NEW HIRE FORM – WIS Canada

Please print clearly

Lookup Employee

Social Insurance Number (SIN): _______ - _______ - _______ Expiry (MM/DD/YYYY): ____ - ____ - ______
*Work permits must be provided and forwarded to HR for approval prior to working their first shift if SIN numbers start with 9*

Personal

First name: ______________________________ (full first name, no nicknames, same as SIN card)

Preferred Name: ______________________________ Middle name:_____________________________

Last Name: ______________________________

Date of birth (MM/DD/YYYY): ____ - ____ - _______

Gender:  Male  Female Preferred language:  English  French

Contact information:

Address: _____________________________________________ Apt #: ________ or Unit #: ________

City: ______________________________ Province: __________________ Postal Code: ________

Primary Email: _________________________________________________________________________

Primary Phone Number:  Home  Mobile _______ - _______ - _______

Emergency contact name, number & relationship: ____________________________________________

_____________________________________________________________________________________

Hire Source:  Taleo  Empl. Referral (Name & WISE Number) _________________________________

Other:  ______________________________

I acknowledge that the above information is correct. UltiPro is a self-serve Human Resources
Information System and employees are responsible for maintaining up to date personal information.

Employee Signature: ______________________________ Date: ______________________________

Revised: May 2017

 Hours of Work Employee/Employer Agreement

The inventory stocktaking and data collection business is by definition cyclical, with busy and
slow periods spread throughout the year. In order to meet the needs of our customers, WIS International
may occasionally need employees to work more hours than the provincial standards set by the Ontario
Ministry of Labour in the Employment Standards Act.

Attached you will find the Information for Employees About Hours of Work and Overtime Pay
document provided by the Ontario Ministry of Labour.

WIS International is submitting an application to the Ministry to have their approval to work more
than 48 hours per week, up to 60 hours per week.

In order to make this application we are required to provide our employees with a copy of the
attached information sheet and give you the choice to work more than 8 hours per day and more
than 48 hours per week.

The requirements for rest periods and breaks are specifically outlined in this information sheet.

WIS International does not average overtime, all hours of work over 44 hours in a work week are
paid at the required overtime rate of pay.

I understand that this agreement does not guarantee a specific number of hours of work, but that
the hours of work in each work week vary with our customer’s schedules.

I understand that I have the right to revoke this agreement by providing 2 weeks written notice to
WIS International.

By signing this agreement I am confirming that I have read the attached information guide and
agree to its content and agree to work more than 48 hours per week, up to 60 hours per week when the
schedule requires it.

_______________________________________________
Employee Name (print please)

_______________________________________________
Employee Name (signature & date)

_______________________________________________
Office Manager Name (print please)

_______________________________________________
Office Manager (signature & date)
 Hours of Work Employee/Employer Agreement Hours Between Shifts

The inventory stocktaking and data collection business is by definition cyclical, with busy and
slow periods spread throughout the year. Work tends to happen in relatively short timeframes,
when our customers are able to have us perform the work.

In order to meet the needs of our customers, WIS International may occasionally need employees
to work more than one shift with less than 8 hours between shifts.

Attached you will find the Information for Employees About Hours of Work and Overtime Pay
document provided by the Ontario Ministry of Labour.

In accordance with the act, we are required to have written agreements with our employees to
attain their approval to work more than one shift in a day with less than 8 hours between shifts.

The requirements for rest periods and breaks are specifically outlined in the attached information
sheet.

I understand that this agreement does not guarantee a specific number of hours of work, but that
the hours of work in each day and work week vary with our customer’s schedules.

I understand that I have the right to revoke this agreement by providing 2 weeks written notice to
WIS International.

By signing this agreement, I am confirming that I have read the attached information guide and
agree to its content and agree to be scheduled with less than 8 hours between shifts as required.

_______________________________________________
Employee Name (print please)

_______________________________________________
Employee Name (signature & date)

_______________________________________________
Office Manager Name (print please)

_______________________________________________
Office Manager (signature & date)
 WIS - Code of Conduct

As employees of WIS International (“WIS”) we represent our company, and our conduct is a direct reflection on WIS International. As a
result, all WIS employees must read and sign the following Code of Conduct.
1. All WIS personnel are expected to behave in a professional and mature manner at all times.
2. To ensure a high standard of performance, excessive drinking of alcoholic beverages will not be tolerated when on inventory
assignments. Drinking of alcoholic beverages in the company vehicle is against company policy and will not be tolerated. Any
person suspected of drinking before or during any inventory count, or who comes to an inventory with alcohol on their breath, will
be dismissed from the inventory and subject to termination (see Corporate Policy Bulletin HR-7).
3. Any WIS employee suspected of using illegal substances, or of having them in their possession, will be dismissed from the inventory
and subject to termination.
4. When an overnight stay precedes the inventory count, all WIS employees are requested to be in their hotel rooms by 11:00 p.m.
due to early morning starts.
5. There will be no shopping by WIS personnel at our customer’s stores during the inventory count, excluding meal breaks. Employees
must retain receipts for any purchases.
6. All purses and backpacks etc… are to be left in the vehicle. Should it be necessary to bring a purse into the store, it must be checked
with the store staff and may be subject to a search at any time during or after the inventory count. There will be no exceptions to
this rule. Cash and valuables should be kept on your person.
7. Theft of any kind, either from a customer’s store, restaurants, motels or hotels, or other employees, will result in immediate
termination. WIS will assist in prosecution with the proper authorities.
8. Destruction of property, whether it belongs to a customer, restaurant, motel or hotel, or to other employees, may result in
immediate termination. Any costs related to stolen or damaged property are the responsibility of the employee. By signing this
agreement, you authorise WIS International to deduct all such costs from your paycheque. WIS will assist in prosecution with the
proper authorities.
9. To maintain professionalism, personal problems are not to be discussed during an inventory. If the problem is affecting your work,
ask to be dismissed from the inventory. Any personal conflicts should be brought to the attention of the WIS Manager.
10. All information regarding inventory counts and customers is highly CONFIDENTIAL and must not be discussed. This includes, but is
not limited to, rates of pay, travel, hours, accuracy, productivity, other WIS International customers or counts, extra-curricular
activities and relationships.
11. All WIS vehicles and vehicles belonging to WIS employees must be parked well away from the store entrance.

I, ________________________________________, have read and understand this document and agree to abide by all of the
(Please print your name here)

Code of Conduct requirements listed above.

___________________________________________ ____________________________
Date Employee Signature Witness

WIS International reserves the right to make changes to this document as required
Revised May 2017
 WIS Golf Shirt
Authorization for Payroll Deduction

WIS International
335 Britannia Road East, Unit 102
Mississauga, ON L4Z 1W9

Phone: 905-677-1947
Fax: 905-677-1945

This payroll deduction is NOT allowed in British Columbia or Newfoundland.

In order to present a professional appearance to our customers WIS International (“WIS”) has established a dress code for all
Inventory Associates (Canadian Policy IA-02) which includes a clean and neat appearance; blue, black, or dark gray casual pants; and
comfortable, low heeled closed-toe shoes.

Dress code also requires all Inventory Associates to wear a navy blue WIS golf shirt that is clean and in good condition. All Inventory
Associates will purchase a minimum of one WIS International golf shirt for their first day of work (where permitted by provincial law),
and may purchase additional shirts thereafter at their discretion.

I, ______________________________________, hereby authorize WIS International to deduct, from my paycheque, the amount of
(Please print your name here)

$16.00 for each short sleeve Company golf shirt, which I require to perform my duties as an Inventory Associate.

TYPE OF SHIRT SIZE QTY TOTAL AMOUNT DATE EMPLOYEE SIGNATURE WITNESSED BY
(Short) TO BE DEDUCTED

I understand that WIS International will make the above payroll deductions until the full amount for each Company shirt has been paid.

KEEP THIS COMPLETED AUTHORIZATION FORM IN THE EMPLOYEE’S FILE