Word Processing

Word Processing refers to the act of using a computer to create, edit, save and print
documents. In order to perform word processing, specialized software (known as a Word
Processor) is needed.
A word processor is a device or software program capable of creating, storing, and
printing text documents. It allows users to write and modify text, display it on a screen, save
it electronically, and print it out.

Word processing software is one of the most common technology tools in the world,
allowing users to create resumes and cover letters, business correspondence, blog posts,
novels, and more.
 Text manipulation

The main feature of any word processor is the ability to manipulate text within a
document, such as the ability to insert, cut and paste, and copy text.

More advanced capabilities may include word wrapping, where the program automatically
moves to the next line once you’ve filled the current one with text.

The ability to quickly type, edit, and move text is what makes word processing programs
such valuable tools for any computer user.
Font specifications

Another standard feature of word processors is the ability to change the look of fonts
within a document.

Most programs give users the ability to bold, italicize, and underline text, as well as change
the font size.

Different typefaces are usually available, helping users create a document that is more
uniform and easier to read than something handwritten.
 Page layout

Most word processing software allows users to change the layout of the document they’re
creating.

This could include changing the page size, margins, and indentations, and adding columns.
It could also include the option to create headers and footers, and page numbers.

Spelling and grammar assistance

Most word processing programs feature built-in spell checking as well as basic grammar
checking.

They may also have a searchable thesaurus and be able to provide suggestions for word
choice. Some processors, however, have a more robust editing capability.

For example, Microsoft Editor not only checks for spelling and grammar mistakes, but it
also suggests areas that could use more clarity, checks online sources for similarities, and
rates document readability.
 Alignment

Alignment refers to the way text is arranged in the document between the margins.

 In horizontal alignment, paragraphs of text can be left aligned (flush against the left
margin), right aligned (flush against the right margin), or centered (each line within the
paragraph centered between the margins).

There is a fourth alignment option known as "justified". Text in a justified paragraph will
be spread evenly across the page and appear as a block with text lining up on both the left
and right margins.
AutoCorrect

This feature is used to correct typos and misspelled words.

When AutoCorrect is turned on, common mistakes are automatically replaced using a default a
list of words that are stored in the word processing application.

The user can also typically modify the list to include their own common misspellings.
 Footer
 The footer is an area that appears at the bottom of every page in a document that can
contain one or more lines of text.

One common use of the footer is to insert the current page number on every page in the
document.

Font

A font is a set of letters and numbers of one particular typeface.

The font includes not only the typeface, but other characteristics such as size, spacing and
emphasis. An example of a font would be Arial, 12 point, italic.
 Formatting

The process of formatting a document involves specifying how the document will look in
its final form on the screen and when printed.

Common formatting options include the font, font size, color, alignment, spacing, margins
and other properties.
 Save, retrieve, and print documents

Save and Retrieve Documents

1. Click the File tab

2. Click the Save As command.

3. Choose a location on your computer (the drive and folder) to save your file.
4. Type a name for your document in the File Name box.
5. Click the Save button.
Save an existing file in its current location
1. Click the File tab.
2. Click the Save command.
3. Or click the Save button icon.
 Retrieve a file from a specific location

1. Start Word.
2. Click the File tab.
3. Click Open command.
4. Choose the location on the computer that
stores your file (the drive and folder).
5. Click the name of the file you wish to
open.
6. Click Open or double click the file name.
 Print a Document

device that is usually connected to a computer in order to transfer the text and graphic
information to paper.
How to print a document in Microsoft Word:
1.Load paper in the paper tray if needed.
2.Press the Power button to turn the printer on.
3.Choose the location on the computer that stores your file (the drive and folder).
4.Open the file you wish to print.
5.Click the File tab.

6. Click the Print command

7. Select the print options. Here, you can select:

How many copies you would like

Which pages you want to be printed. You can choose to print all pages, select pages (for
example, page 3 to 6), or just the current page (meaning the page that is open on the screen).
If the printer should print on one side of the page or both sides
 What is an Excel Worksheet?

An Excel worksheet is a software program/document that collects rows and columns
designed to store information in an organized manner.

An Excel worksheet also enables users to apply mathematical and statistical logic to the
data and manipulate it according to the requirements of the business strategies.
How to Create an Excel Worksheet?

To create a new Excel worksheet, you need to follow the steps mentioned below.
By default, when you start Microsoft Excel, there is an option of selecting a variety of
worksheets, as shown below.
You can select the option based on the requirements.For now, create a blank worksheet. The
blank worksheet looks as shown below.
All cell content uses the same formatting by default, which can make it difficult to read a
workbook with a lot of information.

Basic formatting can customize the look and feel of your workbook, allowing you to draw
attention to specific sections and making your content easier to view and understand.

To change the font size:

Select the cell(s) you want to modify.
 Edit cell contents

You can edit the contents of a cell directly in the cell. You can also edit the contents of a cell by
typing in the formula bar.

When you edit the contents of a cell, Excel is operating in Edit mode. Some Excel features work
differently or are unavailable in Edit mode.

When Excel is in Edit mode, the word Edit appears in the lower-left corner of the Excel
program window, as shown in the following illustration.
 Insert, delete, or replace cell contents

To insert characters, click in the cell where you want to insert them, and then type the
new characters.

To delete characters, click in the cell where you want to delete them, and then press
BACKSPACE, or select the characters and then press DELETE.

To replace specific characters, select them and then type the new characters.

To turn on Overtype mode so that existing characters are replaced by new characters
while you type, press INSERT.
 Adjust the way cell contents are displayed

After you edit cell contents, you may want to adjust the way they are displayed.

At times, a cell might display #####. This can occur when the cell contains a number or a date
and the width of its column cannot display all the characters that its format requires.

For example, suppose a cell with the Date format "mm/dd/yyyy" contains 12/31/2007. However,
the column is only wide enough to display six characters. The cell will display #####.

To see the entire contents of the cell with its current format, you must increase the width of the
column.

Change the width of a column

Click the cell for which you want to change the column width.
On the Home tab, in the Cells group, click Format.
Under Cell Size, do one of the following:

To fit all text in the cell, click AutoFit Column Width.

To specify a larger column width, click Column Width, and then type the width that you want
in the Column width box.

Wrap text in a cell

Click the cell in which you want to wrap the text.
On the Home tab, in the Alignment group, click Wrap Text.