OFAD55A (REVIEWER)

Word Processing

 German word “textverabeitung”

 process of creating, editing, and printing documents using a computer

Ulrich Steinhilper

 coined in the late 1950s by an IBM engineer

 used “word processing” as a more precised term for typing
 IBM redefined it “to describe electronic ways of handling a standard set of office activities –
composing, revising, printing, and filing written documents”

3 Things you need

 Computer
 Word processor
 Printer

Word Processor

 Software application used to produce, create, edit and format a document and store it
electronically on a disk, display it on a screen, modify it by entering commands and characters
from the keyboard, and print it on a printer.
 Used for writing letters, memos, reports, creating letterheads, mail merging.

Functions of Word Processors

 Creating, editing, saving, and printing documents.

 Copying, pasting, moving, and deleting text within a document.
 Formatting text, such as font type, bolding, underlining, or italicizing.
 Creating, editing tables
 Inserting elements from other software, such as illustrations or photographs.
 Correcting spelling and grammar

Word Processing Softwares

 Microsoft Word (mid 1990s)

-over 500 million people used it in 2009.
-Industry leader in word processors
-William Henry “Bill” Gates III (founder)
 Microsoft Word 2013
-improved reading mode that emulates the action of reading a book
-“resume reading” mode that lets you pick up in a document where you left off previously and
new revision viewing mode.
 Google Docs
-used cloud storage (videos, music, share, pictures, contacts, files, documents) to let users
access their files from any computer with an internet connection.
-works on internet explorer, firefox, chrome as well as safari while not open source, it is FREE.
 OpenOffice Writer
-owned by Apache of 2013
-free and open-source
-works on multiple operating systems
-can write to most major word processor file formats and read virtually all of them.
-can handle many other text and image file formats (pdf, jpg, html)
-emulates leader Microsoft word
-100,000 downloads most days
-takes a long time to launch as well as a long time to open very large documents
 Ami Pro
-Samna Corporation (first major WYSIWYG, or graphical word processor)
-able to freely move your cursor anywhere on the page
-colorful function icons
-one of the first word processor to adopt word wrapping between lines
-successor (IBM’s Lotus SmartSuite)
 WordPerfect X5
-classic word processing power and control
-reliable compatibility with more than 60 file formats, including Microsoft office.
-newly integrated email client and calendar
-pdf annotation
-total productivity software package
 TextMaker 2010
-a lot of new button icons
-doesn’t use the same icon locations that are almost universally used by other word processors.
-will check the spelling of words in 20 different languages (Arabic, Russian)
-doesn’t have grammar checker
-somewhat difficult to find the word count
 KingSoft Writer (2010)
-easily identifiable icons for toolbar buttons
-lot of options laid out in the toolbar
-can convert files into pdfs, html, faxes and emails
-can save documents in rich text format and plain text format
TEAMWORK

People within same organization

 Use the same software

 To share documents or to work on the same document together
 But now, word processors typically include utilities to convert between the word formats of
each application.

MS ENVIRONMENT

Ribbon

 Strip of buttons and icons located above the work area in word 2007
 Replaces menus, toolbars found in earlier versions of word
 Each ribbon contains groups of command buttons with common purpose
 Each ribbon contains 7 tabs

Office Button File Button

 Drop down menu containing options (open, save, print)

 Shows previously opened files that you can pin to make them “permanent” choices

Rulers

 Gives an idea where you are on the page

Tab Selector Button

 Allows you to change tab style

Document

 What you are typing/what will print out

Status Bar

 Can be customized by right-clicking and selecting desired options (page number, word count,
insert/overtype mode, caps lock, zoom slide)

View Shortcuts

 Allow you to change the way you view your document on the screen.

Task Bar

 Shows open programs

Zoom Slide

 Allows you to increase/decrease the amount of the document you see on the screen

View Ruler Button

 Allow you to view/hide rulers

Screen Split Button

 Lets you split your screen in two when double-clicked

Scroll Bars

 Allows you to view entire workbook by moving it up, down, left, right

Right Indent

 Slide this triangle to the left of the margin to limit the right side of a paragraph to that point.
Move the triangle to the right of the margin to allow the right side of the paragraph to extend.

Group

 Command buttons with a common purpose are clustered together.

Quick Launch Bar/Dialogue Box Launcher

 Arrow in the bottom right hand corner of some groups

  Will bring up a dialog box where additional options/changes can be entered

Title Bar

 Shows name of program and open document

 Contains minimize, maximize, close buttons

Quick Access to Toolbar

 Allows you to add frequently used commands

Tab

 Broken down into 7 tabs

 Each tab has a common purpose and consists of several groups

First Line Indent

 Controls where the first line of the paragraph begins

Hanging Indent

 Opposite of the first line indent

Features of Standard Word Processors

Selecting Text

 Cut
-selected text disappears
 Copy
-identical copy of the selected text
 Paste
-contents of the clipboard can be pasted
 Clipboard
-temporary holding place for information that is cut or copied
 Undo & redo
 Save & save us
-save as (give the file name for the first time or to save it to a new location)
-save (used to write over the previous version of a file you have been working on)
 Print
 Help
Larry Tesler – invented copy and paste

Text Appearance

 Type Face
-shape of the characters
 Font
-collection of letters and numbers in a particular typeface
 Type Size
 Text Style
 Color

Paragraph Formatting

 Alignment
 Text Spacing/Line Spacing
 Margins
-blank space to the left, right, top, bottom of the page
 Rulers
-used to set the indent, margin, and tab markers wherever you want them
 Indent
-one or more spaces that are used to move text to the right of the left margin
 Spell Check
 Bullets & Numbering
-helps enumerate or list the topic with a process or step by step order
 Tab
-works much like the tab function on a typewriter
 Tables
-collection of data arranged in rows and columns
 Headers, Footers & Page Numbering
-alllows you to customized headers and footers to put at the top and bottom of every page
-keeps track of page numbers
 Tables of Contents & Indexes
-allows to automatically create a table of contents and index based on special codes that you
insert in the document.
 Thesaurus
-allows you to search for synonyms
 Insert Text
 Delete Text
 Graphics
-allows you to insert images

 Print Preview
-shows an image of exactly what the printed output will look like