Architectural Proposal

Prepared for : Army Public School, Cantt Station Road, Meerut

Created by : Mr. Lakhan Tomar for M/S Apex Consortium and dated : 5th May ‘2019

Dear Madam Principal,

Re: Enclosed Proposal

Please take reference to our earlier conversation and visit of the undersigned along with yourself
to explore the possibility of converting an old existing vehicle depot shed into a multi-purpose
hall including the functioning as an auditorium. Please find enclosed our detailed / preliminary
proposal for your kind consideration.

We know that realizing creative projects requires a unique combination of drive, ambition, skill
and technical know-how so at Apex Consortium we only involve and engage with the best of
consultants to ensure that we provide a turnkey solution for our clients that is both realistic and
extraordinary!

We at Apex Consortium pride our self on turning in projects on-time and within the proposed or
desired budget, as the case may be.

We care about our worthy client needs and will work our hardest to design a safe and exciting
structure for you and your fraternity. We also follow best practices in the areas of ergonomic
spatial planning and environmental-friendly design to make your place efficient along with
saving you money on the cost of utilities.

Please let us know if you have any questions, suggestions or changes (however small) to the
proposal; we really want to hear from you!

Finally, we realize that you are very busy and wanted to thank you in advance for your time
spent reviewing our proposal. We hope that you will give us this opportunity to deliver you an
on-time and on-budget school auditorium.

Yours Truly,

[Lakhan Tomar]

Enclosed
 

Executive Summary

Contents

Detailed proposal (including milestones)                    Page 2

Firm’s profile and key staff                                         Page 3

Sketches                                                                       Pages 4-5

Plans                                                                            Pages 6-7

Pricing, payment terms                                               Page 8

Contact details                                                              Page 9

Terms and conditions                                                    Page 10

INTRODUCTION:

The proposed Army Public School, Meerut is to be designed to accommodate 734 people at a
built-up area of 8,625 Sq. ft. The auditorium houses all necessary amenities to function as a truly
multipurpose hall including sports activities and other functions.
The proposed auditorium building is in close proximity to the Army Public School main campus.
This campus is simple in style and with structures in straight lines.
The stage of the proposed auditorium design interiors creates contrast to the ordinarily treated
exteriors. The exterior of the auditorium draws inspiration and adapts architectural elements
from the existing building. The height of the auditorium is maintained as to match the height of
the structure in vicinity so as not to disturb the skyline.

Our Approach

We believe that each client is unique and so we take a unique approach to each brief. In this case
we have noted and analyzed your requirements as well as undertaking a thorough review of the
site including a general feasibility analysis and a broadly estimated costing and modeling of the
whole project. Drawing on our long experience in this area we have tailored a solution to your
exact specifications by fusing form and function to create the ideal space for you. In practical
terms we have also identified and outlined key strategic milestones in the life of the project to
ensure a smooth completion as well as accountability throughout all stages of the build and
compliance with all local and national laws and regulations.

The Proposal
PandaTip: Outline the brief here, do not mention timescales or fees, as they are covered later.
Make reference to any drawings or plans which are relevant to the points you are making in this
proposal.

Project Milestones :

A preliminary case study is being annexed herewith for your ready reference. Acceptance of the
same and consenting to entrust this project to Apex Consortium at this stage would also mean
payment of an initial advance confirmation to Apex Consortium. Further from here the following
Milestones shall ascertain and be guiding landmarks for our working together.

Milestone 1:       Approval of sketches and concept drawings. Submission of these shall not take
over 20 days from the date of entrustment along with the payment of the
confirmation amount.

Milestone 2:        Preparing of plans. Detailed drawings and plans shall be prepared for
discussion within 30 days of the approval of the first Milestone stage as above.

Milestone 3:        Preparation & submission of planning permission application for final approval
shall be accomplished within the time frame of a fortnight after as
above.

Milestone 4:        Commencement of lay out and work on the ground, shall be done on any
opportune day as suggested and decided by the Army Public School.

Milestone 5:        Completion of site development and foundations shall be done as per the CPM
guidelines framed for the project.

Milestone 6:        Ground floor structural work complete. This includes the structural work for
the front staircase, tea lounge, welcome area and the Balcony area.

Milestone 7: Mezzanine or Balcony work complete

Milestone 8:        Roofing & Flooring of the Balcony.

Milestone 9:        Plumbing and electricals.

Milestone 10:      Interior Flooring and modeling for acoustics.

Milestone 11:      Air conditioning work

Milestone 12: Interior finishing.

Milestone 13 : Exterior Cladding & Elevation work

Milestone14:       Landscaping.
Milestone 15 : Final completion with stage lighting / sound testing etc.

Firm’s Profile

Apex Consortium is a leading firm in the region specializing in customer-oriented design and
project-management  to make your expansion of school facilities a reality. Apex Consortium has
unique expertise in the areas of both new builds and restructuring and most of the business
associates have been operating since 1995. Apex Consortium has assisted hundreds of clients
across multiple industries including private clients, local business establishments and educational
institutions.

Key Staff

Along with the civil work experience & exposure of the under signed the consortium has a rich
support from it’s associate like Ar. Sidharth Manohar B. ARCH. Chandigarh College of
Architecture, Chandigarh, (Punjab Univ.)
Structural Consultants : Ms. Jyoti Gupta & Mr. Amit Gupta ME (Civil )

Soil Consultants : M/s EXPLORE ENGINEERING CONSULTANTS (P) LTD. Noida

Electrical Consultants : M/s ELECTRO-SOLUTIONS, Meerut & Er. S K Singh (Retd Ex. Engr) , Noida

Airconditioning Consultants : M/s AIR WORLD CONSULTANTS, Meerut

Our modest but a truly varied experience includes :

INSTITUTIONAL PROJECTS

 HERITAGE PUBLIC SCHOOL,MEERUT

 INTERNATIONAL HOSTEL FOR NICE ENGINERING COLLEGE
MEERUT

 INTERIORS FOR NICE ENGINEERING COLLEGE,MEERUT

1. ADMINISTRATIVE BLOCK
2. RECPEPTION BLOCK
3. AUDITORIUM
 BBIET ENGINEERING COLLEGE, GHAZIABAD
1. ELECTRONICS DEPARTMENT ( APPROX.1LAKH SQ.FT.) – UNDER PROGRESS
2. CAMPUS LANDSCAPING.
3. SEMINAR BLOCK
4. INTERIORS OF COMPUTER LABS.
 BBIET ENGINEERING COLLEGE, JHANGIRABAD
 SPARKS- KINDERGARTEN .
 INTERIOR DESIGN OF AUDITORIUM FOR CHOUDHARY CHARAN SINGH UNIVERSITY,MEERUT
 IIMT MANAGEMENT COLLEGE,MEERUT
 OFFICE / COMMERCIAL PROJECTS

 OFFICE BUILDING FOR MAWANA SUGAR WORKS, MAWANA

 ABHIKARM COMPLEX , MEERUT (APPROX. I LAKH SQ.FT.)
 COMMERCIAL COMPLEX AT MEERUT BY-PASS
 KHAYATI ARCADE, SHASTRI NAGAR, MEERUT
 INDUSTRIAL BUILDING FOR M/s ETA AT GIFT CITY, AHEMEDABAD
 HOSPITAL FOR Dr BUSHRA, MEERUT

INTERIORS

 OFFICE INTERIORS FOR DEVPRIYA PRODUCTS, SAINI,MEERUT.

 OFFICE INTERIORS FOR DEVPRIYA PAPER MILLS, SAINI, MEERUT.

 OFFICE FOR DEVPRIYA AGRO PRODUCTS, PANCHALI

 OFFICE INTERIORS FOR NAVBHARAT PAPERS.
 SHOWROOM FOR JEEVAN LAL JAYANTI PRASAD JEWELLERS
 SHOWROOM FOR BHUSHAN SWAROOP MUKESH JAIN JEWELLERS
 SHOWROOM FOR DHARAM DAS HANS KUMAR JAIN JEWELLERS
 SHOWROOM FOR TARIKA JEWELLERS
 AGGARWAL GIFT GALLERY.
 AKASHGANGA WORLD
 DR RAJEEV ANAND CLINIC

Pricing

Our fee for seeing the project through from start to completion will be Rs. 70/- per Sq ft of the
built up area. In addition to this you should also budget approximately Rs. 25/- per Sq ft on the
built-up area - for additional outsourcing of expert reports and consultancy for Structure / Air
Conditioning / Sound & Acoustic and Landscaping.

Payment Terms

We propose the following payment terms:

10% Paid on acceptance of this architectural proposal and signing of our terms and conditions.

20% (30%) Paid at Milestone 1, completion of drawing and sketches.

20% (50%) Paid at Milestone 4.

10% (60%) Paid at Milestone 6.

20% (80%) Paid at Milestone 8, roofing complete.

10%(90%) Paid at the Milestone 11

10% (100%) Paid on completion of project.

Contact Us

You can get in touch with us in any of the below ways:

By Phone : 9927990592 (Lakhan Tomar) /or/ [0121 - 2970394 ] (Main Reception)

By Email : apexcon.in@gmail.com

By post: Apex Consortium, 31, Sarvodaya Colony, Lane No. 4, Meerut – 250001

If you would like to proceed with our proposal then you can sign the Terms and Conditions page
(below) and return it to us email or post.

In any case please feel free to call us to discuss the quote, request more information or for any
other reason.

We look forward to hearing from you soon!

Best wishes :

[Lakhan Tomar]

(Please consider & confirm these as below to formally accept our proposal and extend to us a
“go-ahead” in the project under consideration)

Terms and Conditions

The following terms and conditions shall form the basis of a contract between the client
(“Client”) and M/S Apex Consortium (“Firm”) in the event that the client decides to proceed and
accepts this proposal extended under the signatures of Mr. Lakhan Tomar dated 05th May’2019.
Further :

1. The Firm agrees to provide the Architectural services outlined in this proposal for the fee
outlined as in the appended proposal detailed as above.
2. The Client undertakes to pay the fee set out above in accordance with the agreed payment
milestones.

3. The Firm undertakes to consult with the Client in order to facilitate the completion of the
agreed milestones above as well as the completion of the project as a whole.

4. The Client undertakes to provide the Firm with clear instructions and guidance when required.

5. The Firm will ensure advise with all relevant laws and prescribed regulations.

6. The Firm shall undertake all of its work with professionalism and due care.

7. The Firm may outsource work or manage contractors.

8. The Client undertakes not to withhold payment for any reason.

9. Any subsequent agreement, whether written or oral, between the Firm and the Client shall
override the terms of this architectural proposal.

10. The Firm is not responsible for delays due to outside agencies such as planning or
government authorities, builders’ merchants, transporting and transit companies and/or third-
party contractors.

11. The Firm is not responsible for delays due to unforeseen eventualities or acts of God such as
poor weather, flooding, natural disaster, rioting etc.

12. The Firm is not responsible for increases in costs caused by a future rise in the costs of
materials (including outside contractors) or by a later lack of availability of those materials used
as a basis for calculated costing in our proposal.

13. The Client undertakes to insure and keep insured the site against injury to third-parties and
contractors.

14. Although every care has been taken in the preparation of this proposal it is not possible to
predict with complete certainty the cost and timescale of any architectural project at such an
early stage and the Client should allow at least a 10% margin on costs and timescales.

Signed as accepted,

Signature

Name

Date