Proposal Creation

Bibin Baby

ITT-455

10/07/2021
 Table of Contents
Email draft.......................................................................................................................................3

Introduction......................................................................................................................................5

Vision Statement..............................................................................................................................5

Technical Solution...........................................................................................................................5

Project Proposal Outline..................................................................................................................6

Purpose........................................................................................................................................6

Budget..........................................................................................................................................6

Risks............................................................................................................................................7

Deliverables.................................................................................................................................7

Success Factors............................................................................................................................7

Role to manage all the security procedures.....................................................................................7

Viability of constructing a new data center and cost considerations...............................................8

Cloud data center vs on site data center.........................................................................................10

Decision making considerations....................................................................................................12

Conclusion.....................................................................................................................................14

Appendix........................................................................................................................................15
Email draft

The project manager

The Company
Address
Date

Receiver’s Name
Company
Address
Date

Dear Mr/Mrs,
I am writing to you as the project manager concerning the changes that were made in the
proposal due to the demands of the sponsor of the whole project. The changes were made after
several relevant considerations and so I am going to explain the changes and the reasons that led
to the decisions that brought about the changes. Several changes have been made in the proposal;
the budget, the project timeline and the viability of using either a cloud solution and an onsite
managed data center. We recommended the changes due to the following considerations as per
the sponsor of the project.

Those companies who have been in the cloud for a long time can attest to its practical efficacy.
Because of this, you'll have more freedom in how you do jobs, as well as the ability to deal with
data more quickly and effectively. There may be more advantages for companies once they
migrate to the cloud, but these are only some of them. The way the cloud keeps data is a major
way it interacts with your business. Cloud storage, as opposed to on-premises servers, utilizes
third-party servers. Any company's capacity to keep data on servers is critical. Servers, after all,
are essential to the operation of your business. Additionally, they link you to other people all
around the globe, store your data, and connect your workers. Previously, the only choices you
had were on-premise servers; however, cloud-based servers are now an option as well. With
frequent data backups and the flexibility to expand quickly, cloud storage is an excellent choice
for many businesses. It also offers cost-saving advantages. Because businesses simply pay for
the resources they use when using cloud services, they can move quickly on initiatives and try
out ideas without lengthy procurement and large upfront expenditures.

The first step in moving to the cloud is understanding the needs and creating a strategy for doing
so. For this transition to be seamless and effective, you must have a clear understanding of what
data and processes you want to transfer to the cloud and have an expert or consultant on your
team who has done it previously. To get the most out of cloud platforms, you must also
determine if your apps come under the lift-and-shift category where you need to transfer them as
they are or whether you need to make changes to the data and/or applications. Small servers may
be purchased for as little as $51 per month or as much as $75 per month. However, dedicated
servers, which range in price from $150 to $375 a month for businesses with multiple sites, are
an option if you need a server with multiple loads. After selecting the appropriate server, the
following step is to set up and configure the program. Engage the services of RDI Intuitive
Technical to assist with IT repair chores. Fixing and configuring server equipment takes on
average 4 hours and costs $165 an hour.

Yours sincerely,

Sender’s signature.
Project Title – Cross-country data center migration with CloudTech

Introduction
Every business organization grows with the progress of time. Due to this reason, when
moving to a scalable business, the data and information center is migrated from one location to
another (Shakya, 2019). This project proposal will define the steps required for data center
migration and will be conducted by the organization, CloudTech. Along with that, here, we have
also added a vision statement for the project proposal.

Vision Statement
The vision statement of the project proposal is to ensure that all the project deliverables
are provided within the timeline (Bellavista et al., 2021). We would also ensure that all the
resources for the project are being used effectively and the data center migration is being
accomplished within the timeline.

Technical Solution

Figure 1 – Data Migration (Source - Shakya, 2019)

The cross-country data migration technique will be adopted to provide a more effective
form of operations and services. The above diagram describes the migration processes involved
during cross-country data center migration (Yang et al., 2021). There are various steps involved
for an organization to move their data and information to the cloud. First, the organization would
need to decide which kind of data and information they want to move into the cloud. Next, the
organization would need to review the environment where the data and information would be
migrated. The organization would also document the equipment, such as the software application
migrated to the cloud. The organization needs to document the software license details and
software expiration date. After that, the organization would select a team that will help migrate
the data and information to the cloud environment (Feng et al., 2018). Lastly, once the data
center migration has been completed, the organization documents all the data and information
transferred and tests to check whether all the software applications are running without issues or
problems.

Project Proposal Outline

Task Start Date End Data

Requirement Analysis 10 / 04 / 2021 10/ 04 / 2021

Requirement Gathering 10 / 05/ 2021 10 / 09/ 2021

Design 10 / 11 / 2021 10 / 13 / 2021

Implementation 10 / 16 / 2021 10 / 20 / 2021

Testing 10 / 23 / 2021 10 / 25 / 2021

Deployment 10 / 26/ 2021 11 / 28 / 2021

Purpose
The purpose of the project is to conduct cross-country data migration by the organization
that is CloudTech. This would help achieve data scalability, data cleansing, data transfer, large-
scale data management, and many more. The project has various phases, enabling the data
migration process to flow smoothly within the deadline.

Budget
The cost of a cross-country data migration project would be from $1000 per server. The
data migration cost also depends upon the amount of data and the complications too. There are
other types of data migration, where the migration of software applications is involved. In that
kind of situation, the cost can go up to $15000.
Risks
There are various risks involved in a data migration project. In the current generation,
data and information are considered assets to an organization (Roberts et al., 2017). We need to
adhere to every kind of security protocol to prevent threats and risks from causing any problem
in the project. While the project is being designed and developed, we would be identifying the
risks and then analyze their impact on the project development (Ngnie Sighom, Zhang & You,
2017). After that, we would be mitigating the threats from the project depending upon the impact
of the risks.

Deliverables
The deliverables of the project would include training of the employees of the
organization. As the data and information would be migrated to a new environment, thus we
would be providing a training session to the employees to get them accustomed to the functions
of the new data center and its environment.

Success Factors
The success factors of the project would include the inclusion of experienced project
managers, motivation towards the approach of project development, planning of the project.
Apart from the success factors of the project also includes the inclusion of best practices of the
project development, which would help us deliver the project within the given timeline.
Furthermore, the best practices also help in achieving all the tasks in the project scope.

Role to manage all the security procedures

"A security control is a protection or countermeasures intended to preserve the confidentiality,

integrity, and availability" of an information asset or system and "satisfy a set of specified
security criteria," according to Wikipedia. Protection against malicious attacks and other threats
to information systems includes managerial, operational, and technological measures that are
intended to prevent, delay, detect, deny, or mitigate harmful attacks and other threats to
information systems. In order to safeguard information, a complete set of security measures must
be implemented, including cyber security (also known as computer security), physical security
(including building security), and human resource security. Protecting infrastructure resources,
on which information security systems depend, is also a part of information security (e.g.,
electrical power, telecommunications, environmental controls).

The process of developing security measures, illustrated 

Security controls are implemented in the context of an information security management system,
which is at the core of the system (ISMS). Specific security measures are selected and
implemented in accordance with the information security plans and policies of an institution. The
information security controls advice given in this paper is delivered from the viewpoint of risk
management. Due to the fact that not all facilities have the financial means to invest in, install,
operate, and maintain expensive security controls and related systems, decisions on the
application of such controls must be made in a manner that balances considerations of security
risk with considerations of resource constraints. When resources are limited, expenditures in
security measures should be concentrated on establishing a complete set of controls that, given
the available resources, offer the highest overall risk reduction.

Viability of constructing a new data center and cost considerations

The process of constructing a new data center involves making a lot of difficult decisions.
If you want a quicker, but more costly, installation, you may buy established real estate.
Developing a new facility in a distant area may save you money. For this reason, you may be
forced to wait many months for the development, planning, construction, and installation of
costly transmission technologies at a given location.

One time for powering the servers and a second time to keep the climate within acceptable
limits, you'll pay for energy twice once your data center is operational. The price of coal,
petroleum, natural gas, and other energy sources fluctuates frequently due to the whims of
international markets. The cost of data center power is compared to the fuel costs of an aircraft
by the industry website Data Center Knowledge. You get all of the advantages of constructing
and cooling a data center because your managed cloud specialist collaborates with one. This
allows for smoothing out the fluctuations in energy costs caused by things like geography,
market changes, and the weather.

Cost considerations

Data center employees must have specialized training and certifications in a variety of
disciplines, including servers, storage, switches, networks, applications, and security, to mention
a few of the most prevalent. Firms throughout Canada are in desperate need of top IT expertise,
but companies located outside of renowned IT centers such as Toronto may have a more difficult
time acquiring the employees they need. In the event that you are fortunate enough to hire and
train competent employees, you must also ensure that they get appropriate benefits, like
retirement, paid vacations, and holiday pay. They are required to attend conferences and keep
their certificates up to date. It is possible that raises and incentives will not be sufficient to
prevent them from defecting to the competition.

Prior to purchasing a server, do some research to determine what kind of cloud data storage
device you need. There are three types of servers available: cloud, virtual private server (VPS),
and dedicated server. Consequently, do your homework to choose the server that is most
appropriate for your company. The majority of the time, a single server houses several tiny
websites. You could use a VPS in this scenario. Small servers may be purchased for as little as
$51 per month or as much as $75 per month. However, dedicated servers, which range in price
from $150 to $375 a month for businesses with multiple sites, are an option worth considering.

Cloud data center vs on site data center

An on-premises data center is one where all of the functionality is located at a physical location
inside the company's offices. There are several types of data centers, from a small cluster of
servers in a climate-controlled room to a large complex housing hundreds or thousands of blade
servers. The company that owns the data center has an in-house IT team in charge of managing
it. This staff is compensated by the company.

Another kind of computing facility is known as a cloud data center, and it performs the same
functions as a conventional data center while being physically situated in a different place. A
third-party business or service provider manages the CDC, which functions like a conventional
data center but is located off-site. Employees and stockholders seldom see the hardware that
supports their systems or apps. But even if cloud computing and storage are improving, many
companies choose to keep their in-house IT departments and stay on-site because of the level of
control that the conventional data center provides. Companies may maintain total control and
responsibility over their data infrastructure and its contents by designing and managing their own
systems.
Future cost on both considerations

Customers that use the cloud must trust that their service provider will take care of key elements
of hosting such as availability, security, and privacy. A conventional data center's high
availability, performance, and specialized or stringent compliance needs may all influence your
choice. No matter where a company's data center is located, information security should always
be a top concern. Data breaches must be continuously defended against while private information
and records must be protected by organizations. Fortunately, the security standards of the finest
cloud data solutions and on-premises data centers are quite comparable.

There have been a large number of companies recently that have shifted their infrastructure to
the cloud. If you have a small company and don't want to employ IT staff or maintain expensive
hardware, consider using a CDC. Cloud providers' efficiency, scalability, and experience help
large, rapidly-expanding companies as well as those that are mostly online. Many companies
also utilize the cloud as a disaster recovery tool since it adds an extra degree of redundancy that
they can rely on. Despite this, a substantial portion of infrastructure is still housed on-site and
maintained by the company's own IT department. Larger, more established companies with
specialized use cases have a greater need to handle dependencies, and as a consequence, the
conventional data center is typically the best option. A conventional data center is generally
required by companies who are very concerned with security and complete control over their
data.

Future prospective predictions

Choosing a cloud infrastructure may be a long, arduous, and expensive process. It can also lead
to conflicts of interest when evaluating a variety of options. For this reason, we offer a new
methodology that utilizes a Multiple-Criteria Decision-Making (MCDM) method to select the
best cloud infrastructure while also taking customer service limitations like reliability and cost
into account. Because of its simplicity and ease-of-application, we chose the Technique for
Order of Preference by Similitude to Ideal Solution (TOPSIS) approach for multi-criteria
decision-making.

Decision making considerations

Several advantages like as on-demand self-service, virtualization, global dispersion, and

resilience have made cloud computing popular in a short period of time. Cloud providers
negotiate downtime and cost via Quality of Service (QoS) assurances; thus, these advantages
may provide flexibility guarantees for customer service limitations like downtime and cost.
However, tailoring cloud services to particular client requirements and limitations continues to
be a problem. Negotiating such services requires consideration of important parameters including
dependability, capacity-oriented availability, and pricing. Because of this, it is critical for clients
to be able to choose a cloud infrastructure that meets their availability, dependability, and budget
criteria by conducting a thorough and comprehensive evaluation of cloud infrastructures.

Cloud computing evolution over the years

The availability and transaction loss aspects of cloud infrastructures must be evaluated and
improved by cloud managers in order to provide uninterrupted cloud services, as users require a
reasonable level of confidence in these infrastructures in order to efficiently plan and operate
their companies. Depending on the amount of data operations, it may be necessary to implement
redundancy solutions for some services that are deemed mission-critical. Such methods may help
to prevent downtime due to problems like database deadlock, data loss, or network failure. In the
worst-case scenario, cloud outages may lead to a company going out of business because of the
enormous financial losses they incur.

Stochastic Petri Nets (SPNs) and Reliability Block Diagrams (RBDs) are helpful for evaluating
cloud infrastructures in this context. As a consequence of the wide range of differences across
cloud infrastructures, finding the one that best meets a user's requirements may be difficult. Even
when looking at various cloud options, there are always trade-offs to be made. For example,
strong cloud infrastructures may result in excessive expenditures to guarantee against
occurrences that are very unlikely to occur, while basic infrastructures may result in important
data being lost In order to help cloud customers in selecting the optimal cloud infrastructure,
MCDM approaches, which include ways to address such multi-criteria issues, are important.
They may take into consideration various criteria including capacity-oriented availability,
reliability and downtime or cost.

Data migration process considerations

Choosing a cloud infrastructure may be a long, arduous, and expensive process. It can also lead
to conflicts of interest when evaluating a variety of options. For this reason, we offer a new
methodology that utilizes a Multiple-Criteria Decision-Making (MCDM) method to select the
best cloud infrastructure while also taking customer service limitations like reliability and cost
into account. Because of its simplicity and ease-of-application, we chose the Technique for
Order of Preference by Similarity to Ideal Solution (TOPSIS) approach out of many options for
multi-criteria decision-making.

Conclusion

To conclude, here we have proposed a project that enables conducting cross-country data
center migration. This approach is adopted by an organization when they are scaling. With the
help of this project, the organization would be able to migrate all the data and information from
one data center into another. In this proposal, we have also stated the vision statement and the
technical solution. The technical solution explains the steps required to migrate the data and
information from one data center to another. Apart from that, we have also demonstrated the
purpose, budget, risks involved, deliverables, and success factors of the project. In this report
also we have also reduced the budget by 15% and the timeline by 25%. There is also a role
created that manages all the security procedures and the estimated security cost. There are also
decision considerations when applying the needed changes for the viability of the proposal.

Appendix

Figure 1 – Data Migration (Source - Shakya, 2019)

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