Fasset Discussion Class May 2021 Excel - All Regions - Session 1 - Class Version

AIN2601
2021
Lecturer:
Duwayne Kock
Excel
EXCEL – Basic Principles
Signs/operators
Multiplication: X = *
Division: ÷ = /
2
Exponents(“to the power”): a = ^
Not equal: = = <>
Order of operation (Sequence of computation)

Similar to BODMAS rules (Brackets, Of, Division, Multiplication,
Addition, Subtraction)
1. Brackets ( )
2. Exponents ^ , e.g., =2^3=8
3. Multiplication (*) and Division (/) from left to right
4. Addition (+) and Subtraction (-) from left to right
Example: 400 + 400 * 2 = ???
(400 + 400) * 2 = ???

1. Brackets ( )
2. Exponents ^
Example: 400 + 400 * 2 = 1200
(400 + 400) * 2 = ???


1. Brackets ( )
2. Exponents ^
Example: 400 + 400 * 2 = 1200
(400 + 400) * 2 = 1600

Changing the sign of an amount
➢ To change a sign of an amount multiply by -1 or add a – before the
cell reference i.e. –B40 or function i.e. –IF
+100 * -1 = -100 First format cells
as a %, then type
-100 * -1 = +100 0.08
Percentages
A percentage = a fraction i.e. 100% = 1.
Microsoft Office Excel

Cell formatted as %
underlying value in cell
8%
15%
72.5%
100%
+100 * -1 = -100
-100 * -1 = +100
Percentages

Cell formatted as %
8% 0.08
15%
72.5%
100%
+100 * -1 = -100
-100 * -1 = +100
Percentages

Cell formatted as %
8% 0.08
15% 0.15
72.5%
100%
+100 * -1 = -100
-100 * -1 = +100
Percentages

Cell formatted as %
8% 0.08
15% 0.15
72.5% 0.725
100%
+100 * -1 = -100
-100 * -1 = +100
Percentages

Cell formatted as %
8% 0.08
15% 0.15
72.5% 0.725
100% 1
EXCEL – Working with VAT
Microsoft Office
R % Excel underlying
value
Amount excluding VAT 100%
VAT 15%
Amount including VAT 115%
➢ The amount you need in R = the amount you need in % / the

amount you have in % X the amount you have in R
Amount including VAT = R1 150

VAT% = 15%
Amount excluding VAT = R???
Microsoft Office
value
Amount excluding VAT ? 100%
VAT 15%
Amount including VAT R1 150 115%


VAT% = 15%
Microsoft Office
value
Amount excluding VAT ? 100% 1
VAT 15%


VAT% = 15%
Microsoft Office
value
VAT 15% 0.15


VAT% = 15%
Microsoft Office
value
VAT 15% 0.15
Amount including VAT R1 150 115% 1.15


VAT% = 15%
Microsoft Office
value
VAT 15% 0.15


VAT% = 15%
FORMULA : Amount excluding VAT=

Microsoft Office
value
VAT 15% 0.15


VAT% = 15%
FORMULA : Amount excluding VAT= 1

Microsoft Office
value
VAT 15% 0.15


VAT% = 15%
FORMULA : Amount excluding VAT= 1/1.15

Microsoft Office
value
VAT 15% 0.15


VAT% = 15%
FORMULA : Amount excluding VAT= 1/1.15*1 150

Microsoft Office
value
VAT 15% 0.15
➢ The amount you need in R = the amount you need in % / the amount you
have in % X the amount you have in R

VAT% = 15%
FORMULA : Amount excluding VAT = 1/1.15*1 150

Alternative formula = 1 150/1.15
Microsoft Office
value
Amount excluding VAT R1 000 100% 1
VAT 15% 0.15
➢ The amount you need in R = the amount you need in % / the amount you
have in % X the amount you have in R

VAT% = 15%
Amount excluding VAT = R1 000
FORMULA : Amount excluding VAT= 1/1.15*1 150

Alternative formula = 1 150/1.15
Microsoft Office
value
Amount excluding VAT R1 000 100% 1
VAT R150 15% 0.15
➢ The amount you need in R = the amount you need in % / the amount you have in % X the
amount you have in R

VAT% = 15%
Amount excluding VAT = R1 000
Test your answer:

1 000 * 0.15 = 150 (VAT)
1 000 + 150 = 1 150 (amount including VAT)
Or
1 000 * 1.15 = 1 150
EXCEL – Working with Gross Profit
Microsoft Office
value
Cost of sales
Gross profit
Sales
The amount you need in R = the amount you need in % / the

Sales = R4 745
Gross profit % based on cost price= 30%
Gross profit R = ?
Microsoft Office
value
Cost of sales 100%
Gross profit 30%
Sales 130%

Sales = R4 745
Gross profit R = ?
Microsoft Office
value
Cost of sales 100%
Gross profit ? 30%
Sales R4 745 130%

Sales = R4 745
Gross profit R = ?
Microsoft Office
value
Cost of sales 100% 1
Gross profit ? 30%
Sales R4 745 130%

Sales = R4 745
Gross profit R = ?
Microsoft Office
value
Gross profit ? 30% 0.30
Sales R4 745 130%

Sales = R4 745
Gross profit R = ?
Microsoft Office
value
Sales R4 745 130% 1.30

Sales = R4 745
Gross profit R = ?
Microsoft Office
value
Sales R4 745 130% 1.30
The amount you need in R = the amount you need in % / the amount
you have in % X the amount you have in R
Sales = R4 745
Gross profit R = ?
Formula: Gross profit R =

Microsoft Office
value
Sales R4 745 130% 1.30
Sales = R4 745
Gross profit R = ?
Formula: Gross profit R = 0.30

Microsoft Office
value
Sales R4 745 130% 1.30
Sales = R4 745
Gross profit R = ?
Formula: Gross profit R = 0.30/1.30

Microsoft Office
value
Sales R4 745 130% 1.30
Sales = R4 745
Gross profit R = ?
Formula: Gross profit R = 0.30/1.30 * 4 745

Microsoft Office
value
Gross profit R1 095 30% 0.30
Sales R4 745 130% 1.30
Sales = R4 745
Gross profit R = R1 095
Formula: Gross profit R = 0.30/1.30 * 4 745

Microsoft Office
value
Cost of sales R3 650 100% 1
Gross profit R1 095 30% 0.30
Sales R4 745 130% 1.30
The amount you need in R = the amount you need in % / the amount you have
in % X the amount you have in R
Sales = R4 745
Gross profit R = R1 095
Test your answer:

4 745-1 095= 3 650 (cost of sales)
4 745*0.30= 1 095 (gross profit)
EXCEL
RELATIVE REFERENCES
RELATIVE REFERENCES
Copy down rows
EXCEL – Relative reference
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1
8
9
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1
8 =A2*
9
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1
8 =A2*D2
9
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1
8 =A2*D2
9 =A3*
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1
8 =A2*D2
9 =A3*D3
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1 "=C2/D3
8 =A2*D2 "
9 =A3*D3
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1 "=C2/D3
8 =A2*D2 "=C3/
9 =A3*D3
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1 "=C2/D3
8 =A2*D2 "=C3/D4
9 =A3*D3
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1 "=C2/D3
8 =A2*D2 "=C3/D4
9 =A3*D3 "=C4/
10
Copy down rows
A B C D
1 500 130 98 5
2 600 220 57 7
3 700 990 15 9
4 900 380 37 6
5 200 870 42 3
6
7 =A1*D1 "=C2/D3
8 =A2*D2 "=C3/D4
9 =A3*D3 "=C4/D5
10
RELATIVE REFERENCES
Copy across columns
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1
8
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*
8
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1
8
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*
8
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8 =C4/A2
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8 =C4/A2 =D4/
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8 =C4/A2 =D4/B2
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8 =C4/A2 =D4/B2 =E4/
Copy across columns
A B C D E
1 500 130 98 5 5
2 600 220 57 7 7
3 700 990 15 9 9
4 900 380 37 6 6
5 200 870 42 3 3
6
7 =A1*B1 =B1*C1 =C1*D1
8 =C4/A2 =D4/B2 =E4/C2
EXCEL
ABSOLUTE REFERENCES
(vs RELATIVE REFERENCES)
EXCEL – Absolute reference ($)
Like glue!!
Locks the row and/or column reference in a cell

reference
• Lock the row reference only: Insert $ in front of row

reference i.e. A$1
• Lock the column reference only: Insert $ in front of
column reference i.e. $A1
• Lock both the row and column reference: Insert $ in
front of both the row and column reference i.e. $A$1
ABSOLUTE REFERENCES
Copy down rows
Copy down rows
Formula will be copied to range B9:B10.
Reference to cell A1 must not change
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A1*C4
9 COPY
10 COPY
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4
10
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4
9 =A$1*
10
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4
9 =A$1*C5
10
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4
9 =A$1*C5
10 =A$1*
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4
9 =A$1*C5
10 =A$1*C6
Copy down rows
Formula will be copied to range C9:C10.
Reference to cell B2 must not change
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B2
9 =A$1*C5 COPY
10 =A$1*C6 COPY
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B$2
9 =A$1*C5
10 =A$1*C6
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B$2
9 =A$1*C5 "=B5/
10 =A$1*C6
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B$2
9 =A$1*C5 "=B5/B$2
10 =A$1*C6
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B$2
9 =A$1*C5 "=B5/B$2
10 =A$1*C6 "=B6/
Copy down rows
A B C
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5
5 600 220 7
6 700 990 9
7
8 =A$1*C4 "=B4/B$2
9 =A$1*C5 "=B5/B$2
10 =A$1*C6 "=B6/B$2
ABSOLUTE REFERENCES
Copy across columns
Copy across columns
Formula will be copied to range B8:C8.
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =B1*C5 copy copy
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 copy copy
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/A2
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/$A2
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/$A2 =C6/
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/$A2 =C6/$A2
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/$A2 =C6/$A2 =D6/
Copy across columns
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$B1*C5 =$B1*D5 =$B1*E5
9 =B6/$A2 =C6/$A2 =D6/$A2
ABSOLUTE REFERENCES
Copy down rows and across columns
Formula will be copied to cells B9,C10.
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =A1*B4
9
10
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9
10
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*
10
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5
10
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5
10 =$A$1*
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5
10 =$A$1*D6
Formula will be copied to cells C9,D8.
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5
10 =B6/B2 =$A$1*D6
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5
10 =B6/$B$2 =$A$1*D6
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5 =D5/
10 =B6/$B$2 =$A$1*D6
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4
9 =$A$1*C5 =D5/$B$2
10 =B6/$B$2 =$A$1*D6
A B C D E
1 14% R 15.00
2 33% R 22.00
3
4 500 130 5 150 51
5 600 220 7 411 45
6 700 990 9 153 11
7
8 =$A$1*B4 =E4/
9 =$A$1*C5 =D5/$B$2
10 =B6/$B$2 =$A$1*D6
A B C D E
1 14% R 15.00
2 33% R 22.00
3 Randomly pick
4 500 130 5 150 51 any cell irt fixed
5 600 220 7 411 45 cell
6 700 990 9 153 11
7
8 =$A$1*B4 =E4/$B$2
9 =$A$1*C5 =D5/$B$2
10 =B6/$B$2 =$A$1*D6
HOW TO ANSWER AN EXCEL QUESTION
➢ Write down the structure of the Excel functions you must know out of your head
Example =IF(logical_test,value_if_true,value_if_false)
➢ READ all the provided information and underline/highlight the important information
➢ READ through the spreadsheet (left to right & top to bottom)
➢ If an amount or a percentage(%) is given in a cell you MUST use that cell reference to
use it in your formula/function
➢ Writing a formula: Write the formula using amounts and replace the amounts with the
applicable cell reference
➢ Negative marks in exam – Refer to MO001 document at the end of Study Unit 5
➢ Have a look at the bigger picture

Examples of exam questions
Some examples of negative marks
• Not starting a formula with = -1

• When referring to a range of cells using a ; to
indicate the range i.e. A10:D10 (correct)
• A10;D10 (-1 mark) -1
• Logical issue in a formula e.g. multiply where
we should divide, subtract where we should
add, etc. -1
• Incorrect use of ( ) or not using it where
necessary or not closing brackets -1
• Using [ ] instead of ( ) -1
• Using SUM in a formula where it is not
applicable i.e.
• =sum(H18 - H23) -1
• Using a formula when a function is available
i.e. = B5+B6+B7 instead of =sum(B5:B7) -1
• Add an argument which is not applicable to
the end of the function i.e. =Right(A11,1,1) -1
• Students can use either the , or ; as an

argument separator but it must be used
consistently throughout the question. -1
• Using x instead of * or ÷ instead of / -1
• For marks deducted at a function: The part
in brackets can however not be less than zero
EXCEL
QUESTION 1
EXCEL QUESTIONS
THE FOLLOWING IS APPLICABLE TO EXCEL QUESTIONS 1 AND 2
Please leave a line open after each individual question.
You used the Excel Help function to obtain the following formula structures which
might come in handy when answering questions 1 and 2:
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
=PMT(rate,nper,pv,fv,type)
=FV(rate,nper,pmt,pv,type)
=PV(rate,nper,pmt,fv,type)
EXCEL QUESTION 1
Having just completed his Accounting degree, Justin Ngwenya was appointed as Assistant Inventory
Clerk of Bong Bong Magazines(BBM), a medium sized comic book shop co-owned by Mr and Mrs
Chapters. The comic shop prides itself with stocking all the latest and best-selling comics across
various genres, eg kiddies, anime, fiction, sci-fi, and the Chapters’ personal favourite action comics.
BBM is a registered VAT vendor.
During the interview with Justin, the Chapters said: “We have been experiencing some serious
challenges with managing our inventory (stock), and we urgently need someone that will be extremely
hands-on from day one. The first task will be to fix/improve our inventory management system.”
In line with the Chapters’ request, Justin’s first assignment was to develop a detailed inventory
management schedule “IMS” (see the Excel spreadsheet on the following page) for monthly inventory
management. The IMS will perform the following functions amongst others.
1) Illustrate the comic’s physical location in the store,

2) Indicate comic writers,
3) Indicate the comic’s source; ie whether the comic is “locally” bought/sourced or “Imported”, and
4) Project the total sales income (including VAT) generated per comic title.
BBM’s current standalone inventory system uses a twelve (12) character stock reference number
(SRN) as inventory code. Justin rather wants to use the accounting information system’s (AIS)
integrated inventory function to manage the inventory. The AIS’s stock code format is however limited
to seven (7) characters and Justin therefore needs to create new SRNs to be used as inventory codes.
EXCEL QUESTION 1
EXCEL QUESTION 1
a. Value Added Tax (VAT) percentage is 15% (refer to cell B3).
Comic source and related mark-up margin (refer to range A5:B8).
Each comic’s mark-up margin (mark-up %) is determined based on whether the comic is imported
(IC) or locally sourced (LS). Imported books (IC) attract a 28% mark-up margin (refer to cell B7)
and locally sourced books (LS) attract a 16% mark-up margin (refer to cell B8).
c. Writers Table (refer to range G2:H7) indicates the unique 7 character writer code and the
corresponding writers’ initials.
d. Current stock reference number (SRN) - (refer to range C11:C14)

The current SRN structure is as follows:
1 2 3 4 5 6 7 8 9 10 11 12
Source Code Writer Initial Location Code Publishing Year

• Characters 1 to 2: Indicate the source of the comic as either imported (IC) or locally sourced
(LS).
• Characters 3 to 4: Refer to the initials of the writer of the comic
• Characters 5 to 8: Refer to the comic’s location in the shop
• Characters 9 to 12: Refer to the year in which the comic book was published
EXCEL QUESTION 1
e. The New stock reference number (SRN) (refer to range A16:A20) is created by combining the
writer initials, an at (the @ sign) and the location code.
The new SRN structure is as follows:

1 2 3 4 5 6 7
Writers Initials @ Location Code
• Characters 1 to 2: Refer to the initials of the Writer of the comic.
• Character 3: @ (At sign)
• Characters 4 to 7: Refer to the comic’ location in the shop.
f. The Source Code (refer to range G11:G14) is extracted from the current SRN (refer to point d)\
g. The Unit Cost Price Including VAT (refer to range C17:C20) was obtained from the inventory
system and is the cost price (including VAT) of one book.
h. The Unit Selling Price Including VAT (refer to range E17:E20) is based on the applicable Mark-up
% (refer to point b.) and the Unit Cost Price Including VAT.
i. The Total Sales Income Including VAT (refer to range H17:H20) is calculated by multiplying the
given units sold for every SRN (refer range G17:G20) and the Unit Selling Price Including VAT.
EXCEL QUESTION 1
REQUIRED:
Use the case study information and the spreadsheet to answer the following questions.
Note: Where it is indicated that your formula will be copied to other cells, your formula must
take absolute and relative cell references into account.
5.1. Which spreadsheet formula was entered into cell E11 to extract Manga Mag’s Location Code from
the current Stock Reference Number (SRN) in cell C11?
Note: Your formula will be copied to range E11:E14. (2.5)
5.2. Which spreadsheet formula was entered into cell D11 to obtain Manga Mag’s Writer Initials from
the Writers Table in starting in cell G2?
Note: Your formula will be copied to range D12:D14. (3.5)
5.3. Which spreadsheet formula was entered into cell F11 to determine Manga Mag’s New Stock
Reference Number (SRN)?
Note: Your formula will be copied to range F12:F14. (3)
5.4. Which spreadsheet formula was entered into cell G11 to extract Manga Mag’s Source Code from
the current Stock Reference Number (SRN) in cell C11?
Note: Your formula will be copied to range G12:G14. (2)
EXCEL QUESTION 1
5.5. Which spreadsheet formula was entered into cell H11 to determine the Manga Mag’s Mark-up
margin?
Note: Your formula will be copied to range H12:H14. (3.5)
5.6. Which spreadsheet formula was entered into cell B17 to obtain PP@739W’s Mark-up margin from
the table in range F10:H14?
Note: Your formula will be copied to range B18:B20. (3.5)
5.7. Which spreadsheet formula was entered into cell D17 to calculate PP@739W’s Unit Cost Price
Excluding VAT?
Note: Your formula will be copied to range D18:D20. (2)
5.8. Which spreadsheet formula was entered into cell E17 to calculate PP@739W’s Unit Selling Price
Including VAT?
Note: Your formula will be copied to range E18:E20. (2)
5.9. Which spreadsheet formula was entered into cell H21 to calculate the Grand Total Sales Income
Including VAT? The formula should round your answer to zero decimal digits. (3)
5.10.Which spreadsheet formula was entered into cell H22 to determine the highest unit cost price
excluding VAT? (1.5)
EXCEL QUESTION 1
5.11. Which spreadsheet formula was entered into cell H23 to determine the lowest unit selling price
including VAT? (1.5)
[28]
EXCEL
QUESTION 2
14% VAT
For Practice Purpose
EXCEL QUESTION 2
You are the financial manager for GlasBot Pty Ltd, a registered VAT vendor. GlasBot manufactures a
range of glass perfume bottles.
GlasBot wants to invest in a new glass bottle-manufacturing machine. The production manager, Mr
Mashile has short-listed four machines. He asked your help in creating a spreadsheet calculating the
monthly instalment amount as well as extracting the downtime days and error margins from the given
information.
Mr Mashile provided you with the following information:

a) The Value Added Tax (VAT) percentage is 14% (refer to cell B3).
b) All the machines will be financed using the same loan finance terms:
a) Interest is compounded monthly at the end of each month at an annual interest rate of 8%
(refer to cell B4).
b) The finance period is five (5) years (refer to cell B5)
c) The purchase price including VAT for each machine (refer to range B15:B19).
d) The residual value of each machine at the end of the five (5) year term (refer to range C15:C19).
e) Each machine has a specific UMDG scale code. A machine’s UMDG scale code will fall within a
specific scale bracket (refer to cell range A7:C13), which indicates the error margin percentage (%)
at which each machine operates. For example a machine with a UMDG code of 120 will fall in the
scale bracket 100 to 199 and the machine will therefore have an error margin of 2.5%.
f) Each machine’s name (refer to range A15:A19) has a specific structure. The machine name
contains the UMDG scale code as well as the downtime code
EXCEL QUESTION 2
(g) Each machine has either a B or a C downtime code. The downtime code
indicates the number of downtime days i.e. the number of days per month a
machine will not be operational due to routine maintenance. Two (2) days
downtime is indicated by a B and a C downtime code will be equal to one (1) day
downtime
The machine name structure is as follows:
1 2 3 4 5 6 7 8 9 10
M A N X - 1 1 1 C
– Characters 1-3: MAN
– Character 4: Space
– Character 5: X (machine configuration)
– Character 6: - (hyphen/dash)
– Characters 7-9: UMDG scale code (also refer to point e)
– Character 10: Downtime code (also refer to point g)
EXCEL QUESTION 2
A B C D E F G H I
1 GlasBot Pty Ltd - New machine investigation
2
3 VAT 14%
Annual
4
interest rate 8%
5
Period (years) 5
6
7 UMDG scale
Error
8
From To margin (%)
9 100 199 2.5%
10 200 299 1.5%
11 300 399 2.0%
12 400 499 4.0%
13 500 599 3.0%
14
Purchase Monthly Monthly
price Residual instalment instalment UMDG Error Downti
15
Machine (including value after (including (excluding scale Downtim margin me
name VAT) 5 years VAT) VAT) code e code (%) days
16 Man X-545C R 4,747,160 R 300,000 R 100,338.21 R 88,015.97 545 C 3.0% 1
17 Man V-339B R 6,327,420 R0 R 128,297.26 R 112,541.46 339 B 2.0% 2
18 Man X-237C R 7,528,060 R 40,000 R 153,186.30 R 134,373.95 237 C 1.5% 1
19 Man Z-183B R 4,925,000 R 50,000 R 100,541.73 R 88,194.50 183 B 2.5% 2
20
Largest monthly instalment
21
excluding VAT R 134,373.95
EXCEL QUESTION 2
Required:
Use the information and spreadsheet provided to answer the following questions:
Note: Where it is indicated that your formula will be copied to other cells, your formula
must take absolute and relative addresses into account, but only where necessary!
1. Which spreadsheet formula was entered into cell D16 to calculate the monthly instalment
amount including VAT for Man X-545C? The formula should return a positive answer.
Note: Your formula will be copied to cells D17:D19. (4.5)
2. Which spreadsheet formula was entered into cell E16 to calculate the monthly instalment
amount excluding VAT for Man X-545C? Note: Your formula will be copied to cells
E17:E19. (2)
3. Which spreadsheet formula was entered into cell F16 to extract the UMDG scale code for
Man X-545C from the machine name? Note: Your formula will be copied to cells
F17:F19 (2.5)
EXCEL QUESTION 2
Required cont…:
4. Which spreadsheet formula was entered into cell G16 to extract the downtime code for
Man X-545C from the machine name? Note: Your formula will be copied to cells
G17:G19. (2)
5. Which spreadsheet formula was entered into cell H16 to obtain the error margin % for Man
X-545C from the UMDG scale starting in cell A7? Note: Your formula will be copied to
cells H17:H19. (4)
6. Which spreadsheet formula was entered into cell I16 to calculate the number of downtime
days for Man X-545C? Note: Your formula will be copied to cells I17:I19. (3)
7. Which spreadsheet formula was entered into cell E21 to calculate the largest instalment
excluding VAT for all the machines? (2)
Total [20]
Best wishes with
your Assignments
Duwayne Kock

Fasset Discussion Class May 2021 Excel - All Regions - Session 1 - Class Version

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AIN2601

Order of operation (Sequence of computation)

Order of operation (Sequence of computation)

3. Multiplication (*) and Division (/) from left to right

4. Addition (+) and Subtraction (-) from left to right

Example: 400 + 400 * 2 = 1200

(400 + 400) * 2 = ???

Order of operation (Sequence of computation)

3. Multiplication (*) and Division (/) from left to right

4. Addition (+) and Subtraction (-) from left to right

Example: 400 + 400 * 2 = 1200

(400 + 400) * 2 = 1600

Microsoft Office Excel

Microsoft Office Excel

Microsoft Office Excel

Microsoft Office Excel

Microsoft Office Excel

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

FORMULA : Amount excluding VAT=

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

FORMULA : Amount excluding VAT= 1

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

FORMULA : Amount excluding VAT= 1/1.15

➢ The amount you need in R = the amount you need in % / the

Amount including VAT = R1 150

FORMULA : Amount excluding VAT= 1/1.15*1 150

Amount including VAT = R1 150

FORMULA : Amount excluding VAT = 1/1.15*1 150

Amount including VAT = R1 150

FORMULA : Amount excluding VAT= 1/1.15*1 150

Amount including VAT = R1 150

Test your answer:

The amount you need in R = the amount you need in % / the

The amount you need in R = the amount you need in % / the

The amount you need in R = the amount you need in % / the

The amount you need in R = the amount you need in % / the

The amount you need in R = the amount you need in % / the

The amount you need in R = the amount you need in % / the

Formula: Gross profit R =

Formula: Gross profit R = 0.30

Formula: Gross profit R = 0.30/1.30

Formula: Gross profit R = 0.30/1.30 * 4 745

Formula: Gross profit R = 0.30/1.30 * 4 745

Test your answer:

Locks the row and/or column reference in a cell

• Lock the row reference only: Insert $ in front of row

➢ READ through the spreadsheet (left to right & top to bottom)

➢ Have a look at the bigger picture

• Not starting a formula with = -1