Attendance Quotas Infotype (2007) 

Definition
You use this infotype to manage time accounts that represent employees’ attendance approvals.

Use
Employees’ working times affect costs. You can therefore use the Attendance Quotas infotype (2007) to specify how many
hours an employee is permitted to work, and at what times. The SAP System monitors how these time accounts are accrued
and deducted.

You can use the infotype to manage the following time accounts, for example:

Approvals for an employee to use a set number of days each year for further training
Approvals for an employee to work a set number of overtime hours at set times over a set period

Structure
Accrual and deduction of attendance quotas

You record attendance quotas manually for an individual employee, or using fast data entry for a group of employees. When
an employee uses an approval, the SAP System deducts the time worked from the account.

Attendance quota type

Attendance quotas with an identical content, such as overtime approvals, are grouped into an attendance quota type in
Customizing. Attendance quota types are subtypes of the Attendance Quotas infotype (2007). Time accounts are managed in
hours or days (Unit field), according to the attendance quota type of the quota from which the attendance is deducted.

Validity period

Each attendance quota is valid for a particular period. After the validity period has expired, attendances can no longer be
deducted from the quota.

Time intervals for attendance quotas

You can also set up attendance quotas for specific clock times. This allows you to assign quotas that can only be deducted at
a particular time of day.

Your employees have approval to work overtime from 5:30 p.m. to 7:30 p.m. in July. They are not permitted to
work more than 20 hours of overtime in that month, however.

Deduction of attendance quotas

The following attendances can be deducted from attendance quotas:

Working times recorded in the Attendances infotype (2002)

When you enter an attendance type with quota deduction, the system checks the existing quotas. The attendance
record can only be saved if the employee has sufficient quota. The system automatically updates the amount of quota
used.

For more information, see Maintain Attendances with Quota Deduction.

Working times originating from employees’ time postings

Time evaluation is able to recognize from the employee’s time postings whether he or she worked longer one day. It is
able to check whether the employee has an appropriate overtime approval.
Attendances are deducted from the attendance quota until the quota is used up. Depending on your Customizing settings, an
absence quota can also be deducted into negative numbers.

You can also use this infotype to create a general overtime approval for an employee. You do this by creating an attendance
quota of zero hours. In this case, the attendance quota must be deducted automatically be time evaluation.

Remuneration or time in lieu

If you use time evaluation, you can use the Overtime compensation type field to control whether overtime is to be
remunerated or converted to time off.

See also:

Maintaining Attendance Quotas