DOC. NO.

OHS-PRO-12
COMPANY PROCEDURE FOR MANAGEMENT
REV. NO 00
LOGO REVIEW
EFF. DATE DD MM YYYY

APPROVAL

The signatures below certify that this health and safety management system procedure has been
reviewed, accepted, and demonstrates that the signatories are aware of all the requirements
contained herein and are committed to ensuring their provision.

AUTHORIZED BY
WRITTEN BY REVIEWED BY
(Management
(OH&S Officer) (OH&S Unit Head)
Representative)
NAME

SIGNATURE

AMENDMENT RECORD

This procedure is reviewed to ensure its continuing relevance to the systems and processes that it
describes. A record of contextual additions or omissions is given below:

Prepared Reviewed
Brief Description Rev. Page Date
by By
 DOC. NO. OHS-PRO-12
COMPANY PROCEDURE FOR MANAGEMENT
REV. NO 00
LOGO REVIEW
EFF. DATE DD MM YYYY

1.0 OBJECTIVES
To review the OH&S Manual at least annually to verify the adequacy of the system, improve its
effectiveness and establish improvement opportunities.

2.0 SCOPE
This procedure is applicable to all documentation implemented under the OH&S and covers all
levels of organizations within the company.

3.0 RESPONSIBILTIES

 Ensure that all the action points arising from the meeting are
OH&S Unit Head
completed in time as required.

 Planning and organizing the meeting, preparing agenda,

Management
circulating the minutes / action plan of the meeting to the
Representative
attendees.

4.0 PROCEDURE

4.1 Frequency
The Management Review Meeting must be held annually after the completion of internal
audit or whenever called by the OH&S Unit Head.

4.2 Members
The members of the Management Review shall include the OH&S Unit Head, OH&S
Coordinators, Management Representative, Management Representative Team (if any) and
others as required.

4.3 Inputs
 DOC. NO. OHS-PRO-12
COMPANY PROCEDURE FOR MANAGEMENT
REV. NO 00
LOGO REVIEW
EFF. DATE DD MM YYYY

All attendees must present their data / analysis in concise fashion with supporting
documentation. OH&S Unit Head, Unit Coordinators and relevant staff must present key
risks, opportunities and suggestion for review and further action.

4.4 Agenda and Conduct of Meeting

Management Representative must ensure that the OH&S Management Review Agenda is
finalized, approved by OH&S Unit Head, and sent to invitees one week prior to the meeting.
All the agenda items must be addressed.

4.5 Action / Analysis / Report

Recurring or major problems related to OH&S must be identified, reviewed and remedial
actions agreed to. Responsibilities for follow up action must be assigned and datelines for
implementation confirmed. The Management Representative must ensure that action points
are implemented. The effectiveness of internal audit procedures and training efforts must be
reviewed, and recommendations made for improvements. The overall effectiveness of the
OH&S must be reviewed including organizational structure and distribution of
responsibilities. The report of Management Review Meeting must be circulated along with
the follow up action plan to all relevant parties.

5.0 RELATED DOCUMENTS

OH&S Management
Review Agenda

Record / Minutes of
Meetings

Follow up Action Plans