Activate Flexible Workflow for Purchase Requisitions

Activate the flexible workflow for purchase requisitions.

Use

In this Customizing activity, you can adapt the flexible workflow settings for purchase requisitions. The
flexible workflow allows you to define approval processes for purchase requisitions according to your
requirements.

The following checkboxes are available:

• Overall release of purchase requisitions

Select this checkbox to specify that the items in a purchase requisition are all released at the same
time (rather than individually).

• Scenario based workflow

Select this checkbox to activate the flexible workflow for the relevant document type.

Standard settings

By default, the flexible workflow is active for purchase requisitions of document types NB (standard
purchase requisition) and NBS. For type NBS, overall release is defined.

Then when activating flexible workflow for Purchase Requisitions, for a particular document type the
‘Scenario based workflow’ flag needs to be checked:

Mickaël QUESNOT https://www.linkedin.com/in/mickaelquesnot/

Twitter @mistersharesap

1|Page
 Header or Item level Approval

So, for Purchase Requisitions flexible workflow is determined based on document type, you will also
notice that in the same customizing space, per document type there are the settings for whether
approval is on header or item level.

Mickaël QUESNOT https://www.linkedin.com/in/mickaelquesnot/

Twitter @mistersharesap

2|Page
In the above screenshots if the checkbox ‘OvRelP..’ is selected this means for that document type
approval is on header level. If this checkbox is not selected, approval will take place on item level.

This option is only available for Purchase Requisitions, all other documents for example, Purchase
Orders or Contracts can only be approved on header level.

Mickaël QUESNOT https://www.linkedin.com/in/mickaelquesnot/

Twitter @mistersharesap

3|Page
Mickaël QUESNOT https://www.linkedin.com/in/mickaelquesnot/

Twitter @mistersharesap

4|Page
Mickaël QUESNOT https://www.linkedin.com/in/mickaelquesnot/

Twitter @mistersharesap

5|Page