THE CHINESE UNIVERSITY OF HONG KONG

HUMAN RESOURCES OFFICE

GENERAL CIRCULAR

To: All full-time/ fractional-time academic staff

From: Director of Human Resources

Ref.: GC05/2021

Date: September 2, 2021

E-submission of 2020-2021 Activities Report

Purpose
An Activities Report is to be prepared by academic staff members after the end of each academic year,
capturing their scholarly achievements in the domains of teaching, research and scholarship, and
service, as applicable. In addition to providing for the appointee's own reference of his/ her works
undertaken over the years, the report will also form the basis of the annual Academic Staff
Development Review (ASDR). The research activities and projects, publication records and prizes or
awards are also collected via Academic Information Management System (AIMS)/ submitted forms as
collated by Office of Research and Knowledge Transfer Services (ORKTS) for the CUHK Annual
Report, RGC Annual Report on Research Activities and UGC Common Data Collection Format
(CDCF).

Details of the review arrangements, assessment criteria and benchmarks of ASDR at Faculty and
Department levels, and the guidelines on the preparation of Activities Report are available from the
HRO website. [Home> Staff> Staff Review > Teaching Staff> ASDR]

Applicability
Full-time and fractional-time academic staff who joined the University on or before July 31, 2021,
regardless of appointment length, are required to submit their Activities Report:
- Assistant Professor, Associate Professor, Professor on Pay Bands A1-A3/ CA1-CA3 or
equivalent
- Research Assistant Professor, Research Associate Professor, Research Professor
- Professor (Teaching), Associate Professor (Teaching), Professional Consultant, Assistant
Lecturer, Lecturer, Senior Lecturer, Principal Lecturer.

Requirement for ORCID Identifiers

Provision of valid Open Researcher and Contributor Identifier (ORCID iDs) is mandatory for
professoriate staff. The ORCID information (i.e. 16-digit number) is displayed in the Activities Report
under “Research and Scholarship”/ “Publications”. If your ORCID iD is not shown in the Activities
Report, please check the data in the Academic Information Management System (AIMS).

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New Review Arrangements for Research Professors and Appointees Deployed/ Seconded to
InnoCentre

1) Research Professors

The review of Research Professors, irrespective of the original rank level before retirement, will be
conducted by DAPC and FAPC from the 2020-2021 exercise onwards, similar to that of academic
appointees on Pay Band A2/ CA2 or below. This is to acknowledge that the contributions and required
duties of the Research Professor could vary according to specific needs of the Departments. Input at
Department and Faculty levels will be conducive to a comprehensive and relevant review.

2) Teaching staff who are deployed or seconded to InnoCentre (IC)

a. Submission of Activities Report

Teaching staff who are deployed or seconded to InnoCentre (IC) are required to record both their
University (if still applicable) and IC related scholarly activities in the Activities Report for
consideration in the forthcoming ASDR exercise.

b. Review Process
The ASDR review will comprise inputs by the relevant IC Directors (or the IC approved body) and
their own affiliated departments (or a Review Panel appointed by the Vice-Chancellor for appointees
on Pay Band A3/ CA3 or equivalent) respectively. Both review forms will be submitted to their
affiliated Faculties via the system after preview of the preliminary comments (without ratings) by the
appointees.

Your Actions

1) Prepare your Activities Report in Staff Profile Update System (SPUS).

2) As CTE percentile statistics will be downloaded to SPUS on September 28, 2021, please
finalize and generate your report to capture the CTE data before e-submission from the said
date.
3) E-submission on or before October 13, 2021.

Please find the details of delegation arrangement and the points of contact at the Annex.

Thank you.

Corinna Lee (Ms.)

/JEN/KTM
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c.c. Vice-Chancellor
Provost
Faculty Deans
Department Chairmen/ School Directors/ Unit Heads
Director, School of Continuing and Professional Studies
Director, Office of Research and Knowledge Transfer Services
Director, Information Technology Services Centre
Director, University Planning Office
Faculty/ Departmental Administrators
 Annex

SPUS account delegation

Academic staff may delegate the SPUS access (i.e. for data input) and e-submission rights to his/ her
assistant by completing and submitting the SPUS Delegate Account Form to
amssprdsupp@cuhk.edu.hk.

Points of Contact
Data/ activities classification: Your Department Head/ Faculty Dean

SPUS enquiries:
- Mr. Hugo Lam (ITSC)/ tel. 3943 3801/ hugolam@cuhk.edu.hk
- Mr. KC Leung (ITSC)/ tel. 3943 8989/ kc-leung@cuhk.edu.hk

AIMS (Academic Information Management System) enquiries: aims.info@cuhk.edu.hk

Research Grants enquiries: Your Department Administrator

Other enquiries pertaining to ASDR may be addressed to colleagues in Human Resources Office as
listed in HRO website >> Staff >> Contact Us >> Appointment of Teaching & Teaching Support
Staff