Professional Documents
Culture Documents
On
TO
GARVIT SHARMA
I. DECLARATION:
I hereby declare that the project report entitled “A Study on Human resources department
activities in Aashman Foundation” submitted in partial fulfillment of the requirements for the
degree of the Bachelors of Business Administration is my original work and not submitted for the
award of any other degree, diploma, fellowship or any other similar title or prizes. I would like to
categorically mention that all the information has been collected, analyzed and known for the
GARVIT SHARMA
II. ACKNOWLEDGEMENT
Words alone cannot express about how grateful I am for getting the opportunity of completing my
internship at Aashman Foundation, but never the less I will try my best to express my gratefulness to all
I express my profound gratitude and deep regards to my faculty mentor Ms. Komal Jangid for their
exemplary cooperation and encouragement throughout my summer internship tenure. I would also like
to sincerely thank my organization guide, Ms. Dimple for giving me such a wonderful opportunity to
I am obliged to our other faculty member of Institute of Innovation in Technology and Management,
Delhi for valuable information provided by them in their respective fields. I am thankful for their active
CERTIFICATE
This is to certify that “GARVIT SHARMA” has done his internship in Human Resource
Management. He has done the project in “A Study on Human Resources practices in Aashman
Foundation” and has successfully completed the project. Duration of the project was 1st July 2022 to
I want to give special appreciation recommended as Garvit Sharma as a very determinant and focused
candidate during the project. He has accomplished his task with 100% Accuracy. He was very Punctual
and Smart working. We wish him all the best for his Future Endeavors.
Authorized Signatory
INTERNSHIP CERTIFICATE
6
TABLE OF CONTENT
Cover page 1
Declaration 2
Acknowledgement 3
Certificate 4
Internship Certificate 5
Table of content 6
Bibliography 44
7
CHAPTER-1
INTRODUCTION
TO THE
PROJECT
8
INTRODUCTION
Human resources (HR) are the division of a business that is charged with finding, screening, recruiting,
HR plays a key role in helping companies deal with a fast-changing business environment and a greater
Human resources (HR) are the division of a business responsible for finding, screening,
A human resources department also handles compensation and benefits, and employee
terminations.
It must keep up to date with any laws that may affect the company and its employees.
Many companies have moved traditional HR administrative duties such as payroll and benefits
to outside vendors.
Employee engagement
Performance management
Risk management
9
SOURCES OF RECRUITMENT-
The organisation needs to be updated with the changes in market conditions as well as with the changes
taking place in the organisation to monitor the impact of such changes on the business.
Thus, recruitment is also affected by these factors, which can be classified into the following two
categories:
EXTERNAL SOURCES:
An organisation experiences some external changes in the business environment, which affects all
business process and are beyond the control of the organisation. Therefore, management has to develop
strategies to adapt to such changes. The primary external factors affecting the recruitment process in the
1. Media Advertisement: The advertisement is the most common and preferred source of external
recruiting. The ads in newspapers, professional journals, give a comprehensive detail about the
organization, type, and nature of job position, skills required, qualification and experience
expected, etc. This helps an individual to self-evaluate himself against the job requirements and
wherein the details about the job seekers such as name, qualification, experience, etc. is stored
and is given to the employers who are searching for men for their organizations.
10
For certain job vacancies, it is mandatory for every organization to provide details about it to the
employment exchange. It is the most common source of external recruitment that offers jobs to
important source of hiring, especially the unskilled workers or badli workers who are paid on a
daily-wage basis. Here, the company puts up a notice on a notice board or on the factory gate
regarding the jobs available, such that the applicant sees it and apply for the job directly.
4. Casual Callers: The casual callers, also called as unsolicited applications are the job seekers
who come to the well-renowned organizations casually and either mail or drop in their job
department maintains the folder of unsolicited applications and call those who fulfill the job
institutes for the recruitment of students with technical and professional qualifications has
become a common practice of external recruitment. Here, the companies, visit the technical,
management and professional colleges to recruit the students directly for the job positions. The
6. Labor Contractors: This is the most common form of external recruitment wherein the labor
contractors who are either employed with the firm or have an agreement to supply workers to the
firm for the completion of a specific type of a task. This method is again used for hiring the
11
unskilled and semi-skilled workers. The contractor keeps in touch with the workers and sends
them to the places where their need arises. In doing so, the contractors get the commission for
7. Walk-Ins: This is again a direct form of recruitment wherein the prospective candidates are
invited through an advertisement to come and apply for the job vacancy. Here, the specified date,
venue, and time are mentioned, and the candidates are requested to come and give interviews
electronically. There are several online job portals that enable the job seekers to upload their
resume online which are then forwarded to the potential hirers. Such as naukri.com,
monster.com, shine.com, etc. are some of the well renowned online job portals.
9. Management Consultants: There are several private management firms that act as a middleman
between the recruiter and the recruit. These firms help the organization to hire professional,
technical and managerial personnel, and they specialize in recruiting middle level and top-level
executives
INTERNAL SOURCES:
The changes taking place within the organisation are the controllable factors but creates a massive
impact on all the business process. Recruitment is also influenced by such considerations. Some of them
are as follows:
12
1. Transfer: Transfer means shifting an employee from one job to another, typically of similar
nature, without any change in his rank and responsibility. The purpose of an employee transfer is
to enable him to get well-versed with the broad-based view of the organization which is essential
2. Promotion: Promotions are the most common form of internal recruitment wherein the
employees are moved to the upper levels of the organization with more responsibility and
prestige. When the higher-level positions fall vacant companies recruit from within the
o Less cost is incurred as compared to hiring the person from the external sources.
o The chances of selection are bright since the performance card of the individual is readily
o The others in the organization also get motivated to work harder to get promoted to the
3. Employee Referrals: The present employees can refer their friends and family to the job. They
are well aware of the organizational culture, working conditions and job requirements. If they
find their friends or family suitable for such position can recommend their names to the
The organizations encourage employee referrals as the cost and time could be saved than from
hiring people from the external sources. Some organizations, in order to motivate employees to
Note: The former employees are also considered as an internal source of recruitment. These are the
persons who have left the job and wants to come back to work on a part-time or full-time basis.
Source
Recruitment refers to the process of identifying and attracting job seekers so as build a pool of qualified
(a) Planning
(c) Searching
(d) Screening
The first stage in the recruitment process is planning. Planning involves the translation of likely job
vacancies and information about the nature of these jobs into a set of objectives or targets that specify
Once it is known how many with what qualifications of candidates are required, the next step involved
in this regard is to devise a suitable strategy for recruiting the candidates in the organization.
15
STAGE 3: SEARCHING:
Once a recruiting plan and strategy are worked out, the search process can begin. The search involves
two steps:
A. Source activation
B. Selling
STAGE 4: SCREENING
Screening of applications can be regarded as an integral part of the recruiting process, though many
view it as the first step in the selection process. Even the definition of recruitment excludes screening
from its scope. However, screening is included in recruitment for valid reasons. The selection process
will begin after the applications have been scrutinized and shortlisted.
Evaluation and control are necessary as considerable costs are incurred in the recruitment process. The
Source
(https://www.yourarticlelibrary.com/recruitment/recruitment-process)
16
The project report is based on the topic “Recruitment Process in Aashman Foundation.” The following
To find out the detailed procedure of human resource practices at Aashman foundation
17
LITERATURE REVIEW
Sam bhaji V. Mane (2011) conducted a study on human resource department and risk
special reference to human resource development practices and found that HR risk management
and HRD practices of cooperative mil units in Maharashtra are strong. He observed that
performance appraisal, career planning and development, training, and job evaluation at very
poor level.
Mrs. Kavitha (2014) has studied the importance of manpower planning in organizations and felt
that HRP helps in predicting future manpower requirements and thereby estimating number and
kind of manpower requirements so as to meet the company's short-term as well as long term.
objectives.
Dr. Jameender Ritesh (2014) studied the importance and impact of human resource planning in
effectiveness and competitiveness of an organization and felt that HRP is essential in order to
prevent shortage of human resource and skills satisfy future staffing needs, avoid industrial
unrest show the flow of information of individuals and increase productivity and concluded that
effective manpower planning must embrace the procurement employment, development and
Costello (2006) described Recruitment as “the set of activities and processes used to legally
obtain a sufficient number of qualified people at the right place and time so that the people and
the organization can select each other in their own best short- and long-term interests.”
18
as to select the best among them”. For this reason, top performing companies devoted
considerable resources and energy to creating high quality selection systems. Due to the fact that
to also consider utilizing this technology to re-organize the traditional recruitment and selection
process through proper decision techniques, with that both the effectiveness and the efficiency of
the processes can be increased and the quality of the recruitment and selection decision
improved.
Drucker (1999) has studied that Recruitment procedures need not be limited to one method. It is
possible and often desirable to combine methods to enhance the recruitment success of a
particular project. For example, use of focus groups and pilot studies that involve the community
Smith et al. (1989) argue that the more effectively the recruitment stage is carried out, the less
important the actual selection process becomes. When an organization makes the decision to fill
an existing vacancy through recruitment, the first stage in the process involves conducting a
comprehensive job analysis. This may already have been conducted through the human resource
planning process, particularly where recruitment is a relatively frequent occurrence. Once a job
analysis has been conducted, the organization has a clear indication of the particular
requirements of the job, where that job fits into the overall organization structure, and can then
begin the process of recruitment to attract suitable candidates for the particular vacancy.
19
According to the Burack (1985) recruitment sources are closely linked to the organizational
From the above review of literature, it is observed that the sources of recruitment and selection are
through advertising, via the internet and so forth. However, recruitment and selection are faced with lots
of challenges.
20
RESEARCH METHODOLOGY
Research Methodology:
The main objective of this project is to “Study of Human resources Practices in Aashman Foundation”
Type of study
Source of data
The data used to furnish this report have been collected from the primary sources and secondary sources.
Among primary and secondary sources most of the data have been collected from the secondary sources.
Primary sources
Direct observation
MS Excel
21
RESEARCH DESIGN
“A research design is the arrangement of conditions for collection and analysis of data in a manner that
As such the design includes an outline of what the researcher will do from writing the hypothesis and its
operational implications to the final analysis of data. More explicitly, the design decisions happen to be
in respect of:
LIMITATIONS OF STUDY
1. The interns are busy with their busy schedule. It was very difficult for them to give time.
3. Candidates who were scheduled for interview would not turn up.
CHAPTER- 2
INTRODUCTION
TO THE
COMPANY
24
25
ABOUT
Aashman Foundation is a joint effort from a group of humans towards humanity with mission that every
weak human must have support so that he or she could recover from their hard times with positive
26
energy that too in a skilled way. Aashman is working wholeheartedly towards empowering women from
the society so that they can live with pride and respect and most importantly empowered with some skill
and capacity to portray her thoughts to world and contribute in her way. Another big concern area of
focus is Health Empowerment for Team Aashman as unfortunate human falls in with critical diseases
like Cancer & Kidney related problem which is quite high these days and the Major gigantic black hole
is Malnutrition in 0 to 6 years along with pregnant females in the different segment of society.
Aashman Foundation also supports single income family widows by supporting them with monthly
grocery and currently they are supporting over a thousand such families across India.
Aashman Foundation is also running schools by the name of Nishulk Path Shala. They have 16 such
schools in 11 states of India. Where 4,500+ students are taking free education along with moral
development. Aashman Foundation is spread across 11 states across India such as, Jammu & Kashmir,
Vision
With the help of common man, Corporates & Established Institutions we will create values;
enhance skillful environment & Uplift social & financial level into the different segment of
society & Bring change into the lives of people with the Emotional, Financial & Social
Human life is the most valuable asset of any Nation. We will go extra mile to help the
underprivileged human being to support them into the health segment and prevent them from the
evil of malnutrition into children (0-6 Year), pregnant females & surviving income less family
Furthermore, we will try to increase the expectancy of life for the people who are suffering from
Mission Statement
Income families and underprivileged children through relevant healthcare, innovative education and
Skills transform lives and drives economics. Without adequate investment in skills, people languish on
the margins of society, technological progress does not translate into economic growth, and a society is
People with poor skills face a much greater risk of experiencing economic disadvantage, and a higher
likelihood of unemployment and dependency on social benefits. Skills affect people’s lives and the well-
being of nation also in ways that go far beyond what can be measured by labor-market earning and
economic growth.
To promote or undertake activities for the promotion of, or to provide credit as an instrument of socio-
economic change and development through the provision of financial and social development services
for the upliftment of women. To support women to become independent in spirit, in thought, in action
and have full control over their lives rather than be victim of the action of other. This particular project
by the organization aims to achieve socio-economic empowerment of women through their operational
units.
29
The NGO supports widows by providing them with monthly grocery, medical treatment, and also
education to their children. Apart from this they support them through their project called Socio-
Economic Empowerment of Women. They provide them with rural based skill training to make them
self-sufficient and further aid them to manage credits so that they can safeguard their hard-earned money
and multiply their savings. Upliftment of widows socially and financially is one of their primary
objectives.
30
CHAPTER- 3
DATA ANALYSIS
AND
INTERPRETATION
31
Week 1
In the start of my internship, I began as a HR intern. We were given a task, which was basically a
recruitment drive. The name of the task being ‘Ek aur Ek Gyarah’ which meant we had to recruit more
and more people for the NGO for various department namely HR, Marketing, Graphic Designing,
Candidates
Graphic Designing
10%
HR
40%
Content Wrting
25%
Marketing
25%
The charts indicate the recruitment done by me in various departments of the organization in the Task 1.
This shows that 40% of the chosen candidates has applied for HR (Human resources), 25% for the
Marketing, 25% for the Content Writing and 10% for the Graphic Designing.
32
16
14
12
10
0
Linkedin Instagram Facebook Acquaintance
No. of applicants
Above shown graph indicates different channel used for reaching out potential applicants. As the graphs
After reaching out to 35 applicants there was a telephonic round in which personal interview was taken
Week 2
At the end of Task 1 there was a competition, I was the winner and had won as well as was given an
opportunity to lead a team of HR interns. I was assigned to a team of 7 interns from whom I had to take
Preeti 14
Aman 9
Nitesh 5
Hemant 12
Puja 8
Anjali 15
Gouripriya 10
0 2 4 6 8 10 12 14 16
No. of applications
The bar graph shows the application of interns were applied in the organization through the team which
was assigned to me in a week. As we can see Anjali have brought total of 15 application in a week.
34
Week 3
During the third week there was competition between the group leaders and we had to get most no. of
interns onboard with us and my team was Team A and other team was Team B and we both had a tie as
we both have recruited same no. of interns. After the competition I was given opportunity to become a
45
30
25
20
15
10
0
Team A Team B
Week 4
In my fourth week I was assigned to be Process partner supervisor in which I had to take daily reports
from every team leader and had to assign them tasks and they had to regularly report me with the details.
We also had a volunteer event in which we had to take part and with the widow support we were
supporting and raising awareness about the studies and distributing basic necessities products in slums.
36
Week 5
The task I was given this was additional task that I undertook for myself. I was asked to handle the
Onboarding and Interviewing process team as the both of the team’s leaders were on leave for a week. I
had to coordinate with Interviewing process team and based on the data given by Interviewing process
team I had to allot my team members to do the Onboarding process of the candidates who had cleared
Week 6
In this week I had to complete the basic requirement to promote further in the internship. So, I have
encouraged my team member to bring more and more eligible candidate to recruit and complete the
Gouripriya 45 30
Anjali 40 25
Puja 29 20
Hemant 31 22
Nitesh 51 36
Aman 48 29
Preeti 39 36
In order to get promotion, I have to show that my team is working efficiently and completing the task
Week 7
The task I was given in this week was to orientation to new interns who have just joined the
organization. So, I have to make a presentation to make them the organizational structure of the
Week 8
In the second last week of my internship, I was given the task of organize all the data from all the team
This is the data I have shown to my superior after analyzing the data given by 6 team which states that
Marketing in 2 weeks.
38
Week 9
This was my last week of the internship I wasn’t left with much work I just had to keep a monitor on the
work that was assigned and hence regularly take reports and updates from the interns and all the
departments that I was assigned to. I have to prepare for the handover process to the upcoming intern
To help the NGO to attain its goals effectively and efficiently by providing competent and
motivated employees.
Importance of establishing and maintaining cordial relations between all the employees and
To help maintain ethical policies and behavior inside and outside the organization.
PROBLEM ENCOUNTERED
Few candidates do not respond even after confirming their presence for the virtual conference.
Identifying the problem that the employees face in the virtual workflow of the NGO.
Distance/Communication barrier.
41
CHAPTER – 4
CONCLUSION
AND
RECOMMENDATIONS
42
CONCLUSION
had created a space for me that allowed me with ample opportunities to learn and know myself
as a part of the NGO. This experience brought out my strength and also the areas I needed to
improvise. It has added more confidence to my professional approach, built a stronger positive
The primary objective of an internship is to gather a real-life working experience and apply our
bookish knowledge we learnt in classroom to put it out to practice in the business world. I am
grateful to the entire team of HRD of the NGO for their unprecedented support to make my
working experience truly rewarding. Especially working in this department made me realize my
competencies and level of understanding regarding the human resources. On completion of this
internship period, I came to know about the importance of human resources and the role of HR
As an intern, though I had a limited areas to work as it was the first time that such virtual
internship took place for them and even for us still, I still managed to grab plentiful experiences
as I was promoted in my third week of internship. I made the best of every opportunity I was
given and made the utmost use of my abilities and knowledge to fulfil all my responsibilities. I
could implement my academic skills into practice and my efforts were highly acknowledged by
my superior and mentor. There was however some gap between our theoretical knowledge and
real-life practice, yet the managerial level staff members were quite open towards helping me at
Hence, I can sum up by saying that my virtual internship experience was a milestone to my
academic and professional experience. I thoroughly enjoyed the challenges that came along
every single day. I could also bring some minor improvisations during my internship. These
lessons that I have learned will be valuable for my future endeavors as well.
44
Recommendations
After analyzing the collected data, the following recommendations were made to improve the
First of all, the management should review their recruitment policy and look for the areas of
Management should structure and systematically organize the entire recruitment processes.
Management should offer tools and support to enhance productivity, solutions and optimizing
Recruitment management system should provide a flexible, automated, and interactive interface
between the online applicants, the recruitment department of the company and the job seekers
45
Bibliography
https://www.facebook.com/aashmanfoundation/
https://www.instagram.com/aashmanfoundation/?hl=en
http://www.aasmaanfoundation.org/about.html
https://in.linkedin.com/company/aashmanfoundationnew?trk=public_jobs_topcard-org-name
https://iitmjp.ac.in/
https://www.instagram.com/vjaman/?hl=en
https://docs.google.com/spreadsheets/d/1YTo3lRt1POIg1cl2Atu9-
eY3HRxkptYMZFQRW6_iyAQ/edit#gid=1270940710
https://www.jobsoid.com/recruitment-process/
https://www.techtarget.com/searchhrsoftware/definition/human-resource-management-HRM