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    This document provides guidance on event planning by outlining key steps and timelines. It discusses: 1. Prepping for an event by determining location, timing, goals, and target audience. 2. Developing timelines, recommending starting planning 1 month in advance to avoid stress. 3. Expecting the unexpected on the day of the event and having crisis management and back-up plans. 4. Considering the aftermath and consequences of poor planning for stakeholders and attendees.

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    This document provides guidance on event planning by outlining key steps and timelines. It discusses: 1. Prepping for an event by determining location, timing, goals, and target audience. 2. Developing timelines, recommending starting planning 1 month in advance to avoid stress. 3. Expecting the unexpected on the day of the event and having crisis management and back-up plans. 4. Considering the aftermath and consequences of poor planning for stakeholders and attendees.

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    © All Rights Reserved
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    21 views11 pages

    Event Planning Presentation

    Uploaded by

    api-659224286
    This document provides guidance on event planning by outlining key steps and timelines. It discusses: 1. Prepping for an event by determining location, timing, goals, and target audience. 2. Developing timelines, recommending starting planning 1 month in advance to avoid stress. 3. Expecting the unexpected on the day of the event and having crisis management and back-up plans. 4. Considering the aftermath and consequences of poor planning for stakeholders and attendees.

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    © All Rights Reserved
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    of 11

    Event Planning

    CAB Spring 2022


    TABLE OF CONTENTS

    PREPPING TIMELINES
    01 02

    DAY OF… AFTERMATH


    03 04
    01
    PREPPING
    what needs to be prepared for an event?
    CORE VALUES

    Where When What


    Where is the most suitable What are times that work for the
    various student populations? What is this event trying to
    place to host this type of When do students attend events accomplish? Set goals.
    event? the most?

    How Why Who


    Who is your audience?
    How are you going to
    Why are you putting on this What type of student are
    accomplish these goals?
    event? you attempting to reach
    How to measure this?
    through this event?
    02 TIMELINES

    when should things be completed by?


    WHOA!
    You are planning an event and there
    is a lot to do before this event takes
    place. How early should you start
    planning?
    Start Planning

    1 month+ 2-3 weeks 1 week


    Safest bet, no matter what Insufficient amount of time
    Works well for small events.
    the scale of the event is. for 95% of events. Stressful.

    Day of… Aftermath


    Should not be happening. What are the consequences of a
    poorly planned event? For
    Incredibly stressful. yourself, the team, and students
    Impossible. attending the event?
    03
    DAY OF
    expecting the unexpected
    WHOA!
    The group and/or person you collaborated
    with on an event has communicated to you
    that they can no longer collab on the event…
    the day of the event. What now?
    CRISIS MANAGEMENT

    COMMUNICATION BACK-UP PLAN


    Who should you What is your
    contact? backup plan?
    04 AFTERMATH

    what now?

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