Digital Workplace Services

Global Solutions | OneDrive

Internal
Digital Workplace program goal

▪ People are our most important asset, therefore

Evolution through people is one of
ASSA ABLOY’s four strategic objectives

▪ Evolving through people is underpinned by seven

strategic priorities where
Digital Workplace is one of them

▪ The overall business goal with our

Digital Workplace Program is to provide a
compelling employee experience

▪ The program will also contribute towards another

strategic objective - Cost efficiency in
everything we do

2 Internal
At Global Solutions, we are committed to create a compelling employee experience

▪ Our Digital Workplace Services are

composed of four foundational principles

▪ Digital Workplace Platform

- Work safely on any device from anywhere

▪ Collaboration
- Engaging With Collaboration

▪ Information
- Secure and Effective Access To Information

▪ Engagement
- Empowering Through Self-Service

Internal
 Benefits with
Microsoft OneDrive:

1 Work anywhere, any time

2 Accessibility

Document sharing
3 and collaboration

4 Security

5 Offline Work

Internal
Migration Scope

One Drive Remain in BOX

ServiceNow
Personal Data Personal Library SharePoint Online Salesforce

Other apps

SharePoint Site Corporate Data

Corporate Data
(Internal & External) (Integrate with Apps)

CRM365 BOX
SharePoint Online
Documents (HOSP)

Outbound
Collaboration
(Collaborating on
files outside Ent.)

SharePoint Site

5 Internal
Personal Data to MS OneDrive

Personal Data definition

▪ All contents owner by user itself (Exclude contents with co-owner permission)
▪ User named home folder which shared by administrators

MIGRATED NOT MIGRATED

File and folder structure Folder level permissions
(Collaborators)
Basic document and folder metadata (created, File level permissions
modified date, created by, last modified by)
Version history and comments
Box Tags and advanced metadata
Embedded URLs

6 Internal
Corporate Data to MS SharePoint Online

Corporate Data definition

▪ Collaborator folders which shared by administrators (Owner by AAGS instance admin – Kimi Zou)

MIGRATED NOT MIGRATED

File and folder structure Folder level permissions
(External collaborators)
Basic document and folder metadata (created, File level permissions
modified date, created by, last modified by)
User level folder permissions Version history and comments
Group level folder permissions Box Tags and advanced metadata
Embedded URLs

7 Internal
AAGS SharePoint online structure
AAGS SharePoint Landing Page

Critical
Construction
Infrastructure

AAGS Global Hospitality Education Marine Traka Construction Senior Care Critical
Infrastructure

EMT External External

Finance Finance
Global Finance
Human Resource Human Resource

Global HR Operations Operations

R&D R&D
Quality & System Quality & System

Product Mgt Product Mgt

Marketing Marketing

Legal Legal
…

…
AAGS IT
USA UK

Norway KEYPer

Australia Americas
Hub Site Internal Site External Site
…

…
* Geographical Location enabled for Business Unit sites

8 Internal
BOX Contents

User personal data

User Home folder shared by IT/Super User

User personal data

Corporate data shared by owner

9 Internal
BOX Personal data -> OneDrive

10 Internal
SharePoint Online

11 Internal
AAGS SharePoint online structure
AAGS SharePoint Landing Page

Critical
Construction
Infrastructure

AAGS Global Hospitality Education Marine Traka Construction Senior Care Critical
Infrastructure

EMT External External

Finance Finance
Global Finance
Human Resource Human Resource

Global HR Operations Operations

R&D R&D
Quality & System Quality & System

Product Mgt Product Mgt

Marketing Marketing

Legal Legal
…

…
AAGS IT
USA UK

Norway KEYPer

Australia Americas
Hub Site Internal Site External Site
…

…
* Geographical Location enabled for Business Unit sites

12 Internal
Vertical Sites

13 Internal
Sync site with OneDrive client

14 Internal
Delete and restore files

15 Internal
Migration schedule

Jan 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Velocity migration

Initial Sync (Personal Data)

Initial Sync (Corporate Data)

Cutoff Sync

Box Read only mode

Post migration support

BOX accounts decommession

▪ Do not use OneDrive during initial sync period

▪ Do not lock file from BOX
▪ You will have BOX read only permission when we start cutoff sync

16 Internal
Questions ?

17 Internal