USER GUIDE FOR EMPLOYEES

Talent Management System / Altran Annual Appraisal/ Project Performance Assessment

December 2020
p.3 TMS at a glance

p.6 Logging into TMS

p.11 Completing my appraisal

p.30 Completing PPA assessment

p.37 Support in TMS

TMS AT A
GLANCE
WHAT IS THE IMPORTANCE OF ALTRAN ANNUAL APPRAISAL?
The Altran Annual Appraisal offers, in the rush and bustle of working life, a valuable
opportunity for managers and employees to have « time-out » for a one-on-one discussion to
focus on:

PERFORMANCE REVIEW COMPETENCY REVIEW

• Assessing employees performance compared • Identifying and understand the competencies

to goals for their role in the past period. required for the job.
• Providing employees helpful and meaningful • Assessing current competency levels.
feedback, using concrete examples. • Analysing the gap between the current
• Listening to employees point of view and competencies and the ones to be
comments. strengthened.

GOAL SETTING DEVELOPMENT PLANNING

• Defining Specific, Measurable, Attainable, • Encouraging employees to grow and develop

Results-oriented, Timely goals. competencies by mixing different learning
• Validating goals with employees to ensure activities: Formal trainings, On-the-job
alignment and commitment. learning, Coaching & mentoring,
• Enabling employees to align their efforts Unstructured learning, Special projects &
behind Altran’s strategic direction. secondments.
• Discussing career evolution and
opportunities.
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WHAT IS THE IMPORTANCE OF ALTRAN PROJECT PERFORMANCE
ASSESSMENT?
Project Performance Assessment (PPA) can be leveraged every 3 months and it aims to offers our
employees a way to receive a more frequently feedback from people who work close to them
and set development and improvement plans.

PERFORMANCE & COMPETENCY

REVIEW DEVELOPMENT PLANNING
• Providing employees a continuous and helpful
• Encouraging employees to grow and develop
feedback during all year.
competencies
• Identifying and assess the current competency
• Setting development and improvement plans
levels.
• Encouraging employees to grow and develop
competencies
• Listening to employees point of view and
comments.

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LOGGING
INTO TMS
CONNECTING TO THE APPLICATION
You can access TMS-AAA from anywhere as long as you have an Internet connexion by
clicking on:

http://tms.Altran.com
If you are connected If you are connected If you are not connected
and authenticated but not authenticated to the Altran Network:
within the Altran Network: within the Altran Network:

You will directly reach the You will have to fill the You will have to use your
TMS homepage through login and password fields Altran credentials.
SSO connexion. with your Altran credentials. “europe\” must be written
before your login.

On your computer, we recommend you to use Google Chrome or Mozilla Firefox.

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STARTING FROM THE HOMEPAGE

Access to your
annual Select PPA Access PPA
appraisal Evaluators

TMS-AAA is available in several languages. However, we invite you not to use the Czech,
Norwegian, Portuguese and Swedish versions due to partial translations.

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ADDING A PROFILE PICTURE

From the homepage, click on in the upper right part of the header.
1

2 Click on “Edit profile image” and “Browse” to change picture.

3 Select a picture and click on “OK”.

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ACCESSING YOUR PERSONAL FILE

The personal file gathers the following information:

 Basic information – username, last name, first name and status;
 Addresses – professional contact details such as email address, phone number…;
 CV – it allows you to upload your resume if desired;
 Current job – job family, path, job position, job title, manager…;
 Roles & Responsibilities to consider – mobility wish coming from your last annual appraisal;
 Comments for internal mobility – zone to be filled in when applying to an internal position.
Most of the information are transferred from MDM to TMS every night. If data are incorrect in TMS
(e.g. wrong manager, no functional manager, incorrect worksite, etc.), please get in touch with your
local TMS contact or the HR department.

Click here to access the menu, then on “Employee Record” and

“Personal File”

Messages gathers all notifications sent from the

system.

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COMPLETING
MY ANNUAL
APPRAISAL
THINGS TO
KNOW FIRST
WHAT IS THE ROLE OF THE STAKEHOLDERS?

Employee Manager

Completes the self-assessment from

1 “Objectives assessment” to “Career”.
Before
the meeting Reads the self-assessment and prepares
2 the meeting from “Objectives assessment”
to “Overall appraisal”.

Discusses, with the employee, the content

During 3 of each section. Validates the assessment
the meeting from “Objectives assessment” to “Overall
appraisal”.

Reads the assessment’s final version,

writes a final comment and signs.
After 4
the meeting Writes a final comment and signs.
5 A PDF document is generated.

1. To manager (cc employee + functional manager) when self-assessment 3. To manager (cc employee + functional manager) when sign-off available.
completed. 4. To employee (cc manager + functional manager) when assessment
2. To employee (cc manger + functional manager) when sign-off available. completed.

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THE AAA FORM IS DIVIDED INTO 7 SECTIONS

Assess the objectives for the past year, describe and analyse the achieved
1- Objectives
results by giving facts. Add comments related to the overall context of the
assessment
year.

Assess the employee’s skills on a scale from 1 (beginner) to 4 (expert).

2- Skills assessment
Define the employee’s strengths and areas for improvements.

3- Objectives setting Define objectives for the year to come.

Define the employee’s career evolution wishes in terms of functional and

4- Career
geographical mobility.

Assess the training activities the employee attended over the past year and
5- Training
register his/her training needs for the year to come.

6- Overall appraisal Assess the employee’s overall performance and potential for promotion.

7- Sign-off Add a final comment and sign.

Guidelines are available in TMS-AAA at the top of each section

to help you complete the annual appraisal form.

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SEVERAL SAVING OPTIONS ARE AVAILABLE
FOR EMPLOYEES
During the self-assessment, the employee saves the
section under a draft status.
The manager cannot see information.
The section can be modified later by the employee.
FOR MANAGERS
Prior to the meeting, the manager reads the
employee’s self-assessment and adds comments.
He/she saves the section under a draft status.
The employee cannot see information.
The section can be modified later by the manager.
Your manager can also see and click on the “Employee Draft” button
to give you the access back to the assessment for modifications.
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At the end of the self-assessment, the employee
saves and submits each section to the manager.
The manager can see information.
The section can be modified by the employee as
long as the manager has not started reviewing it.
The employee moves automatically to the next
section when clicking on this button.
The manager validates each section after
discussing it with the employee.
The manager and the employee can both see
information.
The employee moves automatically to the next
section when clicking on this button.
When all sections are finalised, it cannot be
modified. A PDF file is generated.
QUICKLY IDENTIFY THE ASSESSMENT STATUS

1- Global information The employee has to start completing the section.

The employee has saved the section under a “draft” status.

2- Objectives assessment
The manager cannot see it.

The employee has saved and submitted the section to the

3- Skills assessment
manager.

The manager has started completing the section and has

4- Objectives setting
saved it under a “draft” status. The employee cannot see it.

The section is finalized. Both manager and employee can

5- Training
see it.

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 BEFORE
THE MEETING
 The feedback meeting is a key moment of the
year for a transparent and open communication
between the employee and the manager.

Be ready for the meeting by :

 reviewing your last assessment;
 preparing the key points you want to discuss;
 completing your self assessment in TMS.

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ACCESSING THE CURRENT ANNUAL APPRAISAL FORM

The current annual appraisal form is accessible directly from the homepage. If you have
completed your annual appraisal in TMS last year, the “Objectives assessment” section and the
“Career” section will be automatically filled out.

Click on “Complete my Assessment” to access the 1st section of the

AAA form.

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COMPLETING YOUR SELF-ASSESSMENT
1- OBJECTIVES ASSESSMENT (FOR THE PAST YEAR) 1/2

Please enter and/or assess your objectives for the past year: describe and analyse the results
you achieved as factually as possible. The total weighting of the objectives must be 100.

Click here to define the

objective

Click here to add a comment

Enter Goal type, Weight and

Assessment

Automatic calculation of the total

weighting

Automatic calculation of the

result

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COMPLETING YOUR SELF-ASSESSMENT
1- OBJECTIVES ASSESSMENT (FOR THE PAST YEAR) 2/2

Please complete the « general context of the year » by highlighting the factors which impacted your
work significantly (e.g. new manager, new project etc.). You also have the possibility to attach files.

Click here to attach a

file

Click here to add a comment

 Click on before moving on to the next section.

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COMPLETING YOUR SELF-ASSESSMENT
2- SKILLS ASSESSMENT

Please assess your current competency levels. The skills, and the associated required levels, are
displayed according to your current job position. Do not hesitate to consult your job description.

1 Give a grade from 1 (beginner) to 4 (expert) to each skill. The required level is highlighted in
grey. All fields must be filled in. Click on each skill title to see its definition.

Comments are optional.

2 Add an “Expertise skill” if applicable by clicking on

3 Add “Strengths” and “Areas of improvement’.

Please note that these fields are shared both by the employee and the manager.

 Click on before moving on to the next section.

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COMPLETING YOUR SELF-ASSESSMENT
3- OBJECTIVES SETTING (FOR THE YEAR TO COME)

Please suggest objectives for the year to come to discuss it with your manager during the
annual appraisal meeting. The total objectives weighting must be equal to 100. Analyse the
gap between the current competencies and the ones needing to be strengthened.

Click here to define the

objective

Enter Goal type and

Weight

Automatic calculation of the total

weighting

Click here to attach a

file

 Click on before moving on to the next section.

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COMPLETING YOUR SELF-ASSESSMENT
4- CAREER

Please enter your career evolution wishes in terms of functional and geographical mobility. The
manager will be able to insert comments in the dedicated area.

 Click on before moving on to the next section.

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COMPLETING YOUR SELF-ASSESSMENT
5- TRAINING

Please assess the training activities you attended over the past year and register your training
needs for the year to come based on the gap identified in the “Skills assessment” section and
on your career aspirations defined in the “Career” section.

 Click on before moving on to the next section.

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SUBMITTING YOUR SELF-ASSESSMENT TO YOUR MANAGER

At this stage, all sections from “Objectives assessment” to “Career” are saved as “Employee
draft”. You are able to modify information later if you want to.

Please note that:

•The “Overall appraisal” section is completed by your manager during the AAA meeting.
•The “Sign-off” section is completed by both of you after the meeting.

When you are ready, you can share your self-assessment with your manager. Go back to
each section, from “Objectives assessment” to “Career”, and click on .

Please note that:

• You will no longer be able to modify information.
• Your manager will receive a notification to review your self-assessment.

Your self-assessment is completed. You are now ready to discuss

with your manager during the AAA meeting.

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 AFTER
THE MEETING

AAA FORM
SIGNING THE AAA FORM
The sign-off is an essential step to close the assessment. This section is available when all
previous sections have been validated (final save) by your manager.
Be careful, no changes can be done in the assessment once you have done this!

1 After the AAA meeting, you will receive a notification in your Altran mailbox inviting you to
proceed to the sign-off. From the homepage, click on to access your
assessment.

2 Review each section from “Objectives assessment” to “Overall appraisal” and access the sign-
off section.

Click here if the

3 Add a final comment and sign by clicking on sign-off does not
appear.

The assessment is signed. It is your manager’s turn now to proceed to

the sign-off. A notification is sent to his/her Altran mailbox.

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ACCESSING AND PRINTING THE FINAL AAA FORM

When your manager has signed the appraisal, you receive a notification in your Altran mailbox
to access your final assessment, download it and print or save it on your laptop. The appraisal
form is archived in TMS.

1 From the homepage, click on in the upper 2 Select “Open with” to print the assessment
left part of the header, then on “Performance” or “Save file” to store the document in your
and on “View my archived assessments”. laptop.

Click here

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 COMPLETING
PPA ASSESSMENT
ACCESS PPA ON TMS TOOL

1 Log on TMS: https://tms.altran.com

2 Select your employees´s profile

SELECT YOUR EVALUATOR

1 Select the functionality «Select my evaluators »

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SELECT YOUR EVALUATOR

2 Add your evaluators. You can add one or several evaluators

You can also complete your self-assessment.

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SELECT YOUR EVALUATOR

3 An e-mail will automatically be sent to the evaluators when you select them

Dear Emma,
You have been designed as an assessor of Marie Agasse. Your assessment has the objective to support
the development of the employee by offering a valuable feedback.
You can now log on to TMS (https://tms.altran.com) to complete it. You have until 10/11/2019 to reply.
Note that your comments will be grouped. They will be visible by the assessed employee and his/her
manager.
Thank you for your cooperation.
Best regards,

HR Team

4 Please, inform your manager that you have sent PPA requests

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FILL THE ASSESSMENT
Your peers, manager, direct reports can choose you to assess their performance

1 Select the functionality « Complete PPA / Other’s feedback»

Give a grade from 1 (does not meet expectations) to 5 (exceeds

expectations) to each one of the 11 competencies being
evaluated

Select a grade

A comment can be
added

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FILL THE ASSESSMENT

Give your feedback regarding strengths and areas

3 of improvement

4 Click on After that you will not be able to change your answers. Your contribution is
then finished

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MEETING- DISCUSSING RESULTS

After the closing of the campaign your manager

can schedule a meeting with you to review the
assessment results

If needed a action plan to develop and improve

can be propose.

36 PPA 2020 - Workshop

SUPPORT
IN TMS
WHAT IF YOU NEED SUPPORT IN TMS?

I have a question / issue.

I consult the FAQ section

in TMS-AAA.

I contact my
local HR Administrator:
drh.avaliacao.pt@altran.com

If necessary,
my request is sent to the
Group HR Administrator.

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