What do you mean by Web Browser?
A web browser is the software program, used to access the world wide web. A browser
(also known as client software) retrieves data from remote web servers and displays a
web page. Through this tool the user send their request to Internet server to access the
information, Server process the request and responds with required information as a
web page to the user.
Q. 8. What do you mean by Search Engine?
Ans. A search engine is a program designed to help find information stored on a

computer system such as the World Wide Web, or a personal computer. The search
engine allows one to ask for content meeting specific criteria and retrieving a list of
references that match those criteria.
Q. 9. Write any four popular Search Engines.

Ans. (i) Google (http://www.google.com)
(ii) Yahoo(http://www.yahoo.com),
(iii) MSN Search (http://search.msn.com),
(iv) AltaVista (http://www.altavista.com)

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Q. 10. Write are the options available in the save file as type.
Ans. When saving a webpage, the web browser usually allows a choice to Save file as
type:
Text File: Saving the rendered text without formatting or images, and without indicating
which words are links or what their destination is.
Webpage, HTML only: Saving the HTML-file, changing relative links to absolute ones,
without images.
Webpage, Complete: Saving the HTML-file, changing relative links to absolute ones,
saving the images and adjusting the references to them accordingly; a separate folder is
made in the case of Internet Explorer.
Web Archive, Single file: Saving the HTML-file including all images stylesheets, scripts
etc. to a single. MHT file. This is supported by Internet Explorer
Q. 11. What do you mean by E-Mail (Electronic Mail).
Ans.
E-Mail or Electronic Mail is a paperless method of sending messages letters, video and
graphics from one person to another or many people at the same
time via Internet. E-mail is very fast, easy and much cheaper than the using the post
office, takes only few seconds to arrive at the destination.
Q. 12. Write any four popular e-mail service providers.
Ans.
(i) YAHOO! Mail (http://www.mail.yahoo.com),
(ii) Hotmail (http://www.hotmail.com),
(iii) Gmail (http://www.gmail.com),
(iv) Rediffmail(http://www.rediffmail.com).

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Q. 13. What do you mean by Domain name?
Ans. It is a unique name to identify a host on the Internet or the IP
address of the computer. For ex. www.theopenpublications.com is the domain name of a
host in the commercial organization (.com)
Q. 14. Write some popular Organizational Domains.
Ans. Domain Purpose
.ac. academic institutions
.com Commercial entities
.edu Education institutions
.gov Government institutions
.net Network resources
Q. 15. Write some popular Geographic domains.
Ans. Domain Purpose
Au Australia
In India
Jp Japan
Uk United Kingdom

135
Q. 16. Write down the Components of an E-Mail Address.
Ans.
Internet e-mail addresses typically have two main parts:
theopenpublications@yahoo.com
First part is the User ID (theopenpublications) that refers to the recipient's mailbox. Then
there is an at sign (@). Next comes the host name (yahoo), also called the domain name.
This refers to the mail server, the computer where the recipient has an electronic
mailbox. It is usually the name of a company or organization. The end of the domain
name consists of a dot (“.”) followed by three or more letters (such as .com and.gov) that
indicate the top-level domain (TLD).
This part of the domain name indicates the type of organization or the country where
the host server is located.
Q. 17. What do you mean by TELNET.
Ans - Telnet is a network protocol used on the Internet or local area network LAN
connections. The Telnet program runs on your computer and connects your PC to a
server on the network. To start a Telnet session, you must log in to a server by entering
a valid username and password, Telnet is a common way to remotely controlled Web
servers.
Q. 18. What do you mean by FTP. Write its uses.
Ans.
FTP or File Transfer Protocol is a commonly used protocol for exchanging files over any
network that supports the TCP/IP protocol (such as the Internet or an Intranet).
Uses of FTP :
(i) To promote sharing of files (computer programs and/or data).

136
(ii) To encourage indirect or implicit use of remote computers.
(iii) To transfer data reliably and efficiently.
Q. 19. Write the Steps to Send an e-mail
Ans.(i) Type in the web address of your mail provider e.g. www.mail.yaoo.com - then
login by using your user ID and password.
(ii) Click on Compose button
(ii) Type the e-mail address of the recipient in the “To:” field. For more than one person,
e-mail id should be separated by comma.
(iv) Type subject of your message in the “Subject!” field.
(v) Use the large text box to enter the contents of your message.
(vi) In the “Cc:” field, enter the email address of those to whom you would like to send a
"carbon copy” of your message.
(vii) In the “Bcc:” field, enter the e-mail address of those to whom you would like to send
a “blind carbon copy” of your message.
(viii) Click on Attach files to attaching file(s) and Insert Photos to attach Photos if
required.
(ix) Click on send button to send the message.
Q. 20. Write Short Note on the Followings :
(a) World Wide Web (WWW)
(b) Hyperlink
(c) Website
(d) URL (Uniform Resource Locator)
(e) Web Page.

137
Ans.
(a) World Wide Web (WWW): The World Wide Web ("WWW" simply the "web") is a
collection of electronic documents (called web pages) that are linked together like a
spider web.
(b) Hyperlink: It is an element in an electronic document that links to another place in
the same document or to an entirely different document or other resource Hyperlinks

usually appear as underlined text and in a different color, but they may also appear as
graphics, such as buttons to click. Hyperlinks may be used to link another place in the
same page, or another page, to play an audio or video file, to download a file etc.
(c) Website: A website also called site is one or more web pages, belonging to a
particular company, institute, government or an individual. The first page is called the
home page, which acts like an index, indicating the content on the site.
(d) URL (Uniform Resource Locator): Every page on the web has a unique address,
called Uniform Resource Locator, URL. A URL indicates where the web page is stored on
the Internet.
(e) Web Page: Web Page: A wet page is an electronic document written in a computer
language called HTML (Hypertext Markup Language). Web pages can contain text,
graphics, video, animation, and sound, as well as interactive features, such as data entry
forms. Each page has a unique address known as a URL that identifies its location on the
server. Web pages usually contain hyperlinks to other web pages.

138
(i) Yahoo is not a Search engine.
(ii) Web server is an electronic document that links to another place in the same
document or to an entirely different document.
(iii) POP stands for Post Office Protocol. (iv) Electronic Mail is a paperless method of
sending messages.
(v) File Transfer Procedure is a commonly used protocol for exchanging files over any
network.
(vi) FTP stands for File Transfer Protection.
(vii) The World Wide Web is a collection of electronic documents called well pages.
(viii) DSL Internet connection uses a high-speed then Dial-up.
(ix) We can read news available from leading newspapers through internet.
(x) The domain name .org is used for academic institutions.
Ans. (i) False, (ii) False, (iii) True, (iv) True, (v) False, (vi) False, (vii) True, (viii) True, ix) True,
(x) False.

139
(i) To receive e-mail, you need an account on a__________
(ii) __________________is a collection of electronic documents.
(iii) FTP is used to promote_________________files.
(iv)___________________is a network protocol used on the Internet.
(v)______________refers to the mail server.
(vi) A search engine is a program designed to ________ stored on a computer.
(vii)______________is the standard for resolving names to addresses.
(viii) Google is a very popular____________
Ans. (i) mail server,
(ii) www,
(iii) sharing of files,
(iv) Telnet,
(v) domain name,
(vi) find information,
(vii) DNS,
(viii) search engine.

140
Q. 23. How does Internet works?
Ans. The thing that characterizes the Internet is how data are transferred from one
computer to another. Did you ever wonder what magical things go on behind the
scenes that results in a web page being displayed on your screen seconds after you
request it? How does the data moves from one side of the world to the other?
Here is what happens to a piece of data (e.g. a Web page) when it is transferred over the
Internet :
(i) It is broken into a lot of same-sized pieces (called packets).
(ii) A header is added to each packet that explain where it came from where it should
end up and how it fits in with the rest of the packets.
(iii) Each packet is sent from computer to computer until it finds its way to its
destination. Each computer along the way decides where next to send the packet. This
could depend on things like how busy the other computers are when the packet was
received. The packets may not all take the same route.
(iv) At the destination, the packets are examined. If there is any packet
missing or damaged, a message is sent asking for that packet to be resent. This
continues until all the packets have been received intact.
(v) The packets are reassembled into their original form.
Each computer connected up to the Internet has a software called TCP/IP (Transmission
Control Protocol/Internet Protocol), which is responsible for receiving, sending and

checking packets. TCP/IP is the glue of the Internet.

141
Q. 24. Explain the Frequently Used Terms in Internet.
Ans. Here, we will discuss common internet terms to help you understand the
relationship of various Internet technologies.
World Wide Web (WWW): The World Wide Web (“WWW" or simply the "web") is a
collection of electronic documents (called web pages) that are linked together like a
spider web. These documents are stored on computers called servers located around
the world.
Web Server : A Web Server is a computer that stores web pages. It is responsible for
accepting request (s) from users and serves them with web pages. Two important web
server programs are : IIS (Internet Information server) and Apache, etc. Web servers are
connected to the Internet 24 hours a day, seven days a week.
Hyperlink : It is an element in an electronic document that links to another place in the
same document or to an ‘entirely different document or other resource. Hyperlinks

usually appear as underlined text and in a different color, but they may also appear as
graphics, such as buttons to click. Hyperlinks may be used to link another place in the
same page, or another page, to play an audio or video file, to download a file, to set up
a message to an e-mail address, and to link to other Internet resources.
HTML (Hypertext Mark-up Language): It is a language that consists of certain key words
called Tags, used for writing the documents on the web.
Web Page : A web page (such as the one you are looking at now) is an electronic
document written in a computer language called HTML (Hypertext mark-up Language).
Web pages can contain text, graphics, video, animation and sound, as well as interactive
features, such as data entry forms. Each page has a unique address known as a URL
(uniform Resource Locator) that identifies its location on the server. Web pages usually
contain hyperlinks to other web pages.

142
Website : A website (often shortened to just site) is one or more web pages, belonging
to a particular company, institute, government or an individual. The first page is called

the home page, which acts like an index, indicating the content on the site. By default
the home page is named as index. htm. From the home page, you can click hyperlinks to
access other web pages. . · URL (Uniform Resource Locator) : Every page on the web has
a unique address, called Uniform Resource Locator, URL. A URL indicates where the web
page is stored on the Internet. A sample URL might look like the following:
IP (Internet Protocol) Address : Computers do not understand letters or symbols that

humans use to communicate effectively. Computers understand numbers-specifically, Is
and 0s. Thus every host (a computer linked to the Internet) on the Internet has a unique
host number. This number is called the Internet Protocol address, or IP address.
The IP address is a unique address, generally written in the format XXX.XXX.XXX.XXX,
where xxx represents a 3 digit number that varies between 0 and 255. For Example :
192.100.8.56.
DNS (Domain Name System): Every host (computer linked to Internet) has a unique
host number called IP address. You can connect to any host through IP address only,
but it is difficult to remember the 4-digit number of hosts. To resolve this, domain-name
is the only solution. Domain name, a unique name of the individual host computer on

143
the Internet. Every computer on the Internet now' have both a domain name and an IP
address. To connect to any host through domain name require some mechanism that
will convert the domain name IP address. DNS, Domain Name System is the standard for
resolving names to addresses. It is used mostly to translate between domain names and
IP addresses.
Q. 25. What is a Browser?
Ans. A web browser is the software program, used to access the World Wide Web. A
browser (also known as client software) retrieves data from remote web
servers and displays a web page. Through this tool the user send their request to -,
Internet server to access the information, Server process the request and responds with
required information as a web page to the user.
The most popular browsers are Internet Explorer and Netscape Navigator. The steps for
connecting to a website are show in and explained further.
(i) Types a URL for a website in browser say www.nios.ac.in.
(ii) Your browser attempts to make a connection and sends the request to Web
Server.
(iii) The Web Server receives and processes the requests.
(iv) The Web Server responds to the request with the home page of the website.
(v) The web page is displayed by your browser and the connection between the server
and your browser is closed.

144
Q. 26. Explain the Saving a Web Page.
Ans. When saving a local copy of a web page, the web browser usually allows a choice
to Save file as type :
(i) Text File : Saving the rendered text without formatting or images, and without
indicating which words are links or what their destination is.
(ii) Web page, HTML only : Saving the HTML file, changing relative links to absolute
ones, without images.
(iii) Web page Complete : Saving the HTML file, changing relative links to absolute
ones, saving the images and adjusting the references to them accordingly; a separate
folder is made in the case of Internet Explorer.
(iv) Web Archive, Single file : Saving the HTML file including all images, stylesheets,
scripts etc. to a single. MHT file. This is supported by Internet Explorer.
Q. 27. Explain the Downloading Files.
Ans. Follow the steps given below for downloading applications, plugins, games or any
other software from the Internet.
If you do not already have one, create a Temporary Files folder by opening Windows
Explorer, highlighting Your hard drive (typically the c: drive), then selecting File → New
→ Folder.

145
Once you locate the software you want to download, click on link to begin the
download process.

146
You will be asked where to save the file. Located the temporary files folder on your hard
drive and double click on it to open it.
Click save
If you are really bored you can watch the file as it downloads.

147
After the download is finished, you have to install the software. Close all programs
that are running except windows explorer. Find the file you downloaded and
double click on it.
A series of installation screens direct you through the process

148
Q. 28. How does the E-Mail work?
Ans.
Just as a letter makes stops at different postal stations along the way to its final
destination, e-mail passes from one computer, known as a mail server, to another as it
travels over the Internet. Once it arrives at the destination mail server, it is stored in an
electronic mailbox until the recipient retrieves it. This whole process can take seconds,
allowing you to quickly communicate with people around the world at any time of the
day or night.
Sending and Receiving Messages : To receive e-mail, you need an account on a mail
server. This is similar to having a street address where you receive letters. One
advantage over regular mail is that you can retrieve your e-mail from any location in the
world, provided that you have Internet access. Once you connect to your mail server,
just download your messages to your computer or wireless device.
To send e-mail, you need a connection to the Internet and access to a mail server that
forwards your mail. The standard protocol used for sending Internet e-mail is called
SMTP, short for Simple Mail Transfer Protocol. It works in conjunction with POP servers.
POP stands for Post Office Protocol.
When you send an e-mail message, your computer routes it to an SMTP server. The
server look at the e-mail address (similar to the address on an envelope), and then
forwards it to the recipient's mail server, where it is stored until the addressee retrieves
it. You can send e-mail anywhere in the world to anyone who has an e-mail address.
Components of an E-Mail Address : Internet e-mail addresses typically have two

main parts:
Theopenpublications@yahoo.com

149
First part is the User ID (sksharma) that refers to the recipient's mailbox. Then there is an
at sing @. Next comes the host name (yahoo), also called the domain name. This refers
to the mail server, the computer where the recipient has an electronic mailbox. It is
usually the name of a company or organization.
The end of the domain name consists of a dot(".") followed by three or more letters
(such as .com and.gov) that indicate the top-level domain (TLD). This part of the domain
name indicates the type of organization or the country where the host server is located.
Setting Up an E-mail account : Creating a new e-mail account takes only a few
minutes. You have to provide information about yourself and choose an account name
and password. Your account name or ID becomes part of your e-mail address. If you
open a Yahoo account and choose **Theopenpublications@tahoo.com" as our ID, your
address becomes **Theopenpublications@yahoo.com." Account names can use letters

and numbers, such as pkp2010, It does not contain any spaces in between.

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NIOS Data Entry Operations

Written by Manish Verma

I want to help you all in every way because

©THE COPYRIGHT ACT 1957.

All Rights reserved © Manish Verma : NIOS Channel, Visit https://manishvermaofficial.com/

Data Entry Operations (336) Solved Paper-1

1. Fill in the banks :

(a) The ........ slide controls the appearance of other slides.

(b) To create Web pages we can use .........

(C)........ bar is used to move around the document.

(d) = if (10<5,"small", "big") will return ..........

(e) The information like 'Web site found' is displayed on ...

(f) ........ protects the user from accidentally deleting files.

(g) ... key combination enables us to Redo last command.

(i) Set of worksheets is called ........

(j) CPU stands for ...........

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j) Central Processing Unit.

2. Write True/False for the following statements:

(a) GUI stands for Graphical Unit Interface.

(b) ROM is volatile in nature.

(c) HTTP is the protocol used to access HTML documents.

(d) The default line spacing is single.

(e) Assembly language is also known as machine language.

(f) Icon is a graphical representation of any application.

(h) We cannot send pictures through e-mail.

(i) Power Point holds text in text object.

(j) The Shortcut key for cut is ctrl+C.

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3. Define the following terms (any two):

(a) Control Unit

(b) End-of-Document Marker

(e) Auto Fill.

all operations inside the computer.

4. Write short notes on the following:

(a) Cell Reference

(b) Memory System

(c) Recycle Bin

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column number C and row number 13. It is called call Reference.

directly by the processing unit. RAM is an example of primary memory. Secondary

permanently removed from the Recycle Bin.

5. Differentiate between the following:

(a) Chart and Pivot table

(b) Normal view and Slide sorter view

(c) Telnet and FTP.

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6. Answer the following:

(a) How can we indent a paragraph?

(b) How can we create bulleted list in MS-Word?

(c) How can we move or copy worksheet to another location in a workbook

the horizontal ruler to the right of the desired position.

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(1) Click the Bulleted List button on the formatting toolbar.

the Shift key while pressing enter.

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7. Write down the steps to create mail merge.

Ans. Mail merge requires three steps:

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are entered in the cell B2 to B5.

Ans. Average (B2 : B5.)

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