Roy Hill Project

Packing, Marking and Shipping

Specification

100RH-0000-PS-SPC-2001

3-February-12

HPPL House
28 – 42 Ventnor Avenue
West Perth 6005
Western Australia
Tel: +61 8 6143 1500
Fax: +61 8 6143 1600
Roy Hill Holdings Pty Ltd
ABN 71 123 721 077
© Copyright 2012 Roy Hill Holdings Pty Ltd
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TABLE OF CONTENTS
1.  INTRODUCTION ..............................................................................................................3 

1.1  Overview ..........................................................................................................................3 

1.2  Purpose ............................................................................................................................3 

2.  DEFINITIONS AND ABBREVIATIONS .............................................................................4 

2.1  Definitions .........................................................................................................................4 

2.2  Abbreviations ....................................................................................................................4 

3.  REFERENCE DOCUMENTS............................................................................................5 

4.  GENERAL REQUIREMENTS AND CONDITIONS ...........................................................6 

4.1  Notice ...............................................................................................................................6 

4.2  Materials ...........................................................................................................................7 

4.2.1  General Requirements .........................................................................................7 

4.2.2  Hazardous Materials ............................................................................................7 

4.2.3  Wooden Boxes and Crates ..................................................................................8 

4.2.4  Pallets ..................................................................................................................8 

4.2.5  Australian Quarantine Inspection Service (AQIS) Requirements..........................8 

4.2.6  Banned Chemicals ...............................................................................................9 

5.  PRESERVATION ...........................................................................................................10 

6.  EQUIPMENT ..................................................................................................................11 

6.1.1  General Requirements .......................................................................................11 

6.1.2  Pipe and Instrument Tubing ...............................................................................13 

6.1.3  Drums ................................................................................................................13 

6.1.4  Cable Drum ........................................................................................................13 

6.1.5  Saddles, Supports, Spiders and Lifting Equipment ............................................13 

6.1.6  Commissioning and Operational Spares ............................................................14 

6.1.7  Mailing Boxes and Tape.....................................................................................14 

7.  EXPORT MARKING .......................................................................................................15 

8.  AIR FREIGHT .................................................................................................................17 

9.  LIFTING ..........................................................................................................................18 

10.  DOCUMENTATION ........................................................................................................19 

10.1  Packing List ................................................................................................................19 

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10.2  Commercial Invoice – (International Shipments) ........................................................20 

10.3  Certification of Origin ..................................................................................................20 

10.4  Fumigation Certificate ................................................................................................20 

10.5  Bill of Lading...............................................................................................................20 

10.6  Transport and Lifting Arrangement Drawings .............................................................20 

11.  SHIPPING TERMS .........................................................................................................21 

11.1.1  Ex Works – (Named Place) ................................................................................21 

11.1.2  Free-on-Board (FOB) – (Named Loading Port) ..................................................21 

11.1.3  Free Carrier (FCA) – (Named Places) ................................................................22 

11.1.4  Delivered Duty Paid (DDP) – (Named Place of Destination) ..............................22 

11.2  Delivery by Contractor ................................................................................................22 

11.2.1  Delivery to Site ...................................................................................................22 

11.3  Projects Correspondence Address .............................................................................23 

Appendices
APPENDIX 1 – QUARANTINE DECLARATION 

APPENDIX 2 – PACKING LIST 

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1. INTRODUCTION

1.1 Overview

The Roy Hill Project includes a new iron ore mine at the Roy Hill deposit, a mine process
plant, a heavy haul railway system from mine to port and new port facilities at Boodarie
Industrial Estate, south west of Port Hedland, Western Australia.

The Roy Hill deposit is located approximately 277 kilometres due south of Port Hedland and
is at the eastern end of the Chichester Range in the Pilbara region of Western Australia.

The mine, rail and port facilities will be designed to produce 55 million tonnes per annum
(Mtpa) of Hematite direct ship ore (DSO) as Lump and Fines.

1.2 Purpose

The purpose of this document is to outline the minimum requirements for packing, marking
and shipping of all materials and equipment for The Project.

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2. DEFINITIONS AND ABBREVIATIONS

2.1 Definitions
TERM DEFINITION / DESCRIPTION

Contractor Organisation engaged under contract by the Principal

Contract Refers to the method of engaging Contractors and Sub-Contractors. This

includes both Contracts and Purchase Orders.

Desiccant A hygroscopic substance used as a drying agent.

Freight Desk A centralised logistics department manned by professional personnel located in

Perth, which executes all Freight and Logistics requests

Principal Roy Hill

Sub-Contractor Organisation engaged under Contract by the Contractor

Contractor Organisation engaged under Contract by the Principal.

The Project Roy Hill Project

2.2 Abbreviations
ABBREVIATION DEFINITION / DESCRIPTION

AQIS Australian Quarantine and Inspection Service

DSO Direct Shipping Ore

OOG Out of Gauge

IRC Inspection Release Certificate

IW Inspection Waiver

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3. REFERENCE DOCUMENTS

This Specification should be read in coordination with the documents listed below.
Table 3-1: Reference Documents

DOCUMENT NUMBER DOCUMENT TITLE

100RH-0000-PS-GUI-2001 Procurement and Materials Management Guideline for

Contractors

ISPM 15 International Standards for Phytosanitary Measures

Publication No.15 (2009): Regulation of Wood
Packaging Material in International Trade

DGR Dangerous Goods Regulations, International Air

Transport Association (IATA)

The Blue Book Carriage of Dangerous Goods in Ships (UK Standing

Advisory Committee on the Carriage of Dangerous
Goods and Explosives in Ships)

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4. GENERAL REQUIREMENTS AND CONDITIONS

Safe transportation is the number one priority. The following instructions are designed to
facilitate safe, expeditious movement, safe arrival, and preservation of material being
shipped, from point of origin to the ultimate destination.

The Contractor shall submit their proposed standard packing and handling procedures
(including recommended lifting arrangements) for Principal review.

The method of packing and packaging materials must be sufficient to protect the goods from
the hazards associated with handling and storage conditions encountered in transit and at
site. The method of marking packages must be sufficient to distinguish each package from
others. The documentation prepared for shipments must be sufficient for use in international
transportation and customs clearance procedures.

The Contractor shall, at its own cost, ensure items to be transported are carefully packed and
protected in accordance with best practice, having due regard to the climatic conditions
encountered during the passage, method of carriage and handling / loading / unloading
processes.

In addition to any of the measures detailed within this Specification, the Contractor shall apply
any other measures that, in its experience, are required to safeguard the particular item.

The Contractor shall obtain the approval of the Principal for any variation to the packing,
marking and shipping requirements outlined in this Specification.

4.1 Notice

The Contactor shall provide notice to the Principal for arrangement of the collection and
shipping. The notice period shall be:

 One (1) Calendar Month for Airfreight;

 One (1) Calendar Month for Container Freight; and

 Three (3) Calendar Months for Break Bulk Freight.

The notice shall include details of the equipment to be moved including but not limited to,
readiness date, contract number and line item, quantity of items, weights and dimensions of
each item, lifting arrangement drawings, commercial invoice, packing list, certificate of origin
and fumigation certificate.

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4.2 Materials

4.2.1 General Requirements

Material used for packaging, packing, wrapping, sealers, moisture resistant barriers and
corrosion preventatives shall be recognized brands and grades and shall conform to the best
world standards.

Timber material shall be treated / fumigated to prevent infestation by insects or similar for all
material destined for Australia in accordance with ISPM 15. ISPM 15 describes
phytosanitary measures to reduce the risk of introduction and/or spread of quarantine pests
associated with solid timber packaging material (includes dunnage).

The Contractor shall liaise with the Principal to ensure that the Bio-security and Quarantine
requirements of ISPM 15 (relating to the importation of wooden cases/crates) at the
destination are known and executed, before packing has commenced (refer to Appendix 1).

The Contractor shall ensure that standard packaging meets internationally-recognised

requirements for the application. If the Contractor proposes to utilize non-standard
packaging and crating it shall seek the approval of the Principal prior to assembly of the
packaging. There shall be no defects, imperfections, or omissions which could impair the
protection afforded by the packaging to the contents within.

If the Contractor intends to subcontract the packing, it will submit for Principal approval the
name and address of its proposed SubContractor(s). The Principal reserves the right to
reject the SubContractor(s) nominated by the Contractor, if it considers that the
SubContractor(s) are not competent to provide the service.

All orders shall be shipped complete in one shipment, unless otherwise stated in the Contract.

Each package must display, in addition to the markings as advised in the Contract, the “Tag
Number” for respective items (including sub-items) enclosed within the package. This will
enable accurate identification of packages on site. Sub-items included within the package
must be clearly identified and the exact quantities stated.

Detailed packing lists shall be issued listing the exact contents of each case and the weights
of the items within. All shipping documentation shall be completed in accordance with this
Specification and the Contract.

4.2.2 Hazardous Materials

Hazardous material shall be packed and identified on a separate packing list to non-
hazardous material. All hazardous material shall be packed, marked and labeled in
accordance with the detailed requirements set out in the most recent report of the UK
Standing Advisory Committee on the Carriage of Dangerous Goods and Explosives in Ships
(the Blue Book) for sea freight, and the Dangerous Goods Regulations (DGR), laid down by
the International Air Transport Association for airfreight.

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All crates / boxes / drums / packages containing Hazardous material shall be marked clearly
on the outside with the relevant international details (UN No, IMCO / IMDG class, Packing
group etc.) and the relevant Material Safety Data Sheets (MSDS) must accompany the
goods.

The Contractor shall produce any necessary hazardous cargo certificates, as required by the
appropriate Government and International Transportation regulations, for all such shipments.

4.2.3 Wooden Boxes and Crates

Interior support board shall be of strength to withstand stevedore handling.

Tops of crates shall be one piece wherever possible to avoid seepage through cracks;
otherwise a top coating is required.

Waterproof lining shall be used for sides, ends and top of crates, proper venting of cargo
boxes containing machinery is required, as well as sufficient use of desiccants.

Crates shall be diagonally braced on all faces and suitable for hooks, slings and forklifts.

Heavy items (>15 kgs) shall be secured with wood braces. Fragile items shall be cushioned.
Material packed in large boxes shall be layered between plywood sheets to maintain load
integrity during transit.

Banding shall be used on all boxes to prevent distortion / deformation of the box.

4.2.4 Pallets

It is recommended that plastic pallets be utilised wherever possible. Where wooden pallets
are used Australian Standard Quarantine requirements must be met for the treatment of
wood.

Standard pallets shall be 1200mm x 1200mm, unless the dimensions of the materials to be
palletised require different sized pallets.

Pallets shall be double face, double wing, and non-reversible type with two-way entry. Both
top and bottom deck boards and/or plywood decks shall protrude 100mm beyond stringers for
bar sling loading aboard ships.

4.2.5 Australian Quarantine Inspection Service (AQIS)

Requirements

All packaging material must meet Australian Quarantine & Inspection Service (AQIS)
requirements as prescribed in the AQIS website www.aqis.gov.au.

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4.2.6 Banned Chemicals

The following chemicals due to their toxicity and health risk are not acceptable.

 Asbestos

 Benzene

 Benzidine derived dyes

 Cadmium and antimony in paints, solders, or metals

 Chloroform

 Formaldehyde containing products or formaldehyde generating products

 Lead and chromate in paints or lubricants

 Mercury

 Methylene Chloride

 Methyl chloroform

 Methyl and ethyl glycol ethers and their acetates

 Nitrosamines and precursor compounds capable of forming nitrosamines

 Petroleum derived oils which are not severely dydrotreated and solvent refined

 Ortho toluidine

 Perchloroethylene

 Refractory ceramic fibers

 Sensitizers (toluene disocyanate and acrylates)

 Trichloroethylene

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5. PRESERVATION

Articles may be exposed to severe environmental or climatic conditions, moisture and dust.
All materials and equipment shall be packaged suitable to prevent damage and deterioration
during transportation and storage. Where damage occurs due to inadequate packaging of
items, the liability for costs associated with rectification of the damage will be for the
Contractor’s account.

All metals subject to corrosion shall be treated with a corrosion preventative suitable for the
purpose intended. All preservation treatment shall be subject to Principal approval.

All shafts shall be fitted with anti-friction bearings will be suitably strapped to prevent damage
to the bearings during transport.

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6. EQUIPMENT

6.1.1 General Requirements

Waterproof case-liners (in bag form, or an over-wrap fabricated of asphalt laminated Kraft
paper and sealed with waterproof adhesive) shall be used if the goods are susceptible to
damage from moisture.

Where possible bundled and strapped items shall be sorted by length and size and bundled
into units not to exceed 1,000 kg.

Equipment such as control panels, instruments and electrical devices shall be packed in an
interior moisture/vapor-proof barrier with a silica gel or comparable desiccant. Desiccants
shall be bagged to avoid dispersing in containers. The quantity of desiccant shall be
calculated in accordance with the manufacturer’s recommendations. Equipment must be
secured to the case with bolts, blocks or straps.

Adequate precautions (for example, shaft locks to prevent longitudinal / rotational movement
of rotor shafts in motors) shall be included in the packaging of all equipment which has plain,
ball or roller bearings so as to minimise the risk of bearing damage. The Contractor shall
replace any bearing found with brinelling marks or fretting damage, at no cost to the Principal.
All motors / equipment fitted with shaft locks, or other restraining devices, shall have
adequate warning notices displayed prominently on the motor / equipment frame.

Openings in electrical motors, generators and other electrical equipment shall be sealed with
waterproof tape. The shaft of rotating equipment shall be locked in position.

Sufficient air space shall be provided in liquid filled containers to provide space for expansion,
minimise head pressure and to withstand exposure to extreme heat (55°C).

Small valves (less than DN80), shall be individually tagged and openings plugged with caps,
flange protectors, or threaded end protectors. They shall be packed in the manufacturer’s
export-boxed carton. Several cartons of the same item, or different items on the same
Contract, may be export-crated or boxed together as long as this is clearly indicated on the
box or crate and on packing lists.

A thin film of preservative, that can be removed with a petroleum solvent, shall protect large
valves (DN80 and over). Hardboard, particleboard, plywood, or plastic insert caps that cover
the entire OD of the valve flange, with rubber sheeting placed between the timber and flange,
shall be used to protect flanges. Butt-welded valves shall be similarly preserved, coated and
protected with butt end protectors.

Screwed or socket weld valves shall have similar preservative coating, and removable plastic
caps or plugs shall protect faces.

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Operators and/or hand wheels, levers, or reach rods shall be removed from valves by
manufacturers after testing and inspection, similarly protected and boxed in the same box as
the valves, and similarly tagged as valves. Hydraulic, air and electrical actuators shall have
all holes plugged to prevent ingress of moisture and dust.

All flanges in size DN100 and above made of austenitic stainless steel, duplex stainless steel
and Cu-Ni / titanium shall be protected with clamp-fitted end caps. All flanges shall be
suitably protected with a thin coating of preservative. When stacked together in one crate,
they must be separated with hard board/plywood between each flange (with rubber sheeting
placed between the timber and flange) and secured to the crate to prevent movement in
transit.

Small fittings (unions, tees, elbows, sockets, reducers etc. up to DN80) shall be preserved
and boxed as per small valves described above. Packing of one component inside another
requires Principal approval prior to shipping.

Large fittings (over DN80) shall be preserved and palletised similar to flanges as above.
Fittings may be boxed if appropriate.

Stud bolts, cap screws, nuts, and bolts shall be preserved and boxed in the Contractor’s
export-packed cartons. Each stud bolt and nut must be protected to prevent damage to
threads whilst in transit.

Gaskets are considered fragile and shall be treated as such. Individual gasket sizes shall be
boxed and labeled separately.

If gaskets such as natural rubber and neoprene or Buna are specified, the crate should
specify the Contract item number, quantity, and state “For cold storage out of the sun.”

Pneumatic and hydraulic fittings shall be preserved and boxed similar to small valves as
above.

Pumps, compressors, rotating equipment, turbines and motors will require specific packing
and preservation as per the relevant Technical Specification.

For skidded equipment openings, flange faces, threaded connections, wires, valve stems, and
other component parts subject to mechanical damage or corrosion shall be adequately
protected. This protection shall be applied to all components, both those removed and boxed
and those remaining in place on the skid assembly.

Each skid shall have one box strapped to it containing a complete set of drawings together
with a manual covering installation and operating instructions and other pertinent instructions
required for reassembly of components that were disassembled for shipment.

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6.1.2 Pipe and Instrument Tubing

The bundling and packing of pipe and instrument tubing shall enable the safe discharge of
pipe on site using clamps and forklifts.

Each length of pipe, including plastic, of DN50 or larger diameter shall be shipped crated and
marked accordingly. All pipes shall be supported along their lengths to prevent
bending/flexing during transport. During loading/unloading slings shall be applied to the
center of the load as well as each end to prevent bowing.

Pipe and rigid conduit smaller than DN50 diameter shall be bundled in units not to exceed
1000kg.

Threaded and coupled pipe shall be equipped with plastic thread protectors.

All material shall be segregated and shipped by generic material type to prevent cross
contamination.

6.1.3 Drums

Drum head stencils and body stencils shall be coated with quick dry marine spar varnish to
prevent shipping information from being removed due to rough handling or exposure to the
elements.

200 litre drums, when shipped inside standard shipping containers, shall be securely banded
to the container walls to prevent shifting in transit.

Small drums and cans of paint shall be packed in standard type crates as required. Contract
item numbers shall be stenciled on each group of items.

6.1.4 Cable Drum

When packing and loading cable drums onto trailers or into shipping containers they must be
adequately secured with enough space between each drum to prevent damage during
transportation. All cable lifting lugs must be clearly labeled with the associated Safe Working
Load (SWL).

New, or practically new, cable drums are to be used. Cable drums shall be planked by use
of boards, of minimum thickness 20 mm, with additional double steel strapping, nailed, and
carefully preserved/protected cable ends, prior to packing.

6.1.5 Saddles, Supports, Spiders and Lifting Equipment

All items which cannot be transported without independent supports must be supplied with
shipping saddles suitable for land and/or ocean transit. Such transport saddles are to be
included within the scope of supply.

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Contractor is to advise of any requirement for lifting beams or other specialised lifting
equipment and will include provision for use of such equipment for loading purposes. Where
specialised equipment is required for offloading in Australia and supplied by the vendor, an
Authorised Australian Engineering Certificate will be required.

The Contractor is responsible for ensuring that all modules and oversize items are adequately
braced and where required, plastic wrapped suitable for transport. Modules and oversize
items shall be packaged to prevent damage during transport.

6.1.6 Commissioning and Operational Spares

All spares shall be packed separately to the main cargo and clearly marked for easy
identification and storage on site.

6.1.7 Mailing Boxes and Tape

Mailing boxes for literature and printed matter shall be crushproof and properly sealed to
prevent damage to the contents.

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7. EXPORT MARKING

Where possible all markings, as indicated in the Contract instructions to the Contractor, shall
be stenciled with waterproof ink or paint in clear legible characters on opposite sides of the
package. Printing must be in English, neat and legible with a minimum letter size of 20mm.

Gross and net weights marked on packages shall be expressed in kilograms. The
Equipment Tag Numbers must be marked on the outside of all cases, for ease of identification
on site. The case number shall identify the individual package and also indicate the total
number of packages in the shipment (i.e. Box No. 1 of 4, Box No. 2 of 4 and so on).

The Contractor must mark on, or securely attach:

 Any special handling and storage instructions;

 Lists of oils, greases and corrosion preventatives used to protect the equipment,
with details of type, manufacturer, application and method of removal; and

 Labels or tags to be clearly visible and shall be of a quality to remain visible and
attached during transit, handling and storage for a minimum period of 12 Months.

A packing list and preservation instructions shall be enclosed in a clear weatherproof plastic
re-sealable envelope stapled to the box such that the receiver may determine contents
without opening the container. An additional packing list is to be enclosed in a clear
waterproof plastic re-sealable envelope stapled inside the container. Stapling of the
envelopes shall not prevent removal of the documents.

Bundles shall be marked by embossing on two metal tags and securely attaching them to the
goods. Paint shall be used on metal surfaces.

Linen, paper or light cardboard tags shall not be used.

All tags and labels shall include details as follows:

 Contract No;
 Gross and Net Weight;
 Destination details and contacts;

 Material Item No.’s (Including sub-items);

 Package No;
 Dimensions;
 Country of Manufacture;
 FRAGILE – HANDLE WITH CARE (as applicable);
 IMCO/IATA hazardous goods labels (as applicable); and
 Material Movement No. (as applicable)

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Symbols for special handling are illustrated below. These symbols must be used whenever
appropriate.

Symbols will be applied with exterior grade paint or waterproof ink in a colour that produces a
High contrast with the surrounding background and easily damaged material shall be marked
“FRAGILE” and also when required, “HANDLE WITHCARE”, “COOL STORAGE”, and/or
“USE NO HOOKS”.

Material that must be kept upright to prevent damage, such as machinery, motors, engines,
etc., will be marked “THIS WAY UP” and if appropriate “TOP HEAVY”, with arrows on all
sides of box pointing to top.

When required, due to length or unbalanced weight, crates or boxes will have a centre of
gravity indicated by the relevant symbol and the words “CENTER OF GRAVITY” will appear
in letters at least 24mm (1.0 inch) high, adjacent to stripes.

Proper placement of the “SLING HERE” symbol will better insure correct use of lifting gear.

Special marks, such as “FRAGILE”, “KEEP DRY” or positional “DIRECTION ARROWS”, shall
be in RED.

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8. AIR FREIGHT

Packaging by the Contractor shall meet the air freight carrier specifications. Special attention
shall be paid to hazardous materials (batteries, pressure cylinders, solvents etc.). The
Contractor shall contact the air carrier to ensure packaging is satisfactory.

Packing lists, commercial invoices and fumigation certificates shall be attached as per this
Specification.

All airfreight shipments shall conform to International Air Transport Association (IATA)
regulations.

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9. LIFTING

Lifting points shall be clearly painted / highlighted on all equipment. The Contractor shall
submit drawings and calculations showing the proposed lifting arrangements for Principal
review and approval.

Lifting lugs shall be designed in accordance with ANSI B30.20; Dynamic factor 2.4 and static
lift factor 1.35. Safe Working Loads (SWL) for each lifting lug shall be clearly labeled.

The Contractor shall provide certified spreader bars and lifting slings as required for lifting.

Special lifting devices, such as spreader bars, shackles, cables, and all specialised shipping
containers and cradles supplied by a manufacturer shall, where possible, remain attached to
the article until installed at the final destination.

During sea transportation these items shall be secured / blocked.

When metal or paintwork may come into contact with the case timbers, it shall be protected
from abrasion by felt pads, foam rubber, plastic or cardboard. All cantilevered or similarly
attached components or equipment shall be adequately supported to ensure that there are no
additional loads or stresses imposed during transportation, loading or unloading.

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10. DOCUMENTATION

A complete set of shipping/airfreight documents shall be supplied within three (3) days after
vessel sailing or within three (3) hours after flight departing. The documents shall include but
not limited to:

 Packing List;

 Commercial Invoice;

 Certificate of Origin;

 Fumigation Certificate; and

 Bill of Lading (Shipping or Airway Bill of Lading).

Transport and lifting arrangement drawings shall be provided during the design engineering
phase for larger items and shall be used by the Freight Company to develop a package
specific Logistics Plan.

10.1 Packing List

The Contractor shall detail on all packing list the Contract line item number and material
description as shown on the Contract.

The Contractor shall not consolidate items from two or more Contracts on one packing list.
Individual and separate packing lists shall be prepared for each Contract.

Packing lists (refer sample Appendix 2) shall also show:

 Contract Number;

 Details of contents of each case including Contract line Item number, Material item,
Tag Number (Including sub-items and description);
 Number of packages by type and total number of packages (i.e. package 1 of 5, 2
of 5 and so on);
 Gross and net weight in kilos, per package (including quantity of items per
package);
 Dimensions and cubic measurements per package in metric units (length, width and
height);
 Cubic measurements and total gross and net weights of the entire shipment;

 Commercial description of the material (no abbreviations, brand or trade names)

corresponding to the description in the Contract.
 If Material Certification has been included, or not; and

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 If manufacturer’s Hazard Data sheets are included, or not. Shall reference IMCO /
IATA hazardous goods code (if applicable).

Four copies of packing list(s) shall be issued, in English. The distribution shall be as follows:
 One (1) copy shall be packed with the goods inside each package or case;
 One (1) copy shall be securely attached to the outside of the package and enclosed
in a waterproof envelope clearly marked “Packing List”;
 One (1) copy shall be presented to the nominated Freight Company attached with
the original Pro-forma commercial invoice; and
 One (1) copy shall be forwarded to the Principal’s Procurement Representative.

10.2 Commercial Invoice – (International Shipments)

Two copies of commercial invoice shall be provided:

 One (1) copy shall be passed to the nominated Freight Company to accompany the
goods in transit; and

 One (1) copy shall be forwarded to the Principal.

Commercial invoices for modules shall provide an adequate breakdown of the items
contained on the module to develop the total commercial value.

10.3 Certification of Origin

The Contractor shall provide to the Principal a Certificate of Origin endorsed for each
shipment or as is required.

10.4 Fumigation Certificate

The Contractor shall provide to the Principal a Fumigation Certificate endorsed for each
shipment or as is required.

10.5 Bill of Lading

The Contractor shall provide to the Principal a Bill of Lading duly endorsed for each shipment
or as is required.

10.6 Transport and Lifting Arrangement Drawings

Transport and lifting arrangement drawings are to be supplied for all individual items with a
weight in excess of 10,000 kgs, a length in excess of 7 mts, a width or height in excess of 2.4
mts or where shipping saddles are being provided. Such drawings must show clearly full
dimensions, weights, centre of gravity, lifting and securing points and saddle locations.

100RH-0000-PS-SPC-2001 Rev 1 Page 20

ROY HILL PROJECT
PACKING, MARKING AND SHIPPING SPECIFICATION

11. SHIPPING TERMS

All shipping terms will be interpreted in accordance with INCOTERMS 2010 and all
subsequent amendments.

The Project preferred shipping terms for equipment and materials originating inside or outside
Australia are set out below.

11.1.1 Ex Works – (Named Place)

Means loaded onto Principal-provided transport (Collections within Australia).

The following procedure shall apply:

 All Contracts denoted as “Ex Works” shall require either an Inspection Release
Certificate (IRC) or an Inspection Waiver (IW) prior to shipment;

 The Principal will issue an IRC or IW following confirmation that all materials conform
technically to the Contract requirements and that all packing, marking and labeling
complies with this Specification;

 The Principal will issue a Material Movement Order as authority for the nominated
Freight Company to collect the Equipment/Material;

11.1.2 Free-on-Board (FOB) – (Named Loading Port)

The following procedure shall apply:

 All Contracts denoted as “FOB” shall require either an IRC or IW prior to shipment;

 The Principal will issued an IRC or IW following confirmation that all materials conform
technically to the Contract requirements and that all packing, marking and labeling
complies with this Specification;

 The Principal will issue a Material Movement Order as authority for the Freight
Company to receive the goods at the nominated port/ship from the Contractor, as per
the Contract;

 All release documentation and material certification must accompany the

materials/equipment to the point of delivery and be passed to the Principal nominated
Freight Company;

 Delivery will not be deemed complete until the nominated Freight Company provides
advice of receipt of the material to the Principal; and

 Delivery of the material, up until the transfer of ownership under Incoterms 2010, will be
the total responsibility of the Contractor.

100RH-0000-PS-SPC-2001 Rev 1 Page 21

ROY HILL PROJECT
PACKING, MARKING AND SHIPPING SPECIFICATION

11.1.3 Free Carrier (FCA) – (Named Places)

For overseas collections the delivery point is the premises of the Principal’s nominated
carrier.

The following procedure shall apply:

 All Contracts denoted as “FCA” shall require either an IRC or IW prior to shipment;

 The Principal will issued an IRC or IW following confirmation that all materials conform
technically to the Contract requirements and that all packing, marking and labeling
complies with this Specification;

 The Principal will issue a Material Movement Order as authority for the nominated
Freight Company to collect the Equipment/Material; and

 The nominated Freight Company will collect the goods/documentation and deliver to
the nominated site.

11.1.4 Delivered Duty Paid (DDP) – (Named Place of Destination)

The following procedure shall apply:

 All Contracts denoted as “DDP” shall require either an IRC or IW prior to shipment;

 The Principal will issue an IRC or IW following confirmation that all materials conform
technically to the Contract requirements and that all packing, marking and labeling
complies with this Specification;

 The Contractor shall issue a “Notification of Shipment” to the Principal, which shall be
issued via email, complete with a copy of the IRC or IW;

 All release documentation and material certification must accompany the

materials/equipment to the point of delivery and be passed to the Principal-nominated
material receiving point as detailed in the Contract;

 Delivery will not be deemed complete until the Principal-nominated material receiving
point provides advice of receipt of the material to the Principal; and

 Delivery of the material, up until the transfer of ownership under Incoterms 2010, will be
the total responsibility of the Contractor.

11.2 Delivery by Contractor

11.2.1 Delivery to Site

For all Material/Equipment for delivery to site by the Contractor a “Notification of Shipment”,
complete with the material receipting timetable, and copies of the IRC/IW, shall be issued via
email to the Principal.

100RH-0000-PS-SPC-2001 Rev 1 Page 22

ROY HILL PROJECT
PACKING, MARKING AND SHIPPING SPECIFICATION

The above shall be received a minimum of three (3) working days prior to the
Material/Equipment being dispatched from the Contractor’s premises. Items which are Out of
Gauge or above ten (10) tonnes in weight will require advance notice for seven (7) working
days prior to dispatch from Contractors premises.

An Advice of Dispatch (including routing, carrier, Estimated Time of Arrival at port of entry (if
applicable) and Estimated Time of Arrival at Site) shall be provided by the Contractor to the
Principal, at the address detailed below, at the time of dispatch.

The Contractor shall advise the Principal of all goods requiring the use of cranes or specialist
equipment to unload at the Principal’s site by email not less than 72 hours prior to the
Estimated Time of Arrival at site of the goods, advising weight and dimensions of each
package to be unloaded.

11.3 Projects Correspondence Address

The Principal will use a ‘Freight Desk’ to coordinate and manage all freight and logistics
activity across the Project. The email address for the Freight Desk will be advised when it
has been established in a future revision of this Specification.

All correspondence in relation to this Specification, including Notification of Shipments and

Dispatch Notices, shall be emailed to the Freight Desk with a copy to the Principal at the
address below:
Roy Hill
PO Box Locked Bag No. 2
West Perth
WA 6872

100RH-0000-PS-SPC-2001 Rev 1 Page 23

ROY HILL PROJECT
PACKING, MARKING AND SHIPPING SPECIFICATION

Appendix 1 – Quarantine Declaration

100RH-0000-PS-SPC-2001 Rev 1 Appendix 1

ROY HILL PROJECT
PACKING, MARKING AND SHIPPING SPECIFICATION

Appendix 2 – Packing List

100RH-0000-PS-SPC-2001 Rev 1 Appendix 2

 APPEND
DIX 2
Roy Hill Project
P
PACKING
G LIST
Contractorr / Suppliers Detailss: Purchaser / Com
mpany Details Date:

Contact Naame:

Email:
Collection Address (If different in the above): Purchaser / Com
mpany Contact Name: Purchasse Order No:

Delivery Address:
A Purchaser / Com
mpany Contact Telep
phone No: Purchasser / Company E-maail:

PO Line Item No. Desccription Qty of Unit of Package Package Package Gross T
Total CBM
Item Measuure No. Type Dimensions Weight
Total

L W H KG M3
2.1 Ball Valves 5 EA
A 1 Crate 11.2 2 550,0000 2.88
4.1 Ball Valves 6 EA
A 2 Pallet 11.2 1.2 550,0000 1.728

TOTAL
L 11 1,100 4,608

Form: 100RH-00
000-PS-FOR-2005