Proposal Outline for Beginners

Guys this is just an outline kasi ayoko mag pare pareho kayo, remember you have to make a
unique proposal. Tailor fit it to your target client. Try to research the name of the client if you
can. It works for me all the time. If you cannot find the name, go straight with Good day!

Hi ______, (if you know the name) if not start with Good Day!

If you have relevant experience start with that. For example, the job post involves customer
service, then you can start with this. If you don’t have a relevant experience, start with this.

I recently graduated from an online academy for virtual assistants which made me
knowledgeable on:

● Email Handling & Marketing

○ I can manage your email & calendar
○ I can manage your contacts in your email marketing software
○ I can create campaigns
○ I can create email marketing templates
○ I can create landing page
● Social Media Management & Marketing
○ I can do daily postings
○ I can reply to messages
○ I can handle comments
● Wordpress Management
○ Basic Website Editing
○ Basic Website Management
● Basic Graphic Design using Canva
● Ecommerce Management

Note: Pili lang kayo guys ng skills na hinahanap ni client, if Social Media lang hanap nya, pwde nyo na
eliminate ung ibang bullets sa taas - kasi nasa profile nyo naman yan. So if naging interested sila sa inyo
dahil sa proposal nyo, ichecheck naman nila ung profile nyo

I am very passionate, reliable, etc etc… make this a paragraph ng attributes ninyo. The reason I
am not putting attributes here is because ayokong i-copy paste nyo to. Magkakaiba kayo ng
attributes. Di kayo lahat pare pareho. May reliable, may hindi. May honest, May hindi..

Pero to help you, this is a list of possible attributes na meron kayo. Be honest. Wag maglagay
ng hindi nyo naman ugali at wag nyo din lagay lahat. Kaumay yun.

Attributes to choose from:

● Reliable
● Passionate
● Quick learner
● Self-motivated
 ● Flexible (kung flexible kayo)
● Honest
● I value quality of work
● Team player
● Goal oriented (kung goal oriented ka talaga)
● I have great attention to detail (kung totoong you have an eye for detail
● Can work with minimal or no supervision
● Etc

I am excited to utilize all these knowledge and skills in helping you with your business needs.

Looking forward to speaking with you about this role/project.

Dear {{Hiring Manager}},

I was excited to see your job listing for the ______________ position. As a {{Virtual Assistant}}
with over {{two}} years of professional experience executing {{market research, analyzing
consumer data, and running A/B tests to drive successful marketing campaigns}}, I’m confident
that I would be a valuable asset to your team.

Your job listing mentions a need for someone who is experienced in {{email segmentation and
campaign development}}, both of which are areas I have {{extensive/some - choose ka lang if
extensive or some ha}} experience in.

I have worked with {{Company Name/Names or Industry}} and honed my skills by {{enumerate
two three of what you were assigned to do}}. While employed here, I’ve {{state one of the
highlight sof what you didi for this company}} that successfully {{the result o what you did.
Example: raised our total online engagement by an impressive 13% over the course of six
months, contributing substantially to the department’s annual goals.}}

I’m confident that my proven track record of excellent work ethic, unparalleled attention to detail,
and {{your successful projects}} will make me an immediate asset to your business, and allow
me to contribute to the team’s success.

I look forward to discussing the {{Virtual Assistant}} position and my qualifications with you in
more detail. I’m available to talk at your convenience.

Thank you so much for your time and consideration.

Sincerely,

[Your Name]
Dear [Hiring Manager’s Name],

As a quick-thinking online native who’s obsessed with social media, I was thrilled to see your
listing for your Social Media Manager position.

With over {{three years}} of professional experience as an {{online brand manager}} under my
belt, I’ve {{enumerate your tasks - example: analyzed user metrics, run A/B tests, tracked
interaction data, and spearheaded viral social media campaigns}}. You name it, I’ve clocked an
embarrassing number of hours online working on it. I’m confident my adaptability, knowledge
and experience would make me a perfect fit for the team.

I recently graduated from an Online Academy of Virtual Assistants where I learned the
necessary tools and skills needed to manage social media accounts, create content and basic
graphic designs.

I’m fiercely competitive in my approach, up-to-date on all the latest trends, and can help clean
up social media accounts. I’m positive my creativity and dedication will make me an immediate
asset to the Social Media team.

I look forward to discussing the Social Media Manager position and my qualifications with you in
more detail. I’m available to talk at your soonest convenience.

Warm regards,

[Your Name]
WINNING PROPOSAL SAMPLES
Note: This is for reference use only.

1.
Hello,

Good day! My employer before has products listed( religious and apparels) on Amazon and
eBay. My 2 years(2012-2014) of experience as online customer support dealing with suppliers,
emails, responding to negative product & seller reviews, and doing what can be done to correct
them and repair negative customer experiences, tracking orders, and making sure items are
shipped on time, managing returns and exchanges. These are a few of the tasks given to me.
Furthermore, I just graduated in an online course for Virtual Assistants in one of the academies
in the Philippines. I got trained and certified on the following:
* Email management and marketing
* Social media management
* Facebook ads and marketing
* WordPress management
* Basic graphic design (Canva)
* eCommerce
* Microsoft Office and Excel

I am also hardworking, organized, and do my best to get things done on time. Moreover, I am
reliable, honest, and trustworthy. I am very willing to be trained in any specific job description.

I would welcome the opportunity to discuss further with you how I can make a valuable
contribution to your team and the company. I look forward to hearing from you to schedule an
interview at your convenience.

Thank you!

Sincerely,

_______

2.
Why hire me you say?
I'm the extra set of hands that will organize your chaos!
I can perform various administrative tasks, including answering emails, scheduling meetings
and making travel arrangements.
Every task you will throw me, Im on it! I know that I do not know everything yet, but I'm always
willing to learn! Plus! I recently got a certificate from an online academy for virtual assistants,
which gave me the edge and the exact knowledge for this posting.

I want to create extra time for you by taking care of the tasks you can't do, don't do and
shouldn't do! For the mean time, here check out my portfolio:__________

3.
Good day! I hope you're staying well and healthy.

As a digital native who is engrossed with administrative tasks, I was deeply interested in
applying for your job listing of virtual assistant.

I am currently in my third year of being a college student and I major in Psychology. To which it
comes with multiple responsibilities and having the ability to manage my time to perform well in
every project. I also recently graduated and got certified in an online academy which trains
virtual assistants. With this, I had the opportunity to be knowledgeable on the following which I
believe can be an asset to you:
? Email Handling
? Social Media Management & Marketing
? Wordpress Management
? Basic Graphic Design using Canva and Adobe Photoshop
? Ecommerce Management

Being a college student helped me hone my attributes which leveled up my work ethic. I make
sure to take responsibility so I can make sure to submit the best work possible. I am organized
with the processes that comes with accomplishing my work so that I have great attention to
detail. This enables me to be prompt with deadlines in order to achieve my goal consistently. As
your co-worker, I am a very flexible and a team player. I am resourceful and have good
communication skills which enables me to work with minimal supervision. Lastly, I am always
enthusiastic with my projects as these gives me the chance to sharpen my skills and make my
clients satisfied with my work.

It will be a great honor to discuss the position, virtual assistant, and my qualifications even
further. I am available to talk at your soonest convenience.

With gratitude,
4.

5.
I consistently used this as my cover letter.

Good Day! I am Emil Yshmael D. Sabillena a 26 years old public school teacher from the
Philippines.

I have been a Customer Service Representative for a year in one of the most prestigious BPO
Companies in the country. I really love Video and Photo Editing using the most productive
softwares like photoshop. I recently enrolled in an Online Academy for Virtual Assistants to learn
and develop my skills to help me anchored to be a proficient VA.

One of the most promising qualities that I posses is that I am a proactive person and a goal-
oriented one. I intend to always make sure to finish my work on time with 100% accuracy. I am
a great team player and would always maximize resources to finish my work.

I'm seeking for a job that would help me grow professionally and give me the opportunity to
have an extra income. I am more than excited to be a part of your growing team. I look forward
to speaking with your hiring manager as soon as possible. Thank you!
6.
Hello Robert! It's my pleasure to introduce myself. My name is Abigail Aguilar, you can call me
Abby. I'm 28 years old from the Philippines.
I've been working in travel industry for more than 6 years as a travel constant.
My specializations are:
•Tour Planning
•Tour Organizing
•Destination Specialist
•Reservation & Ticketing
•Visa Documentation & Processing
•Tour Escorting
•Handling Groups
•Customer Servince
I am knowledgeable in:
•MS Word, Excel, Powerpoint, Outlook
•Google Docs, Sheets
•Graphic Designing in Canva & Picsart

To gain and develop other knowledge & skills I recently enrolled in an online academy for
General Virtual Assistant.

I am creative person. I love doing my work creatively & well organize. I am goal oriented, hard
working & resourceful. I always make sure to find answers before asking questions. I always
want to finish my task a head of time so I can still double check it.

I love travelling. I've been to different places inside and outside of our country. I enjoy doing
research to different countries and their cultures. (Please see attched photos of some of my
travels)

I'm looking for a company that will let me grow individually and professionally. I'm looking
forward to speaking with your hiring manager soon. Thank you & have a wonderful day!

7.
I am Dinah, a 12 years experienced employee both from private and public/government
agencies in the Philippines. With those different and various types of personalities engaged
daily, I can say that I am resourceful, dependable, pro-active, goal/result-oriented, and detail-
oriented person. I always make sure to submit reports and achieved goals on time with high
quality.

In my current employment, I do the database maintenance through the spreadsheets. I have a

wide range knowledge on spreadsheets since I am working on it for 7 years including my
previous employment.
In addition, I am tasked to update our social media page based on the activities conducted with
the caption what the activity is all about and edited the photos using canva. You can check my
website for my portfolio for your reference ( https://dinahabapo.wordpress.com/ ) and the two
pages I managed https://www.facebook.com/ProjectConVERGEADS and
https://www.facebook.com/baployStore

Furthermore, to enhance the skills sets that I have, I recently graduated from an online virtual
assistance academy. From that, I am more confident that I can do the tasks that will be
assigned to me.

Should you need to connect with me for an interview I am available at your convenient time, just
advise me ahead of time. You can contact me through email address dinahabapo@gmail.com
or skype name dinah.dagohoy.

8.
My winning proposal to the marketing assistant position:

Good day!

I was excited to see that you are looking for a marketing assistant to oversee your emails and
social media platforms. My name is Fatima Nilo. I am 27 years old from the Philippines.

I have previously worked as a Sales Specialist for over two years in a Medical Sales Distribution
company. Working in that industry, I gained the skills and experience in data gathering and
analysis, inventory, supporting the business operation, creating campaigns, and strategic
planning to increase sales growth. I also provide excellent customer after-sales service.

I recently enrolled in an Online Academy for Virtual Assistants, which made me knowledgeable
on:
• Email Handling & Marketing
• Campaign Management
• Social Media Management & Marketing
• Basic Graphic Design- Canva
• E-commerce Management

I can manage your social media accounts as well as your calendar and business emails. With
the skills and knowledge I have acquired, I know the importance of identifying the appropriate
target market to gain new customers effectively. Also, I can create campaigns to drive sales
growth that will further help your business.
I am very open to learning new skills and am a fast learner, but at the same time, I am
resourceful and can work with minimal supervision. I always aim to deliver a job before the
deadline.

I have attached my sample work using Mailchimp for a small business here in the Philippines.

If my skills are a match for your needs, I would be delighted to hear from you. I am looking
forward to discussing with you what I can do for your company.

Have a great day!

Best regards,
Fatima

9.
My cover letter for the virtual assistant position:

Hi!
My name is Fatima Nilo. I am 27 years old from the Philippines. I am a Registered Medical
Technologist and has previously worked as a Sales Specialist for over 2 years in a Medical
Sales Distribution company. Working in that industry, I gained the skills and experience in data
gathering and analysis, inventory, supporting business operation, creating campaigns and
strategic planning to increase sales growth. I also provide excellent customer after-sales
service.

I recently enrolled in an Online Academy for Virtual Assistants which made me knowledgeable
on:
• Email Handling & Marketing- MailChimp
• Campaign Management
• Social Media Management & Marketing
• Basic Graphic Design- Canva
• WordPress Management
• E-commerce Management

I can manage your Wordpress website and can help you provide contests to further boost your
business.

Please feel free to explore my website. I created it using Wordpress.

Here's my website: vafatimanilo.wordpress.com

I am reliable and a hardworking person.

I am very open to learning new skills and is a fast learner but at the same time, I am resourceful
and can work with minimal supervision. I always aim to deliver a job before deadline.

Looking forward to be a part of your successful business.

Have a great day

10.
Hi,

I was excited to see your job listing for the General Virtual Assistant position. I’m confident that
my positive work ethic and unparalleled attention to detail will make me an immediate asset to
your team and allow me to contribute to the team’s success.

I look forward to discussing the General Virtual Assistant position and my qualifications with you
in more detail. I’m available to talk at your convenience.

Thank you so much for your time and consideration.

Sincerely,
Kathleen Joy Harlea

11
Hi! My name is Francis Jake T. Basa. I am 29 years old from the Philippines.

I have been a call center agent for more than 7 years. I am experienced in handling Irate,
demanding, and very aggressive callers in assisting them and resolving their concerns
efficiently and courteously.

Furthermore, I am also calm under pressure, therefore not only assisting the customer but also
providing memorable customer experience and exceptional customer service.

To further expand my already exemplary skill set, I recently completed my Online Virtual
assistant training course where I learn:

•Real Estate Virtual Assistant

•Cold caller
•Acquisition Specialist
•E-commerce Virtual Assistance
•ON-page/OFF-page Search Engine Optimization(SEO) Specialist
•Email Management/Email Marketing
•Quality and Content Promotion
•YouTube Optimization
•Google Analytics
•Website Traffic
•Google Ads

These new skills that are now added to my resume will surely boost my knowledge in what I
already have in terms of being a bonafide Virtual Assistant.

I am reliable and a goal-oriented person. I always make sure to finish my work on time with
100% accuracy. I am resourceful, and I always maximize my tools and resources to look for
answers before asking questions.

I'm looking for a company that value its people, and I am very excited to be a part of your
growing team. I look forward to speaking with you as soon as possible.

Have a good day!

12.
Good Day,

I am excited to see your job posting for the Virtual Assistant Position.

Your job listing mentions a need for someone who is experienced in_______, of which I have
extensive/some experience.

I have worked with a Digital Marketing Company as a Virtual and Personal Assistant of the
CEO. Also, I worked as an Executive Assistant for more than 2 years for an Architectural Firm
here in the Philippines. While employed, I mainly handle all administrative support for the CEO,
thus I am comfortable working with an executive or business owner like you.

Also, I recently enrolled in an Online Academy for Virtual Assistants to learn and develop my
skills. Some of these include:

• Email Marketing
• Facebook Ads Management
• Social Media Management
• Social Media Marketing
• WordPress Management
• Basic Graphic Design
• Ecommerce Management
• Mailchimp.
I am knowledgeable using the following tools:
• Click Up
• Slack
• WordPress
• Chatfuel
• Skype
• Zoom
• RingCentral
• Canva
• LinkedIn
• Indeed.com (Recruitment)
• Google Workspace
• Microsoft Office
• Excel Worksheet

If my skills are a match for your needs, I would be delighted to hear from you. I am looking
forward to discussing with you what I can do for your company. I hope you have a great day.

Sincerely,
Laarni

13
Hello Hiring Manager 👋,

I was delighted when I saw your job post stating that you are seeking a General Virtual
Assistant. As someone who aims for excellence and constant personal and professional
development. I am confident that my work will contribute significantly to your business and
team.

I am here to serve you, to do the following for you and more:

✔️I will assist the recruitment consultant and CEO to the best of my ability all the time.
✔️I will assist in sorts of general administrative tasks.
✔️I will help you keep an organized email inbox and calendar.
✔️I work well in teams and I always prioritize the team’s goals.
✔️I will create content, schedule posts in advance and engage with your followers on all your
social media platforms.
✔️I have 9 years of experience and practice in the field of graphic design and I will edit fantastic
photos for your posts, banners, etc. that is relevant to your brand’s theme so that you will have a
consistent looking content on all your social media/web pages.
✔️I will organize raw footage and transfer or upload it to a platform, follow a script or outline,
enhance film with sound and graphics, digitally splice and rearrange video to your
specifications.
✔️I received training for CRM management and e-mail marketing campaigns
✔️I have proficiency with MS Office Suite and Google Suite tools.
✔️I am a tech savvy person. I am confident I will learn any tool we will need along the way in no
time.
⭐ I have a working laptop and a back up computer both have Intel Core
i5, 8GB ram, and HDDs.
⭐ I have 250 to 300+ Mbps internet speed. (Result ID 12248358660 or
https://www.speedtest.net/result/12248358660)
⭐ I have a quality over-ear headset the has noise cancellation
feature, and I work in a quiet place plus I use Krisp for better sound
quality.
I have a degree in Computer Engineering, and got certified by an Online Academy for Virtual
Assistants in the Philippines, which helped broaden my existing skills. The intensive Virtual
Assistance training made me knowledgeable on:

📌 Social Media Management

📌 Graphic Design, Video Editing, Audio or Podcast Editing
📌 Customer Service (email, chat, call support)
📌 Email and Calendar Management
📌 WordPress Development and Management
📌 Documents and Presentations Creation
📌 Basics of Bookkeeping, Payroll Calculation
📌 Web Research and Data Analysis
📌 Creative Content writing
📌 Basic Copywriting
📌 Project Management
📌 Creative writing

The type of person and freelancer that I am:

• Honest. I am not scared of admitting my mistakes. I value integrity because I want people to
treat me with respect and honesty as well.
• Flexible.
• Passionate and tenacious.
• Hardworking
• Professional. I value the quality of work I provide.
• A quick learner. I am not scared of asking what others would think is a foolish question. I
prioritize my work results over anything else.
• Goal-oriented. I love it whenever I see a to-do list full of checks.
• There is no such thing as perfect, but I always strive for perfection in my work and craft. That is
just how my mother raised me, and through striving for perfection, I can deliver fantastic results
for my clients and make me feel fulfilled.
I am eager to use my professional skills and resourcefulness to help you focus on the important
tasks of your company that require your utmost attention.
Moving forward, I can dedicate 40-50 hours/week to your company, and my daily hours are
negotiable. I’m excited to learn a lot from this role, and you have my word that I am committed
to assisting the company to the best of my ability all the time.

📍 You may check my profile here, but for more details about me and what I can do for you,
please check out my web portfolio (Cyberdesktance > Portfolio > Melanie Irene’s Portfolio >
Creatives/Business Skills/Technical Skills) :
📍 https://cyberdesktance.wordpress.com/

I am looking forward to discussing the General Virtual Assistant position with you in more detail.
I’m available to talk at your convenience.

Thank you so much for your time and consideration.

Sincerely,
Melanie Irene

14
Hi Ashley! I hope your staying safe and healthy.

I am delighted to see your job post about wanting a part-time virtual assistant as soon as
possible. I recently graduated from an online academy for virtual assistants. I have been a
Graphic Designer and Front Desk Staff for 3 years in a studio and tarpaulin shop.
I’m skilled and knowledgeable on:
-Email and Calendar Management
-Social Media Management
-WordPress
-Basic Graphic Design using Canva
-Graphic Design using Adobe Photoshop
-Email Outreach (Overview using Mailchimp)
-Documentation/ Data Entry
-Internet/ Online Research

I am flexible, detail-oriented, and a hardworking person. I am also someone who is driven and
motivated to explore more skills to add as I work with you. I am also very passionate in
achieving goals and meeting deadlines.

I attached my resume, introduction video, and WordPress link at the end that you may check
out. I’m available to talk at your soonest convenience.
Thank you very much for your time and consideration.

Warm regards,
Ruth Anne de Vera

LINKS:
Resume: https://www.dropbox.com/s/1hcs8edindq1so9/RAdV.pdf?dl=0

Introduction Video: https://www.dropbox.com/s/47wm4fwg1f8n5h9/Video 10-26-21, 11 14 36

PM.mp4?dl=0

WordPress: https://freelancetimeph.wordpress.com/

15

Hi Katelyn, I am so excited to work with you! I love your business and it is really close to my
heart. I am mother of 2, 1 is via CS and my last birth is via VBAC last 2020. My journey is not
easy since I gave birth during the extreme pandemic. This is also the reason why I wanted to
work at home. My youngest will be turning 2 years old this April and love to spend more time
with my kids. It is very precious that you have this kind of support and I am willing to be part of
this. Though your description is Experienced and I am a newbie I can say that I am well
equipped and skilled to do your tasks. I recently enrolled in an Online Academy for Virtual
Assistants, which made me knowledgeable on: • Email Handling & Marketing • Campaign
Management • Social Media Management & Marketing • Basic Graphic Design- Canva • E-
commerce Management I can manage your social media accounts as well as your calendar and
business emails. With the skills and knowledge I have acquired, I know the importance of
identifying the appropriate target market to gain new customers effectively. Also, I can create
campaigns to drive sales growth that will further help your business. I am very open to learning
new skills and am a fast learner, but at the same time, I am resourceful and can work with
minimal supervision. I always aim to deliver a job before the deadline. Please contact me now! I
am so excited to be part of your team :) I am actually starting my website here:
liezlabsva.wordpress.com You may also check my resume here: https://bit.ly/320GygP Please
contact me by gmail or skype: liezettepangayao@gmail.com Thank you and I am looking
forward to be meeting you and work with you. Thanks, Liz Profile:
https://www.virtualstaff.ph/jobseeker/292312/ Job Post: https://www.virtualstaff.ph/jobs-in-
philippines/24961/