IT ANSWERS CXC 2006

6. (a) Fig 1= Graphical User Interface( GUI)

Fig 2= Command-Line Interfaces

(b) The better interface to use for a person who is not familiar with a
computer is the GUI. This is so because the GUI is user friendly whereas in
the command-line interface, you have to type in commands using special
language. This special language makes this interface difficult to use,
especially for new computer users. In GUI everything is easier to use
because there is WIMP( Windows, icons, menus, pointers) and there is no
need to type in commands.

(C) Another user interface is Menu-driven interface

18. (A) First, determine the new order. In this case we want the paragraphs in
the following order:

First paragraph first

Third paragraph second

Second paragraph third

1. First, add the representative numbers to the beginning of each

paragraph.
2. In Word 2010, click the Home tab. Then, click Sort in the Paragraph
group.

3. In the Sort Text dialog box, choose Paragraphs from the Sort By
dropdown (it's the default, you shouldn't have to change it).

4. Choose Number from the Type dropdown.

5. Select an orderAscending is the default.

6. Click OK and Word sorts the paragraphs by their preceding numbers.

 (B) It will move automatically to the centre of the page because by
default, each time you press the Tab key on the keyboard the insertion
point will move 1/2 inch to the right.

(C) The third and fourth paragraphs will be on a new page

(D) On the Insert tab, in the Header & Footer group, click Page Number.
Click Top of Page, Bottom ofPage, or Page Margins, depending on where
you want page numbers to appear in your document. Choose a page
number design from the gallery of designs. Choose a design that positions
the page number where you want it.

(E) Align right justifies text to the right.

(F)
1. To change the default margins, click Margins after you select a
new margin, and then click Custom Margins. ...
2. To change the margins for entire a document, select the text, and
then set the margins that you want by entering the new margins in the Page
Setup dialog box.

(G) To print only selected pages, follow these steps:

1. Choose the Print option from the File menu, or simply press
Ctrl+P. Word displays the Print dialog box.

2. n the Pages box, indicate the page numbers you want to print.

3. Click on OK.

(H) Double-space the selected text

1. Select the text that you want to change.
2. On the Home tab, in the Paragraph group, click Line and
Paragraph Spacing.
3. Click 2.0

(I)
 CXC IT 2004 Paper 1

15. (a) Two circumstances when you should press the ENTER key are when
you want to begin a new paragraph or create a list of items with each item
on its own line.

(b) In order to move sentences 3-5 to another paragraph, select the

text and then click the Cut icon on the Standard toolbar (you may also use
Ctrl+X on the keyboard). The text disappears and moves to the clipboard.
Click the mouse pointer or use your cursor keys to where you want to move
the text in the other paragraph and then click the Paste button or press
Ctrl+V. The text moves to the new location.

(c) The fully justified text in the paragraph is spread out between the
left and right edge of the page.

(d) In order to print the 13th page only, you must indicate the pages of
the document that are to be printed in the print range option by selecting
Print Custom Range. Then, insert the page number 13 in the page range.
Once you select these print options, the print command sends the job to the
printer.

(e) I would print the message across the length of the page by
selecting the landscape orientation.

(f) I would number the pages like this:

1. Click Insert
2. Click Page Numbers.
3. Select the Position on the page (bottom)
4. Select the alignment on the page (center)
 (g) The insertion point moves by one inch because this is the default
distance of the tab location. Also, it is the default tab position that is typed in
the tab stop position.

(h) Two formatting features I would apply to the heading to highlight it

are Font Type and Font Size.
16. (a) (i) The formula to be inserted in cell F2 to compute the total
sales of Games software in 2003 is =B2+C2+D2+E2.

(ii) An efficient way to compute the yearly sales for the other
software is place your mouse pointer on the Fill handle at the lower right of
the cell F2, and drag down to auto fill the formula to the remainder of the
cells.

(b) The formatting feature applied to the numeric values from B2 to E7

is Currency.

(c) First, you will have to compute the total sales of each quarter by
entering the formula =B2+B3+B4+B5+B6+B7 in the cell B8. Then, use the
AutoFill feature to copy the formula to the adjacent cells. Then, return to the
previously applied AutoFill and drag it down to the cell F8. Finally, enter the
formula =B8/F8*100 in the cell F9 and use the AutoFill feature to copy the
formula to the adjacent cells.

(d) In order to enter the required text and numeric values you to insert
another row after Operating Systems, but before Office Suite.

(e) In order to change the alignment, you need to select the cells B1-
E1. Then go to the Formatting toolbar and select Align Right.

(f) Two ways to change the value in the cell C3 are you can select the
cell and delete the numeric value and enter the new or you can select the
cell, go to the Function bar, remove the value and enter the new one.

(g) Two cells whose values have changed as a result of the change in
the cell C3 are cells C8 and F3.
 17. (a)
Field Name Data Type Field Size
Last Name Text 255
First Name Text 255
Email Address Text 255
Telephone Number Text 255
Years of using a Home Computer Number 255
Future IT Job Text 255

(b) One example of a member record is their Last Name for example,
Lee.

(c) The database feature which would allow you to arrange the records
in descending order is Sort Cleared to Selected.

(d) In order to insert another field to indicate the sex of the members,
you need to click the Click to Add field.

(e) In order to do this, you must give clear criteria (conditions) for the
search.

(f) To generate the report:

1. Activate the report wizard by double-clicking the Create report
by using wizard option on the Reports Database window.
2. Select the information source for the report by selecting a
table or query from the Tables/Queries drop-down menu.
3. Select the fields that should be displayed in the report by
transferring them from the Available Fields menu to the Selected Fields
window. Use the single right arrow > to move fields one at a time or the
double >> to move all the fields at once. Click the Next button to move to
the next screen.
4. Decide if you would like to group your fields. Click the right
arrow button > to add those fields to be grouped. Use the Priority buttons to
change the order of the grouped fields if more than one field is selected.
Click Next to continue. Keep repeating this step for as many groupings as
required.
5. Decide if you wish to sort any fields. If the records should be
sorted, identify a sort order here. Click Next to continue.
6. Select the layout and the paper orientation you want and click
Next.
7. Select the style you desire. If you plan to print your report, use
a light background to save on printer and ink. Click Next.
8. On the final screen, name the report and select to open it in
either Print Preview or Design View mode. Click the Finish button to generate
the report. You may wish to preview the report before you print it. The report
should be similar to the first one on the opposite page.
 CXC IT 2005 Paper 1

16. (a) Two formatting features used in the letterhead of the organization
are Bold and Italic.

(b) Fully justification is applied to the text.

(c) In order to interchange the second and fourth paragraphs you must
first highlight the selection you wish to delete, i.e. the fourth paragraph, and
then start typing the text of the second paragraph. Repeat the steps, but
instead remove the second paragraph.

(d) An efficient way to place all text after the second paragraph on the
second page of the document is to select the text and then click the Cut icon
on the Standard toolbar (you may also use Ctrl+X on the keyboard). The text
disappears and moves to the clipboard. Click the mouse pointer or use your
cursor keys to where you want to move the text, i.e. the second page, and
then click the Paste button or press Ctrl+V. The text moves to the new
location.

(e) Two ways to indent the text in the second paragraph of a document
are to
(i) Place the cursor behind the second paragraph then press the
tab button on the keyboard. This action will move the
text to the right, thus there is an indentation.
(ii) Click in front of the line that you want to indent. On the Page
Layout tab, click the Paragraph Dialog Box Launcher, and then
click the Indents and Spacing tab. In the Special list under
Indentation, click First line, and then in the By box, set the
amount of space that you want the first line to be indented.

(f) The purpose of the print preview feature is to allow you to see the
file as it will be printed.

(g) An efficient way of reprinting page three of a document only is by

going to page and then choosing the printing setting of printing the
current page only.
17. (a) There are 5 rows in the spreadsheet.

(b) E3

(c) B5 is the cell with the total. The formula to be inserted is

=SUM(B2:B4)

(d) An efficient way is AutoSUM

(e) The formulae is =E3/$E$5

(f) B5 and E3

(g) In the home menu click number category and click the symbol %

(h) The default alignment for numeric data is center