SYSTEMS DOCUMENTATION TECHNIQUES

DOCUMENTATION TOOLS
1. Data flow diagram (DFD), a graphical description of data sources, data flows,
transformation processes, data storage, and data destinations.
2. Flowchart, which is a graphical description of a system. There are several types of flow
charts, including:
a. Document flowchart, which shows the flow of documents and information between departments or areas of responsibility
b. System flowchart, which shows the relationship among the input, processing, and output in an information system.
c. Program flowchart, which shows the sequence of logical operations a computer performs as it executes a program.

3. Business Process diagrams, which are graphical descriptions of the business processes
used by a company
DATA FLOW DIAGRAM (DFD

 Data Flow Diagram (DFD)-A graphical description of the

flow of data within an organization, including data
sources/ destinations, data flows, transformation
processes, and data storage.
CONTEXT DIAGRAM

Context diagram-Highest-level DFD; a summary-

level view of a system, showing the data processing
system, its input(s) and output(s), and their sources
and destinations.
 FLOWCHART

1. Flowchart -An analytical technique that uses a standard set of symbols to describe
pictorially some aspect of an Isi n a clear, concise, and logical manner.
2. Flowcharting symbols are divided into four categories
a. Input/output symbols show input to or output from a system.
b. Processing symbols show data processing, either electronically or by hand.
c. Storage symbols show where data is stored.
d. Flow and miscellaneous symbols indicate the flow of data, where flowcharts begin
or end, where decisions are made, and how to add explanatory notes to flowcharts.
TYPES OF FLOWCHARTS

Document flowcharts were developed to illustrate the

flow of documents and data among areas of responsibility
within an organization.

Simbol Flowchart (Romney,2016: 58-59)

SYSTEM FLOWCHART

System flowchart depicts the relationships among

system input, processing, storage, and output.
PROGRAM FLOWCHART

A program flowchart illustrates the sequence of logical operations

performed by a computer in executing a program
BUSINESS PROCESS DIAGRAM (BPD)

Business Process Diagram (BPD) is a visual way to describe the different

steps or activities in a business process. For example, there are many
activities in the revenue cycle. Among them are receiving an order,
checking customer credit, verifying inventory availability, and
confirming customer order acceptance