1.

Room-based video conferencing means the technology is integrated into the

meeting room itself. Screens or monitors, a video camera, a microphone, and a
speaker are installed in the room, so meetings can be held between people in the
conference room and those who are remote.
Example:
In this meeting room, the video camera and screens are on the wall, and the
microphone and speaker are on the table.
Room based video conferencing is best suited for virtual meeting, conferences ,
seminar etc. The quality of an event by providing a more immersive experience for
participants. With video conferencing, participants can see each other in real time.
https://resources.owllabs.com/blog/video-conferencing-technology#:~:text=Room
%2DBased%20Video%20Conferencing%20Technology,and%20those%20who%20are
%20remote.
2. Online registration system is a website that permits users to sign up for
memberships, events and training by completing the form. It is switching from
manual processes like registering by telephone, email or by using the paper
forms.
Example: Eventbrite is a website platform that allows users to create and manage
events, as well as register them.
The type of events to use an online registration system for is any type of event that
requires pre registration, such as conferences , seminars, classes etc. Can improve the
quality of an event by streamlining the registration process. It can make it easier for
attendees to register for the event.
https://www.ipl.org/essay/Essay-On-Online-Registration-System-
PCRJAPDYY26#:~:text=Therefore%2C%20online%20registration%20system%20is,by
%20using%20the%20paper%20forms.
3. Digital signage: refers to technology for vividly displaying websites, movies,
directions, restaurant menus, marketing messages, or digital graphics, such as
LED walls (or video walls), projection, and LCD monitors.
Example: can be used to provide public information, convey internal communication or
share product information to enhance customer service, promotions and brand
recognition.
Is best used for events that require a high level of engagement and interaction, such as
conferences, trade, shows etc.
And also an engaging and interactive experience for attendees. It is used to display
information, promotional materials.
https://www.dgicommunications.com/digital-signage/
4. Virtual reality or VR is a technology that creates a virtual environment. People
interact in those environments using, for example, VR goggles or other mobile
devices.
The best type of event to use virtual reality for would be immersive experiences such
gaming, educational tours, virtual concerts.This can help to create a more engaging and
memorable event. Virtual reality can provide a more realistic and engaging experience.
https://marketbusinessnews.com/financial-glossary/virtual-reality-vr/#:~:text=Virtual
%20reality%20or%20VR%20is,seemingly%20real%20or%20physical%20way.
5. Smartphone:
A smartphone is a cellular telephone with an integrated computer and other features not
originally associated with telephones such as an operating system, web browsing, and
the ability to run software applications.
For example: they can take photos and videos, and access social media.
Allows users to experience the new features of the app and provides an opportunity for
developers to showcase their work. Smartphones have revolutionized the way we
experience events. With the help of smartphones, event organizers can easily
communicate with attendees.
https://www.techtarget.com/searchmobilecomputing/definition/smartphone
6. A projector is an output device that takes images generated by a computer or
Blu-ray player and reproduces them by projection onto a screen, wall, or another
surface.
Example: used to display information and visuals during meetings.
Projector for would be a presentation, lectures, seminars, conferences, or any type of
events. Using a projector can greatly improve the quality of an event by allowing for
larger and more vibrant visuals.
https://www.computerhope.com/jargon/p/projecto.htm
7. A wireless microphone is a recording device that can transmit and receive
sound through radio waves. It runs wirelessly without any cables.Example:
use for live performance such as concerts, theater, and public speaking.

Wireless microphones are ideal for these types of events because they allow speakers
to move around without having to worry about being tethered to a microphone cord.
Wireless microphones improve the quality of sound by eliminating the need for cables
and wires. And also allow for greater mobility and flexibility, allowing for better
performances.
https://www.syncoaudio.com/blogs/news/wireless-microphone-for-mobile-or-camera-
explained
8. Interactive whiteboard is a digital device that allows users to project files and
manipulate them on a board’s surface.
Example: teacher can use White board to create interactive activities that helps student.
Interactive whiteboards are best used for educational events such as lectures,
seminars, workshops and presentations. It allows teachers to present information in a
visually engaging way, and encourages students to interact with the material.
https://tophat.com/glossary/i/interactive-whiteboard/
9. Digital AV solution (screen or projector with speakers)
This makes it possible for participants to present slides or share other items from their
computer.  Example: used to display images or videos while speakers provide computer
This type of events allows the presenter to use the screen or project to display visuals
and speaker’s to amplify the video. Also can provide a more immersive and enjoyable
experience. 
https://www.eposaudio.com/en/pe/enterprise/insights/articles/meeting-room-equipment-
guide
10. Screen sharing 
Also known as desktop sharing, screen sharing is the practice of sharing the content of
your computer screen with another device or multiple devices. It allows the second user
to see everything the screen-sharing user is seeing, including everything the screen-
sharing user is doing
Example: Screen sharing it commonly used for meetings, online training, and webinars.
Screen sharing , one person can share their screen with others.Screen sharing is best
used for virtual meetings , webinars, online training sessions and collaborative events.
Screen sharing is a great way to collaborate with other’s remotely. By improving the
quality of screen sharing, it allows for a more efficient and effective way to communicate
and share information.

https://www.webopedia.com/definitions/screen-sharing/amp/